HomeMy WebLinkAbout10-028 - Seattle Police Department - 2009 Justice Assistance Grant (JAG)CITY OF TUKWILA
Interagency Agreement
Edward Byrne Memorial
Justice Assistance Grant (JAG) Program
FY 2009 Local Solicitation
Executed by
Seattle Police Department (SPD), a department of the
City of Seattle, hereinafter referred to as "SPD
Department Authorized Representative: Nancy Tuck
610 5 Avenue
PO Box 34986
Seattle, WA 98124 -4986
City of Tukwila, hereinafter referred to as "Recipient
Department Authorized Representative: Don Lincoln
6200 Southcenter Blvd
Tukwila, WA 98188
IN WITNESS WHEREOF, the parties have executed this Agreement by having their representatives
affix their signatures below.
and
SEATTLE POLICE DEPARTMENT
John Diaz, Interim Chief of Police
Date:
Authorized by:
Grant Program: Edward Byrne Memorial Justice Assistance Grant UAG) Program
10 -028
Council Approval N/A
F COPY
FFY 09 JAG Interagency Agreement, Page I of 7
WHEREAS, the Justice Assistance Grant GAG) Program is the primary provider of federal criminal
justice funding to state and Local jurisdictions; and
WHEREAS, the JAG Program supports all components of the criminal justice system, from multi
jurisdictional drug and gang task forces to crime prevention and domestic violence programs,
courts, corrections, treatment, and justice information sharing initiatives; and
WHEREAS, the United States Congress authorized $8,929,860 in the Justice Assistance Grant GAG)
Program for jurisdictions in Washington State; and
WHEREAS, 14 jurisdictions in King County were required to apply for a JAG Program award with a
single, joint application; and
WHEREAS, the City, as the identified Fiscal Agent, submitted the joint application to the Bureau of
Justice Assistance on July 9, 2009 to request JAG Program funds; and
WHEREAS, based on the City's successful application, the Bureau of Justice Assistance has awarded
$1,161,026 to the City from these JAG Program funds; and
WHEREAS, pursuant to the terms of the grant whereby the City, as the identified Fiscal Agent for this
award, is to distribute grant funds to co- applicants, the City intends to transfer some of the JAG
funds it receives to those co- applicants; and
WHEREAS, the City is not obligated to continue or maintain grant funding levels for the JAG
Program once grant funds have lapsed; and
WHEREAS, recipients of JAG funds from the City should not anticipate the City will assume
responsibility for any program costs funded by JAG once JAG funds are spent;
NOW THEREFORE, the parties hereto agree as follows:
This Interagency Agreement contains six Articles:
ARTICLE I: TERM OF AGREEMENT:
The term of this Interagency Agreement shall be in effect from the date it is executed by the SPD Chief
of Police, or designee, until September 30, 2012 unless terminated earlier pursuant to the provisions
hereof.
ARTICLE II: DESCRIPTION OF SERVICES
The services to be performed under this Agreernent shall be conducted for the stated purposes of the
Byrne Memorial Justice Assistance Grant GAG) Program (42 U.S.C. 3751(a.) The Edward Byrne
Memorial Justice Assistance Grant (JAG) Program is the primary provider of federal criminal justice
funding to state and local jurisdictions. JAG funds support all components of the criminal justice
system, from multijurisdictional drug and gang task forces to crime prevention and domestic violence
programs, courts, corrections, treatment, and justice information sharing initiatives. JAG funded
projects may address crime through the provision of services directly to individuals and /or
communities and by improving the effectiveness and efficiency of criminal justice systems, processes,
and procedures.
FFY 09 JAG Interagency Agreement, Page 2 of 7
ARTICLE III: SPECIAL CONDITIONS
Funds are provided by the U.S. Depattnuent of Justice, Office of Justice Programs, Bureau of
Justice Assistance solely for the purpose of'furthering the stated objectives of the Edward
Byrne Memorial Justice Assistance Grant GAG) Program. The Recipient shall use the funds to
perform tasks as described in the Scope of Work portion of this Agreement.
