HomeMy WebLinkAboutCOW 2003-03-24 Item 4C - Contract - Tukwila Urban Center Design Review with Freedman, Tung & Bottomley for $49,405CAS Number: 03-041
Meeting Date
COUNCIL AGENDA SYNOPSIS
Initials ITEM NO.
Meeting Date Prepared 1 Mayor's review 1 Council review
3/24/03 mcb /4/I,/vtik
I I
I I
I I
ITEM INFORMATION
d '1 0 I Original Agenda Date 24 March 2003
Agenda Item Title: Freedman, Tung Bottomley Design Review Contract
Original Sponsor: Council Admin. x
I Timeline: Approximately 12 months
Sponsor's Summary:
Recommendations:
Sponsor:
Committee: Community Affairs and Parks reviewed and forwarded from their 10 March 2003 meeting
Administration: Approve
Cost Impact (if known): $49, 405 from the DCD Professional Services account
Fund Source (if known):
RECORD OF COUNCIL ACTION
Action
APPENDICES
m l ,Appendix Appendix Description
�I A I Memo from Community Development Director (March 19, 2003)
rol B I Community Affairs and Parks March 10, 2003 Meeting Minutes
mj C I Contract and Scope of Services with Attachments A and B
City of Tukwila
Department of Community Development Steve Lancaster, Director
MEMORANDUM
Steven M. Mullet, Mayor
To: Communitee of the Whole
From. Steve Lancaster, Director
Date: March 19, 2003
Subject: Freedman Tung Bottomley Design Review Contract
Several significant redevelopments in the urban center have been proposed the existing J.C.
Penney's warehouse at 17200 Southcenter PY and the Westfield Shoppingtown Southcenter
(The Mall.) These major proposals could create approximately 300,000 square feet of new
commercial space at each of the sites, which are 14 acres and 83 acres respectively.
Concurrent with this proposed development is the City's effort to create a plan for Tukwila's
urban center. This subarea planning effort will be creating design parameters and development
performance principles, thereby modifying existing rules, for the urban center where these two
major redevelopments are located.
A concern exists that this significant new redevelopment will not be in keeping with the
direction the City is heading in the Tukwila urban center plan. Therefore in order to coordinate
the development with the urban center plan, staff is recommending approval of a design review
contract with Freedman Tung Bottomly. Discussion with the developers, ARBA and Westfield
Shoppingtown, indicate that they are in favor of this early design review that would occur
concurrent with the environmental review of their projects.
The benefits to the City of utilizing Freedman Tung Bottemley (FTB) in a coordinated design
review and urban center planning effort are opportunities:
to test urban center plan ideas on real projects;
to modify ideas based upon discussions with the developers; and
to influence developments in a timely manner.
Page 1 of 2
APPENDIX A
6300 Southcenter Boulevard, Suite #100 Tukwila, Washington 98188 Phone: 206 431 -3670 Fax: 206- 431 -3665
The proposed contract with FTB is a time and materials contract with the proposed contract
amount of $49,405 as a not to exceed figure. The DCD budget has a professional services
account to cover the cost of this contract. It's important to note the difficulty in estimating the
amount of time it will take to conduct a successful design review due to the uncertain quality of
an applicant's proposal and the number of meetings and revisions needed.
We anticipate that there will be two to four meetings between the developer's design team and
FTB, the rest of the work would be review and redlining of plans submitted by ARBA and
Westfield and memos that outline design expectations and needed corrections. Because each of
these projects is closely aligned time wise, we expect to gain some economy in the consultant's
travel costs.
The Community Affairs and Parks Committee reviewed the proposed contract at their March 10,
2003 meeting and forwarded it to the Committee of the Whole. Minutes of the presentation and
discussion are attached. (Attachment B)
Requested Action
Forward the attached contract to a Regular Council meeting for approval.
Attachment
C:\mcbUlb \03capmemo325.doc
Page 2 of 2
Community and Parks Committee
March 10, 2003
Present: Joan Hernandez, Chair; Joe Duffle, Pam Linder
Rhonda Berry, Bruce Fletcher, Nora Gierloff, Steve Lancaster, Lucy Lauterbach;
Dennis Robertson
1. Freedman. Tung and Bottomlev Design Review Contract A contract similar to this one
was at the committee's last meeting. The Freedman, Tung and Bottomley firm will most likely
be awarded the contract to study the Tukwila Urban Center and Transit Oriented Development.
