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HomeMy WebLinkAboutFS 2010-02-17 COMPLETE AGENDA PACKET1. PRESENTATION(S) 2. BUSINESS AGENDA b. 2009 Fourth Quarter Report. City of Tukwila Finance and Safety Committee O De'Sean Quinn, Chair O Allan Ekberg O Kathy Hougardy c. Pre Retreat Budget Review (please bring your budget books). AGENDA WEDNESDAY, FEBRUARY 17, 2010 CONFERENCE ROOM #3; 5:00 PM Item a. Hazard Mitigation Plan; Frank Iriarte, Deputy Public Works Director, Distribution: D. Quinn A. Ekberg K. Hougardy D. Robertson Mayor Haggerton S. Lancaster C. O'Flaherty S. Brown B. Giberson D. Haynes Action to be Taken Next Scheduled Meeting: Tuesday, March 2, 2010 Committee Goals: Work together in cooperation with nearby cities to address common problems in the Highway 99 corridor and Military Road. Ensure a commitment to continued human services funding in relation to the cost of living through consistent review of regional, state and federal budgets affecting human services progams and services (also assigned to CAP). Research the viability of sponsoring a City-wide Citizens' Academy (also assigned to CAP). s t> The City of Tukwila strives to accommodate individuals with disabilities. Please contact the City Clerk's Office at 206 433 -1800 for assistance. S. Hunstock D. Speck M. Hart R. Still S. Kerslake D. Tomaso K. Kertzman M. Villa T. Kinlow Judge Walden K. Matej B. Arthur M. Miotke C. Parrish G. Labanara K. Narog D. Lincoln S. Kirby N. Olivas S. Norris J. Pace Page a. Information only. Pg.1 b. Information only. Pg.3 c. Discussion. Pg.23 DISCUSSION RECOMMENDATION Information only. City of Tukwila ISSUE Adopt City of Tukwila Hazard Mitigation Plan. BACKGROUND Jim Haggerton, Mayor' INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Finance and Safety Committee FROM: Public Works Director DATE: January 12, 2010 SUBJECT: City of Tukwila Hazard Mitigation Plan In 2000, the Federal government enacted the Disaster Mitigation Act (DMA 2000; Public Law 106 -390) requiring states, local jurisdictions and tribal governments to develop and submit a Hazard Mitigation Plan to FEMA. A FEMA approved Hazard Mitigation Plan allows the City to apply for Hazard Mitigation Grant Program (HMGP) and Pre Disaster Mitigation (PDM) Program grant funds. City of Tukwila currently does not have a FEMA- approved Hazard Mitigation Plan. To address this issue, staff developed attached final draft Plan. The final draft Plan was completed through the assistance, collaboration, and input from City departments and regional partners. A FEMA- approved Hazard Mitigation Plan represents not only the City's commitment to reduce risks from natural and technological /manmade hazards but it also puts the City in a more favorable posture to accomplish mitigation initiatives through HMGP and PDM grant funding opportunities. The draft Plan will be posted on the City's website for public comment and ultimately submitted through the Washington State Emergency Management Department to FEMA for approval. Upon approval, the Tukwila City Council will be requested to adopt the Tukwila Hazard Mitigation Plan. Attachment: City of Tukwila Hazard Mitigation Plan (Final Draft). Additional copies of the Plan are available in the Public Works Department. H: \Frank \2010 \Emergency Mgt \Info Memo Tukwila Hazard Mitigation Plan CITY COUNCIL City of Tukwila o BUDGET PROGRAM GOALS: Jim Haggerton, Mayor FOURTH QUARTER REPORT TO COUNCIL October 1 December 31, 2009 Prepared for Finance Safety Committee 1. Seek out opportunities for Councilmembers to further their knowledge, experience and awareness of the different cultures represented within the Tukwila community: Assigned to Community Affairs Parks Committee for implementation and /or follow -up. No activity to report during fourth quarter. 2. Support programs and services that provide a sense of stability. community and unity throughout Tukwila's residential neighborhoods: Assigned to Community Affairs Parks Committee for implementation and /or follow -up. Councilmembers continue to sponsor a monthly Coffee Chat in the Tukwila community. 3. Work tooether in cooperation with nearby cities to address common problems in the Highway 99 corridor and Military Road: Assigned to Finance Safety Committee for implementation and /or follow -up. Mayors from Tukwila and SeaTac have been communicating regarding the possibility of a joint meeting between the two city councils. Due to an increased workload, Tukwila City Council was not able to commit to a specific meeting date during fourth quarter. 4. Provide legislative support and encouragement to Tukwila residents living in rental communities through programs that hold owners and /or property manaaers accountable for providing safe places to live through the implementation of a rental licensing proaram: Assigned to Community Affairs Parks Committee for implementation and /or follow -up. Tukwila Councilmembers actively opposed HB 1296/SB 5495 which provided for limitations on rental housing inspections. Relative legislation was deferred this legislative session. Department of Community Development staff continues to move forward with developing a rental housing licensing program for Tukwila. 5. Approve and implement standard operating procedures for the Council. Review and update procedures on a regular basis: Not currently assigned to a specific committee. Current workload assignments prevented the Legislative Analyst from further research and preparation of draft materials relative to Council standard operating procedures. 6. Support the implementation of City endorsed programs (i.e. Walk Roll Plan. Fire Master Plan. Parks Recreation Open Space Plan) through policy related decisions not associated with direct program funding: Assigned to Community Affairs Parks Committee for implementation and /or follow -up. No activity to report during fourth quarter. 7. Ensure a commitment to continued human services funding in relation to the cost of living through consistent review of regional. state and federal budgets affectina human services programs and services: Assigned to Community Affairs Parks and Finance Safety Committees for implementation and /or follow -up. This item will be scheduled for Committee review as budget reviews deem appropriate. 8. Study the feasibility and implementation of televised City Council meetings: Assigned to Utilities Committee for implementation and /or follow -up. Information Technology staff has conducted preliminary research on this topic, but discussion has been delayed due to staff workload, per City Administrator. 2009 Fourth Quarter Report Prepared for Finance Safety Committee Page 2 9. Continue to foster relationships within local, reaional and state entities that encourage opportunities for joint partnership and outreach: Assigned to Utilities Committee for implementation and /or follow up. Councilmembers serve as representatives and alternates on local, regional and state boards, committees and commissions including but not limited to: SCATBd, SKEDI, WRIA 9, AHAB, Suburban Cities Association, Association of Washington Cities, Highline Forum and Cascade Water Alliance. 10. Formulate an Adopt -a- Neighborhood program that will provide Councilmembers the opportunity to become more familiar with the chanainq faces of communities and neighborhoods throuahout the City: Assigned to Community Affairs Parks Committee for implementation and /or follow -up. This item was not scheduled for Committee review during the fourth quarter. 11. Research the viability of sponsorina a City -wide Citizens' Academy: Assigned to Community Affairs Parks and Finance Safety Committees implementation and /or follow -up. This item was not scheduled for Committee review during the fourth quarter. 12. Establish a process to provide updates to Council on issues that are brouaht forward at Council meetinas durina citizen comment opportunities: Assigned to Transportation Committee for implementation and /or follow -up. This item was not scheduled for Committee review during the fourth quarter. MAYOR'S OFFICE 2009 YEAR END SUMMARY: This year saw the successful conclusion of several longstanding projects, including the SCORE agreement and groundbreaking, the Tukwila South Development agreement/annexation, and the Shoreline Master Plan Update. Due to the discovery of a weakened Howard Hanson Dam, a draft flood response plan was completed by all City departments, resulting in the City being much better prepared overall for any future flooding or natural disasters. The successful Rock 'N' Roll Marathon and 1/2 Marathon, along with the opening of the Sound Transit Light Rail, certainly resulted in increased media coverage and exposure, as well as more regional prominence for the City of Tukwila. 