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Home My WebLink AboutTrans 2010-03-15 COMPLETE AGENDA PACKETCity of Tukwila Transportation Committee Verna Seal, Chair Joan Hernandez De'Sean Quinn Item 1. Current Agenda Review II. Presentation(s) 111. Business Agenda D. Tukwila Urban Center Access (Klickitat) Supplement No. 9 with HNTB IV. Old Business AGENDA MONDAY, MARCH 15, 2010 Time: 5:00 PM Place: Conference Room #1 A. Tukwila International Boulevard Phases II III Construction Mgmt Supplement No. 8 with KPG B. Resolution Setting Street Vacation Public Hearing Date for 14403 51 Ave. South C. Transportation Element Update to the Comp Plan Supplement No. 1 with Fehr Peers I. 11. Distribution: V. Seal J. Hernandez D. Quinn D. Robertson Mayor Haggerton S. Lancaster K. Matej D. Speck C. O'Flaherty M. Hart S. Norris S. Kerslake IV. Future Agendas: Next Scheduled Meeting: Monday, April 5, 2010 S The City of Tukwila strives to accommodate individua /s with disabilities. Please contact the Public Works Department at 206- 433 -0179 for assistance. B. Giberson F. lriarte R. Tischmak P. Brodin G. Labanara C. Knighton P. Lau M. Mathia S. Anderson S. Hunstock J. Pace J. Harrison N. Olives Recommended Action A. Forward to 3/22/10 C.O.W. and 4/5/10 Regular B. Forward to 3/22/10 C.O.W. and 4/5/10 Regular C. Forward to 3/22/10 C.O.W. and 4/5/10 Regular D. Forward to 3/22/10 C.O.W. and 3/22/10 Special Committee Goal: Establish a process to provide updates to Council on issues that are brought forward at Council meetings during citizen comment opportunities. M. Miotke C. Parrish B. Arthur File Copy Single side to Ana 3 Extra Copies e -mail cover to B.Saxton, M. Hart, C. O'Flaherty, K. Narog, S. Norris and S. Kirby Page Pg. 1 Pg. 9 Pg. 15 Pg. 21 To: City of Tukwila Mayor Haggerton Transportation Committee From: Public Works Director h/ Date: March 9, 2010 INFORMATIONAL MEMORANDUM Subject: Tukwila International Boulevard Phases II III Improvements Project Nos. 95 -RWO3 95 -RW04, Contract 02 -108 and 02 -108b Construction Management Adjustment Supplement No. 8 ISSUE Approve Contract No. 02 -108 and 02 -108b, Supplement No. 8, with KPG Inc. for the Tukwila International Blvd. Phases 11 III Street Improvement Project construction management and material testing services. BACKGROUND The City contracted with KPG, Inc. to design the Tukwila International Blvd., Phase II Ill Project, from So. 116th St. to So. 139th St. The construction contract was awarded to Gary Merlino Construction on December 15, 2008. The construction management (CM) services for the project were originally split between Tukwila staff, KPG Inc. and Harris Associates, Inc. Initially, KPG was to provide design support and submittal reviews, materials testing and technical services through subcontract relationships with select members of their design team. Harris was to provide the bulk of the field inspection support, including specialty inspectors for some of our higher risk elements (primarily the soldier pile walls along both sides of TIB). Shortly after starting construction it became apparent that Harris had oversold their capacity for the field inspection role and that function had to be picked up by other project staff. An employee of Krazan Associates (a sub consultant to KPG) began filling dual roles as a transportation inspector and materials tester to support the hole created by the lack of Harris staff. This created a need to increase KPG's CM support contract budget. ANALYSIS A recent analysis of the proposed Harris CM support contract shows a significant projected underrun on the Harris contract (on the order of $500,000). This was caused by two primary factors. The first is that the project appears to be well ahead of schedule and the inspection support is not anticipated to run the original contract length. The second was due to Harris's inability to provide the support personnel on the schedule proposed in the CM support contract and thus their lower level of involvement under billed the project budget. We have been able to cover this shortfall in personnel with some additional support by City staff and by shifting responsibilities for work within the project team. This $181,903.40 Supplement No. 8 with KPG will be more than offset by the anticipated $500,000.00 +1- savings from the Harris contract. RECOMMENDATION The Council is being asked to approve Contract 02 -108 and 02 -108b Supplement No, 8 with KPG, Inc. for CM support for the Tukwila International Blvd Phase II III Project in the amount of $181,903.40 and consider this item at the March 22, 2010 C.O.W. meeting and subsequent April 5, 2010 Regular meeting. Attachment: Supplemental Agreement No. 8 KPG, Inc. W \PW Eng\PROJECTS \A- RW RS Projects \95RW03 TIB2 \TIB Ph2 &3 Info Memo KPG Consultant Agreement Supplement #8 doc Jim Haggerton, Mayor Tukwila International Blvd Phase II III Description Vendor Design KPG Const Mgmt KPG Const Mgmt Harris 1,275,049.00 Original Contract Paid through Amount 3/15/10 1,742,637.00 1,669,371.33 385,000.00 281,061.05 2,127,637.00 1,950,432.38 479,694.62 Construction Gary Merlino I 12,262,288.20 9,079,676.03 of Amount Spent 96% 73% Remaining KPG Total Balance Supp #8 Contract 73,265.67 103,938.95 38% I 795,354.38 74% I 3,182,612.17 $181,903 40 2, 309, 540.40 Washington State WI Department of Transportation Supplemental Agreement Number 8 Original Agreement Number LA -5329 Project Number STPF 0099(007) Organization and Address KPG, Inc. P.S. KPG, Inc. P.S. 753 9th Avenue North Seattle, WA 98109 Phone: 206.286.1640 Project Title Tukwila International Boulevard Phase 2 3 Description of Work South 139th Street to South 116th Street Construction Engineering and Materials Testing and Observation Services The Local Agency of City of Tukwila desires to supplement the agreement entered into with and executed on 11/18/2002 By: DOT Form 140 -063 EF Revised 9/2005 Nelson Davis, KPG F 1 J E Consultant Signature Execution Date Completion Date 11/18/2002 12/31/2010 New Maximum Amount Payable 2,309,540.40 KPG, Inc. P.S. and identified as Agreement No. All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: 11 LA -5329 Section 1, SCOPE OF WORK, is hereby changed to read: The Serape of Work and estimated level of effort for this supplement is detailed in Exhibit `B -8' attached hereto, and by this reference made a part of the agreement Section IV, TiME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: No Revi.einrnc 111 Section V, PAYMENT, shall be amended as follows: Additional services for this supplement No. 8 are estimated at $181 9O1 4 based on the level of effort indicated on the attached Rxhihit'T) If you concur with this supplement and.agree.to the changes as stated above, please sign in the appropriate spaces below and return to this office for final action. By: City