This contract at committee this week is a separate contract in the amount of $49,405 that would
include design review of the Westfield Mall at.Southcenter and Penney's Warehouse
developments. Steve said adding these major projects will give the City the best chance of
coordinating the total development of the TUC. It will create some efficiencies to work on both
of these contracts, as they can talk to the Mall and Penney's site developers at the same time
they're up here talking to other land owners. It is a time and materials contract. Funding will
come from DCD's 2003 professional services budget. The TUC /TOD study is being funded by
a grant.
One of the things that will be studied is the best use of land in particular areas of the CBD.
Transportation will be a part of decisions about uses. Steve talked about possible restrictions on
the large -scale plans at the Mall and Penney's. The largest problem may be the wetlands that are
on a part of the Penney's 19 -acre site. Circulations through the TUC will be part of the study.
Joan asked how the Mall and Penney's could affect the TUC redevelopment plans. Steve pointed
to several corners of the Mall site, saying what was developed at the Mall could affect the
intersections and adjoining spaces. The committee also asked if Michael Freedman will have
enough time for both contracts. Steve thought he would, especially by working on the two
contracts together. Recommend contract to Regular Meeting for discussion and adoption.
2. Proposed Comprehensive Plan Amendments Nora and Steve led the committee through
the five draft amendments being proposed. The first was to increase the allowed height for public
facilities in Low Density Residential (LDR) zones. Nora said public buildings from the
community center to.Thomdyke school have had problems meeting the current 30' height limit.
Staff proposed allowing taller buildings if the public building had larger setbacks from their
property lines. The current issue is that Starfire wants the grandstand at Fort Dent with a roof
covering, to be larger than 30'. Thus far buildings that need to be higher have gone through the
variance procedure, but that decision is made by the hearing examiner, and is generally not
favored as an ongoing way to do business. Examples of the types of buildings that would be
allowed higher rooftops were given as public facilities such as community centers, schools, and
recreation centers. The committee wanted to know what else could be included if they approved
the height increase in LDR, and if any undesirable uses could benefit from this. Because Starfire
has said this is one deal maker they really need, the question was raised whether Starfire is a
public or private facility and whether they could benefit from this even if the height change were
made to the code.
APPENDIX B
CONTRACT FO12 SERVICES
Contract No.
This Agreement is entered into by and between the City of Tukwila, Washington, a noncharter
optional municipal code city hereinafter referred to as "the City and Freedman, Tung
Bottomley, hereinafter referred to as "the Contractor whose principal office is located at 47 Kearny
Street, Suite 500, San Fransisco, CA 94108-
5522
WHEREAS, the City has determined the need to have certain services performed for its
citizens but does not have the personnel or expertise to perform such services; and
WHEREAS, the City desires to have the Contractor perform such services pursuant to
certain terms and conditions; now, therefore,
IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the
parties hereto agree as follows:
1. Scone and Schedule of Services to be Performed by Contractor, The Contractor
shall perform those services described on Exhibit A attached hereto and incorporated herein by this
reference as if fully set forth. In performing such services, the Contractor shall at all times comply
with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such
services and the handling of any funds used in connection therewith. The Contractor shall request
and obtain prior written approval from the City if the scope or schedule is to be modified in any way.
2. Comnensation and Method of Payment. The City shall pay the Contractor for
services rendered according to the rate and method set forth on Exhibit B attached hereto and
incorporated herein by this reference. The total amount to be paid shall not exceed
it lg. 4o5.06
3. Contractor Budget. The Contractor shall apply the funds received under this
Agreementwithin the maximum limits set forth in this Agreement. The Contractor shall request prior
approval from the City whenever the Contractor desires to amend its budget in any way.
4. Duration of Agreement. This Agreement shall be in full force and effect for a
period commencing January 21, 2003 and ending December 31, 2003 unless sooner terminated
under the provisions hereinafter specified.
5. Independent Contractor. Contractor and City agree that Contractor is an
independent contractor with respect to the services provided pursuant to this Agreement. Nothing in
this Agreement shall be considered to create the relationship of employer and employee between the
parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits
accorded City employees by virtue of the services provided under this Agreement. The City shall not
be responsible for withholding or otherwise deducting federal income tax or social security or
contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an
employer with respect to the Contractor, or any employee of the Contractor.
