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HomeMy WebLinkAboutReg 2003-03-17 Item 8B - Grant - Reallocation of Surplus CDBG Block Grant Funds to Cascade View Drainage for $16,6810411-A, 4 o 2: e3/403, 0 1908 CAS Number: 03-032 Agenda Item Title: Original Sponsor: Timeline: Sponsor's Summary: Recommendations: Sponsor: Committee: Administration: Cost Impact Of known): I Fund Source Of known): Meeting Date ©3 -O3. Discussion with full Council Forward to full Council 1 Meeting Date 1 3/11/03 Memo from Evie Boykan COUNCIL AGENDA SYNOPSIS Community Initials Meetinz Date 1 Prepared by 1 Manor's review 1 Council review 1 3/1'7/03 1 EB 1 4.61,A 1 Cey 1 1 1 I 1 1 1 1 ITEM INFORMATION 1 Original Agenda Date: March 1 7, 2003 Proposed reallocation of surplus CDBG funds to Design phase of Cascade View Drainage Improvement project Council Admin. x ITEM No. Surplus funds from old CDBG projects can be reallocated to existing projects. Public Works has requested additional funds for design purposes $16,681 is available for reallocation Housing and Urban Development Community Development Block Grant fund iRD Or 'COUNCIL ACTION` Action ''APPENDICES Attachments and Parks Cmte Mtg. minutes of February 25, 2003 TO: City Council ME MORANDUM FROM: Evie Boykan, human Services CC: Mayor's Office, Public Works RE: Surplus CDBG funds DATE: February 26, 2003 With the close of 2002 and the reconciliation of figures, we have an additional $16,681 of Community Development Block Grant funds that can be used for capital projects. $12,447 are dollars from last year's cancelled Duwamish curb, gutter and sidewalk project. $4,234 represents dollars remaining from last year's Minor Home Repair program. The process used to identify a use for these dollars included a memo to Department Heads informing them of the availability of the funds. Public Works responded quickly with a recommendation to enhance their existing CDBG project for the design phase of the Cascade View Drainage Improvement project. $290,034 was committed last year for design implementation in 2003. This will be combined with $210,000 of City 412 Funds for a total of $500,000 estimated for design. This request, if approved, needs authorization by the full Council. A representative from Public Works will be available to answer any questions. Community and Parks Committee February 25, 2003 Present: Joan Hernandez, Chair; Joe Duffie, Jim Haggerton Marty O'Brien, Rhonda Berry, Evie Boykan, Lynn Miranda, Bruce Fletcher, Rick Still, Steve Lancaster, Lucy Lauterbach; Dennis Robertson, Katy Gully 1. Reallocation of CDBG Funds Evie explained that after closing the books on the 2002 CDBG funding, she found she had $16,681 left in 2002 funds. This was from Public Works declining to use the funds for the Cascade View Park sidewalk, and leftover minor home repair funds. The funds are for use for capital projects only, and it is sometimes difficult to find a place where it is worth it to use the funds, as using them takes a large amount of time in filling out federal paper work requirements. When Evie advertised within the city that the funds were available, Ryan Larson responded they could be used for the design of the Cascade View drainage project, which is a $500,000 project. Because that is in the design stage now, the paperwork requirements are less onerous than for building something. Although no public hearing is needed, the Council will need to approve the reallocation. Ryan said he didn't know how short of funds the design study is right now, as the City will apply for Public Works Trust Fund money. The new process for allocation of 2004 CDBG funds will begin in April or May. When asked if any others had asked to use the funds, Evie said Bruce had asked after Ryan for the use of building a better playground structure than was budgeted for, but he didn't mind not getting the funds. Joan asked if the funds could be carried over to 2003 projects, and Evie said it is possible, but not looked on favorably by the funding agency. Jim said he preferred to have options to choose in reallocating the funds, and had wished there was a list of CIP projects it could have been applied to. Evie said the funds can be difficult to use when they are a small amount, as they are here. She appreciated the input, and will give information to the COW. Joan asked that the source of the funding be detailed, how much the Cascade View drainage project design costs were, and how much of it would be used for that project if it were chosen. Recommend issue to COW. 2. Promotional Golf Fees The. Parks Director is empowered to make changes in promotional fees for the golf course, but Parks and Marty wanted to inform the committee of their plans. Because construction will result in some of the holes being closed down this year, Golf will offer play on 6 holes as an Executive Course. The back 9 holes will be open, and players who want to play 18 holes would play that twice. Resident fees will be about $1 less than non resident rates for 9 holes and $2 less for 18 holes. They will offer a frequent play card, where the ninth round on the card is free. Marty said this program has been very popular this year. Information only. 3. Foster Golf Course Restaurant Concessionaire Contract The City has worked closely with Gordon Harris of Gordy's Restaurant. Both sides have agreed in principle how their arrangement should work. It is now in a draft agreement, which will be firmed up by Gordy's and the City's attorneys. The City will buy the restaurant equipment, which Gordy is working to help decide what to buy. He will then buy it back from the City over 5 years, and will maintain it. When he leaves, the City will buy back the equipment at its depreciated rate. The percentages that the golf course will get as rebates from the restaurant and catering operations were very