The Recipient acknowledges that because this Agreement involves federal funding, the period
of performance described herein will likely begin prior to the availability of appropriated federal
funds. The Recipient agrees that it will not hold the Seattle Police Department, the City of
Seattle, or the Department of Justice liable for any damages, claim for reimbursement, or any
type of payment whatsoever for services performed under this Agreement prior to the
distribution and availability of federal funds.
The Recipient shall comply with all conditions and limitations set forth in the FY 2009 Justice
Assistance Grant Program Award 2009 -DJ -BX -0336.
The FY 2009 Justice: Assistance Grant Program Award Report 2009 -DJ -BX -0336 is attached
to and made part of this agreement, as Attachment A. Allocation and use of grant funding
must be in accordance with all special conditions included in the Award Report. All Recipients
are assumed to have read, understood, and accepted the Award Report as binding.
The Recipient acknowledges that all allocations and use of funds under this agreement will be in
accordance with the Edward Byrne Memorial Justice Assistance Grant GAG) Formula
Program: Local Solicitation. Allocation and use of grant funding must be coordinated with the
goals and objectives included in the Local Solicitation. All Recipients are assumed to have read,
understood, and accepted the Local Solicitation as binding.
Recipient agrees to obtain a valid DUNS profile and create an active registration with the
Central Contractor Registration (CCR) database no later than the due date of the Recipient's
first quarterly report after a subaward is made.
The Recipient shall comply with all applicable laws, regulations, and program guidance. A non
exhaustive list of regulations commonly applicable to BJA grants are listed below, including the
guidance:
(A) Administrative Requirements: OMB Circular A -102, State and Local Governments
(10/7/94, amended 8/29/07) (44CFR Part 13)
(B) Cost Principles: OMB Circular A -87, State and Local Governments (5/10/04)
(C) Audit Requirements: OMC Circular A -133, Audits of State, Local Governments, and
Non Profit Organizations (6/24/97, includes revisions in the Federal Register
6/27/03)
(D) The Recipient must comply with the most recent version of the Administrative
Requirements, Cost Principals, and Audit Requirements.
1) Non Federal entities that expend $500,000 or more in one fiscal year in Federal
awards shall have a single or program specific audit conducted for that year in
FFY 09 JAG Interagency Agreement, Page 3 of 7
accordance with the Office of Management and Budget (OMB) Circular A -133-
Audits of States, Local Governments, and non -Profit Organizations. Non- federal
entities that spend less than $500,000 a year in federal awards are exempt from
federal audit requirements for that year, except as noted in Circular No. A -133,
but records must be available for review or audit by appropriate officials of the
Federal agency, pass through entity, and General Accounting Office (GAO).
2) Recipients required to have an audit must ensure the audit is performed in
accordance with Generally Accepted Auditing Standards (GAAS), as found in the
Government Auditing Standards (the Revised Yellow Book) developed by the
Comptroller General and the OMB Compliance Supplement. The Recipient has
the responsibility of notifying the Washington State Auditors Office and
requesting an audit.
3) The Recipient shall maintain auditable records and accounts so as to facilitate the
audit requirement and shall ensure that any sub recipients also maintain auditable
records.
4) The Recipient is responsible for any audit exceptions incurred by its own
organization or that of its subcontractors_ Responses to any unresolved
management findings and disallowed or questioned costs shall be included with
the audit report submitted to the Seattle Police Department. The Recipient must
respond to requests for information or corrective action concerning audit issues
or findings within 30 days of the date of request. The City reserves the right to
recover from the Recipient all disallowed costs resulting from the audit.