6. Indemnification. The Contractor shall indemnify, defend and hold harmless the
City, its officers, agents and employees, from and against any and all claims, losses or liability,
including attorneys fees, arising from injury or death to persona or damage to property occasioned by
any negligent act, omission or failure of the Contractor, its officers, agents and employees, in
performing the work required by this Agreement. With respect to the performance of this Agreement
and as to claims against the City, its officers, agents and employees, the Contractor expressly waives
its immunity under Title 51 of the Revised Code of Washington, the Industrial; Insurance Act, for
injuries to its employees, and agrees that the obligation to indemnify, defend hold harmless
provided for in this paragraph extends to any claim brought by or on behalf of any employee of the
Contractor. This waiver is mutually negotiated by the parties. This paragraph shall not apply to any
damage resulting from the sole negligence of the City, its agents and employees. To the extent any of
the damages referenced by this paragraph were caused by or resulted from the concurrent negligence
of the City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid
and enforceable only to the extent of the negligence of the Contractor, its officers, agents, and
employees.
7. Record Keening and Rcnortiug.
A. The Contractor shall maintain accounts and records, including personnel,
property, financial and programmatic records which sufficiently and properly reflect all direct and
indirect costs of any nature expended and services performed in the performance of this Agreement
and other such records as may be deemed necessary by the City to ensure the performance of this
Agreement.
B. These records shall be maintained for a period of seven (7) years after
termination hereof unless permission to destroy them is granted by the office of the archivist in
accordance with RCW Chapter 40.14 and by the City. pp END'X C
8. Audits and Insnections. The records and documents with respect to all matters
covered by this Agreement shall by appointment be subject to inspection, review or audit by law
during the performance of this Agreement.
9. Termination. This Agreement may at any time be terminated by either party giving
the other party thirty (30) days written notice of intention to terminate the same. Failure to provide
products on schedule may result in contract termination.
10: Discrimination Prohibited. The Contractor shall not discriminate against any
employee, applicant for employment, or any person seeking the services of the Contractor to be
provided under this Agreement on the basis of race, color, religion, creed, sex, age, national origin,
marital status or presence of any sensory, mental or physical handicap.
11. Assienment and Subcontract. The Contractor shall not assign or subcontract any
portion of the services contemplated by this Agreement without the written consent of the City.
12. Entire Agreement. This Agreement contains the entire Agreement between the
parties hereto and no other Agreements, oral or otherwise, regarding the subject matter of this
Agreement, shall be deemed to exist or bind any of the parties hereto. Either party may request
changes in the agreement. Proposed changes which are mutually agreed upon shall be incorporated
by written amendments to this Agreement.
13. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Blvd.
Tukwila, Washington 98188
Notices to the Contractor shall be sent to the address provided by the Contractor upon the
signature line below.
14. Annlicnble Law; Venue: Attorney's Fees. This Agreement shall be governed by
and construed in accordance with the laws of the State of Washington. In the event any suit,
arbitration, or other, proceeding is instituted .to enforce any term of this Agreement, the parties
specifically understand and agree that venue shall be properly Laid in King County, Washington. The
prevailing party in any such action shall be entitled to its attorney's fees and costs of suit.
DATED this day of 20
CITY OF TUKWILA CONTRACTOR: Freedman Tung Bottomley_
13Y: rib 00. .1
Mayor, Steven M. Mullet Title: Principal
ATTEST /AUTHENTICATED: Printed Mam ichael
I L ,..P
Jane E. Cantu, CMC, City Clerk ADDRESS: 47 Kea
S
APPROVED AS TO FORM:
Office of the City Attorney
I3Y:
C:pncbtab Vibdesignrcvicwcumracl.doc
Street, Suit
CA 94
ne's
500
08
B. Penny's:
EXHIBIT A
CITY OF TUKWILA
DESIGN REVIEW SERVICES
Mall Expansion and J.C. Penny Expansion Proposals
Scone of Services
(Version 3: February 18, 2003)
Protect Overview
Assist City Staff with the review and evaluation of development proposals for two major projects in the Tukwila
Urban Center area of the City. Engage in a streamlined review process designed to minimize applicant frustration
and overall review process inefficiency by limiting the first review sessions to site planning and massing, and
proceeding on to architectural design (and signage) only after the site plan and massing are approved. Begin by
requesting very conceptual sketches that increase in precision and complexity after each round of review. Given that
zoning regulations will be under review and subject to likely modification (as part of the Tukwila Urban Center
Subarea Plan project) simultaneously with the review of these two development proposals, consultants•will
coordinate closely with City Staff to affirm assumptions about the design and development performance principles
(in the absence of "standards" which will be under development in the parallel project) to be applied to the review of
proposed developments. To that end, consultants working simultaneously on these design review projects as well as
the Tukwila Urban Center (TUC) Subarea Plan will endeavor to bring the most up to date understanding of the
community's intent with regard to development in the TUC area, into the review of these significant development
projects within TUC.
