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HomeMy WebLinkAboutCOW 2003-04-14 Item 4C - Agreement - 2003 Southwest King County Chamber of CommerceCAS Number: 03-048 COUNCIL AGENDA SYNOPSIS Initials 1 Meeting Date Prepared by 1 Mayor's feview 1 Council review 1 I 4/14/03 ARD 1 Aair I lyC, 1 1 1 I I I I I I I I I Original Agenda Date: 4/14/03 Agenda Item Title: Southwest King County Chamber Contract for 2003 Original Sponsor: Council Admin. X Timeline: Approve at April 28, 2003 Regular meeting. Sponsor's Summary: Annul contract for services from Southwest King County Chamber See attachments. Recommendations: Sponsor: Approve as submitted Committee: Finance Safety Moved forward to April 14, 2003 Administration: Same as sponsor Cost Impact (if known): $20,000 Fund Source (if known): Hotel/Motel Tax Fund Budget 1 Meeting Date 4/14/03 a 0:4 0;0 :er Action Meeting Date 1 Attachments 4/14/03 I Staff report dated April 3, 2003 4/14/03 I Proposed agreement 4/14/03 I Finance Safety minutes from April 7, 2003 meeting. ITEM No. ,A To: Finance Safety Committee From: Alan R. Doerschel q -4 Date: April 3, 2003 Subject: Southwest King County Chamber Contract The attached contract proposal with the Southwest King County Chamber is basically the same as 2002. There is an expanded role for the Chamber regarding Tourism Marketing. Since the funding is paid from the 101 Fund Hotel/Motel Tax, it is appropriate to increase this effort within the services level provisions. THIS AGREEMENT is made and entered into this day of 2003 between the City of Tukwila, a municipal corporation, hereinafter referred to as the CITY, and the Southwest King County Chamber of Commerce, hereinafter referred to as the CONTRACTEE. WITNESSETH: In consideration of the mutual agreements herein contained, the CONTRACTEE agrees to furnish the CITY professional services for the period commending January 1, 2003 and ending December 31, 2003. 1. Attached hereto and incorporated by this reference is a description and definition of the services to be provided under this agreement. For performance of said services, the City shall pay to the CONTRACTEE the sum of twenty thousand dollars ($20,000). 2. It is agreed and understood by and between the parties hereto that this agreement does not create an employer /employee relationship and the CONTRACTEE shall accrue none of the benefits commonly associated with an employee /employer relationship. 3. Either party may terminate this agreement upon the written notice of termination. Such termination shall be effective immediately, provided that such termination shall not release the CONTRACTEE of the responsibility to complete faithfully any work then in progress, unless the written notice so provides. IN WITNESS WEREOF, we have signed the agreement on the day and year written above. CITY OF TUKWILA SOUTHWEST KING COUNTY CHAMBER OF COMMERCE APPROVED AS TO FORM: Office of the City Attorney City of Tukwila 6200 Southcenter Boulevard Tukwila, Washington 98188 Steven M. Mullet, Mayor CITY OF TUKWILA CONTRACT FOR SERVICES Phone: 206- 433 -1800 City Hall Fax: 206 433 -1833 www.ci.tukwila.wa.us STANDARD SERVICES SOUTHWEST KING COUNTY CHAMBER OF COMMERCE CITY OF TUKWILA 2003 SCOPE OF SERVICES SERVICE A At the City's request or on Chamber initiative, assist the City with coordinating and promoting projects and events designed to enhance economic development. The Chamber will participate as a committee member; provide rese rch materials from other economic development agencies; and assist with staffing as requested. SERVICE B The Chamber will serve as an information center, responding to inquiries received locally and from around the world with regard to relocating, locating a business, demographic information, City projects, facilities, issues, and services. All inquiries will be tracked by type and origin; fulfillment will be within ten working days. SERVICE C The Chamber will serve as an information center, track and forward all visitor information inquiries received locally and from around the world with regard to visitor information packet requests, general tourism inquiries, hosting a meeting or special event, group travel leads, hotel reservations, tour groups, etc. to Seattle Southside Visitor Services. Chamber will work with Seattle Southside Visitor Services to develop mutually agreed upon procedure for handling referrals. SERVICE D At the City's request or on Chamber Initiative, assist the City in coordinating and promoting projects and events designed to enhance support and enthusiasm and foster a spirit of community within