4th QUARTER SIGNIFICANT ISSUES: During the 4th Quarter, efforts continued to accelerate with regard to the possibility of flooding at the Howard Hanson Dam. Most City Departments have been actively working with citizens and neighboring jurisdictions to prepare for possible emergency scenarios. Emphasis in the 4th Quarter focused on oversight of the City's biennial budget, including the hosting of another City Council budget workshop. Transitioning of the City Administrator late in the quarter was also accomplished, with a new City Administrator scheduled to begin work on 1/19/10. BUDGET PROGRAM GOALS: 1. Continue Mayor's involvement in reaional efforts including but not limited to Cascade Water Alliance., Valley Communications. WRIA 9 Forum. King County Flood Control District, Association of Washinaton Cities. National League of Cities and Suburban Cities Association.: Ongoing. Mayor Haggerton attended regularly scheduled meetings of the Cascade Water Alliance Board, the Valley Comm Admin Board, the Association of Washington Cities, the King County Flood Control District, and the Suburban Cities Board. 2. Work toward redevelopment of the Tukwila International Boulevard area between the Tukwila Village site and the Sound Transit Light Rail Station: Ongoing. 2009 Fourth Quarter Report Prepared for Finance Safety Committee Page 3 3. Move forward on a pedestrian friendly development connecting the Sounder Commuter Rail station and the Tukwila Urban Center: Ongoing. 4. Move Tukwila Village Development forward to construction and completion: The City amended the City's Comprehensive Plan and Zoning creating the Urban Renewal Overlay zone. The City and Tarragon agreed on draft deal points. 5. Continue oversight of Tukwila South development efforts and Southcenter Parkway extension proiect: City Council approved the Tukwila South Master Plan, and the annexation occurred on 12/31/09. 6. Continue efforts to secure Federal appropriations in support of key projects. including, but not limited to Strander Boulevard Extension: Ongoing. 7. Lead efforts to increase efficiency of City staff and to provide superior services to our citizens, through technology and streamlined processes. in a cost effective manner: Ongoing. 8. Continue efforts to improve communications between the City and City residents, business community members, and visitors: Ongoing. 9. Provide leadership and support in addressina concerns and improving all aspects of our residential neighborhoods: Ongoing. 10. Prepare draft Civil Service Desk Manual: Ongoing. 11. Update Civil Service Rules: Ongoing. Economic Development 2009 YEAR END SUMMARY: During 2009, economic development staff coordinated Planning Commission and Council review of the City's Comprehensive Plan and zoning for the Urban Renewal area surrounding Tukwila Village. The legislative bodies approved significant changes which is a major step forward for the development. The City and Tarragon also agreed on a set of draft deal points for the development agreement. 4th QUARTER SIGNIFICANT ISSUES: During the fourth quarter of 2009, economic development staff focused attention on prevention and preparations for potential flooding, lease negotiations to move Seattle Southside to a SeaTac location, and land survey issues for Tukwila Village. BUDGET PROGRAM GOALS: 1. Tukwila Village: Complete negotiations with a developer and manaae implementation of contract. Zoning amendments were approved. Draft deal points were agreed. Negotiations are ongoing. 2. Build relationships and share the City's vision with every property owner along Tukwila International Boulevard. Supported Tukwila International Boulevard Action Committee's outreach efforts on sign code updates and monthly clean -ups. 3. Coordinate sale of Newoorter property. Due to real estate market conditions, deferred to 2010. 4. Build relationships and share the City's vision with each property owner in the City's urban core. Met with property owners regarding the Tukwila Urban Center plan and development plans. 5. Improve business attraction marketing collateral and website. Worked with the Southwest King County Economic Development Initiative to develop more materials and SeattleSouthsideBusiness.com website. City Clerk 2009 YEAR END SUMMARY: 2009 was a year of enhancements for the Clerk's Office, to include creation of new templates /forms for Council agendas; implementation of time- keeping system for Council comments; addition of automated cashiering system and creation of procedures /security manual; transitioning to new Records Center; 2009 Fourth Quarter Report Prepared for Finance Safety Committee Page 4 creation of City Library; scanning /indexing 700 active contracts into Imaging System; oversight of Centennial Time Capsule event; processing 58 public records requests (up from 42 in 2008); compilation of complex and lengthy agenda packet materials; and hiring and training new staff. Professional Development Goal for 2009 -2010: Working toward Master Municipal Clerk status, the City Clerk attended: the Washington State Municipal Clerk's (WMCA) Conference, to include facilitation of the Records Management Roundtable and appointment as ByLaws Committee Chair; the International Institute of Municipal Clerk's (IIMC) Conference; the NW Clerk's Institute Spring and Fall Master Academies. Working toward Certified Municipal Clerk status, the Deputy City Clerk attended: Basic City Clerk Training, the NW Clerk's Institute Professional Development I classes; Spanish in the Workplace; NIMS Training. The Records Management Coordinator attended the Association of Records Management and Administrators (ARMA) training on email and discovery; the National Association of Government Archives and Records Administrators (NAGARA) conference with a focus on social networking and public disclosure and retention; participated as a "Revision Group" member for the State Retention Schedule. The Administrative Support Coordinator attended Passport Acceptance Training; specialized training on the Laserfiche Imaging System. All members of the Clerk's Office received training on the Imaging System and automated cashiering system. 4th QUARTER SIGNIFICANT ISSUES: The fourth quarter of 2009 included extensive work on ordinances /resolutions for the Shoreline Master Program, LID 33, Tukwila South, and finance legislation. The Records Management Program involved transfer of 247 boxes to the new Records Center for archiving, destruction of 228 boxes of obsolete records, and microfilming of 27 boxes of permanent essential records. The upgrade for the Laserfiche Imaging System is being fine -tuned in preparation of making documents available through the City's website. Year -end business licensing involved the completion of 2009 reports and creation of 2400 renewal notices for 2010. There were 19 public records requests received in the fourth quarter, many of which were extensive. A primary City -wide focus was on preparation for a flooding event, to include creation of a Continuity of Operations Plan (COOP). The COOP for the Clerk's Office was completed, and the Deputy City Clerk was part of the Tukwila Flood Response Team as the Document Unit Leader in the Planning Section. This involved a time commitment away from the office. BUDGET GOALS: 1. Enhance the Laserfiche Imaaina System to make Council agenda packets and minutes available through the City website. 2010 Goal. With the recent addition of a staff person in the Clerk's Office, dedicated to this function, it is anticipated this will occur in early 2010. 2. Create a library of documents. such as plans. specifications, and codes, to be kept in the City Clerk's Office and made available to the public. Documents that have been compiled for the library have been inventoried, indexed into a spreadsheet, and each record has been labeled. Additions will continue to be made to the library as they are created or become available. 