Task Descrintions
Orientation. The following task list provides our recommendations as to how the City can proceed most effectively
toward the development of plans designs to address the problems and opportunities at hand. The tasks are listed
in the chronological order that we expect to proceed. It is important to note, however, that since the task list is
prepared prior to opportunities for community discussion, as well as prior to the development of recommendations,
it is entirely possible that either the nature of the problem or the priorities of the community will require both
chronological adjustments as well as task substitutions to refine the effectiveness of the services performed. Once
the final task list is approved by the City, the most basic purpose of this task list is to provide both a preview of the
likely type and order of work to be performed as well as a contractual basis for a certain number of meetings,
drawings, workshops and tasks to be delivered for the corresponding project budget.
Task 1. Start -up
A. Mall Expansion:
1. Receive/review site /context existing conditions basemaps
Note: All original existing conditions base information to be used in the performance of this scope
of services will be provided by the City. For the purposes of this study, FTB will assume that the
information contained in such City provided basemaps is accurate, or at least that City Staff is
satisfied that it is sufficiently accurate for the purposes of this project.
2. Receive /review background information correspondence
Scope of Services, Page 2
1. Receive /review site /context existing conditions basemaps
2. Receive /review background information correspondence
C. General:
I. Discuss review approval process; review staff memo to owners.
The design review process outlined in this Scope of Services requires that the City/Consultant
review team make the review process very clear to the applicant developer /architect teams right
from the outset of the review process. This task allows for discussion of that process between FTB
and City Staff, and then for FTB to review the Staff memo (to the developer teams) that describes
that process at the outset, and that specifies the level of detail the City will require at each stage of
the review.
2. Discuss role of existing zoning code in review process.
Perhaps the most confusing aspect of this review process we will be the requirement to review
major development proposals prior to the completion of new policies for Tukwila Urban Center
(TUC) are developed. Since we know land use policies for TUC will be changing, we assume that
we will not be holding the developers to the current zoning code, but rather attempting to apply
what we know about the direction of TUC land use policy (as it develops within the TUC Subarea
Plan project) as we go. Besides needing to be very clear (in writing) with the developer team
about the status of the zoning code, we will need to check these assumptions with City Staff
regularly to make sure we are applying (and enforcing) design parameters that everyone agrees to.
Our scope features regular telephone and occasional written coordination with staff on those
issues. This specific task is meant to start that discussion.
Task 2. Site Plan and Massing Review Preliminary
A. Mall Expansion:
1. Receive/log/check initial proposal concept plan
2. Review proposal; prepare issues list
3. Discussion, Q &A with owner (teleconference)
4. Prepare redlines and design review recommendations
5. Pre meeting with City Staff
6. Working Session with Developer Team
7. Follow -up: Receive /review meeting notes from City
B. Penny's:
1. Receive/log/check initial proposal concept plan
2. Review proposal; prepare issues list
3. Discussion, Q &A with owner (teleconference)
Scope of Services, Page 3
4. Prepare redlines and design review recommendations
5. Pre meeting with City Staff
6. Working Session with Developer Team
7. Follow -up: Receive/review meeting notes from City
C. General:
1. Travel to /fr Tukwila (assumes all Task Meetings same trip)
Task 3. Site Plan and Massing Modifications
A. Mall Expansion:
1. Receive/log/check modified submital
2. Review proposal; prepare prelim redlines issues list
3. Q &A w/ owner /architect
4. Discuss with City Staff (teleconference)
5. Prepare recommendations memo; transmit w/ redlines to City Staff
6. Respond to developer questions (teleconference)
B. Penny's:
1. Receive/log/check modified submital
2. Review proposal; prepare prelim redlines issues list
3. Q&A w/ owner /architect
4. Discuss with City Staff (teleconference)
5. Prepare recommendations memo; transmit w/ redlines to City Staff
6. Respond to developer questions (teleconference)
Task 4. Site Plan and Massing Refine and Finalize
A. Mall Expansion:
1. Receive/log/check revised proposal
2. Review proposal; prepare issues list
3. Discussion, Q&A with owner (teleconference)