the City (such as a city-wide clean -up effort; encourage businesses to keep their properties clean and litter free). The Chamber will participate as a member of the Equity and Diversity Commission. SERVICE E Upon the City's request, the Chamber will assist in the development, distribution, and display of publications and promotional pieces, community profiles, maps, and other items. SERVICE F The Chamber will establish an Internet link between the City and Chamber web pages to better serve relocation prospects and businesses. SERVICE G Advise and assist members of Tukwila's Domestic Violence Committee and support and coordinate with the City to promote ending domestic violence for the City of Tukwila. SERVICE H The Chamber will serve as liaison between the City and the business community with regards to Issues such as the implementation of growth management requirements, the Regional Transit Project, the Commute Trip Reduction Law, Six -Year Parks and Open Space Plan, and other major issues affecting business. SERVICE I The Chamber will assist the City with promotion and maintenance of the Highway 99 Action Committee. SERVICE J Until directed otherwise by the City, the Chamber will continue to strive to build partnerships, between the residents the businesses, the City, and local school districts. Finance and Safety April 7, 2003 Present: Joe Duffle, Chair; Jim Haggerton, Richard Simpson Keith Haines, John McFarland, Rhonda Berry, Officer Steve Forney, Alan Doerschel, Jane Cantu, Lucy Lauterbach; Dennis Robertson 1. Unlawful Racing Ordinance Steve and Keith talked about the problems the City has had in past years with racers using Tukwila streets to race on. Keith said they wanted to act before the warm weather starts and before S. 180` opens. Steve said there is a subculture of kids who follow certain races. People come to watch the races, too, coming from as far as Bremerton and Silverdale. If the City can ticket a person for racing and put a SOAR (Stay out of Areas of Racing) order on them, that person can be arrested if he or she shows up again at a race. Because people come to watch the races, police want to stop the watchers, which might be an attractant for kids to race for. Richard asked if we could work with Kent, which already has an anti racing ordinance. Keith said we couldn't, according to state law. Joe asked if we could fine the racers, and Steve answered that the first ticket is a misdemeanor, and the city can impose any traffic fine if they catch the racers breaking a traffic law. The second violation has stiffer penalties. There are now groups of hundreds of cars at once on West Valley when there is a race. They pull into the 7 -11 there, and trash the parking lot with beer bottles and trash. Dennis asked if the city could impound cars, and John said he thought not. Some spelling errors need to be fixed in the draft ordinance. Recommend ordinance to COW. 2. Replacement of Police Car Dave Haynes was rear ended while driving his police car home. The car was totaled by a drunk driver who has no insurance. A new car will cost $22,500, and needs to be purchased through the State by April 8` or April 22 Because funding is available in the 501 equipment purchase fund, Alan said the committee could approve the purchase. The City will pay only $1,000; the rest will come from insurance, though we'll try to get it repaid by the driver. Committee approval of unbudgeted car purchase. 3. Southwest King County Chamber Contract John said it was late to get a contract from the Chamber, but that the contract was the same as last year's contract. As the Tourism Marketing branch of the Chamber is growing, the Chamber supports that function and acts as an information system for other issues as well. The scope of services was fine with the committee. Alan said the cost for the contract has not risen from $20,000 for several years. Recommend to COW and Council for approval. 4 Council Ooerating Procedures Lucy introduced the ordinance updating the Council operating procedures. It has been organized somewhat differently, and has been updated to reflect current procedures. The committee went through the ordinance page by page, with Jane providing commentary on several pages. They talked about removing the bid section in the procedures, and about checking on whether we needed to add time to agenda items according to a new state law. Dennis wanted to be sure speaking procedures included prohibiting people addressing other people in the audience rather than the Council. Recommend ordinance to the COW and Council for approval.