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HomeMy WebLinkAboutReg 2003-02-03 Item 5 - Bid Award - Paasche Construction for Minkler Shops Traffic Signal Cabinet Room for $53,988.74i.J09!�! -.clip COUNCIL AGENDA SYNOPSIS L 1 908 1 1 ITEM INFORMATION CAS Number: 03-012 Original Agenda Date: February 3, 2003 Agenda Item Title: Bid Award for Minkler Shops Traffic Signal Cabinet Room Original Sponsor: Timeline: Sponsor's Summary: Recommendations: Sponsor: Committee: Administration: Cost Impact (if known): Fund Source (if known): Meeting Date 2/03/03 Meeting Date 2/03/03 Council Meeting Date 2/03/03 Initials Prepared by 1 Mayor's review I Council review I TP acrtb 1 7V a. I I I I i I Admin. Public Works This project will convert one of the storage bays at Minkler shops into a new infill room that will allow the inspection, testing and minor repairs for the City's traffic signals. The majority of work will be the addition of electrical service to the area. The project was advertised for bid on November 25 and seven bids were opened on January 3, 2003. The low bid of $53,988.74 was from Paasche Construction, Inc. Award contract to Paasche Construction, Inc. Recommend to Regular Council Meeting Same as Sponsor $53,988.74 (includes sales tax) 303 Facilities RECORD OF COJNCII ACTION Action APPENDICES Attachments Information Memo dated January 6, 2003 Bid Tabulation Transportation Committee Meeting Minutes from January 27, 2003 ITEMNO. 5. ANALYSIS/WORK PLAN INFORMATION MEMO To: Mayor Mullet From: Public Works Directory Date: January 6, 2003 VV Subject: Minkler Shops Traffic Signal Cabinet Room Project Bid Award City Project No. 01 -BG03 ISSUE Award the bid for the Minider Shops Traffic Signal Cabinet Room project. BACKGROUND Part of the function of Street Maintenance and Operations is to receive, test, and repair the various traffic signal cabinets. This activity requires a "clean" dry space to inspect, test, and make minor repairs. In 2002, we retained the architectural services of Wayne Ivary Architects and Associates to develop plans to utilize one of the storage bays for a new infill room. Part of the work required the electrical service improvements from the adjacent building. ACTION TAKEN The project was advertised for bid on November 25. Seven (7) bids were received and opened on January 3, 2003, with the apparent low bid of $49,622.00 submitted by Paasche Construction, Inc. See attached bid tabulation. We have reviewed the bids, notified the apparent low bidder of their opportunity to claim error within 24 hours, which they have declined, and checked the low bidder's references. The estimated cost of $53,988.74, including WSSTX, is within the project budget of $58,000.00 with an adequate contingency for construction. BUDGET AND BID SUMMARY RECOMMENDATION ATP:ad attachment: Bid Tabulation (P:Pmjcf A. 80 Pmjcm\OIBGOO\wrud TG Info Memo) Bid Results Bid Amount 49,622.00 WSSTX 4.366.74 Subtotal 53,988.74 Contingency 4.000.00 Total 57,988.74 Engineer's Estimate Budget 50,000.00 4.400.00 54,400.00 4.000.00 58,400.00 $58,000.00 Award of the contract to Paasche Construction, Inc., 30105 14 Ave. South, Roy, WA 98580 -8630 for the amount of $49,622.00, not including WSSTX. 'Construct Co. (rounding variance) Paasche Construction, Inc. I ENGINEER'S ESTIMATE 1 (P:Pm)WSN" BG P ojed, ■O1BG031Btl Tabulation) BID TABULATION MINKLER SHOPS TRAFFIC SIGNAL CABINET ROOM Project No. 01 -BG03 BIDDERS BASE BID 67,327.001 49,622.00 (Mayer Construction Co., Inc. 59,857.00 (rounding variance) f f jRSE Construction, Inc. 57,558.00 Alphase Builders, Inc. j 69,404.58 C. D. Construction Mgt., Inc. 68,276.00 1 (rounding variance) R. C. Zeigler Co., Inc. 56,777.00 8.8% WSSTX TOTAL 5,924.78 73,251.78 73,251.77 4,366.74 53,988.74 5,267.42 65,124.42 65,124.41 5,065.10 62,623.10 6,107.60 75,512.18 6,008.29 74,284.291 74,284.281 4,996.381 61,773.38 54,400.00 Transportation Committee January 27, 2003 Present: Dave Fenton, Pam Linder, Pam Carter Jim Morrow, Gail Labanara, Pat Brodin, Brian Shelton, Tom Pulford, Lucy Lauterbach ,V i. Minkler Shoos Remodel The Minkler shops have needed a good space for inspecting, testing, and repairing signal lights. An architect recommended how to use part of a bay that was available, as it is hard to back into. The city received seven bids for the remodel project. The lowest was from a small firm, Paasche Construction Inc. from Roy. Jim M said signal maintenance is largely done in- house, and a dry, clean space was needed. The city maintains almost all the signals in the city except a very few on TIB and West Valley. Pam asked about the firm and was told it is a man and his wife, and they did get good references from other governments. Recommend bid award for $49.622 to Paasche Construction Inc. to Regular Meeting 2. Turnover Documents Doak Short Plat The city got 10 feet of right of way for the short plat on S. 148` Street. The short plat of two lots, was used to build three homes. The city would need 60 feet of right of way for any future street improvements, and this will help. This and the following five projects had no alternatives, and they were all inspected and declared ready for public tumovers. Recommend acceptance to consent agenda of a Regular Meeting. Downtown Harley Davidson The Harley shop on 48` near I -5 developed their property and is ready to turn over to the city street sidewalk, curb and gutter, and water improvements. The water will allow a loop to Gateway. Recommend acceptance to consent agenda of a Regular Meeting Heiser Building Addition Because Heiser added building space, they made several improvements they want to turnover to the city. Their building is off TIB. They are turning over street lights, curb, gutter and sidewalk, storm drains and a water line. Recommend acceptance to consent agenda of a Regular Meeting. Hot Mix Pavers In order to compensate for their building, Hot Mix Pavers built some street frontal improvements, including a storm drain and a fire hydrant. Their building is located near NorMed off of S. 133` Recommend acceptance to consent agenda of a Regular Meeting. Thorndvke Elementary The school rebuild is now complete, and they are ready to tum of storm drains and catch basins. Pam pointed out the improvements were required as the school had to treat the land as if it had never been developed. Recommend acceptance to consent agenda of a Regular Meeting.