3. Provide Professional Development training for staff. Working toward Master Municipal Clerk status, the City Clerk attended the NW Clerk's Institute Fall Master Academy. All staff members in the Clerk's Office participated in educational sessions regarding issues involving the Howard Hanson Dam. The Deputy City Clerk attended NIMS FEMA training with testing for IS -100, IS -200, IS -700 and IS -800. 4. Review and update requirements and fees for business licenses. 2010 Goal 2009 Fourth Quarter Report Prepared for Finance Safety Committee Page 5 City Clerk's Office 2009 Statistics FUNCTION First Second Third Fourth Quarter Quarter Quarter Quarter I Business Licenses: I I I I 1 General Licenses Issued 1 1596 I 633 I 80 I 62 I I Adult Entertainer /Manager processed /issued I 38 I 15 I 13 1 9 I I Peddlers, Tow Truck, Cabaret, Temporary issued I 29 1 7 1 7 1 7 I Amusement Devices 21 3 24 15 renewal notices I Records Management/Central Files: I I I I 1 Records Center Trips I 12 I 13 1 10 I City Files retrieved from Records Center 161 70 23 3 boxes 92 80 40 City files returned to Records Center Contracts and amendments 117 95 58 reviewed /processed /closed 1 Documents reviewed and transmitted for Recording 1 35 I 91 I 79 1 47 I 1 Legislative Process /Legal Requirements: I I 1 Council /Committee Agenda Packet 22 24 24 20 review /preparation Ordinances /Resolutions 13 17 16 39 prepared /reviewed /processed Call for Bids review /coordination /opening 2 3 I 4 1 Public Records Requests 14 I 10 I 15 19 1 Legal Notices (Bids /Public Hearings /Special 26 30 23 22 Mtgs /etc.) Central Services: I I I Passports Applications Accepted 131 I 122 I 94 I 84 Notary Services 67 I 52 I 46 I 42 Pet Licenses Issued 37 1 23 I 19 23 1 History Book Sales 0 I 0 I 1 I 2 1 Human Services 2009 YEAR END SUMMARY: 2009 represented the most challenging year for meeting human service needs. Calls for services increased 23% over 2008 and case management hours increased 13% from 2008. Demand outweighed availability resulting in new restrictions on rental and utility assistance. County and state cuts affected the ability of nonprofits to maintain staffing. Served 24 residents with home repair, and 42 jobs completed. New responsibilities emerged with Howard Hanson dam issues. 4th QUARTER SIGNIFICANT ISSUES: Expended all emergency assistance funds with increased numbers of turnaways Completed 8 home repair jobs Contracted with eCityGov for common electronic human service application Increased planning efforts around Howard Hanson Dam including two Community Organizations Active in Disaster (COAD) 2 meetings, COOP plan, coordination and planning around post disaster recovery. Received online training on recovery issues. 10 1 22 2 boxes 20 2 boxes 90 2009 Fourth Quarter Report Prepared for Finance Safety Committee Page 6 BUDGET PROGRAM GOALS: 1. Implement. manaae and monitor 2009 contracts. Met with contractors to evaluate the year and prepare for 2010 contracts. Monitoring visit to two agencies. 2. Implement. manaae and monitor Minor Home Repair Proaram with cities of SeaTac and Des Moines. Awarded $100,000 for 2010 program. Added City of Covington. $83,000 of services provided to Tukwila since 2005. 3. Participate in implementation of South Kina County Response to Homelessness. Participation continues with South County Forum. 4. Outreach to diverse Tukwila residents to identify needs and match with resources. Received training on Somali culture. Met with ethnic serving agencies. Attended Latina Family Night. 5. Serve as City liaison for CDBG and Home projects. Assisted with review of Housing Finance applications. 6. Provide same day information and referral response. 263 calls for service, 13 hours of case management services provided. 7. Coordinate with other departments to streamline access to human service resources.. Coordinated with DCD around flood planning, crisis diversion facility, direct service needs. Participated in Volunteer Fair and Care Night at Cascade View elementary. Participated in Crime Hot Spots. Reviewed Comprehensive plan re Housing element. 8. Coordinate with community based organizations to more effectively serve Tukwila residents. Participated in Tukwila School District Summit, hosted quarterly provider meeting, presented at Tukwila School District, hosted regional disaster case management workgroup, hosted Global Health Initiative meetings. Provided presentations on case management to provider group. Participated in Domestic Violence Walk aThon. Coordinated with other cities around electronic request for funds application. Hosted Domestic Violence Task Force and DV Community Review. Equity Diversity Commission BUDGET PROGRAM GOALS: 1. Link aaencies and residents to cultural resources in the community:. On September 30, the Commission vice -chair attended a joint meeting with several parallel commissions and committees throughout King County to discuss common interests and future activities that may lead to a joint cultural awareness event. 2. Support Foster Hiah School's Multicultural Action Committee with their cultural programs and trainina: No requests for assistance where submitted by MAC during the fourth quarter. Hotel /Motel Tax 2009 YEAR END SUMMARY: Despite the global drop off in tourism and travel during the past year and repercussions affecting every city within Seattle Southside signs of recovery and ongoing economic development abound throughout Southside's regional tourism industry. New air service is inaugurated. New accommodations are opening. New link light rail service strengthens the link between SeaTac/Tukwila and downtown Seattle. Our annual tourism report card, compiled by Dean Runyan Research, Inc., shows visitors spent approximately $615.1 million in 2008, supporting 5,350 tourism related jobs and $181 million in wages. With an estimated 2.2 million hotel visitors annually, this report clearly demonstrates that tourism has long been providing strong economic benefit to our cities. Tourism provides tax revenues cities wouldn't 2009 Fourth Quarter Report Prepared for Finance Safety Committee Page 7 otherwise see, making it one of the most important economic drivers. For every Southside household, tourism provides $400 in taxes that residents don't have to pay. Although 2009 hotel occupancy rates are down 9% and average daily rates are down an additional 9% resulting in a year to date 18% decline in lodging tax revenues, Seattle Southside is weathering the down economy better than some other nearby destinations. Seattle Southside sales, marketing and communication team is working hard to influence the pace of economic recovery throughout our region and to stimulate future business across many sectors of our industry. This year, our team continues an aggressive schedule of rejuvenating the Seattle Southside brand, creating new travel packages, constructing a new website, developing a new Vacation Planner and relocating the Visitor Center to a more visible location near Sea -Tac Airport. As we plan for 2010, we have reason to be optimistic and look forward to reporting more good news. BUDGET GOALS: 1. Work with City departments. business community. and residences to execute a successful Rock "n" Roll Marathon 2009 2010 -2011: 2009 Completed and successfully executed, report to follow. 2. Continue efforts to market Seattle Southside as a premier travel destination: ongoing as planned in the 2009 major marketing initiatives. 3. Support positive relationships between the travel and tourism industry. business community. and city aovernment: ongoing; positive spikes in media coverage as a result of Rock `n' Roll Marathon and Southside travel packages. Katherine Kertzman elected as Tourism Commission Co- Chair. 4. Continue imolementina oroaram performance reportina based on auidelines provided by Destination Marketina Association International: Coordinated data collection ongoing, new procedures in place, tracking and reporting ongoing. Sister City Committee 2009 YEAR END SUMMARY: We provided two successful fundraisers in 2009, including lunch at the Backyard Wildlife Fair in May and breakfast and lunch at Tukwila Days in August. We hosted 27 visitors from Miyoshi in early November, which included the traditional banquet, a day at the schools, and bowling followed by a City tour. Committee make -up has changed somewhat in 2009 and we now have two members who are directly affiliated with the schools which will increase our success in promoting our program as we plan for a Tukwila delegation to travel to Miyoshi in late March /early April of 2010. 