of Tukwila Approving Authority Signature Date A. BACKGROUND Exhibit B -8 City of Tukwila Tukwila International Boulevard, Phases 2 3 South 139 Street to South 116 Street Scope of Work Supplemental Agreement No. 8 Construction Engineering and Support KPG, Inc March 8, 2010 The scope of work is provided to include additional support throughout the construction phase of the Tukwila International Boulevard Project. This work includes additional inspection, field reviews, and design support based on actual construction progress and scheduling as described herein. B. SCOPE OF WORK TASK 1— MANAGEMENT COORDINATION ADMINISTRATION 1.1 The Consultant shall prepare supplemental agreements for the work associated with this supplement and provide continuous management and administration of all subcontractors included in this scope of work. Task 1 Deliverables: Monthly progress reports TASK 2 CONSTRUCTION PHASE SERVICES 2.1 Provide ongoing on -call construction support for the project duration with subconsultant support as needed. This work includes estimated level of effort based on project needs to date and extending through project completion. Additional support than anticipated in the original contract authorization is required for the following items of work: Provide civil design, structural design (KPFF) and assist with change order preparation for an added stairwell between TIB and the dead end of 37` Avenue South. The purpose of the stair way is to provide pedestrian access from the neighborhood east of TIB. Prepare an alternative driveway and slope layout and provide right of way support (Abeyta) as requested to allow deletion of soldier pile wall 6 from the contract. Construction of the slope is anticipated to provide significant project savings compared to wall 6 construction. Provide assistance with additional WSDOT permit requirements including partial overlay of TIB within the limited access area. This permit condition by WSDOT was added following contract award. General Construction support: The Consultant shall continue to provide engineering support as required for the duration of construction. The Contractor has maintained an aggressive schedule, requiring additional meetings, site reviews, and follow up than anticipated in the original budget estimates. These services have included on -call field inspection for storm drainage, assistance with recycled material compaction testing, and assistance with wall anchor testing. Budget allowances for ongoing support needs based on progress to date is shown on the attached hour estimate. Subconsultant Construction Support: This supplement includes and estimate of additional subconsultant services as follows: Page 1 of 2 o Additional geotechnical (Landau Associates) services were required associated with soldier pile wall obstructions, wall anchor testing, and resolution of compaction issues with recycled trench backfill material. o Additional structural Engineering (KPFF) services associated with soldier pile wall obstructions, wall anchor testing, and structural design of the 37`" Avenue S stairway. o Additional construction observation and/or material testing services (Krazan and Associates) is necessary to cover daily field coverage and reporting. KPG is serving as a contracting agent for these services with day to day coordination for observation and material testing services by the City. o Additional right of way services (Abeyta) are required for assistance with valuation, negotiation, and recording of easements associated with the wall 6 deletion. o Additional services for arborist review and recommendations on hazard trees following site clearing by Sound Tree Services is included as requested by the City. Task.2 Deliverables: Documentation as requested in support of on -call construction support TASK.3 UTILITY COORDINATION ALLOWANCES 3.1 No change to this task; however, funds may be used for general construction phase services if necessary. TASK.4 CONSTRUCTION SURVEYING AND STAKING 4.1 No change to this task; however, funds may be used for general construction phase services if necessary. TASK 5 RECORD DRAWINGS 5.1 No change to this task. C. FUTURE SUPPLEMENTAL AGREEMENT The City of Tukwila may require other services of the Consultant these services could include other work tasks not included in the scope of work. These services may include, but are not necessarily limited to, additional construction support, engineering or independent peer review of contractor, City, or utility proposed plan changes, assistance with property issues, or other services deemed necessary by the City. At the time these services are required, the Consultant shall provide the City with a detailed scope of work and an estimate of costs. The Consultant shall not proceed with the work until the City has authorized the work and issued a Notice to Proceed. Tukwila International Boulevard, Phase 2 3 Supplement No. 7 Page 2 of 2 March 8, 2010 EXHIBIT D -8 Archite Civil 'Landscape ril eering HO UR AND FEE ESTIMATE j Total Fee City of Tu4cwila Boulevard, Pha 2 3 Services Project: tal EnyinQerin9 Labor Hour Estimate ,mate =Admen proj du i ila l ent N 8 Su pplemen r •Survey Fee *Technicia 64.2 Supplement No. 8 l *Pro *Project ,Bngineer $Crew 9 8 r� 68 Engineer 139.2 Manager 99.9 5,826 4 178.51 j$ 123`58] 24 Description 24 Task 24 0 0 0 0 t Administration 4,140.60 24_____i--0 12 0 7 ,822. r anaeme t Coordination 0 4 7 0 99_58 ?ask 1 Task Totals 24 j 16 0 A. SubCOntractor� rdinat+on j 0 0 8 28,27 4 40 0 1 0 14,125. on Phase Services 4 12 40 0 40 3 574.55 Construct venue South 8 8 200 Task 2 m ess at 37th P re ents support 0 104,544 00 Stairway Access for Wall i right of way 16 *See Estimate Attached* A SDOT requireme ate Attached' 7,000.00 .41 1. Alternative eote *See Estimate B. with additional W 1,500 00 See Estimate Attached C Assistance 076:9 D Additional construction suppod See Estimate Attached 76 4-4 on call allowance Landau Geotechn_.!�a� Allowance Estimated E Structural Allowanc g03,40 F OFF Allowanc 32 20 1 181, Krazan insoection assistance lenient No 8 G. ssociates ricrht of way orist suppor 4 Total Suppleme H. Abe�vta A ices on cell arb Sound Tree Services 'Totals 22.50 Costs 62.50' 43.2 34.9 48.77 I 30.00 160.6 Direct Salary 25% Overhead Rate Fixed Fee March 8, 2010 HOUR AND FEE ESTIMATE EXHIBIT D -8 K. rchitrt. l Project City of Tukwila Landscape Architecture Tukwila International Boulevard, Phase 2 3 Ci Engineering Supplement No. 8 Supplemental Engineering Services Total Fee Labor Hour Estimate *Project "Project *Survey Description Manager Engineer *Engineer Crew *Technician *Admin Fee Task 1 178.51 I 123.58 99.93 139.29 85.68 1 64.26 j Estimated Allowance for Krazan Associates Purpose: To provide on -call inspection at the direction of the City. Original scope only included testing. Estimate 160 hours I month for 9 months =1440 hours 28,512.00 80% Regu4ar time of $66 /hour 1 76,032.00 20% Overtime rate of $99 /hour Note: For estimating purposes only, actual hours may not be entirely available due to administrative costs and misc. expenses. Total Estimated Allowance 104,544.00 Estimated Allowance for Landau Associates Purpose: To provide on -call geotechnical support for compaction and structural walls. Original estimate assumed CM would provide wall expertise. 