Scope of Services, Page 4
4. Prepare redlines and design review recommendations
5. Pre meeting with City Staff
6. Working Session with Developer Team
7. Follow -up: Receive /review meeting notes from City
B. Penny's:
1. Receive/log/check revised proposal
2. Review proposal; prepare issues list
3. Discussion, Q &A with owner (teleconference)
4. Prepare redlines and design review recommendations
5. Pre meeting with City Staff
6. Working Session with Developer Team
7. Follow -up: Receive /review meeting notes from City
C. General:
1. Travel to /fr Tukwila (assumes all Task Meetings same trip)
Task 5. Architectural design and signage start up
A. Mall Expansion:
1. Receive/log /check proposal
2. Review proposal; prepare issues list
3. Discussion, Q &A with owner (teleconference)
4. Prepare redlines and design review recommendations
5. Pre- meeting with City Staff
6. Working Session with Developer Team
7. Follow -up: Receive /review meeting notes from City
B. Penny's:
1. Receive/log/check revised proposal
2. Review proposal; prepare issues list
3. Discussion, Q &A with owner (teleconference)
Scope of Services, Page 5
4. Prepare redlines and design review recommendations
5. Pre meeting with City Staff
6. Working Session with Developer Team
7. Follow -up: Receive /review meeting notes from City
C. General:
D. Travel to /fr Tukwila (assumes all Task Meetings same trip)
Task 6. Architectural design and signage refinements
A. Mall Expansion:
1. Receive/log/check proposal
2. Review proposal; prepare issues list
3. Discussion, Q&A with owner (teleconference)
4. Prepare redlines and design review recommendations
5. Pre meeting with City Staff
6. Working Session with Developer Team
7. Follow -up: Receive /review meeting notes from City
B. Penny's:
1. Receive/log /check revised proposal
2. Review proposal; prepare issues list
3. Discussion, Q &A with owner (teleconference)
4. Prepare redlines and design review recommendations
5. Pre meeting with City Staff
6. Working Session with Developer Team
7. Follow -up: Receive /review meeting notes from City
Note: It is assumed that travel time and expenses corresponding to this Task's meetings in Tukwila will be
borne by the TUC Subarea plan project. That is, it is assumed that these particular sessions will be
scheduled by City Staff to occur as part of a trip taken for the TUC project, and therefore will not require
separate time and travel expense allowances within this Scope of Services.
Scope of Services, Page 6
Staffing Budget Spreadsheet:
Detailed staffing budget information for professional services to be provided by Freedman Tung Bottomley is
attached the attached staffing and budget spreadsheet details estimated charges for each task and sub -task, as well
as estimated hours for all levels of staff working on the project. The order and content of tasks and sub -tasks
contained within the spreadsheet corresponds precisely to the order and content of tasks contained in the detailed
Task Descriptions above.
Terms:
This is a time and materials project with a guaranteed maximum fee for completion of the Work Tasks outlined
above. Invoicing shall be monthly, based on time and materials costs accrued during the preceding month. The list of
task -by -task costs on the Staffing Budget spreadsheets (attached) is provided to indicate the relative proportion of
budgeted resources that each task is likely to require. It is provided for informational purposes only and is not
intended as a basis for task -by -task contract provisions or invoicing.
Fee Schedule:
Project Costs.
Staffing Budget
Principal I 185 per hour
Principal II 150 per hour
Construction Methods Specialist 140 per hour
Senior Associate 110 per hour
Associate 85 per hour
Graphic Artist 80 per hour
Project Landscape Designer 70 per hour
Project Urban Designer 70 per hour
GIS Operator I 75 per hour
AutoCAD Operator I 75 per hour
AutoCAD Operator II 65 per hour
Draftsman 55 per hour
Document Publishing Technician 55 per hour
Database Operator 50 per hour
Project Assistant I 50 per hour
Project Assistant II 45 per hour
Technical Secretary 40 per hour
Office Assistant 25 per hour
In addition to the hourly rate charged, the following shall be charged as PROJECT COSTS: Document
duplication, messenger services, postage and handling, long distance telephone calls, travel expenses for
out -of- office services, special equipment charges, desktop publishing, office archives and database,
governmental plan and other inspection fees, expenses for renderings, models and mock -ups requested by
CLIENT, expenses for additional insurance coverage or limits, including professional liability insurance,
requested by the CLIENT in excess of that normally carried by the CONSULTANT, and /or associated with
contracts to sub consultants, plus other out -of- pocket expenses reasonably required in performance of
services for the Project.