4th QUARTER SIGNIFICANT ISSUES: Through the efforts of Wayne Smith, a committee member and teacher at Showalter Middle School, we were able to find many student host homes for our November delegation, rather than relying on City employees and other Tukwila citizens as we have had to in the past. BUDGET PROGRAM GOALS: 1. Continue to raise funds for Sprina 2010 visit: Ongoing. 2. Recruit student/adult delegation and plan 2010 visit: Ongoing. 2009 Fourth Quarter Report Prepared for Finance Safety Committee Page 8 HUMAN RESOURCES DEPARTMENT 2009 YEAR END SUMMARY: Negotiated and settled contracts with the Teamsters', USW, and Fire Unions; implemented new HR Software Module with Eden to provide more integrated and streamlined processes with Payroll; completed 2009 Non Represented Employee Salary Study; completed department Flood Response and Continuity of Operations plans; implemented Confined Space Entry Program for our Public Works Department as part of the City's Accident Prevention Program; installed 7 AED Defibrillators in 2009, for a total of 15 in service around the City with user training conducted City wide; conducted supervisory training on labor contracts; City 's participation in AWC Retro Program for Worker's Compensation resulted in premium refund for 2009, and is anticipated for 2010; implemented Performance Evaluation System on the City's Intranet; applied for and received 2009 AWC Well City Award (sixth consecutive award won by the City's Wellness Program). 4th QUARTER SIGNIFICANT ISSUES: Labor issues, including general discussions, research, performance, discipline, grievance hearings, etc.; recruiting and coordinating various aspects of hiring to fill key leadership positions in various departments due to retirement and resignation, and on -going temporary positions (number of applicants for positions has increased due to the economy); open enrollment process for employee benefits, communications, meetings, collection and processing of forms; preparing, tracking and coordinating all personnel actions for accuracy and compliance; on -going discussions and classification of various positions in the City; coaching various managers and supervisors to increase their understanding of Personnel legal requirements, processes and procedures; discussions and assistance to Payroll to assure coordination of information between Personnel and Finance; coordination of safety training to meet federal and state requirements. October November December Regular Employee Applications Processed 50 90 3 Regular Employee Applicants Interviewed 2 9 3 Extra Labor New Hires 3 1 5 Extra Labor Rehires 2 7 7 CDL Random Drug and Alcohol Tests Administered 0 1 1 Workers' Compensation Injury Reports 3 1 1 FMLA Leave Requests 5 0 0 BUDGET PROGRAM GOALS: 1. Negotiate and settle Fire labor agreement. Settled. 2. Negotiate and settle Police Non Commissioned labor agreement. Settled. 3. Negotiate and settle Teamsters' Administrative /Technical: Professional /Suoervisorv: and Maintenance/Trades labor agreements. Settled. 4. EDEN HR Inforum module conversion and connectivity with EDEN Financial module. Completed. 5. Non Represented waae study for 1/1/2010. Completed. Presented and approved by City Council. Wage increase for bands Al2 -D61of non represented salary schedule, effective 1/1/2010. 6. Update Health Insurance Portability and Accountability Act (HIPAA) policies and procedures. establish committee. and conduct training. On -going review. 7. Update and distribute Personnel Policies and Procedures for review. Continuing to work on new draft policies for current legislative requirements. Eight of 20 first drafts priority policies are ready for City Attorney review. On -going project. 8. Develop and carry out wellness program to achieve AWC annual Wellness Award for both years. In January 2010 will begin application process for AWC Well City Award for completed 2009 program initiatives. 2009 Fourth Quarter Report Prepared for Finance Safety Committee Page 9 9. Research vendors and implement program for Health Risk Appraisal proaram. Implementation 3 quarter of 2010. 10. Negotiate Police Guild labor agreement startina in fall 2010. Pending. 2010 action item_ 11. Create and present employee education sessions on City's Self- Funded Medical /Dental plans. Pending. 2010 action item. CITY ATTORNEY 2009 YEAR END SUMMARY: This year was very busy for the legal department. We saw the successful conclusion of several longstanding projects such as the Tukwila South Development Agreement and the Shoreline Master Plan Update. We continue to assist staff with the negotiation of development agreements and other contracts. Code enforcement is also a priority for our department and we have assisted staff with several successful efforts to clean up longstanding neighborhood issues. We look forward to assisting the city with many upcoming issues in 2010. 4th QUARTER SIGNIFICANT ISSUES: This quarter continued to be dominated by work on the Tukwila South Development Agreement and the Shoreline Master Program Update. In addition, we have been working with code enforcement staff to develop a rental licensing program. We continue to work with the City Clerk's Office to develop contract procedures and forms and anticipate that city -wide training on this topic will be occurring in the near future. Regionally, we continue to work on issues related to flood control and the siting of diversion services in our community. BUDGET PROGRAM GOALS: 1. Provide city -wide trainina in coniunction with Administrative Services related to personnel issues: Ongoing. 2. Work with City staff on Tukwila Villaae Project: Ongoing. 3. Continue to update and revise standardized contracts and other form documents,: Ongoing. 4. Continue to work with City staff on reaional issues and reaional proiects or proposals impacting the City: Ongoing. 5. Assist staff in developing an LID program: Ongoing. 6. Work with City staff on code enforcement issues and on strenc!thenina provisions of the Tukwila Municipal Code to allow for more effective code enforcement: Ongoing. 7. Work with the Department of Community Development on Comprehensive Plan updates and shoreline manaaement issues: Ongoing. 8. Work with City staff to revise the City's sian code: Ongoing. 9. Develop operatina procedures for litiaation process: Ongoing. 10. Maintain efforts to keen prosecution costs down: particularly in liaht of chanaes in the Kina County Prosecutor's Office: Ongoing. MUNICIPAL COURT 2009 YEAR END SUMMARY: This year we saw a significant increase in the use of our Jail Alternatives Program. An important part of that program is our in -house consumer awareness class. The 4 hour group class requires offenders to self reflect, provides tools to improve decision making, and helps plan for a crime -free future. Since we offer it in- house, it costs the defendant about a 1/3 of what he /she would pay elsewhere. This has 2009 Fourth Quarter Report Prepared for Finance Safety Committee Page 10 resulted in a dramatic decrease in jail time imposed for non compliance, and while we've only offered this for the last year, we've tracked a remarkable drop in recidivism for class graduates. The year was also consumed with flood /emergency preparedness. Our management team spent a great deal of time meeting with local courts to coordinate services, expanding public communication /warning capabilities, and preparing our mobile court kits. In the event of an emergency, our court could be fully functioning in an off -site location within a few hours. We have prepared flyers concerning our alternate location and plan to distribute them during the last week of December. 