24.69 On call support for wall construction and compaction issues in 2009 construction season 1,05$ (10,000.00) Estimate 20 hours of geotechnical support for 2010 construction season 10% for admin and expenses 3,070.66 9 Less original authorization 14,125.35 Total Estimated Allowance Estimated Allowance for KPFF Purpose: Structural design for stairway structure and 2010 on -call support. Engineering support for wall submittals, RFI's, support in 2009 Construction season. Structural design of 37th Avenue S stairway structure Estimate 20 hours of structural support for 2010 10% for admin and expenses Less original authorization Total Estimated Allowance Estimated Allowance for Abeyta Associates Purpose: Assistance with negotiation of easement in lieu of wall 6 Order Title Report Prepare AOS Negotiations Right of way certification closing Total Estimated Allowance u rhR 2010 23,700.00 3 ,500.00 3,174.56 (26,800.06) 1 3,574.56 500.00 1,500.00 4,000.00 1,000.00 7,000.00 City of Tukwila TO: Mayor Haggerton Transportation Committee FROM: Public Works Director DATE: March 9, 2010 INFORMATIONAL MEMORANDUM SUBJECT: 14403 51 Ave. South Street Vacation File Number 3.40.72 ISSUE Approve resolution setting a date for a Public Hearing. BACKGROUND ANALYSIS RECOMMENDATION Attachments: Resolution Petition for Vacation of Street Vicinity Map Right -of -Way Vacation Exhibit Aerial Photo of Right -of -Way Vacation Area Jim Haggerton, Mayor Petitioner, Mr. Rick K. Tsang, provided a complete request for a street vacation of the property abutting 14403 51 Ave. South and a comprehensive appraisal (Mr. Rick K. Tsang is the only abutting property owner). The Council may approve the resolution to set a Public Hearing date for April 26, 2010 or may deny the request for the street vacation. The Council is being asked to approve the resolution and consider this item at the March 22, 2010 Committee of the Whole meeting and subsequent April 26, 2010 Regular Meeting. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, FIXING THE TIME FOR A PUBLIC HEARING FOR VACATION OF RIGHT -OF -WAY WITHIN THE CITY OF TUKWILA DEDICATED FOR STREET PURPOSES, GENERALLY DESCRIBED AS APPROXIMATELY 60 FEET BY 85 FEET ALONG 14404 51 AVENUE SOUTH AND WITHIN A PORTION OF OLD MACADAM ROAD. WHEREAS, the property owner abutting the right -of -way has petitioned the City to vacate a portion of 51St Avenue South and a portion of Old Macadam Road; and WHEREAS, RCW 35.79.010 requires setting a public hearing by resolution; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. A public hearing regarding the vacation of a portion of 51st Avenue South and a portion of Old Macadam Road, adjacent to 14404 51st Avenue South and depicted on the map attached as Exhibit A, shall be held before the Tukwila City Council in the City Council Chambers at Tukwila City Hall, 6200 Southcenter Boulevard, Tukwila, Washington, on April 26, 2010, which is not less than 20, nor more than 60 clays from the date of passage of this resolution, at which time all persons interested in said right -of -way vacation are invited to appear and be heard. Section 2. The City Clerk is directed to post written notice of pendency of the public hearing in three public places in the City of Tukwila and in one additional conspicuous place on the right -of -way sought to be vacated at least 20 days prior to the date set for hearing. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2010. ATTEST/ AUTHENTICATED: Christy O'Flaherty, CMC, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney Attachment: Exhibit A Map DRAFT W: \Word Processing Resolutions \Street Vacation Slst Ave So.docx DM:ksn 03/12/2010 Dennis Robertson, Council President Filed with the City Clerk: Passed by the City Council: Resolution Number: Page 1 of 1 TO THE TUKWILA CITY COUNCIL: 1. The undersigned petitioners hereby request vacation of the following described property located in the City of Tukwila: (Provide legal description. If legal description is long, please attach. Attach a site plan of the area to be vacated.)�� V qv% SR Ste i\ 5 we •i S t Csz 2. The names and addresses of ALL property owners abutting on the property to be vacated are as follows: (do not include City -owned orooerty) Owner Name Property Address DAT PETITION FOR VACATION OF STREETS PURSUANT TO RCW 35.79 f print) ,sAAtr- 6 Total frontage (feet) o` t z 1 6 1 l 3. Petitioner signatures. Only owners of property abutting the street to be vacated may petition. For the petition to be valid, the signers must account for at least 2/3 of the property, by length, abutting the right -of -way: (do not include City -owned property) Owner Name Property Address I Total frontage 1st :mature), (7,)(\y_4,23. t�- (feet) 114�� S ��cw 14t, o 1L ),6,1) t 6.01 0 4. In accordance with Resolution 1499, the $1200 fee for street vacation has been received. RECEIPT No. CLERK SIGNATURE tar 1 ti� 30835 #s 9040 m� tw 9037 K tom' Cr) S. 144 ST 40 F 252 #s TUKWILA ORp 1509 TuKwILA CITY LI ITS'ORD 1510 't TUKWILA CITY LIMITS, ORD 1510 RIGHT -OF- lAy VACATION AREA (5,064 SF) PORTION OF 7 NWI /4, 23 -23 -04 0065 SCC 594632; SCC 5960Q' 13 '0155 6090# 1 20 btw e+ t. Right-of-Way Vacation Area 14403 51st Avenue South Aerial Photo TO: FROM: DATE: SUBJECT: ISSUE BACKGROUND DISCUSSION RECOMMENDATION City of Tukwila INFORMATIONAL MEMORANDUM Mayor Haggerton Transportation Committee Public Works Director March 8, 2010 Attachment: Supplemental Agreement No. 1 Transportation Element Update to the Comprehensive Plan Project No. 08 -RW06, Contract 10 -019 Supplemental Agreement No. 1 for Pedestrian and Bike LOS Jim Haggerton, Mayor Supplemental Agreement No. 1 to Contract 10 -019 with Fehr and Peers for the Pedestrian and Bike Level of Service portion of the Transportation Element update work funded by the awarded Energy Efficiency through Transportation Planning (EETP) grant. In October 2009, the City submitted for a grant in the amount of $69,500.00 to develop Pedestrian and Bicycle Level of Service Standards as part of the update to the Transportation Element portion of the Comprehensive Plan. Tukwila was one of only 8 jurisdictions in the state to receive funds. These funds come from the 2009 Federal Economic Stimulus Funds (ARRA). In February, the City executed an agreement with Fehr and Peers for work associated with the overall