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HomeMy WebLinkAboutReg 2003-03-03 Item 4B - Final Acceptance - Christensen Road Water Line Extension by CA Goodman for $48,072.19I CAS Number: 03-024 Agenda Item Title: Accept as complete Christensen Rd Water Line Extension and release retainage. Original Sponsor: Timeline: Sponsor's Summary: Recommendations: Sponsor: Committee: Administration: Cost Impact (if known): Fund Source (if known): Meeting Date 3/03/03 s z Meeting Date 3/03/03 COUNCIL AGENDA SYNOPSIS Meeting Date 3/03/03 Council d .f Initials Prepared by 1 Mayor's review' Council review Mc F11$ 1 1vL CORD:OF, MINFQRMATION, I Original Agenda Date: March 3, 2003 Admin. Public Works The installation of a new water line was completed by C.A. Goodman on May 20, 2002. Increased quantities amounted to $5,034.00 due to conflicts with utilities, additional excavation and also a credit for soil conditions that were more suitable than expected. The total contract amounted to $48,072.19. Accept project as complete and authorize release of retainage. Forward to Consent Agenda of Regular Council. Same as sponsor. $48,072.19 403/01 Water Construction PNCI MTI Action Attachments Information Memo dated January 9, 2003 Notice of Completion of Public Works Contract 02 -028 Utilities Committee Meeting Minutes from February 19, 2003 ITEMNO. 4. b TO: FROM: DATE: SUBJECT: ISSUE INFORMATION MEMO Mayor Mullet Public Works Directo} January 9, 2003 UU Christensen Road Water Line Extension Proiect Completion and Acceptance Accept construction contract as complete and authorize release of retainage in the amount of $2,209.20. BACKGROUND On March 21, 2002, the City entered into Contract No. 02 -028 with C.A. Goodman Construction Company of Milton, Washington, for construction of Project No. 98 -WT04. This water project included the installation of a new water line in Christensen Road and related work. Construction began on April 1, 2002, and was substantially completed on May 20, 2002. Three change orders were issued during the contract. The final contract cost is summarized as follows: Contract Award Amount Increased Quantities Sales Tax 8.8% Total Amount Paid (incl. retainage) $39,150.00 5,034.00 3.888.19 S48.072.19 There has been $2,209.20 in retainage withheld from the progress payments to C. A. Goodman Construction Company for this contract. RECOMMENDATION All work required under this contract has been completed. It is recommended that this contract be accepted as complete and authorize the release of retainage. The retainage release is subject to the standard claim and lien release procedures. attachment: Notice of Completion of Public Works Contract (P:Project\A• WT Project \98WTO4Cbuout Memo CA Goodman) FROM: State of Washington Department of Revenue Audit Procedures Admin. PO Box 47474 REVENUE Olympia WA 98504-7474 City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 Contract Amount: Additions or Reductions: 5,034.00 Sales Tax: 3,888.19 Total: 48,072.19 Finance Approval REV 31 0020 (1- 17.96) 39,150.00 Contractor's Registration No. (UBI No,) NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Date Assigned: Signature Phone No Date: Notice is hereby given relative to the completion of contract or project described below. Description of Contract Project No. 98 -WT04 Contract No. 02 -028 (Telephone No, Christensen Road Water Line Extension 253- 926 -2695 Contractor's Name C. A. Goodman Construction Company, Inc. Contractor's Address 300 Birch Street, Milton, WA 98354 P.O. Box 398, Auburn, WA 98071 -0398 Date Work Commenced Date Work Completed Date Work Accepted April 1, 2002 I June 15, 2002 Surety or Bonding Co. United States Fidelity and Guaranty Company Agent's Address Persing, Dyckman Toynbee, P.O. Box 5187, Tacoma, WA 98415 Amount Disbursed: Amount Retained: Total: DISBURSING OFFICER Type or Print Name 601 181 -152 9/19/02 45,862.99 2,209.20 48,072.19 The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO PAYMENTS SHALL BE MADE FROM RETAINED FUND until receipt of Department's certificate, and then only in accordance with said certificate. Utilities Committee February 19, 2003 Present: Pam Linder, Chair; Joan Hernandez Jim Morrow, Brian Shelton, Pat Brodin, Gail Labanara Christensen Road Water Line Extension Proiect Completion and Acceptance This project installed a new water line in Christensen Road. The three change orders totaling $5,034.00 involved a conflict with utilities, increased excavation due to a water line not being where surveyed and a credit for using native soils we were able to backfill with the existing soil. Recommend move to Regular Consent Agenda with recommendation to accent nroiect and release retainage. 2. Sewage Lift Station No. 5 Pump (Retrofit) Proiect Completion and Acceptance This project completely retrofitted the pump station located at the entrance to Fort Dent Park. There were reductions of $1,400 for using native materials to backfill and one change order for $9,887 to completely restore the curb around the island that houses the pump station. Recommend move to Regular Consent Agenda with recommendation to accent nroiect and release retainage. 3. 2002 Outfall Repair Program Proiect Completion and Acceptance This project provided repairs to three storm drainage outfalls to the Duwamish River. No change orders were issued and underruns amounted to $14,756 due to dry weather, using native soil to backfill and less traffic control labor. Pam L asked why there is such a delay from when the paperwork says substantially complete (in December for this project) and when it is fmally presented to Committee to close out. Jim responded that the term "substantially complete" means when the City can take possession or use the facility from the contractor. There still may be punchlist items such as landscaping, submittal of as- builts, etc. that would take additional time. When it is presented to Committee, the project is completely finished. Recommend move to Regular Consent Agenda with recommendation to accept nroiect and release retainage. 4. 2002 Fourth Ouarter Report Information Only Emergency Management Joan asked Jim about the status since he had taken over as EOC Director. Jim told us that in April of last year there was a Haz Mat exercise at Foster H.S. with six cities: Tukwila, Renton, SeaTac, Fed Way, Seattle and Kent. From the exercise, they found that new procedures are needed if the Police need to be decontaminated. The Police Officer must be able to safely store their weapon or to give it to a Police backup. They also found that the present Emergency Operations Center at the new Golf Maintenance Building was very noisy, so headsets were purchased to be able to communicate with staff out in the field. Still evaluating the EOC at the golf building, as we may lease space from Sabey.