2009 (estimate) 2010 Prediction Charges Filed 5700 5800 City Revenue Collected $365,500 $380,000.00 4th QUARTER SIGNIFICANT ISSUES: This quarter we continued to emphasize training and succession planning. We are in the middle of our desk duty rotation. This annual event of changing the primary duties of team members is designed to ensure everyone is trained in all critical court functions. This is central to our succession planning efforts so our future court leaders understand all aspects of our operation. During the last 2 weeks of the year, the court spends a great deal of time training staff on and off -site. A couple of noteworthy training events: we have scheduled cross staff training, a tour of the Washington State Supreme Court, and tours of Thurston County Superior and District Courts. BUDGET GOALS: 1. Continue to focus on Court's Succession Plan to include National, State and Local traininc, opportunities. On- going. By the end of January 2010, every court employee will have received the minimum NIMS (FEMA) training for emergency preparation. Our December training efforts are mentioned above. 2. Restructure Court schedule to allow for specialized calendars (Diversion Interpreter. etc.). On- going. While our focus is on flood contingency calendars, we are still working on implementing specialized calendars in the spring. 3. Continue to retool and expand Jail Alternative Proaram. On- going. Working with Des Moines and SeaTac in contracting these and other probation services. 4. Participate in oendina Union contract issues as they relate to court specific needs. Done. 5. Explore increased use of technoloav to enhance court services. On- going. Still working with Black Diamond Municipal Court to implement text message court date reminders to defendants. In the process of placing most court forms on -line in order to enhance client's ability to prepare prior to court appearance. Also, working on a contract for repair /maintenance services with our video court vendor in order to sustain and enhance the use of our video equipment. 6. Expand participation in county -wide trial court coordination efforts. On- going. Meeting every other week with local courts at all levels to coordinate services in the event of an emergency. Memorandum of Agreement with city of Seatac for emergency use of their court facilities (in the event City Hall is inaccessible) has been finalized. 7. Continue ioint meetinas with Police Department. Prosecutor and Public Defender to enhance communications and improve court services. On- going. 2009 Fourth Quarter Report Prepared for Finance Safety Committee Page 11 FINANCE DEPARTMENT 2009 YEAR -END SUMMARY: The department had many significant challenges to address during 2009. Turnover in critical positions made it a challenge to complete the audit and Comprehensive Annual Financial Report (CAFR) on time. We were able to do so, though, and not only received a clean audit with no findings but for the first time in years there were no comments at the exit conference with the State Auditor's Office. Implementation of the Project Accounting module was a significant milestone in the Finance department. For the first time in the City's history we are able to track expenditures at a level of detail that was impossible before without the use of spreadsheets and other documentation outside of the accounting system. Project Accounting eliminates the need for these other reconciliation procedures, and it also gives us the ability to track revenues by project. The module has been in use for over six months for CIP projects and various grants, and beginning January 2010 it is now being used to track expenditures for Tukwila South. Development of the accounting protocols called for in the Tukwila South development agreement has been another significant project for the department. The exercise has changed the way we track certain expenditures, and has led to changes in the way we set up and use the Project Accounting module. Much work remains on the protocols, but we have also accomplished a lot already on this project. Looking forward to 2010 we are expecting the challenges, turnover and other issues that have come up in the recent past to subside and we are hoping to achieve and maintain a certain level of operating efficiency. The Finance department has a number of new staff, but with the issues we have dealt with over the last year and a half, we have gained considerable experience and knowledge and we look forward to a more productive year to come. 4th QUARTER SIGNIFICANT ISSUES: The Finance Department spent a great deal of time during the fourth quarter working on budget issues as they relate to decreases in revenue. Information was gathered from each department for a mid- biennium budget amendment that reduced the budget beyond the three percent already implemented. The three percent reduction was also extended into 2010. Considerable time was spent by staff participating in the Flood Response Planning (FRP) efforts. Staff developed a Continuity of Operations plan under which we would prioritize tasks and complete only those necessary for basic operations and provide assistance to operations in response to a flood. We also developed contingency plans for operating payroll, accounts payable for vendor payments and selected other areas without power or computers. The departmental FRP outlines the areas we will assist other departments in completion of their goals for response, mitigation and recovery in the event of a flood. Department staff also began during the fourth quarter a review of the City's overhead allocation plan. An outside consultant was chosen for their professional expertise and objectivity. This effort was done at the recommendation of the State Auditor's Office since it had been many years since we reviewed the assumptions and allocations used in our overhead plan. This process generates over $2.3 million annually for the General Fund by charging other funds for various items such as payroll, accounting, Mayor's Office expenses, Council expenses, human resources, legal, etc. During the fourth quarter we also brought to Council for their consideration and approval a utility tax on the City run utilities. This includes the water, surface water and sewer utilities. The tax is at a six percent rate and is assessed on the fund, rather than the customers themselves. The intent is to not pass this tax along to the utility customers. Other accomplishments during the quarter include: 2009 Fourth Quarter Report Prepared for Finance Safety Committee Page 12 Worked with Lisa Verner, Shelley Kerslake and outside accountants on the development of accounting protocols in accordance with the Tukwila South development agreement. Continued providing assistance to Public Works on the LID formation process for the Klickitat project. BUDGET PROGRAM GOALS: 1. Complete Comprehensive Annual Financial Report (CAFR) by May 31. 2009: The CAFR is complete. The City received another clean audit with no findings or exit comments. 2. Continue Budaet Manual development: No update to report. 3. Continue development of Risk Manaaement policies and procedures: Policy and procedure development has begun. A significant amount of work remains. The goal will be to have procedures documented and approved by the end of 2010. 4. Implement cash receiptina system at all cash locations citywide: Completed for Finance and Clerk's Office in January. Online utility payments went live in August, as well as credit card acceptance at Fire Station No. 51. 5. Assist other departments with fiscal issues related to software implementations includina an HR module for Administrative Services and permittina system for DCD: The HR module was implemented in July. The permitting system is on hold indefinitely for budgetary reasons. 6. Investiaate additional payment options for citizens and implement where feasible: Completed implementation of online utility payments in August. FIRE DEPARTMENT 2009 YEAR END SUMMARY: For all that has occurred in 2009, the year will be remembered because of two issues, flood planning and budget. In September, I volunteered the department to take the lead in flood planning /preparation efforts. As a result, a group consisting of representatives of all city departments met and worked to successfully develop the City's Plan. The training on that plan will occur in the first quarter of 2010. In terms of the budget, in order to meet our required reductions, I elected to reduce our established staffing of 14, to 13 until the economic climate turns around; I also eliminated most optional or elective overtime by replacing it with comp time or not approving it. The entire department was very cooperative and understanding under the circumstances. Our year ended with 4818 responses including several shootings, two body recoveries, a large fatality fire in SeaTac and a couple of large incidents in Renton; we were fortunate not to have any large fires in Tukwila due in part to the efforts of our fire prevention program. Fire prevention was busy with several high profile developments including Aviation High School and the commuter rail station. They were also kept busy with several arson cases. We participated in the usual Zone and county drills throughout the year as well as our own proactive, aggressive drill schedule. 