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HomeMy WebLinkAboutReg 2003-03-03 Item 4D - Final Acceptance - 2002 Outfall Repair Program by Nordic Construction for $122,311.11CAS Number: 03-026 Agenda Item Title: Original Sponsor: Timeline: Sponsor's Summary: Meeting Date 3/03/03 Meeting Date 3/03/03 COUNCIL AGENDA SYNOPSIS 03 Initials Meeting Date Prepared by 1 Mayor's review 1 Council review 3/03/03 RL M 1 I Council RECORD;'. V TEM INFO RMATION Admin. Recommendations: Sponsor: Accept project as complete and authorize release of retainage. Committee: Forward to Consent Agenda of Regular Council. Administration: Same as sponsor. Cost Impact (if known): $122,311.11 I Fund Source (if known): 412/02 Surface Water ►iJN CILAATI Q Action A `fir 17W IT R Attachments Information Memo dated February 7, 2003 Notice of Completion of Public Works Contract 02 -081 Utilities Committee Meeting Minutes from February 19, 2003 ITEMNO. Original Agenda Date: March 3, 2003 Accept as complete 2002 outfall Repair Program Contract and release retainage. Public Works The outfall repair project was completed by Nordic Construction, Inc. on December 20, 2002. Undenuns amounted to $14,756.70, due to soil conditions that were more suitable than expected, dry weather and less traffic control. The total contract amounted to $122,311.11. To: Mayor Mullet From: Public Works Director�€i'n Date: February 7, 2003 Q' Subject: 2002 Outfall-Repair Program Proiect Completion and Acceptance ISSUE Accept construction contract as complete and authorize release of retainage bond. BACKGROUND INFORMATION MEMO The Notice to Proceed for Contract No. 02 -081 with Nordic Construction, Inc., of Tacoma, Washington, was issued August 13, 2002, for construction of the 2002 Outfall Repair Program. This project provided repairs to three storm drainage outfalls to the Duwamish River. These outfalls were: Site No. 1 (48" Ave S), Site No. 2 (Interurban P1 S), and Site No. 3 (S 130" P1). This contract was totally completed on December 20, 2002. No change orders were issued. The underruns in the unit bid prices listed below were primarily due to soil conditions that were more suitable than expected, dry weather eliminating the need for temporary erosion control, and less traffic control labor used than anticipated. The contract cost is summarized as follows: ACTION TAKEN RECOMMENDATION Contract Award Amount (incl. sales tax) $137,067.81 Underruns 114.756.70) Total Amount Paid (incl. retainage bond) S122.311.11 The final payment has been issued, final records are being prepared, and this acceptance will formalize the close -out of this project. It is recommended that this contract be forwarded to the Tukwila City Council on the consent agenda for formal acceptance and authorize the release of the retainage bond, subject to the standard claim and lien release procedures. RL:ad attachment: Notice of Completion of Public Works Contract (P:ProjeeuU- DR Projecu \OODR02 )ACaptance Omfell Project) State of Washington Department of Revenue Audit Procedures Admin. PO Box 47474 REVENUE Olympia WA 98504 -7474 FROM: Contract Amount: It Additions or Reductions: Sales Tax: Total: REV 31 0020 (1- I7.96) Contractor's Registration No. (UBI No.) Date: NOTICE OF COMPLETION OF PUBLIC WORKS 'CONTRACT City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 Finance Approval 127,175.00 14,756.70 9,892.81 122,311.11 I Date Work Completed December 20, 2002 Writra Assigned To: Date Assigned: Signature 'Phone No Amount Disbursed: g Amount Retained: Total: Type or Print Name NORDICI11OLZ 1 -28 -03 Notice is hereby given relative to the completion of contract or project described below. Description of Contract Project No. 00 —DR02 Telephone No. 2002 Outfall Repair Program Contract No. 02 -081 253- 922 -3100 I Contractor's Name Nordic Construction, Inc. I Contractor's Address 106 55th Ave. East, Tacoma, WA 98424 I Date Work Commenced I Date Work Accepted August 13, 2002 I Surety or Bonding Co. Travelers Casualty Surety Company of America Agent's Address Baldwin Resource Group, Inc., P.O. Box 1848, Bellevue, WA 98009 116,690.19 5,620.92 122,311.11 DISBURSING OFFICER The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO PAYMENTS SHALL BE MADE FROM RETAINED FUND until receipt of Department's certificate, and then only in accordance with said certificate. Utilities Committee February 19, 2003 Present: Pam Linder, Chair; Joan Hernandez Jim Morrow, Brian Shelton, Pat Brodin, Gail Labanara 1. Christensen Road Water Line Extension Proiect Completion and Acceptance This project installed a new water line in Christensen Road. The three change orders totaling $5 ,034.00 involved a conflict with utilities, increased excavation due to a water line not being where surveyed and a credit for using native soils we were able to backfill with the existing soil. Recommend move to Regular Consent Agenda with recommendation to accent nroiect and release retainage. 2. Sewage Lift Station No. 5 Pump (Retrofit) Proiect Completion and Accentance This project completely retrofitted the pump station located at the entrance to Fort Dent Park. There were reductions of $1,400 for using native materials to backfill and one change order for $9,887 to completely restore the curb around the island that houses the pump station. Recommend move to Regular Consent Agenda with recommendation to accent nroiect and release retainage. 3. 2002 Outfall Renair Program Proiect Comnletion and Accentance This project provided repairs to three storm drainage outfalls to the Duwamish River. No change orders were issued and underruns amounted to $14,756 due to dry weather, using native soil to backfill and less traffic control labor. Pam L asked why there is such a delay from when the paperwork says substantially complete (in December for this project) and when it is fmally presented to Committee to close out. Jim responded that the term "substantially complete" means when the City can take possession or use the facility from the contractor. There still may be punchlist items such as landscaping, submittal of as- builts, etc. that would take additional time. When it is presented to Committee, the project is completely finished. Recommend move to Regular Consent Agenda with recommendation to accent project and release retainage. 4. 2002 Fourth Ouarter Renort Information Only Emergency Management Joan asked Jim about the status since he had taken over as EOC Director. Jim told us that in April of last year there was a Haz Mat exercise at Foster H.S. with six cities: Tukwila, Renton, SeaTac, Fed Way, Seattle and Kent From the exercise, they found that new procedures are needed if the Police need to be decontaminated. The Police Officer must be able to safely store their weapon or to give it to a Police backup. They also found that the present Emergency Operations Center at the new Golf Maintenance Building was very noisy, so headsets were purchased to be able to communicate with staff out in the field. Still evaluating the EOC at the golf building, as we may lease space from Sabey.