5) If applicable, once any single audit has been completed, the Recipient must send a
full copy of the audit to the City and a letter stating there were no findings, or if
there were findings, the letter should provide a list of the findings. The Recipient
must send the audit and the letter no later than nine months after the end of the
Recipient's fiscal year(s) to:
Nancy Tuck, JAG Program Manager
Seattle Police Department
610 5th Avenue
PO Box 34986
Seattle, WA 98124 -4986
206 -386 -1996
6) In addition to sending a copy of the audit, the Recipient must include a corrective
action plan for any audit findings and a copy of the management letter if one was
received.
7) The Recipient shall include the above audit requirements in any subcontracts.
The Recipient agrees to cooperate with any assessments, national evaluation efforts, or
information or data collection requirements, including, but not limited to, the provision of any
information required for assessment or evaluation of activities within this agreement, and for
compliance BJA reporting requirements.
FFY 09 JAG Interagency Agreement, Page 4 of 7
When implementing funded activities, the Recipient must comply with all applicable federal,
state, tribal government, and local laws, regulations, and policies. The Recipient is entirely
responsible for determining the Recipient's compliance with applicable laws, regulations and
policies, which include, but are not limited to:
(A) City of Seattle regulations including, but not limited to:
(1) Equal Benefits Program Rules
(SMC Ch_20.45:http: /cityofseattle .net /contract /equalbenefits
(2) Women and Minority Owned Affirmative Effort: If a Recipient intends to subcontract
out any part of a contract instead of performing the work itself, then the following
requirement applies: Consultant shall use affirmative efforts to promote and encourage
participation by women and minority businesses on subcontracting opportunities within
the contract scope of work. Consultant agrees to make such efforts as a condition of
this Agreement.
a. Outreach efforts may include the use of solicitation lists, advertisements in
publications directed to minority communities, breaking down total requirements
into smaller tasks or quantities where economically feasible, making other useful
schedule or requirements modifications that are likely to assist small or WMBE
businesses to compete, targeted recruitment efforts, and using the services of
available minority community and public organizations to perform outreach.
b. Record Keeping: The Consultant shall maintain, for at least 24 months after the
expiration or earlier termination of this Agreement, relevant records and
information necessary to document all Consultant solicitations to subconsultants
and suppliers, all subconsultant and supplier proposals received, and all
subconsultants and suppliers actually utili 'zed under this Agreement. The City
shall have the right to inspect and copy such records.
(3)
Licenses and. Similar Authorizations: The Consultant, at no expense to the City, shall
secure and maintain in full force and effect during the term of this Agreement all
required licenses, permits, and similar legal authorizations, and comply with all
requirements thereof.
(4) Use of Recycled Content Paper: Whenever practicable, Consultant shall use reusable
products including recycled content paper on all documents submitted to the City.
Consultant is to duplex all documents that are prepared for the City under this Contract,
whether such materials are printed or copied, except when impracticable to do so due to
the nature of the product being produced. Consultants are to use 100% post consumer
recycled content, chlorine -free paper in any documents that are produced for the City,
whenever practicable, and to use other paper saving and recycling measures in
performance of the contract with and for the City.
(5) Americans with Disabilities Act: The Consultant shall comply with all applicable
provisions of the Americans with Disabilities Act of 1990 as amended (ADA) in
performing its obligations under this Agreement. Failure to comply with the provisions
of the ADA shall be a material breach of, and grounds for the immediate termination of
this Agreement.
FFY 09 JAG Interagency Agreement, Page 5 of 7
(6) Fair Contracting Practices Ordinance: The Consultant shall comply with the Fair
Contracting Practices Ordinance of The City of Seattle (Chapter 14.10 SMC), as
amended.
(7) Suspension and Debarment: The Recipient certifies that neither it nor its principals are
presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participating in transactions by any Federal department or
agency. By signing and submitting this Agreement, the Recipient is providing the signed
certification set out below. The certification this clause is a material representation of
fact upon which reliance was placed when this transaction was entered into.