Transportation Element Update. The project work is the primary source of matching funds ($308,479.00) for the EETP grant, along with city salaries and benefits ($39,000.00) as tracked through the Project Accounting System. In the original scope of work, Optional Task A (Pedestrian and Bike Levels of Service) was identified as a task that could be completed if funding became available. With the award of the EETP grant, the task can be completed. Tukwila and the Department of Commerce recently entered into a contractual agreement making the funds available for reimbursement on expenses incurred beginning March 1, 2010. The Fehr and Peers Supplemental Agreement No. 1 is for $55,000.00 and the revised contract amount for Fehr and Peers will be $363,479.00 with this additional work. The remaining $14,500.00 of the grant will be for City staff time spent on project- related work and administration of the grant. The Council is being asked to approve the attached Supplement Agreement No. 1 for $55,000.00 with Fehr and Peers and consider this item at the March 22, 2010 Committee of the Whole and subsequent April 5, 2010 Regular meeting. w: \pw eng \projects \a rw rs projects \08rw06 trans element comp plan \information memo supplement #1 ped bike los.doc THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila, Washington, herein -after referred to as "the City and Fehr and Peers. hereinafter referred to as "the Consultant in consideration of the mutual benefits, terms, and conditions hereinafter specified. The City desires to supplement the agreement entered into with the Consultant and executed on, February 8. 2010 and identified as Agreement No. 10 -019. All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: 1. Scope of Services, is hereby changed to include work described in Attachment A for additional design work on the Transportation Element of the Comprehensive Plan Modeling project. 2. Payment, shall Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto. Payment for the work provided by the Consultant as part of this supplement shall be made and the total amount of payment to the Consultant for this work shall not exceed $55,000 without express written modification of the Agreement signed by the City. The maximum amount payable under this agreement as supplemented inclusive of all fees and other costs is now $363,479. DATED this day of CITY OF TUKWILA CONSULTANT Jim Haggerton, Mayor SUPPLEMENTAL AGREEMENT NI MBER 1 TO CONSULTANT AGREEMENT NUMBER 10 -019 By: C Printed Name: Title: 20 Tom Noguchi Principal Exhibit A Tukwila Transportation Element Update and Street Concept Plan Supplemental Scope of Work Optional Task A: Pedestrian and Bike Levels of Service This project will help the City of Tukwila accomplish the following goals: 1. Establish a multi -modal transportation system, 2. Reduce greenhouse gas emissions, and 3. Reduce vehicle -miles traveled (VMT), as required by the State Growth Management Act. The work will include updating the Transportation Element of its Comprehensive Plan and as the part of the plan update, this project will be used to include pedestrian and bike levels of service (LOS) analysis for arterials in the City of Tukwila. The Transportation Element will establish LOS policies and standards or benchmarks for all modes of transportation. This Pedestrian and Bike LOS Project will give the City transportation modeling support and financing tools to transform its auto dominated transportation system to one that promotes alternative modes and reduces VMT and transportation- related greenhouse gas emissions. The following task will be added to the Tukwila Transportation Element Update and Street Concept Plan project Task 12. Pedestrian and Bike Levels of Service Task 12.1 Establish Pedestrian And Bike Analysis Corridors On The City Arterial Network Coordinate with staff and the Walk Roll Plan to establish corridors. Task 12.2 Identify The Existing Pedestrian And Bike Facilities Coordinate with staff and the Walk Roll plan to identify and inventory all existing facilities. Coordinate with staff to identify and inventory all future facilities under construction or obligated for construction prior to end of 2010 Task 12.3 Review the Pedestrian and Bike Data and Needs Analysis in the Walk Roll Plan Coordinate with staff and the Walk Roll plan to review the Walk Roll Plan Task12.4 Collect Transnortation Data that will be Needed to Calculate Pedestrian and Bike LOS Street Geometry: number of lanes, lane width, median width, bike lane width, parking lane width, shoulder width, planter strip, sidewalk width, intersection and driveways and pavement conditions. Travel Demand: intersection vehicle volumes and turning moves, right turn on red volume, percent heavy vehicles, bus volumes, pedestrian volume and percent on- street parking occupied. Intersection Control: green time per cycle, cycle length, quality of progression and speed limit. 1 Task 12.5 Calculate Pedestrian and Bike LOS Coordinate with staff to determine appropriate methodology. Apply methodology and calculate existing LOS and identify deficiencies. Identify potential alternatives to alleviate deficiencies. Coordinate with staff to establish LOS policies, balancing deficiencies with feasibility of correction options. Task 12.6 Prepare Draft Report on Pedestrian and Bike LOS Summarizing Tasks 1 -5 Distribute preliminary draft report to staff for review Revise preliminary draft report based on staff comments Distribute Final Draft Report to staff Present Final Draft Report to Planning Commission and Council for consideration and acceptance Task 12.7 Final Report Revise Final Draft as directed by Planning Commission and Council. Integrate into the larger Transportation Background Report for the Transportation Element of the Comprehensive Plan update. 