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Home My WebLink AboutCOW 2010-02-22 Item 4A - Bid Award - Terra Dynamics for Duwamish Riverbend Hill Construction for $146,182.50I CAS NUMBER: 10-018 AGENDA ITEM TITLE Bid Award for Duwamish Riverbend Hill Construction Project CATEGORY Discussion Motion Resolution Ordinance Bid Award n Public Hearing Other Mtg Date 2/22/10 Mtg Date SPONSOR Council Ma Aim Svcs DCD Finance Fire Legal P&&R n Police PW SPONSOR'S The Council is being asked to consider and approve the bid award to Terra Dynamics, Inc. SUMMARY for the Duwamish Riverbend Hill Construction Project for $146,182.50, (includes tax). The memo reviewed at CAP on 1/25/10 was revised to separate out the contingency monies from the "awarded" amount to the contractor. The contingency is the typical 20% like other Public Works projects and has its own line item. The budget info was also included in the revised memo. REVIEWED BY n COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. DALE: 2/8/10 RECOMMENDATIONS: SPONSOR /ADMIN. Parks and Recreation Department COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT /FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED $146,182.50 $433,000.00 Fund Source: Comments: MTG. DATE 02/22/10 1 1 1 MTG. DATE 1 02/22/10 11 COUNCIL AGENDA SYNOPSIS Meeting Date Prepared by 1 MaYgizew 02/22/10 RE 03/01/10 RE 1 1 Initials inch review 1 ITEM INFORMATION ORIGINAL AGENDA DATE: FEBRUARY 22, 2010 Mtg Date Mtg Date Mtg Date 3/1/10 Mtg Date Mtg Date 1 RECORD OF COUNCIL ACTION n Planning Comm. APPROPRIATION REQUIRED ATTACHMENTS Revised Informational Memorandum dated 2/17/10 Bid Sheet CIP Sheet Minutes from the Community Affairs and Parks Committee meeting of 2/8/10 ITEM No. 18 TO: VIA: FROM: DATE: ANALYSIS City of Tukwila RE RECOMMENDATION Attachments: Bid Tabulations CIP Sheet REVISED INFORMATIONAL MEMORANDUM Mayor Haggerton Council of the Whole Rick Still, Interim Parks and Recreation Director Robert Eaton, Project Coordinator February 17, 2010 SUBJECT: Duwamish Riverbend Hill Construction Project No. DRH- 90330109.1000 BID AWARD ISSUE Award the bid for construction of the Duwamish Riverbend Hill Construction Project. BACKGROUND Jim Haggerton, Mayor This is a grant funded project focused on wrapping up Phase I work at the Duwamish Riverbend Hill (DRH). Cascade Land Conservancy (CLC), using grant funding they obtained, carried out the site development and trail making portion of this project through another contractor. The focus of this "wrap up" project is mainly irrigation and landscaping. The project was advertised for bids on January 7 and 14, 2010. Nine bids were received and opened on Thursday, January 28, 2010 and the bids were checked and tabulated. Terra Dynamics, Inc. is the apparent lowest bidder with a base bid of $133,500.00 (not including tax). The engineer's estimate was $210,000.00. The bids were reviewed and tabulated. No errors were found and references for Terra Dynamics, Inc. were checked and found them to be satisfactory. BUDGET AND BID SUMMARY (All amounts include sales tax) Bid Results Estimate Budget Construction $146,182.50 $229,950.00 $433,000.00 Contingency (20 $29.236.50 $45.990.00 0.00 Total $175.419.00 $275.940.00 $433.000.00 The Council is being asked to award the construction of Duwamish Riverbend Hill Construction Project to Terra Dynamics, Inc. in the amount of $146,182.50 for consideration at the February 22, 2010 Committee of the Whole meeting and the Regular Meeting on March 1, 2010. 19 20 BIDDER' NAME pivrgSTAMP.O REC'Di Buckley Nursery co Inc. 1/28/2010 8:32 a.m. Earthscapes NW, Inc 1/28/2010 8:33 a.m. Controlled Rain LLC 1/28/2010 8:37 a.m. Rehabitat Northwest 1/28/2010 8:39 a.m. Green City Inc. 1/28/2010 8:43 a.m. Iliad, Inc. 1/28/2010 8:46 a.m. Terra Dynamics Inc. 1/28/2010 8:49 a.m. L.W. Sundstrom, Inc. 1/28/2010 8:53 a.m. Serpanok Construction Inc. 1/28/2010 8:56 a.m. Y Y Check Received Y DATED this 28 day of January, 2010. CITY OF TUKWILA OFFICE OF THE CITY CLERK Christy O'Flahertv. CMC. City Clerk BID OPENING Duwamish Riverbend Hill Construction January 28, 2010 10:00 A.M. LOWEST BIDDER. 