.If it is later determined that the Recipient rendered an erroneous certification, the
Federal Government and City may pursue available remedies, including termination
and /or debarment. The Recipient shall provide immediate written notice to the City if at
any time the Recipient learns that its certification was erroneous when submitted or has
become erroneous by reason of changed circumstances.
The Recipient agrees by signing this Agreement that it shall not enter into any covered
transaction with a person or subcontractor who is debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation in this covered
transaction, unless authorized in writing by the City.
The Recipient shall include the requirement in this section in any subcontracts.
(8) In the event'of the Recipient's or subcontractor's noncompliance or refusal to comply
with any applicable law, regulation or policy, the City may rescind, cancel, or terminate
the Agreement in whole or in part. The Recipient is responsible for any and all costs or
liability arising from the Recipient's failure to comply with applicable law, regulation, or
policy.
ARTICLE IV: SCOPE OF WORK
The Scope of Work of this Agreement and the time schedule for completion of such work is as
described in Attachment B: Edward Byrne Memorial Justice Assistance GAG) Grant Formula
Program King County Joint Application, Project Narrative and Attachment C: JAG Budget
Worksheet, as approved by BJA. Attachment B and Attachment C are attached to and made part of this
agreement.
The work shall, at all times, be subject to the City's general review and approval. The Recipient shall
confer with the City periodically during the progress of the Work, and shall prepare and present such
information and materials (e.g. a detailed outline of completed work) as may be pertinent, necessary, or
requested by the City or BJA to determine the adequacy of the Work or Recipient's progress.
ARTICLE V: PAYMENT
(A) Compensation
The Recipient shall be reimbursed on an actual cost basis. Total compensation under this
Agreement is $28,292.
The Recipient shall incur authorized allowable expenses in accordance with the Program Narrative
and Project Budget, as detailed in Attachments B and C.
FFY 09 TAG Interagency Agreement, Page 6 of 7
The Recipient may request additional reimbursement up to the amount of interest accrued on their
portion of the grant award. The City will provide quarterly statements to the Recipient, once the
interest balance accrued equals at least $1,000. Reimbursements will not be made for interest
accrued that is less than $1,000. Reimbursements can be requested, up to the total amount of
interest accrued, after the initial quarterly statement has been sent, to perform tasks in accordance
with the Program Narrative and Project Budget, as detailed in Exhibits B and C.
The Recipient shall submit invoices not more than monthly, and at least quarterly. After the first
quarter, monthly submission is preferred. Invoices are due no later than 30 days after the end of the
period in which the work was performed.
No travel or subsistence costs, including lodging and meals, reimbursed with federal funds may
exceed federal maximum rates, which can be found at: http: /www.gsa.gov.
(B) Manner of Payment
The Recipient shall submit reimbursement requests not more than monthly, and at least quarterly.
After the first quarter, monthly submission is preferred.
Requests are due no later than 30 days after the end of the period in which the work was
performed. Reimbursement request forms are provided. Substitute forms are acceptable.
With each reimbursement request, the Recipient shall submit:
Detailed spreadsheet of expenditures by task and related financial documents (timesheets,
invoices)
Project status report
These documents and invoices must be kept on file by the Recipient and be made available
upon request by the City or to state or federal auditors
Reimbursement will not be processed without accompanying documentation for the corresponding
time period.
Once the above conditions are met, payment shall be made by the City to the Recipient.
Submit invoicing and documentation to:
Nancy Tuck, JAG Program Manager
Seattle Police Department
610 5th Avenue
PO Box 34986
Seattle, WA 98124 -4986
206 -386 -9885
ARTICLE VI: AMENDMENTS
No modification or amendment of the provisions hereof shall be effective finless in writing and signed
by authorized representatives of the parties hereto. The parties hereto expressly reserve the right to
modify this Agreement, by mutual agreement
FFY 09 JAG Interagency Agreement, Page 7 of 7
1. RECIPIENT NAME AND ADDRESS (ladudi gZip Code)
City of Seattle
600 Fourth Avenue 7th Floor P.O. Box 94749
Seattle. WA 98124 -4749
]A GRANTEE IRS/VENDORNO.