2 Exhibit B Budget Task 12 Pedestrian and Bike Levels of Service (LOS) Project $55,000 TO: City of Tukwila Mayor Haggerton Transportation Committee FROM: Public Works Director ISSUE INFORMATIONAL MEMORANDUM DATE: March 10, 2010 SUBJECT: Tukwila Urban Center Access (Klickitatl Project Project No. 84 -RW19, Contract No. 05 -071 Supplemental Agreement No. 9 Jim Haggerton, Mayor Approve Supplemental Agreement No. 9 to the HNTB contract #05 -071 for final design and final bid documents associated with the Tukwila Urban Center Access (Klickitat) Project. BACKGROUND The design of the Tukwila Urban Access Project halted at the 100% shelf -ready design in May of 2007, pending completion of other tasks. At the time it was shelved, there were a number of outstanding issues requiring resolution before the project design efforts could resume. Those issues included: WSDOT approvals, design of the buttonhook ramp, right of way (ROW) acquisition, property coordination and associated design efforts, construction phasing and formation of the Local Improvement District. The Supplemental Agreement #8, approved at the end of 2009, was for the work necessary to complete the project design, assuming no major redesign efforts, as well as coordination with WSDOT to determine the final design changes being required by the state. The extent of the design changes to be required by WSDOT was unknown at the time Supplement #8 was prepared and certain assumptions were made that only minimal re- design would be required. Early on in the project, staff coordinated closely with WSDOT to establish design standards and review and approval authority. In late 2005 through early 2006, discussions between Tukwila and WSDOT staff concluded with a decision to shift the limited access line to the west side of the project. By doing this change, the vast majority of the project would be designed to city standards and not reviewed by or subject to WSDOT design standards or approval. City staff submitted the request and appropriate drawing to have the limited access line moved to WSDOT HQ in late 2006. A minor change was requested and the revised drawing was re- submitted. With the understanding that the design standards and approvals were established, the City proceeded to complete the project design using City design standards. From the time the limited access revision request was submitted in 2006, WSDOT was unresponsive on the issue until March 2009. At that time, WSDOT rescinded all agreements and decisions made prior and informed staff that the project would now be required to be designed to full WSDOT standards. DISCUSSION As the impacts to the design (already at 100% shelf- ready) would be significant, requiring nearly a full re- design of the project and significantly more ROW, staff began the long process of trying to convince WSDOT to stand by the original agreements. When it became apparent that WSDOT would not honor the earlier agreements, staff attempted to negotiate lesser design standards. WSDOT remains firm in requiring changes to the project design to accommodate large trucks through the project. To some extent, WSDOT has expressed willingness to consider less than full freeway standards which will allow the project to be built within the existing ROW and not require a full re- design of large elements such as the wall placement. All of this has resulted in additional design and permitting work not originally anticipated. Of the entire supplemental scope and fee, approximately $243,000 is associated purely with the WSDOT required design changes. The rest of the work effort includes all the final design and coordination work still necessary as well as updating of some environmental documentation that is required because standards have changed since the project was shelved in 2007. W:IPW Eng10Id P drivelCyndylKlickitatlINFOMATION MEMO Supplement #9 Final PS &E 3- 10- 10.doc INFORMATIONAL MEMO Page 2 WSDOT has agreed to pursue turning back the portion of Southcenter Parkway ROW which is under state ownership in exchange for the City agreeing to move the Limited Access line to the east, encompassing the full width of the project. The change in limited access includes a portion of the right -of -way acquired from Westfield. In normal situations, WSDOT would have to acquire the limited access rights by purchasing them from the City. Should the ROW turn back be approved by FHWA, any future changes made by Tukwila on Southcenter Parkway would not require WSDOT approval, provided that no impact to limited access was made or federal or state monies were involved. Fiscal Impact: Approximately $400,000 is budgeted in the 2010 CIP. The additional monies will come out of the LID. No WSDOT funds are included in the overall funding package. RECOMMENDATION Approve Supplement #9 with HNTB for final design and PS &E work in the amount of $533,816 consider this item at the March 22, 2010 COW followed by a Special Meeting that same evening. Attachment: Scope of Work and Fee for Supplemental Agreement No. 9 Project Schedule W:1PW Eng101d P drivelCyndylKlickitatlINFOMATION MEMO Supplement #9 Final PS &E 3- 10-10.doc Scope of Work Final Design /PS &E Tukwila Urban Access Improvement Project Contract 05 -071 Supplement 9 February, 2010 IINTB Tukwila Urban Access Improvement Project Page i TABLE OF CONTENTS I. SUPPLEMENT PURPOSE 1 II. DESIGN CRITERIA 2 III. PROJECT SCHEDULE 3 IV. ITEMS AND SERVICES TO BE FURNISHED BY THE CITY 4 V. ABBREVIATIONS 4 VI. PROJECT DOCUMENTATION 5 VII. WORK TASKS 5 TASK 21.1 PROJECT MANAGEMENT 7 Task 21.1.1 Issues Resolution 7 Task 21.1.2 Measure Project Requirements 7 Task 21.1.3 Measure Budget Conformance 8 Task 21.1.4 Develop Schedule and Measure Conformance 8 Task 21.1.5 Communicate Progress 8 Task 21.1.6 Lead the Project CONSULTANT Team 8 Task 21.1.7 Manage Quality 8 Task 21.1.8 Manage Change 9 TASK 21.2 RIGHT OF WAY 10 Task 21.2.1 Right of Way Legal Descriptions and Easements 10 Task 21.2.2 Right of Way Plans 10 TASK 21.3 PERMITTING 10 TASK 21.4.0 Task 21.4.1 Task 21.4.2 Task 21.4.3 Task 21.4.4 Task 21.4.5 Task 21.4.6 Task 21.4.7 Task 21.4.8 TASK 21.5 Task 21.5.1 Task 21.5.2 ROADWAY Roadway and Channelization Signals and Interconnect Illumination Site Preparation Traffic Control Plans Detour Plans Signing Landscape Design and Architectural Treatments 11 Design 11 12 12 13 13 14 15 15 DRAINAGE AND TESC 16 Stormwater Report 18 Drainage Plans and Details 18 cidocume- 1lcyndy- 1.tukl locals- 1ltemplxpgrpwiselexhibit a_scope_of work_supp_9_v10.docx Printed 03/09/2010 CI NTB Tukwila Urban Access Improvement Project Page ii Task 21.5.3 TESC Plans and Details 19 TASK 21.6 STRUCTURES (BRIDGES /WALLS) 20 Task 21.6.1 Bridges and Walls 20 TASK 21.7 SURVEYING 70 Task 21.7.1 Field Survey for Design 20 TASK 21.8 UTILITIES 21 Task 21.8.1 Coordination with utilities 21 Task 21.8.2 Utility Design 22 TASK 21.9 SPECIAL PROVISIONS TASK 21.10 TASK 21.11 TASK 21.12 TASK 21.13 DEVELOPMENT OF QUANTITIES AND COST ESTIMATE 100% AND AD -READY CONTRACT PLAN SHEETS CONSTRUCTION SCHEDULE ASSISTANCE DURING BID PERIOD 24 c ldocume 1 \cyndy -1.tuk \locals -1\ temp\ xpgrpwise1exhibit_ a_scope_of_work_supp_9_v10.docx Printed 03/09/2010 22 23 23 23 M NTB Tukwila Urban Access Improvement Project Page 1 During the term of this Agreement, the engineering CONSULTANT (CONSULTANT) shall perform professional services for the CITYfinal design and assistance during bid period in connection with the: Tukwila Urban Access Improvement: Klickitat Drive /Southcenter Parkway Area Project This document shall be used to plan, conduct and complete the work on the project. I. SUPPLEMENT PURPOSE The design and PS &E of the Tukwila Urban Access Improvement Project was shelved at the 100% design in May of 2007. The purpose of this supplement is to finalize the project specifically: I) complete the work not completed at the time the project was shelved; 2) update the shelved design to reflect changes in standards and specifications, and 3) design and incorporate revisions required to meet WSDOT design approval requirements. Specific items to be addressed in finalizing the design and PS &E from May 2007 include: Design work at McDonald's entrance and parking. Design work on Doubletree and Legacy properties. Address the removal and re- setting of private business monument signs on the project. (These are located on the Doubletree and Legacy properties) Confirm final paving limits between disciplines. Updates to project specifications and cost estimates. Structural analysis and design of overhead sign supports Maintenance of Traffic and Construction Phasing and Staging plans. Design updates to reflect changed conditions in project area. Coordination with property owners adjacent to the project to convey the current design which has new curb, gutter, sidewalk, driveway and storm sewer reconstruction on the west side of the project. WSDOT Design Documentation with the exception of Channelization Plans for approval and Deviations. WSDOT review and approval of all work to take place within limited access or WSDOT right of way (ROW). WSDOT review and approval of signing plans. Design changes at the south buttonhook ramp to accommodate a WB -67 design vehicle and related potential impacts to, drainage design, plans, grading, removals, erosion control and site preparation plans for project. Revisions to Stormwater Report as a result of WSDOT changes and changes in criteria, In addition, at the time this scope was developed for the City of Tukwila, WSDOT and the HNTB design team coordinated to develop design modifications to accommodate a WB -67 design vehicle. The WB -67 design vehicle is a change over the original project assumption of a WB -50 design vehicle. This change in design vehicle has resulted in changes to the shelved project design which are used as the basis of redesign. These changes reflect modifications resulting from meetings between the City, WSDOT and the CONSULTANT on November 3' 2009 and December 2 11d 2009. Any subsequent changes will require this scope of work to be revised. c: ldocume- 1lcyndy- 1.tukllocals -1\ templxpgrpwiselexhidit _a_scope_of work supp 9_v10 docx Printed 03/09/2010 C•NTB Tukwila Urban Access Improvement Project Page 2 Elimination and reduction of landscape islands at the intersection of Klickitat Drive and Southcenter Parkway. Widening of the southwest quadrant of the Klickitat Drive and Southcenter Parkway intersection resulting in additional impervious area, modifications to the intersection curb radius, ADA ramp modifications, relocation of existing traffic signal, controller cabinet, conduit, pavement markings, additional grading, changes to site preparation plans. Traffic signal timing /synchronization modifications. Relocation of traffic signal pole Type III at Sta. 16+08. Crosswalk modifications. Modifications to traffic island at the north buttonhook reduce island size and associated landscaping. Addition of a fillet on the north bridge abutment providing a cantilever to accommodate wider truck turning movements. Extension of c -curb on Southcenter Parkway. South buttonhook ramp work. North buttonhook ramp work. Adjustments to the northbound lanes of Southcenter Parkway between Strander Blvd and Klickitat Drive. II. DESIGN CRITERIA Documents developed as part of this scope of work will be in accordance with the latest edition and amendments to the following documents, as of the date the AGREEMENT is signed. Changes in any design standards or requirements after work has begun may result in the need for Extra Work. City of Tukwila Publications: a. Year 2004 Comprehensive Plan b. City of Tukwila Development Guidelines and Design and Construction Standards, 2003 WSDOT Publications: a. Standard Specifications for Road, Bridge and Municipal Construction, English edition (2010) (M41 -10) b. Standard Plans for Road, Bridge and Municipal Construction, English edition (M21 -01) c. Design Manual, (M22 -01) d. Hydraulic Manual, (M23 -03) e. Plans Preparation Manual, (M22 -31) f. Bridge Design Manual, (M23 -50) g. Amendments and General Special Provisions h. Standard Item Table c'\docume -1 \cyndy -1 tuk\ locals- 1\ lemplxpgrpwtselexh ibt_a_scope_ot_work_supp_9_v10 docx Pnnted 03/09/2010 M NTB Tukwila Urban Access Improvement Project Page 3 i. Traffic Manual, (M51 -02) j. Highway Runoff Manual, (M31 -16) k. Utilities Manual, (M22 -87) I. Local Agency Guidelines, (M36- 63(PA)) m. Environmental Procedures Manual, (M31 -1 American Association of State High way and Transportation Officials (AASHTO) Publications: a. A Policy on Geometric Design of Highways and Streets, 5` Edition (2004) b. Standard Specifications for Highway Bridges, Seventeenth Edition, (2002) c. Highway Design and Operational Practices Related to Highway Safety, (1997) U.S. Department of Transportation (USDOT) Publications: a. Manual of Uniform Traffic Control Devices for Streets and Highways, 2003 b. Highway Capacity Manual Other Publications /Design Guides: a. National Electrical Code b. Standards of the American Waterworks Association c. Book of American Society for Testing and Materials Standards d. American Public Works Association standards e. Americans With Disabilities Act (ADA) f. General Electric's ALADAN program (Illumination design) III. PROJECT SCHEDULE The preliminary project schedule will be developed upon notice to proceed. The duration of the reviews by the CITY, and by others, will be given in the project schedule. Mutually agreeable changes to the project schedule, whether initiated by the CITY or CONSULTANT, may be the basis for adjustments in the project budget. cadocume-1l cyndy- 1. 