11tANK DRH-90330109.1000 Y Y Y Y Y Is/ 139,596.50 199,032.00 182,731.00 142,342.00 183,300.00 181,507.00 133,500.00 155,455.00 165,600.00 2 9 7 3 8 6 1 4 5 The above figures appear as written within bid documents; and as read aloud at bid opening. THEY DO NOT however, REPRESENT ANY BID AWARD; apparent low, or otherwise. F Christy 01(Itfherty, City Clerk FINANCIAL Through Estimated (in $000's) 2008 2009 2010 2011 2012 2013 2014 2015 BEYOND TOTAL EXPENSES Engineering 143 45 18 250 50 506 Land (R/W) 975 450 1,425 Construction 18 433 2,250 2,701 TOTAL EXPENSES 1,118 63 451 0 0 0 0 250 2,750 4,632 FUND SOURCES Awarded Grant 1,040 220 Proposed Grant Mitigation 313 Park Impact Fees ity Oper. Revenue (235) 63 231 TOTAL SOURCES 1,118 63 451 DESCRIPTION: JUSTIFICATION: STATUS: MAINT. IMPACT: COMMENT: PROJECT: Duwamish River Bend Hill Park LINE ITEM: 301.00.594.760. .69 PROJECT NO. 90330109 Land development for this 8.6 acre parcel will preserve open space and allow future restoration for this passive public park at 3800 S 115 St. (Also known as Poverty Hill and Grandmother's Hill.) Meets the Parks and Open Space Plan providing cultural and historical value along the City's shoreline. Phase I development began in 2008. Seeking grant funds in a partnering effort with the Cascade Land Conservancy and the Friends of the Hill citizen's group. Phase II funding is dependent on grant funding and Park Impact fees. Approximately 200 staff hours per year. Phase II is on Park Impact Fee list for $2 million with an 80 %/20% split. Sound Transit mitigation of $313k for construction site. Grant for $220,000 from Recreation Conservation Office (RCO). Project Location 010 2015 Capita( Improvement Program CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2010 to 2015 0 133 1,467 1,600 0 0 0 117 1,133 1,309 0 0 0 250 2,750 4,632 51 1,260 150 150 313 21 I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Bid Award Duwamish Riverbend Hill la Staff is seeking full Council approval to award a bid to Terra Dynamics, Inc. in the amount of $160,800.75 for Duwamish Riverbend Hill Phase I irrigation and landscaping. 22 COMMUNITY AFFAIRS AND PARKS COMMITTEE Meeting Minutes February 8, 2010 5:00 p.m.; Conference Room #3 City of Tukwila Community Affairs and Parks Committee PRESENT Councilmembers: Joe Duffie, Chair; Joan Hernandez and Verna Seal Staff: Rick Still, Dave Johnson, Robert Eaton, Paul Surek, Tracy Gallaway, Malcolm Neely, Katherine Kertzman, Derek Speck, Shawn Hunstock, Steve Lancaster and Kimberly Matej CALL TO ORDER: Committee Chair Duffie called the meeting to order at 5:02 p.m. Committee Member Seal was not at the meeting for the first two items. Cascade Land Conservancy utilized grants to fund Phase I- site development and trail making. Now those funds are exhausted and City staff is recommending completion of irrigation work and hydro seeding onsite. The nine bids received were all under the Engineer's estimate of $252, 945. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 22 COW FOR DISCUSSION. B. Foster Golf Course Fee Increase Staff is requesting full Council approval of a resolution to increase green fees at Foster Golf Links. The draft resolution proposes increases between $0.50 to $2.00 with no increase for cart rentals. The last fee increase at Foster Golf Links was in 2008 when Council approved a $1.00 increase in weekday 18 -hole rates and weekend 9 -hole rates; and a $2.00 increase in weekend 18 -hole rates and weekday 9 -hole rates. The 2010 green fee increase is anticipated to raise revenue by approximately $50,000. Committee Member Hernandez identified the need for clarification in identification of the 18 and 9 -hole Senior Resident rates. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 22 COW FOR DISCUSSION. C. City Council Pre Retreat Budget Review The Committee reviewed the 2009 -10 Biennial Budget pages as listed below in preparation of the upcoming Council Retreat. III. MISCELLANEOUS Meeting adjourned at 5:56 p.m. Next meeting: Monday, February 22, 2010 5:00 p.m. Conference Room #3 1 SECTION 1 BUDGET PAGES Parks Recreation 1 70 -77 Parks Maintenance 1 78 -79 1 Hotel /Motel Tax 1 145 -146 1 Committee Chair Approval es by KAM.