9I6001303
3. PROJECT TITLE
FY 2009 Justice Assistance Grant Program
I3. STATUTORY AUTHORITY FOR GRANT
This project is supported under 42 U.S.C. 3751(a) (BJA JAG Formula)
15. METHOD OF PAYMENT
PAPAS
AGENCY APPROVAL
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL
James H. Burch If
Acting Director
17. SIGNATURE OF APPROVING OFFICIAL
Department ofJusiice
Office ofJusrice Programs
Bureau ofJustice Assistance
20. ACCOUNTING CLASSIFICATION CODES
OR FORM 40002 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE,
OJP FORM 400012 (REV. 4-58)
Grant
4. AWARD NUMBER; 2009- 13J -BX -0336
0 5. PROJECT PERIOD: FROM 10/012008 TO 09/302012
BUDGET PERIOD: FROM 10/012008 TO 09/30/2072
6. AWARD DATE 08/2812009
8. SUPPLEMENT NUMBER
00
9. PREVIOUS AWARD AMOUNT S 0
10. AMOUNT OF THIS AWARD S 0,161,026
11. TOTAL AWARD S 1,161,026
12. SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT 1S APPROVED SUBJECTTO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S).
Gregory Nickels
Mayor
I 21/IDJOTGT3793
FISCAL FUND BUD_ IXV.
YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT
i X B DI 80 00 00 1161026
VIIIMMMM GRAN ith ACCEPTANCE
I8. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
7_ ACTION
47 O°\
AGENCY USE 0S
PAGE 1 OF S
PROJECT NUMBER 21109 -DFBX -0336
Department offustice
Office of justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET PAGE 2 OF 5
Grant
AWARD DATE 08128/2009
SPECIAL CONDTIIONS
1. The recipient agrees to comply with the fmanciai and administrative requirements set forth in the current edition of the
Office of Justice Programs (OJP) Financial Guide.
2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is
required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a
violation of its Certified Assurances and may result is suspension or termination of funding, until such time as the
recipient is in compliance.
3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A -133, Audits of States,
Local Governments, and Non -Profit Organizations, and further understands and agrees that funds maybe withheld, or
other related requirements maybe imposed, if outstanding audit issues (if arty) from OMB Circular A -133 audits (and
any other audits of OR grant funds) are not satisfactorily and promptly addressed, as further described in the current
edition of the OJF Financial Guide, Chapter 19.
4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the
enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the
express prior written approval of OJP.
5. The recipient must promptly refer to the DOJ OIG any credible evidence thataprincipal, employee, agent, contractor,
subgrantee, subcontractor, or other person has either 1) submitted a false claim for grant funds under the False Claims
Act; or 2) committed a criminal or civk violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or
similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud, waste,
abuse, or misconduct should be reported to the OIG by
mail:
QJP FORM 40002 (REV. 4-88)
Office of the Inspector General
U.S. Depamnent of Justice
Investigations Division
950 Pennsylvania Avenue, N.W.
Room 4706
Washington, DC 20530
e -mail: oig.hotlinc ®usdoj.gov
hotline; (contact information in English and Spanish): (800) 869 -4499
or hotline fax; (202) 616 -9881
Additional information is available from the DOJ OJG websiie at www.usdoj.govloig.
Department ofJustice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PACE 3 OF
Grant
AWARD DATE 08/28/2009
SPECIAL CONDITIONS
6. The grantee agrees to assist BJA in complying with the National Environmental Policy Act (NEPA), the National
Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these
grant funds, either directly by the grantee or by a subgrantee. Accordingly, the grantee agrees to first determine if any
of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is
determined that any of the following activities will be funded by the grant, the grantee agrees to oontact BJA.