1ukllocals- 11templxpgrpwise \exhibit_a scope_of_work_supp 9_v10.docx Printed 03/0912010 :IINTB Tukwila Urban Access Improvement Project Page 4 IV. ITEMS AND SERVICES TO BE FURNISHED BY THE CITY The CITY will provide the following items and services to the CONSULTANT that will facilitate the preparation of the documents for work within the limits of the PROJECT. The CONSULTANT is entitled to rely on the accuracy and completeness of this and other data furnished and represented by the CITY and others, including but not limited to, survey and traffic data. The City will be responsible for leading WSDOT coordination, permitting, preparation of agreements and private property coordination. Reviews of CONSULTANT submittals at the mutually agreed upon times set forth in the project schedule and the consolidation of all review comments by others onto one review set prior to return to the CONSULTANT. Lighting requirements and design criteria per City of Tukwila Department of Community Development (DCD) requirements, if available. CITY will prepare and provide documents for rights -of -entry upon all lands necessary for the performance of the design work including official notices to property owners and agencies. Arrangements for the public meetings, including meeting place, announcements, etc. The CITY will be responsible for public involvement and information for the PROJECT. Payment of all review and /or permit fees. Computer generated files supplied by the CITY will be in AutoCAD, and in a format compatible with the CONSULTANT's hardware /software. Any reformatting or reconfiguration or hardware /software purchase necessary to make the supplied files compatible will be considered Extra Work. V. ABBREVIATIONS The following abbreviations are referred to throughout this scope of work: AASHTO American Association of State Highway and Transportation Officials BDM WSDOT Bridge Design Manual DCE Documented Categorical Exemption DFW Washington State Department of Fish and Wildlife DNR Washington State Department of Natural Resources DOE Washington State Department of Ecology ESA Endangered Species Act c\docume -1 \cyndy- 1.tuk\ locals- 11temp1xpgrpwise \exhibit_a scope of_work_supp_9_vl0docx Printed 03109!2010 M NTB Tukwila Urban Access Improvement Project Page 5 FEMA Federal Emergency Management Agency FHWA Federal Highway Administration LOS Level of service NEPA National Environmental Projection Act NMFS National Marine Fisheries Service NPDES National Pollutant Discharge Elimination System NRHP National Register of Historic Places ROW Right -of -way PS &E Plans, specifications, and estimates SEPA State Environmental Protection Act TDM Transportation Demand Management TS &L Type, Size and Location WSDOT Washington State Department of Transportation USFWS United States Fish and Wildlife Service Vi. PROJECT DOCUMENTATION The documents listed as "Deliverables" in the Work Tasks, Section IX of this scope of work, and other exhibits or presentations for the work covered by this AGREEMENT and associated supplements, if necessary, will be furnished by the CONSULTANT to the CITY upon completion of the various tasks of work. Whether the documents are submitted in electronic media or in hard copy, any use of the materials on another project or on extensions of this project beyond the use for which they were intended, or any modification of the materials or conversion of the materials to an alternate system or format will be without liability or legal exposure to CONSULTANT. The CITY will assume all risks associated with such use, modifications, or conversions. The CONSULTANT may remove from the electronic materials delivered to the CITY, all references to the CONSULTANT involvement and will retain a tangible copy of the materials delivered to the CITY which will govern the interpretation of the materials and the information recorded. Electronic files are considered working files only; the CONSULTANT is not required to maintain electronic files beyond 90 days after the project final billing, and makes no warranty as to the viability of electronic files beyond 90 days from date of transmittal. VII. WORK TASKS General Assumptions: The level of effort for each phase and task of work is limited to the amount of labor and expenses indicated in Exhibit C. These costs are itemized in Exhibit C to aid in project c :\docume- 1 /cyndy- 1.1uk\locals -1 temp \xpgrpwise \exhibit_a_scope of work supp_9_v10.docx Panted 03/09/2010 CINTB Tukwila Urban Access Improvement Project Page 6 tracking purposes only. The budget may be transferred between tasks, provided the total contracted amount is not exceeded. Additional services beyond these limits will be considered Extra Work. Subsurface investigation and remedial action associated with hazardous wastes located within the project limits are not within this scope of services. No hazardous, dangerous, or contaminated soil /ground water is anticipated on or within the project limits. Should any of these materials be encountered, it will be considered Extra Work. The analyses, design, plans, specifications, and estimate performed or prepared as part of the PROJECT will be in English units. Metric units will not be used on this PROJECT. The plans will be prepared in accordance with City of Tukwila drafting standards, with WSDOT /APWA standards being the default standards to follow. The project contract documents will be reviewed once by WSDOT and once by the City of Tukwila. The review will be of the revised 100% PS &E. Electronic files of PS &E contract documents will be delivered to the CITY in AutoCAD format (latest version) at the conclusion of Supplement 9. Preparation of the record drawings (as- builts) will be the responsibility of the CITY. c.\docume- 1\cyndy- 1.tuk\ locals -1\ temp \xpgrpwtse \exhibit_a_scope_ot work_supp_9_v10 docx Printed 03/09/2010 C•NTB Tukwila Urban Access Improvement Project Page 7 TASK 21.1 PROJECT MANAGEMENT In this task are described those services necessary to plan, perform, and control the various elements of the project so that the needs and expectations of the CITY and other project stakeholders will be met or exceeded. Assumvtions: To accurately establish and manage the total project budget, the CITY will provide to the CONSULTANT their anticipated administrative costs through construction. The CONSULTANT shall generate the estimated right -of -way acquisition costs. The CONSULTANT's Project Manager and /or deputy Project Manager will meet with the CITY's Project Manager on a weekly basis throughout the completion of the project. The CONSULTANT shall submit monthly invoices with a written summary of project progress to -date and activities expected for the next month. The workplan components developed in Phase 1 of the project will be used as the guidelines for performing the work in this supplement. Issues may arise that are beyond the provisions of this scope of work. Flexibility will be maintained in the workplan to address these urgent project issues; however, the reallocation of resources may result in justification for Extra Work. Internal project team coordination meetings will be held weekly between NTP and completion of final PS &E. These meetings will be in addition to the coordination meetings held with the CITY, but budgeted as part of the specific work tasks, separate from Task 1 Project Management. Task 21.1.1 Issues Resolution In accordance with the Change Management Plan, this task may involve: Identifying and assessing a given issue relative to schedule, budget, resources, and risk. Initiating the appropriate action(s) by assigning the issue to specific team member(s) for resolution using the Communication Plan provisions as a guideline. Monitors the issue resolution progress. Providing assurance for the timely resolution of issues. Adjusting the