EXHIBIT B
CONSULTANT FEE AND COMPENSATION SCHEDULE
1) BASIC FEES. CONSULTANT fee shall be based on the performance of each of the tasks set forth in
EXHIBIT "A not to exceed the total sum of $49,405.00 including PROJECT COSTS as set forth in this
Schedule. Billing and payment shall be based on hourly rates and PROJECT COSTS as set forth in Exhibit A.
2) INVOICING. CONSULTANT shall submit monthly invoices for services performed and PROJECT
COSTS incurred. Each invoice is due and payable by the CLIENT on presentation and is past due thirty (30)
days from invoice date. Any billing disputes shall be brought to the attention of CONSULTANT within
fourteen (14) days of billing presentation. If CLIENT fails to timely bring a billing dispute to the attention of
CONSULTANT, CLIENT waives the right to dispute the amount billed.
An interest charge of 10% annual percentage rate may be added to overdue accounts. Interest charges will not
be added to amounts that were inaccurately calculated by the CONSULTANT. If accounts are unpaid forty-
five (45) days from the date of billing, work may be halted at the discretion of CONSULTANT until payments
are made current. In addition, the CONSULTANT reserves the right to withhold delivery of work product or
extend time limits applicable to the performance of this AGREEMENT in the event of delinquent receivables.
The CONSULTANT shall not be held responsible for any damages due to halting work or withholding work
product.
3) ADDITIONAT. SERVICES. Additional services shall be compensated at CONSULTANTS hourly
rates as set forth in EXHIBIT A. CLIENT shall not be obligated to make payments for ADDITIONAL
SERVICE pursuant to this AGREEMENT unless such service and the price therefore is set forth in an
executed work order or authorized in writing by CLIENT.
4) TERMINATION OF SERVICES, In the event services are terminated, through no fault of
CONSULTANT, by either party CLIENT shall compensate the CONSULTANT for all outstanding fees and
PROJECT EXPENSES incurred for work completed prior to CONSULTANTs receipt of notice of
termination. CONSULTANT shall also be entitled to recover its costs of preparing documents and files for
delivery to CLIENT on the basis of billing rates established in this EXHIBIT. CONSULTANT shall maintain
adequate logs, timesheets and records to verify fees and PROJECT COSTS incurred. [Use this provision with
Prime Agreement only when similar language is not included in the Prime Agreement.]
5) ST JRCONST JT.TANTS Fees of subconsultants retained by CONSULTANT shall be paid by
CONSULTANT from its basic fee as set forth in Paragraph One (1) of this EXHIBIT.
EXHIBIT B
City of Tukwila: Desian Review Services Mall Expansion J.C. Penny's Proposals
Staffing Budget Spreadsheet (v.3)
I I
Tasks: FTB Only Principal Associate Autocad Op. 1 Autocad Op. 11 Protect Assist 11
hours fees hours fees hours fees hours fees hrs (md fees
1. Start-up
Mall Expansion:
A. Receive /review site/context existing conditions basemaps
B. Receive/review background Information correspondence
Penny's:
A. Receive /review site/context existing conditions basemaps
B. Receive/review backaround information correspondence
General:
A. Discuss review approval process: review staff memo to owners
B. Discuss role of existing zoning code in review process
2. Site Plan and Messina Review Preliminary
Mall Expansion:
A. Receive/loa/check initial proposal concept plan
B. Review proposal: prepare issues list
C. Discussion. Q&A with owner (teleconfl
D. Prepare redlines and design review recommendations
E. Pre meeting with City Staff
F. Working Session with Developer Team