The grantee understands that This special condition applies to its following new activities whether or not they are being
specifically funded with these grant funds. That is, as long as the activity, is being conducted by the grantee, a
subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special
condition must first be meta The activities covered by this special condition are:
a. New construction;
b. Minor renovation or remodeling ofa property located in an environmentally or historically sensitive area, including
properties located within a 100 -year flood plain, awetland, or habitat for endangered species, or a property listed on or
eligible for Listing on the National Register of Historic Places;
c_ A renovation, Iease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d. Implementation ofa new program involving the use of chemicals other than chemicals that are (a) purchased as an
incidental component of a fended activity and (b) traditionally used, for example, in office, household, recreational, or
education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification, seizure, or closure of clandestine methamphetamine laboratories.
The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment and/or an Environmental Impact Statement, as directed by BJA The grantee further understands and
agrees to the requirements for implementation ofa Mitigation Plan, as detailed at
http://vvww.djp_usdoj.gov/PIJA/resonrceinepa.html, for programs relating to methamphetamine laboratory operations.
Application of This Special Condition to Grantee's Existing Programs or Activities: For any of the grantee's or its
subgrantees' existing programs or activities that will be funded by these grant funds, the grantee, upon specific request
from BJA, agrees to cooperate with BSA in any preparation by BJA ofa national or program environmental assessment
of that funded program or activity.
PROJECT NUMBER 2009-01-13X-0336
7. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdiction, such systems shall employ, to the extent
possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the
functionality of an existing or proposed IT system.
8. To support public safety and justice information sharing, OJP requires the grantee to use the National Information
Exchange Model (NIEM) specifications and guidelines for this particular grant. Grantee chat! publish and make
available without restriction all schemas generated as a result of this grant to the component registry as specified in the
guidelines. For more information on compliance with this special condition, visit
http://www.niem.gov/implementationguide.php.'
9. The recipient is required to establish a trust fund account. (The trust fund may or may not be an interest- bearing
account.) The fund, including any interest, may not be used to pay debts or expenses incurred by other activities beyond
the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate
and expend the grant funds in the trust fund (including any interest earned) doting the period of the grant. Grant funds
(including any interest earned) not expended by the end of the grant period must be retuned to the Bureau of tice
Assistance no later than 90 days after the end of the grant period, along with the final submission of the Fine
Status Report (SF -269).
OIP FORM 400012 (REV. 4.95)
Department of Justice
Office ofJustice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET PAGE 4 OF 5
Grant
AWARD DATE 08@8209
SPECIAL CONDITIONS
10. The grantee agrees to comply with all reporting, data collection and evaluation requirements, as prescribed by law and
detailed by the BJA in program guidance for the Justice Assistance Grant (JAG) Program. Compliance with these
requi s will be monitored by BJA_
PROJECT NUMBER 2009 D1 13X 0336
11. The recipient agrees that any information technology system funded or supported by 0JP funds will comply with 23
C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if 0JP determines this regulation to be applicable.
Should OJP determine 28 CFR. Part 23 to be applicable, OW may, at its discretion, perform audits of the system, as
per the regulation_ Should any violation of 28 C.F.R. Part 23 occur, the maybe fined as per 42 U.S.C.
3789g(v)-(d). Recipient may not satisfy such a fine with federal funds.
12. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification
regarding any information technology project funded by this grant during the obligation and expenditure period This is
to facilitate communication among local and state governmental entities regarding various information technology
projects being conducted with these grant funds- In addition, the recipient agrees to maintain an administrative &le
documenting the meeting of this requirement. For a list of State fufonnation Technology Points of Contact, go to
httpf/www.itojp.govidefaultaspx?areaolicyAndPractice&page=1046.