4th QUARTER SIGNIFICANT ISSUES: The fourth quarter of 2009 was quite consuming as we led the flood planning efforts for the city at Station 51. With participation from all city departments, the group completed a draft plan that should be finalized during the first quarter of 2010. The training division was busy with hose and ladder manipulative drills, flood water /hydraulics awareness drills, helicopter drills with the Coast Guard and Swift water rescue classes for rescue team personnel in anticipation of possible flooding. Almost all department uniformed personnel are now Ham certified as a result of a push in the fourth quarter. We also participated in the annual King County Airport table top and developed a new lateral entry test for our civil service. Fire prevention was busy with working closely with designers on the new Aviation High School, Bow Lake Transfer Station improvements and the commuter rail station. They were instrumental in the completion of the MCI Trailers designed for light rail incidents but can be used on any mass casualty incident. 2009 Fourth Quarter Report Prepared for Finance Safety Committee Page 13 Significant responses included the shooting at the Terrace Apts. and all the broken pipe incidents generated by the freeze /thaw. We responded to 1186 incidents during the fourth quarter. BUDGET PROGRAM GOALS: Administration 1. Conduct annual manaaement trainina: Delayed due to budget constraints 2. Review and update department policies and procedures as needed: Ongoing. 3. Coordinate National Incident Manaaement System training for City personnel as needed: No needs identified outside fire; we assisted teaching several regional classes. 4. Add, update or replace department computers as needed: Coordinate with IT. 5. Apply for applicable Grants: Did not receive any funding. 6. Update six -year plan: Delayed due to flooding planning. 7. Coordinate development of specifications for replacement aid car: Delayed due to budget. Suppression 1. Test all fire hoses, apparatus pumps and ladders to meet manufacturer's specifications; Complete. 2. Complete all assianed company level inspections: Ongoing. 3. Participate in public relations and education events: Reduction in participation due to budget concerns. 4. Participate in scheduled training: department. zone. reaional, national: Ongoing. 5. Consolidate department inventory into new oroaramming: Ongoing. Fire Prevention Investigation 1. Establish auarterly fire code training for suppression crews: Ongoing. 2. Continue program to obtain Fire Marshal commissions for fire investigators throuah police academy training: On hold. 3. Research and prepare report for additional Fire Marshal office space: Done. 4. Pursue full time fire investiaator's position within fire investiaation task force: On hold 5. Continue to convert fire protection plans to compact disc storaae media: On hold. 6. Continue to maintain timely plan review and inspections for our customers: Ongoing. Fourth Quarter Yearly Totals *Plan Review Fees Collected: 8,004.00 $24,402.50 *Special Permit Fees Collected: $21,200.00 $80,800.00 *Re- inspection Fees Collected: 320.00 800.00 Fourth Quarter Yearly Totals *Initial Inspections: 178 1,019 *Reinspections: 164 826 *Night Life Safety Inspection: 52 137 Training 1. Coordinate department officers' attendance at the National Fire Academy in Emmitsburc. Maryland: Not started. 2. Incorporate regular visits to shift drills by a Trainina Division officer: Ongoing. 3. Oversee trainina of any new hires: Completed. 4. Update reference material libraries in all stations: Delayed due to budget. 5. Review all records to ensure the department is National Incident Manaaement System (NIMS) compliant: Close to completion. 6. Establish a committee. chaired by the trainina division, to oversee the department's Emeraencv Vehicle Incident Prevention (EVIP) proaram: Finished. 7. Review our new hire trainina proaram: In process. 8. Implement a career oath program for firefiahter and officer development: Not started. 2009 Fourth Quarter Report Prepared for Finance Safety Committee Page 14 9. Utilize proposed new trainina position to fulfill Fire Master Plan recommendations: Position not approved. 10. Continue department pre -fire tour program: Ongoing. Facilities 1. Work with City staff to develop plan to implement recommendations of seismic study and master plan recommendations: No funding. 2. Remodel Station 52 kitchen: 303 fund dependent. 3. Install new biohazard storaae shed at Station 52: Not funded. 4. Paint interior of Station 52 and Station 53. and the interior and exterior of Station 51: 303 fund dependent. 5. Paint apparatus bay at Station 54: 303 fund dependent. 6. Replace curbing at Station 51: 303 fund dependent. 7. Begin process of identifying sites for future fire station replacement/relocation: Ongoing. Hazardous Materials Team 1. Provide operation and technician level trainina to meet the current National Fire Protection Aaencv (NFPA) 472 standard: Ongoing. 2. Send 2 technicians to out -of- state. federally funded, HazMat training: As available. 3. Develop standard ooeratina procedures for a response to a larae Mass Decon Incident and participate in a large -scale exercise: Ongoing. 4. Develop standard ooeratina procedures for the use of the powered air purifier respirators (PAPRs) and provide all operation level personnel with appropriate trainina: Ongoing. 5. Perform a complete inventory of all HazMat eauipment and supplies: Ongoing. 6. Bring minimum staffina to four (4) technicians per shift: Delayed due to budget. Rescue Team 1. Schedule a 40 hour Rope Rescue Technician class for the entire team: On -hold due to budget constraints. 2. Reconfigure the storaae compartments on Rescue -51. Remove SABA system and place on the air trailer: Complete. 3. Send four (4) team members to Swift Water 1 class: 9 total new water rescue technicians for department. 4. Send two (2) team members to a Confined Space class: As permitted by class availability and budget. 5. Develop new inventory sheets and evaluate rescue harnesses: Ongoing. 6. Reorganize the interior of the small trench trailer: On hold due to budget. 7. Order accessories for the team's new GPS units and develop a trainina curriculum: Ongoing. 8. Update the Zone 3 Rope Rescue Manual: Ongoing. 9. Design and order new personal baas to be used on rappellina harnesses: Complete. 10. Develop an annual Competency Verification Checklist for rope technicians: Ongoing. 11. Continue Special Operations Teams ioint trainina between Tukwila and Renton: As schedules permit. 12. Continue Zone 3 trainina: Participated in 4th qtr confined space rescue. 13. Provide continuina education to all suppression members in the field of soecialized rescue: As budget and class availability permits. 14. Place the 540 Belay System into suppression service: Complete. 15. Provide four (4) days of Trench Rescue trainina for the Zone 3 personnel in 2009, and in 2010: Complete 2009. 16. Provide two (2) days of collaose/shorina trainina for the team: Postponed due to budget concerns. 17. Inventory all suppression life vests and replace as needed: Complete. 18. Purchase and replace rope hardware /software as needed: Ongoing. 19. Set up trainina days with Kina County Sheriff's Marine Unit: As budget and class availability permits. 2009 Fourth Quarter Report Prepared for Finance Safety Committee Page 15 20. Provide technical trainina to all team members for Crane Operations and Riogina: Postponed due to budget concerns. 21. Prioritize trainina and eauipment needs: Ongoing. 22. Pursue the placement and construction of at least one boat ramp into the Green River within the City of Tukwila: Possibility of moorage at Delta Marine. Ambulance, Rescue Emergency Medical Aid 1. Outfit two new Mass Casualty Incident trailers: 90% complete. 