G. Follow -up: Receive /review meeting notes from City
Penny's:
A. Receive/loa /check Initial proposal concept plan
B. Review proposal: prepare issues list
C. Discussion. Q &A with owner (teleconfl
D. Prepare redlines and design review recommendations
E. Pre meeting with City Staff
F. Working Session with Developer Team
G. Follow -up: Receive/review meeting notes from City
General:
A. Travel to /fr Tukwila (assumes all Task Mtos same trip)
3. Site Plan and Messina Modifications
Mall Expansion:
A. Receive,oq/check modified submittal
B. Review proposal: prepare prelim redlines issues list
C. Q &A w/ owner /architect
D Discuss with City Staff (teleconfl
E. Prepare recommendations memo: transmit w/ redlines to City Staff
F. Respond to developer questions (teleconf)
Penny's:
$0 50
$0 $0
50 1 585
$0 2 5170
$0 $0
$0 1 $85
$0 2 $170
$0 50
2 5370 50
1 $185 $0
$0 $0
$0 $0
$0 1 585
1 $185 3 $255
1 5185 1 585
2 $370 6 $510
3 $555 3 $255
3 $555 3 $255
50 1 $85
$0 $0
50 1 585
1 5185 2 5170
1 $185 1 $85
2 $370 4 5340
2 5370 2 $170
3 $555 3 $255
50 1 $85
$0 $0
7 51.295 7 $595
50 50
$0 50
50 1 $85
1 $185 4 5340
1 5185 1 $85
1 $185 50
2 $370 5 $425
1 5185 1 585
50 $0
Staffing and Budget Spreadsheet, Page 1
$0
50
50
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
30
$0
50
$0
$0
$0
$0
$0
50
50
50
$0
50
$0
$0
$0
$0
50
$0
$0
$0
$0
$0
$0
$0
Total
Fees
50 0 $0 50
50 0 50 50
$0 0 513 $98
$0 1 $26 5196
$0 0 $0 $0
$0 0 $13 $98
$0 1 $26 $196
$0 0 $0 $0
$0 1 $56 $426
50 1 528 $213
$0 0 $0 50
$0 0 $0 $0
$0 0 $13 $98
50 1 $66 5506
$0 1 $41 $311
$0 3 $132 $1,012
$0 3 $122 $932
50 3 $122 $932
50 0 $13 598
$0 0 $0 $0
$0 0 $13 598
$0 1 553 $408
$0 1 $41 5311
$0 2 5107 5617
$0 2 581 $621
50 3 $122 $932
50 0 $13 $98
$0 0 50 50
50 6 5284 52.174
$0 0 50 50
50 0 $0 50
$0 0 $13 $98
$0 2 $79 $604
50 1 $41 5311
$0 1 528 $213
$0 3 $119 5914
$0 1 $41 $311
50 0 50 $0
Mall Ex en revised
1 Rese r to are issues 5st
3. owner telecon mm e gnna
G Discussio deew� review and
af e redlin Statf
E. gession eetin
F. *Ma ae ceive<rev iewm
G Follow -u sal
erare issues list
Penn s: Po che ck revised c—
•1, •r
0 3A with owner
end des+
re redlines
D. Pre
meetn with Cr Devel r Team Gi
pre• with earn tom
0
e0
Pre
W
-v
A
B Review
G Discussio
pre rneet i
with C
Staff
Se Dave Da
Session with m
issues 5
teleco
CO/
1
F. akin Re�Nelrewew eetin
G Potlow-u.:
G 18 a SSUme 5 a 11TaskM
A, Travel tour d
an and si na e start ua
5, Architec
Exoansi n
sa
re e
1
0.5
0.5
1 1
fines to Gr Staff .ce I
a m
ote
roar
$0
same 1d
0.
$,970
3 $555
3 1 3555
$0
0
30
1 $185
1 I 3185
%,a51
A jI l $3
2 $5,50
3 S0�
$0
1,2
2
$340
so
3
8
185
3170
$255
11 365
$0
595
185
sot
$255
3
0
$33
25
0
Sotal
p act As rs# i� Fee
rivaled submittal eras
A, Rec posal' re•ara I ohrOT
C Q ownertyctute� t telecon snit WI re
D• Discuss with Gi Stag tole m n
e recomnr ns rrir�na t0leoo
E• Fie to develc er seine and leconz'
F. Rester pilassin• -R
4,
Site Pian and
r ...sal
eviin Services etS
rrinci
ci ?of Tukwila. Uesl n S a t
a
hours tee
FTB onf9
Tasks:
ec �nendatr on,,
fail che ck r issues list
A• telecon rnen dah ons
B• Discus Q with owne
BOVIOW G. Discus on desi n review tarn"
ra redlines acrd
p. Pre �tatf
eetin with City o f 'Team
Preen Session with Derelo notes fromGiN
Wor eC 0rvefrevi ewwie
G Foltow•t'
Penn
one Ck revised or sa
B ReC °sal, ,relareissues Vist
A. with owner tte:econf
B Review •r•
Discussion Q&
penn s pro
ell Ex anion
readstteet v,,3.�
cado..t els hours 5506
Associate 50 $66
hours fees 1 155
s $0� $0 $27 5
$g5 $0 $0 Q' $20 5799
$0 §255 $0 $10
...4i$ 1 $9 $0
31 0 5 $0 l $0 0 $0
$93 6 $510` $0 $0 0 §qg
$t85 $85 $0 $0 0 $131
$185 30 $0 30 $66.