13. The grantee agrees to comply with the applicable requirements of 28 C.F.R. Part 38, the Department ofJustice
regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation The Equal
Treatment Regulation provides in part that Department ofJustice grant awards of direct fmmding may not be used to
fund any inherently religious activities, such as worship, religious instruction, or proselytizatlon. Recipients of direct
grants may still engage in inherently religious activities, but such activities must be separate in time or place from the
Department of Justice funded program, and participation in such activities by individuals receiving services from the
grantee or a sub grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations
participating in programs directly funded by the Department of Justice arenot permitted to discriminate in the provision
of services on the basis of a beneficiary's religion. Notwithstanding any other special conditioin of this award, faith
based organizations may, in some circumstances, consider religion as a basis for employment See
httpi /www. ojp .gov /about/ocr/equal lbo.htrn.
14. The recipient acknowledges that all programs funded through subawards, whether at the state or local levels, must
conform to the grant program requirements as stated in BJA program guidance.
15. Grantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs policies and
proeedu res regarding the protection of human research subjects, inckuding obtainment of Institutional Review Board
approval, if appropriate, and subject informed consent.
16. Grantee agrees to comply with all confidentiality requirements of 42 U,S.C. section 3789g and 28 C.F.R. Part 22 that
are applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant
approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular,
section 22.23.
17. The recipient agrees that funds received under this award will not be used to supplant State or local hinds, but will be
used to increase the amounts of such funds that would, in the absence of Federal funds, be made available for law
enforcement activities.
OR FORM 40002 (REV. 4-88)
OJP FORM 4OO (REV. 4-88)
Department of Justice
Office ofJusticePrograms
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PROJECT NUMBER. 2004- Dr- BX-0336 AWARD DATE OB/28 /2009
PAGE 5 OF 5
SPECML CONDITIONS
18. The grantee agrees that within 120 days of award, for any law enforcement task force funded with these funds, the task
force commander, agency executive, task force officers, and other task force members of equivalent rank, will complete
required online (internet- based) task force training to be provided free of charge through BJA's Center for Task Force
Integrity and Leadership. This training will address task force effectiveness as well as other key issues including
privacy and civil libertieshigbts, task force performance measurement, personnel selection, and task force oversight and
accountabriity_ Additional information will be provided by BJA regarding the required training and access methods via
BA's web site and the Center for Task Force Integrity and Leadership (www.ctfli.org).
19. Recipient may not obligate, expend or drawdown funds until the Bureau of Justice Assistance, Office of Justice
Programs has received and approved the signed Memorandum ofUnderstanding (MOD) between the disparate
jurisdictions and has issued a Grant Adjustment Notice (GAN) releasing this special condition.
20. Recipient may not obligate, expend or drawdowa funds until the Bureau of Justice A re +.+.rtce, Office of lnstice
Programs has received documentation demonstrating that the state or local governing body review and/or community
notification requirements have been met and has issued a Grant Adjustment Notice (GAN) releasing this special
condition.
FY `09 Edward Byrne Memorial
Justice Assistance (JAG) Grant Formula Program
King County Joint Application
Program Narrative
City of Tukwila
Project Name: Law Enforcement Programs Enhancement
Project Cost: $28,292
Project Des cription:
The Tukwila Police Department will utilize funds to purchase equipment and provide
training hours to improve its in- service training.
1) Improve its in- service ongoing training program
2) Increase the department's life saving capabilities
3) Improve the domestic violence advocacy program
4) Increase criminal investigation capabilities.
Program Need:
1) To improve its in- service training program. We have a need to purchase
equipment that will supplement our in- service training program. Examples of
equipment include safety helmets for emergency vehicle operations courses,
protective gear for active shooter training, or fist suits for defensive tactics
training. Additionally we have the need to train in house trainers for item #2.