2. Provide one department member to participate on Zone 3 EMS committee: Ongoing. 3. Evaluate status of department Pandemic Flu supplies: Ongoing. 4. Establish a battery replacement oroaram for all EMS eauipment: Ongoing. 5. Provide assistance and auidance to City for establishina a new Public Access Defibrillator (PAD) program and assist with training on PAD devices: Complete. 6. Complete all 2009 -2010 comoetencv -based trainina obiectives: Ongoing. 7. Provide 2009 -2010 competency -based instructor training for department instructors: Ongoing. 8. Provide First Aid /CPR and public access defibrillation trainina to the public and City employees: Quarterly training provided. 4 qtr complete. 9. Provide on -aoina advanced auto extrication trainina for department personnel: Ongoing. 1 qtr complete. 10. Provide advanced mass casualty trainina for deoartment: Ongoing. 11. Provide loaistical support and on -aoina trainina to enable the deoartment to participate in the Rescue Outcomes Consortium (ROC) study: Ongoing. 12. Sponsor department Explorers to Kina County EMT course: As requested. 13. Repair, clean, test. and calibrate specific aid eauipment: Ongoing. 14. Participate in new technoloav evaluations offered by Kina County Medical Proaram Director: Ongoing. 15. Recruit at the minimum, one CBT instructor per station. per shift: Ongoing. FIRE DEPARTMENT INCIDENT RESPONSE EMERGENCY RESPONSE STATISTICS 2008. 2009 °10 Increase /Decrease 4th Qtr FIRE I 343 I 361 I +5% I I 4 Qtr AID I 826 I 798 I -3% I I Year to Date FIRE I 1460 I 1431 -2 I Year to Date AID I 3364 I 3223 -4 1 DEPARTMENT OF INFORMATION TECHNOLOGY 2009 YEAR END SUMMARY: 4th QUARTER SIGNIFICANT ISSUES: Progress continued on many fronts in IT as we worked toward our 2009 year -end goals. As I know was true for other departments, our participation in the flood response planning efforts reshaped our daily routines and redefined our goals for the entire department. We configured "mobile" data backups of servers to help make data readily available when needed and VPN access through the Watchguard firewall to allow secure remote connectivity to our network. COOP planning for server restoration, user access, and network /Internet redundancy was also addressed. The technicians have started an image library of key critical service locations around the city for restoration purposes. 2009 Fourth Quarter Report Prepared for Finance Safety Committee Page 16 Web Services created a template for a new Police Department Intranet and coded the October and December Parks and Recreation eRec Newsletters which was sent out to 1,800 citizens. Our website was updated with Howard Hanson Dam information including new press releases, documents, photos, meeting information and multiple news updates were sent out to our mailing list of 1800+ citizen and business subscribers. A new navigation system was coded and drafted for the City Maps section of the website and is expected to be completed and go -live next quarter. All departments have had their cell phones replaced except for the PD, which will take place Q1 2010. The required Emergency Management phones have been activated and distributed as per requested by the FRP team. Data card accounts and our main account plan have been re- negotiated to better suit the City's needs and provide more consistent and cost effective pricing. The Coban in -car video camera system used by the police department was problematic and required a redesign for efficiency. After troubleshooting, additional parts were ordered and will be installed Q1 2010. The technicians also provided assistance in moving Tourism to their temporary location. Publications began working with DCD on the Comprehensive Land Use Plan for 2010 by creating individual sections for use by planners, updated the City's business license form, and created numerous posters, flyers, and programs for events. Training and answers to questions were provided for transferring oversight of codification to the Clerk's office. Database Services upgraded, relocated, and /or customized several major software programs and implemented test systems for upgrades. Reports were created and customized as needed for multiple departments. 4 Quarter Statistics: Website 49,643 visitors (of which 31,456 are unique) viewing 132,963 pages. Besides the Main home page, the most popular pages were HHDam (12,803), employment (8,663), staff phone directory (7,834) and department listing page (3,741). SPAM 4 Quarter average per day: 27,841; highest in 24 hours: 40,448; total SPAM for quarter: 2,532,587; percentage of SPAM to total quarterly email: 96 highest percentage in 24 hours: 99 Publications and Newsletters Winter /Spring Recreation Brochure (36 pages), November edition Hazelnut (8 pages). TV21 151 informational slides posted, 3 different videos showing at 1,586 programmed times. Videos played: King County Flood Informational Meeting, Howard Hanson Dam flood warning, Tukwila flood meeting. HeloDesk Calls By Department By Category Council 0 0% Barracuda 0 0% Court 6 2.35% Database 13 5.10% DCD 40 15.69% GroupWise 23 9.02% FD 12 4.71% Hardware 59 23.14% Finance 31 12.16% Maintenance 3 1.17% IT Dept. 15 5.88% Network 38 14.90% Mayor's 43 16.86% Phones 9 3.53% Parks Rec 29 11.37% Printers 26 10.20% PD 46 18.04% Publications 3 1.18% HR 14 5.49% Software 80 31.37% PW 19 7.45% Web Development 1 .39% Total 255 100.00% Total 255 100.00% 2009 Fourth Quarter Report Prepared for Finance Safety Committee Page 17 BUDGET PROGRAM GOALS: 1. Develop Strateaic Plan for IT Department to address City -wide technoloav needs: 2010 2. Research and implement an advanced. multi- tiered system for network security. trackina and monitorina. Ongoing. It's still ongoing as full implementation of the web filter has not been completed. Everything else is complete; watchguard firewall and spam firewall. 3. Fully implement City -wide Active Directory, replacing network services and servers as reauired, and building in connectivity redundancy for quality of service. Ongoing. Moved FD Server to City Hall and started AD setup for FD users to be completed by Q1 of 2010. 4. Establish an IT Technical Knowledaebase with procedures and trouble shootina tips for added efficiency with HeloDesk services. Ongoing. 5. SQL Server consolidation: review collection of data across departments, and implement methods to reduce data redundancy and duplication of effort for more effective use of City resources. Ongoing. FireRMS test database moved to tukSQL and upgraded. Szen (Golf) database moved to network and upgraded. 6. Create documentation to include disaster plan recovery information and emeraencv operation procedures. Ongoing. EstablishC ed OOP pursuant to FRP requirements. 7. Implement Payment Card Industry (PCI) data security standards researched in 2008 to include information sharina and key employee education for compliance on current debit/credit points of sale: research and plan for city -wide point -of -sale system to accept secure debit/credit cards transactions in all departments. Ongoing. Focus on upgrades that deal with PCI compliance in 2010 (Class). 8. Work with Valley Communications to coordinate CAD and communications uoarades for Public Safety. Ongoing. Meetings still continuing with expected implementation of connection change by the beginning to middle of 2010. Negotiating with Valley Communications for them to host our Net Motion connection. 