HomeMy WebLinkAboutReg 2003-03-03 Item 4E - Final Acceptance - 2002 Overlay Program Construction by ICON Materials for $256,134.98
CAS Number: 03-027 Agenda Item Title: Accept as complete 2002 Overlay Program Construction Contract and release retainage.
I Original Sponsor:
Timeline:
Sponsor's Summary:
1 keeling Date
I 3/03/03
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date Prepared by 1 Mayor's review 1 Council review
3/03/03 RL C(ritll 1
1 1
o a 1
M WORMATIO
Original Agenda Date: March 3, 2003
Council Admin. Public Works
Recommendations:
Sponsor: Accept project as complete and authorize release of retainage.
Committee: Forward to Consent Agenda of Regular Council.
Administration: Same as sponsor.
Cost Impact (if known): $256,134.98
Fund Source (if known): 104/02 Commercial Streets
.��s r��cPPENDTCES
Meeting Date 1 Attachments
3/03/03 I Information Memo dated February 13, 2003
Notice of Completion of Public Works Contract 02 -078
Transportation Committee Meeting Minutes from February 24, 2003
Action
ITEMNO.
The overlay and repair project was completed by ICON Materials, Inc. on December 13, 2002.
Underruns amounted to $71,414.52, due to soil conditions that were more suitable than
expected, less asphalt concrete pavement, and using substantially less traffic control labor.
The total contract amounted to $256,134.98.
To: Mayor Mullet
From: Public Works Director
Date: February 13, 2003
Subject: 2002 Overlay Program
Project Completion and Acceptance
ISSUE
Accept construction contract as complete and authorize release of retainage bond.
BACKGROUND
The Notice to Proceed for Contract No. 02 -078 with ICON Materials, Inc., of Tukwila,
Washington, was issued August 12, 2002, for construction of the 2002 Overlay Program. This
project provided repairs and overlays on various roadway segments, including: S 180th St
(Southcenter Pkwy to Andover Park W vicinity), S 178 St (SeaTac vicinity to Southcenter
Parkway), and Interurban Ave S (in vicinity of Wade Cook).
This contract was totally completed on December 13, 2002. No change orders were issued.
The unit bid price underruns listed below were primarily due to soil conditions that were more
suitable than expected, less asphalt concrete pavement used than anticipated, and substantially
less traffic control labor used than in the contract. The contract costs are summarized as
follows:
Actual
Contract Award Amount 327,549.50
Underruns <71,414.52>
Sales Tax (N /A Rule 171) 0.00
Total Amount Paid (incl. retainage bond) *256,134.98
ACTION TAKEN
The fmal payment has been issued, final records are being prepared, and this acceptance will
formalize the close -out of this project.
RECOMMENDATION
INFORMATION MEMO
It is recommended that this contract be forwarded to the Tukwila City Council on the consent
agenda for formal acceptance and authorize the release of the retainage bond, subject to the
standard claim and lien release procedures.
RL:ad
attachment: Notice of Completion of Public Works Contract
(P:Pmjecn\A- RW RS P,ojeW \OIRWOS 2002 Overlay \Acceptance 2002 Ovule) Memo)
2002 Budoet
5365,000.00
0.00
S365.000.00
State of Washington
Department of Revenue
Audit Procedures Admin.
REVENU Olympia 47474
985047474
FROM:
NOTICE OF COMPLETION OF PUBLIC WORKS ,CONTRACT
City of Tukwila
6200 Southcenter Blvd.
Tukwila, WA 98188
Description of Contract
2002 Overlay Program
Contract Amount:
Additions or
Reductions:
Sales Tax:
Total:
Finance Approval T\\
:s- /44;
REV 310020 (1- 17 -96)
327,549.50
71,414.52
—0-
256,134.98
Contractor's
Registration No. (UBI No.) ICONM *982CF
Mid
Assigned To:
Date Assigned:
Notice is hereby given relative to the completion of contract or project described below.
Project No. 01 —RW05 (Telephone No.
Contract No. 02 -078 206- 575 -3200
Contractor's Name
ICON Materials, Inc.
Contractor's Address
P 0 Box 88050, Tukwila, WA 98138 -2050
Date Work Commenced Date Work Completed
August 12, 2002 I October 11, 2002
Surety or Bonding Co.
Liberty Mutual Insurance Company
Agent's Address
60 East South Temple, Suite 1600, Salt Lake City, UT 84111
Signature
Phone No
Date:
I Date Work Accepted
Amount Disbursed:
Amount Retained:
Total:
Type or Print Name
1 -29 -03
243,328.24
12,806.74
256,134.98
DISBURSING OFFICER
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,
Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO PAYMENTS
SHALL BE MADE FROM RETAINED FUND until receipt of Department's certificate, and then only in
accordance with said certificate.
Transportation Committee
February 24, 2003
Present: Richard Simpson, Chair; Dave Fenton, Pam Linder
Jim Morrow, Brian Shelton, Gail Labanara, Ryan Larson, Pat Brodin, Lucy
Lauterbach; Dennis Robertson
1. Family Fun Center Turnovers Although the Family Fun Center has been finished and in
operation for several years, it is only now all the turnover documents are completed. The
facilities being turned over include street lights, 2 catch basins, curb, gutter and sidewalk, fire
hydrants and water lines. The committee asked why this tumover is coming so long after the
opening of the Fun Center. Jim M said it is because there is no incentive for business to complete
the items on the punch list or to supply the as- builts, both of which are required to turn over the
facilities. Recommend turnovers to consent agenda of a Regular Meeting.
2. 2002 Overlay Comnletion and Accentance ICON Materials started the 2002 overlay in late
summer, with completion in December. The cost was $100,000 under the estimated cost. Several
unit costs were lower than expected, and the soils were better than expected. Good weather also
helped, and no temporary water control was needed. The projects were S. 180 (Southcenter to
Andover West); S. 178` (Sea Tac to Southcenter Parkway) and Interurban Avenue (near the
Wade Cook offices). Jim M said the City can spend more time estimating unit prices in the
design stage, but that costs money itself. Unit pricing, he said, could be valuable or troublesome.
There are often things one can't control, such as soils or weather. Recommend nroiect
completion and acceptance to consent agenda at a Regular meeting.
3. TEA 21 Reauthorization In anticipation of the reauthorization of the TEA 21 funds later this
year, the City wants to prioritize projects for consideration for funding. The three projects in
order of priority recommended were the Klickitat/Southcenter /Strander intersection; transit
center near Strander and Andover Park West; and the BNSF Access near East Marginal. These
three projects would cost around $60 million. Only $20 million will be available for the whole
state, so Tukwila can't expect to get too much funding for its three projects. The committee
agreed with the priorities, but wanted the whole Council to be informed as well. Staff is working
with Ball Janik on getting these priorities. Staff will ask for 80% of engineering and
environmental plus right of way for the three projects. Dennis raised the issue of the Klickitat
project not being in the CIP. Even if 80% of the project were funded by grant the City would
still owe $6 million on it. Dave said the City would need to reorder other CIP projects to find the
money. Information.
Traffic Signal Pam reported the traffic signal at S. 150` appears to be too long on the east west
turn. Staff will investigate.
Committee chair approval