2) To increase life saving capabilities. The city has a major river (the Duwamish
River) that flows through the city and a significant region that is in the South
King County flood zone. Officers from the department have placed their own
lives in great jeopardy conducting rescues and more often have watched people
drown in the river, as they had no means of conducting a rescue and had arrived at
such incidents prior to the fire department. The department needs funds to
develop and implement a program to provide some basic water rescue
capabilities. Additionally, officers are often the first on location during medical
emergencies and cardiac arrests. Many, but not all of our front line patrol fleet
are equipped with automated electronic defibrillators (AED's). The department
needs additional units to completely equip our patrol fleet with AED's. Finally,
the department needs to enhance its less lethal program to provide officers with
additional less lethal tools and options to lethal force.
3) To improve the domestic violence advocacy program. The department employs a
domestic violence advocate. The department needs funding however to provide
training to the advocate, educational materials to victims, or supplies to support
the program.
4) To increase criminal investigation capabilities. One need the department has is to
fund the training of personnel in utilizing a computer -aided system for scene
reconstruction (Total Station). The department possesses the equipment but has
FY '09 JAG Program Narrative
Page I of 2
only had funding to train a very limited number of officers. Training detectives
will expand our capabilities to utilize the system.
Program Activities for 4 -Year Grant Period:
Program activities include 1) testing and evaluating equipment, 2) selecting and acquiring
equipment and supplies, 3) training, and 4) developing and implementing water rescue
program.
Anticipated Coordination Efforts Involving JAG and Related Justice Funds:
None. Program is to be funded solely with the 2009 JAG.
Project Objectives:
1) improve in- service ongoing training program. The objective is to purchase safety
equipment to reduce actual or potential injuries or other training equipment to improve
the overall training program. Outcome is measured by acquisition and use of equipment
during training. High likelihood of achieving outcome.
2) Increase life saving capabilities. The objectives are as follows: test and evaluate water
rescue equipment and any less lethal tools not previously evaluated, purchase water
rescue equipment, less lethal tools, and automated electronic defibrillators, and train
personnel. Outcome measured by deployment of equipment in the field and use of the
programs in saving lives and reducing injuries. High likelihood of achieving outcome.
3) Improve the domestic violence advocacy program. The objective is to supplement the
program with supplies, educational materials, and /or training as needed in order to
provide better services to victims of domestic violence. Outcomes are measured by the
number of training sessions completed or materials or supplies directly distributed to
victims of domestic violence. Moderate likelihood of achieving outcome.
4) Increase criminal investigation capabilities. The objective is to provide advanced
training to detectives in criminal investigations. A priority is to provide training in using
a computer -aided system (Total Station) to draw and reconstruct crime scenes. The
outcome is measured by the number of detectives who complete advanced training. High
likelihood of achieving outcome.
Performance Measures:
Amount of funds expended on equipment and/or supplies
Types of equipment and/or supplies purchased with JAG funds
Number of individuals receiving services
Amount of award expended on training
Percent of criminal justice staff who completed training
Percent of criminal justice staff who reported an increase in knowledge
FY '09 JAG Program Narrative
Page 2 of 2
C. Travel/Training
Purpose Location Item Computation Cost
Train the Trainer (2 officers) 1BD Travel (transportation) $1,000
Lodging $1,000
perdiem $600
Registration $1,400
TBD Travel (transportation) $500
lodging $500
per diem $200
Registration (for 1) $300
Train Two Investigators TBD Travel (transportation) $1,000
DV advocate training
ID. Equipment I
Item Computation Cost
Water Rescue equipment (flotation and rescue devices, item selected will determine quantity) $8,000
AEDs $2,600
(TOTAL: $10,6001
IE. Supplies
Supply Items
DV advocacy supplies
Training equipment
Less Lethal equipment
TIJKWILA TOTAL
Twenty Simunition helmets
Ten Evoc Helmets
Misc training equipment
Two 40 MM launchers
Specialty Impact Munitions
lodging $1,000
per diem $600
Registration $1,092
TOTAL: $9,1921
Computation
TOTAL:
Cost
$500
$2,300
$1,200
$500
$2,500
$1,500
$8,5001
S28,292