Poi nn 30
30 1 $13, $817 SO
0� 1 $8 5 $0 nOl $932
so\ 3 $25, $0\ -�ni�� 3
185 1 $85 I �.o g'� $98
$0 $340 $0 $0' $j3 S_
65 n0 $0 0 $13 $506.
g85I $0 3,213
$0 $0 30� $,gp4
$05♦ $0 $0 $79
62
s255,�..i' $0� $Bj $932
30 0 122._ 398
0 3 }3 $0 0 $0 li $0 S0 $y
30 $0 3284
30 $Of 601,___ $0
30k 0 50 $9G
0
$0 0� $719
95.. $0 0 2 $9 31j
$4 -1 §1.012
30
�i $13
5 30 $0 3 §122
q2 5
370 385\ 5 i �cg
$j85� 6 $510\ 5.0 $j3, $0
$370 5255 30 50 $0 g
0
555 40, $0 0 §506
30 5213
$0
1 I $0. ��13
SO n
Staffing and Budget Spreadshe0t, Page 2
30 $66
$0 28
$0
Tasks: FTB Only
D. Prepare redlines and desian review recommendations
E. Pre meeting with City Staff
F. Working Session with Developer Team
G. Follow -up: Receive/review meeting notes from City
General:
A. Travel to /fr Tukwila (assumes all Task Mtas same trip)
6. Architectural design and signage refinements
Mall Expansion:
A. Receive/loa/check proposal
B. Review proposal: prepare issues list
C. Discussion. Q&A with owner (teieconit
D. Prepare redlines and desian review recommendations
E. Pre meeting with City Staff
F. Working Session with Developer Team
G. Follow -up: Receive /review meeting notes from City
Penny's:
A. Receive/loa /check revised proposal
B. Review proposal: prepare issues list
C. Discussion. Q &A with owner (teleconf)
D. Prepare redlines and desian review recommendations
E. Pre meeting with City Staff
F. Working Session with Developer Team
G. Follow -uo: Receive/review meeting notes from City
City of Tukwila: Desian Review Services Mall Expansion J.C. Penny's Proposals
Staffing Budget Spreadsheet (v.3)
Principal Associate
hours fees hours fees
2 $370 6 $510
2 $370 2 $170
8 $1.480 8 $680
$0 1 $85
$0 $0
7 81.295 7 $595
$0 $0
$0 $0
$0 1 $85
1 $185 3 $255
0.5 $93 0.5 $43
2 $370 6 $510
2 $370 2 $170
3 $555 3 $255
$0 1 $85
$0 $0
$0 1 $85
1 $185 3 $255
0.5 $93 0.5 $43
1 $185 5 $425
2 $370 2 $170
3 $555 3 $255
$0 1 $85
Staffing and Budget Spreadsheet, Page 3
Autocad Op. 1
hours fees
$0
0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
Autocad Op. II
hours fees
1
Protect Assist 1I
rs (md) fees
$0 3
$0 2
$0 7
$0 0
$0 0
$0 6
$0 0
$0 0
$0 0
$0 1
$0 0
$0 3
$0 2
$0 3
$0 0
$0 0
$0 0
$0 1
$0 0
$0 2
$0 2
$0 3
$0 0
$132
$81
$324
$13
$0
$284
$0
$0
$13
$66
$20
$132
$81
$122
$13
$0
$13
$66
$20
$92
$81
$122
$13
Total Professional Services FTB:
Reimbursable Expenses:
1 Travel Allowance:
TOTAL PROJECT BUDGET:
I I 1
1 1
Total
Fees
$1.012
$621
$2,484
$98
$0
$2.174
$0
$0
$98
$506
$155
$1.012
$621
$932
$98
$0
$98
$506
$155
$702
$621
$932
$98
$41.601
$3.744
$4.0601
$49.4051