9. Develop formal Image Library (to include both production and indexina of photos and videos) to document City events and to make available for unified communications and publications. Ongoing. Selected an album organization and archive application and uploaded images. POLICE DEPARTMENT 2009 YEAR END SUMMARY: The year 2009 was filled with challenges such as budget cuts, emergency /event planning and the loss of Police Officers in our surrounding communities. As always, our Tukwila Police Department stepped up to the plate in order to provide the best service possible to our community. It is in times of trial that we see the true depth of the Police Department and City. 4th QUARTER SIGNIFICANT ISSUES: The primary and unfortunate focus of the Police Department during the fourth quarter was the loss of fellow police officers killed in the line of duty. The first officer (Timothy Brenton) was shot and killed on October 31st as he sat in his patrol vehicle in a Seattle neighborhood. Four additional officers from the Lakewood Police Department (Sergeant Mark Renninger, Officer Ronald Owens, Officer Tina Griswold, Officer Gregory Richards) were shot and killed on November 29th in a coffee shop in the City of Parkland. Sergeant Mark Renninger was an 8 -year veteran of the Tukwila Police Department prior to working in the City of Lakewood. BUDGET PROGRAM GOALS: Administration 1. Continue to assess current and future department staffina and facility needs that support delivery of law enforcement excellence to the community: Ongoing 2. Recognize excellent performance: Ongoing 2009 Fourth Quarter Report Prepared for Finance Safety Committee Page 18 3. Resolve community problems throuah partnerships and problem solving: Ongoing 4. Work with and strenathen reaional partnerships: Ongoing Patrol 1. Enhance police visibility in our neiahborhoods: Ongoing 2. Review our Field Trainina Proaram for new Officers: Ongoing 3. Inspect and enhance. where needed. eauipment for field operation: Ongoing Records /Evidence 1. Plan and prepare for the relocation of department evidence to a new storaae facility: Ongoing Tentatively scheduled for presentation at the 1/5/10 Finance and Safety Committee meeting. 2. Destroy all records maintained by the Records Division that exceed or meet minimum General retention schedule reauirements: Completed 3/20/09. 3. Prepare firearms and narcotics held in evidence for destruction.: Narcotics completed 11/5/09; Firearms Unable to schedule a 2009 destruction date with Nucor Steel. 4. Prepare and submit items of evidence for auction as appropriate: Ongoing Currently there are not enough items for auction in order to schedule a pick -up. Investigations (Major Crimes) 1. Review and assess equipment needs for maior field investiaations: Purchased portable high intensity lighting for crime scene processing. 2. Evaluate and adjust investiaative priorities: Pulled several detectives from routine work assignments to participate in a residential burglary emphasis. 3. Conduct auarterly reviews in order to assess effectiveness and direction of the Unit: Began briefings for supervisory and command staff officers on existing active homicide investigations Special Operations /Crime Prevention /Training /Traffic 1. Conduct auarterly reviews in order to assess effectiveness and direction of the Unit: Completed draft training calendar for 2010. 2. Maintain crime prevention programs that facilitate our partnerships with the community: Hosted a Citizens' Police Academy and attended COPCAB, Hot Spots and T/BAC meetings. 3. Reduce the impact of crimes related to druas. vice and aanas throuah proactive enforcement: Participated in a special gang emphasis patrol and conducted street level buy -bust operations. 4. Reduce speedina throuah increased visibility and traffic enforcement: Ongoing 5. Reduce traffic collisions in targeted areas of the City: Ongoing 2009 Fourth Quarter Report Prepared for Finance Safety Committee Page 19 TAC TEAM Narcotics Cases Prostitution /Lewd Conduct, etc. TUKWILA POLICE DEPARTMENT 2009 QUARTERLY ACTIVITY REPORT 1ST QTR 2ND QTR 3RD QTR 4TH QTR 2009 TOTAL PART I Crimes Against Person 175 150 181 160 666 Crimes Against Property 1422 1327 1280 1441 5470 Crimes Against Society 153 110 124 116 503 All Other Cases 1060 895 911 893 3759 CALLS FOR SERVICE Cases Generated 2244 2033 2096 2152 8525 ARRESTS Cases Cleared by Adult Arrest 699 606 601 571 2480 Cases Cleared by Juvenile Arrest 65 54 62 62 243 RESPONSE TIME Emergency Priority 1 2.87 2.55 2.88 3.19 2.87 Emergency Priority 2 7.36 7.17 6.76 6.89 7.05 Non emergency 13.26 13.43 13.9 14.51 13.78 TRAFFIC DUI 15 18 10 12 55 Criminal Traffic Citations 169 139 110 109 527 Traffic Infractions 595 544 633 458 2230 Injury 46 46 42 42 176 Non injury 91 84 88 128 391 Hit and Run (Non injury) 77 88 93 70 328 PedestrianNehicle Accidents 1 2 2 1 6 25 (19 18 (6 37 (36 33 (34 113 (95 cleared) cleared) cleared) cleared) cleared) 27 10 20 4 61 2009 Fourth Quarter Report Prepared for Finance Safety Committee Page 20 ASSETS FORFEITED Cash $1,313 $10,875.28 $2,840 $5,395 $20,423.28 Vehicles 1 0 0 0 1 MAJOR CRIMES Cases Assigned for 101 123 96 119 439 Investigation Cases Cleared 120 118 332 86 656 TUKWILA POLICE DEPARTMENT 2009 QUARTERLY ACTIVITY REPORT 1ST QTR 2ND QTR 3RD QTR 4TH QTR 2009 TOTAL SPECIAL SERVICES Telephone Calls Unavailable 9,408 9,000 est Unavailable Unknown Warrants Cleared /Entered 391/386 396/460 449/449 395/373 1631/1668 Prisoners Monitored in Jail 483 425 505 446 1859 Records Requests 1,078 1,201 1,163 1,166 4,608 Number of Firearms in 9 18 12 18 57 Evidence Evidence Property Logged In 926 904 913 941 3,684 CRIME PREVENTION Community Meetings Attended 20 10 6 3 39 Block Watch Meetings 1 0 4 2 7 Business Training Sessions 6 3 1 4 14 CFMH 0 0 0 2 2 Inspections /Reinspections Apt. Managers Network 4 2 1 3 10 Meetings Safety in Overnight Lodging 7 0 0 0 7 Visits* Crime Prevention Surveys 4 3 4 7 18 Includes Re- inspections MEMORANDUM TO: Finance Safety Committee FROM: Dennis Robertson, Council President(A BY: Kimberly Matej, Legislative Analyst CC: Shawn Hunstock, Interim City Administrator and Finance Director DATE: January 14, 2010 SUBJECT: Pre Retreat Budget Review City of Tukwila City Council As Council President, I will be working with the Finance Director and Legislative Analyst to prepare a draft agenda for the 2010 Annual Council Retreat. I anticipate having a draft agenda to the Council sometime during the last week of January/first week of February, and that the majority of the Retreat will focus on discussion of the budget. Per Council discussion at the January 11 COW, Council Committees will conduct detailed review of the 2009 -10 Biennial Budget document in preparation for the 2010 Annual Council Retreat. Council Committees have each been assigned portions of the budget to review over the course of three consecutive meetings. The review schedule for the Finance Safety Committee is included at the end of this memo. The Committee can choose to move at a faster pace, if desired by its members. The Committee review process, as discussed at the January 11 COW, is outlined below. It is intended to assist the full Council in considering potential program alternatives, expense /capital reductions and /or new revenue opportunities in response to the severity of the City's budget crisis. Committee Review Process Utilizing the 2009 -10 Biennial Budget document, review the pages assigned to the Committee as outlined below. Committee member review, understanding and familiarity of the assigned budget items should be thorough enough that the three Committee members feel comfortable serving as the Council experts for discussion of the appropriate items during the Retreat. As mentioned above, it is the intent of the Committee review process to prepare Committee members with adequate knowledge of assigned sections so that they can assist the rest of the Council in a meaningful discussion of the items at the Retreat. Department directors and managers will be available during Committee meetings, as a resource, to answer questions regarding budget items. Discussions at the Committee meetings should be a Committee -led process, not staff -led. Specifics on budget items, as discussed in the Committee, will not be documented in the Committee minutes. Each Committee member should keep ample individual notes that will aid you in discussing items at the Retreat. Committees are not being asked to make any recommendations regarding the budget during the Committee meetings. Since the strength of the Council is the experience and knowledge of all seven Councilmembers, policy -level discussions regarding budget issues are best addressed with the full Council and Mayor working together. Finance Safety: Pre Retreat Budget Review page 2 Wednesday, January 20, 2010 Finance Insurance Fund Contingency Fund Contributions /Fund Balance Tuesday, February 2, 2010 Insurance Fund LEOFF 1 Firemen's Pension Fund Fire Fire Equipment Reserve Tuesday, February 17, 2010 Police Finance Safety Review Schedule BUDGET PAGES 64 -65 185 151 144 BUDGET PAGES 186 187 110 -123 152 BUDGET PAGES 94 -106