project work plan components as required. The level of effort associated with each individual issue is contained within the appropriate task(s) available to the team member(s) responsible for its resolution. Task 21.1.2 Measure Project Requirements Maintain the focus of the team members on satisfying the project purpose, objectives, and scope of work. Monitor and confirm that the technical aspects of the project are being performed and c:ldocume- 1\cyndy -1.tuk \locals -1\ temp\ xpgrpwise \exhibit_a_scope_of_work supp_9_v10 docx Printed 03/09/2010 CINTB Tukwila Urban Access Improvement Project Page 8 prepared in compliance with the CITY's expectations. Verify that the information generated on the project is being filed, Task 21.1.3 Measure Budget Conformance On a weekly basis, monitor the budget. Monitor the planned versus actual rate of expenditure for each element, and identify trends, taking corrective actions if necessary by implementing the applicable provisions of the Change Management Plan. Task 21.1.4 Develop Schedule and Measure Conformance This task will begin with the development of a project schedule. The schedule will incorporate all tasks documented in this scope of work. The task shall also include monitoring and updating the Project Schedule on a monthly basis or as needed to determine potential impacts of proposed changes. Adjust the durations, predecessor relationships, constraints, linkages, deliverable descriptions and dates, reviews, percent completes, milestones, critical path, and task completion dates to reflect the current status of the project and the revisions made to the work breakdown structure. Task 21.1.5 Communicate Progress Conduct ongoing, proactive, responsive communications with the CITY staff involved in the direction and execution of the project. Coordinate the schedule of the reviews to be performed by the CITY. Prepare and submit a monthly progress report that will include identification of work performed in the previous month's schedule, measures for mitigating schedule slippage and identification and discussion of potential problems that may arise. Prepare meeting minutes if necessary and distribute to attendees. Task 21.1.6 Lead the Project CONSULTANT Team Provide direction to the project CONSULTANT team. Conduct project coordination meetings as required with appropriate task leaders. Monitor the planned versus actual rate of expenditure for each task and take corrective actions if necessary. Collect from each task leader, the percent complete as measured by how much work is left to be accomplished on a task by task basis. Maintain a high exposure to the project team of the issues to be resolved and their potential impacts to the measures of success for the project. Task 21.1.7 Manage Quality The Quality Assurance manager shall implement the processes described in the Quality Management Plan to meet the project objectives established by the stakeholders. Perform continual Quality Planning to reaffirm which quality standards are relevant and how they are to be satisfied. Verify that Quality Control has been provided for each technical specialty to evaluate the overall project performance on a regular basis and to build confidence that the project will satisfy the current quality standards for the design, drawings, specifications, and cost estimates. Confirm that specific project results are being monitored by each technical specialty through Quality Control activities to determine if they are in compliance with the quality standards and, if not, that potential solutions to eliminate the cause(s) of unsatisfactory performance have been identified and implemented. Facilitate the identification and assignment of appropriate senior reviewers for each technical specialty. Confirm that the current Quality Control activities are clearly indicated in the Project Schedule. cildocume- 11cyndy -1.tuk \locals -1\ temp \xpgrpwise \exhibit_a_scope ot_work_supp_9_v10 docx Printed 03/09/2010 NNTB Tukwila Urban Access Improvement Project Page 9 Task 21.1.8 Manage Change The CONSULTANT's Project Manager will monitor scope adherence to identify potential changes. The Project Manager will work with CONSULTANT team technical specialty staff to track and document potential changes and, if necessary, complete Project Change Records for endorsement from the City of Tukwila. Following are the specific efforts included in this task: 1. Identify, Analyze Develop Change Strategies. Orchestrate the Change Management Plan by logging and tracking potential changes identified from any source (Step I); facilitating the analysis of the change and determination of its impacts (Step 2), and facilitating the development of a response strategy (Step 3). The specific activities associated with completing Steps 2 3 on a given potential change will be largely the responsibility of each technical specialty staff. 2. Identify Analyze Risk of Change. Identify and analyze the likelihood of the potential change introducing risk into the project. Characterize the risk to the extent possible and outline control measures for minimizing its negative effects. 3. Change Authorization. Communicate the proposed strategy(s) to resolve the change and make appropriate revisions as necessary to gain endorsement for the change (Step 4). Obtain a written change authorization from the CITY, by the City Public Works Director, and from the CONSULTANT, by its Project Manager, as representatives of the project stakeholders. 4. Workplan Revisions. Prior to undertaking the work as a result of the change, revise the project workplan (Step 5) to avoid misunderstandings, discontent, and poor project performance. Monitor the implementation of the change using the standard project tools and techniques. c: \docume- llcyndy- 1.tuk\ locals -1\ temp\ xpgrpwise lexhibit_a_scope_of_work supp_9 v10.docx Printed 03/09/2010 iINTB Tukwila Urban Access Improvement Project Page 10 TASK 21.2 RIGHT OF WAY Task 21.2.1 Right of Way Legal Descriptions and Easements The CONSULTANT shall review right of way and easements by referring to the public record and drawings to ensure that any changes that have taken place since the project was shelved have been properly recorded. In addition, the CONSULTANT shall ensure that easements previously prepared have been recorded and are shown on the right of way plans. Assunrntions: The CONSULTANT assumes there will be recent recorded easements and right of way legal descriptions encumbering adjoining private property that may affect the project. The CONSULTANT shall review any record documents found and add the changes to the right of way plans. The CONSULTANT anticipates there to be a need for new descriptions to be written for additional acquisitions. The CONSULTANT shall prepare up to six legal descriptions as directed. The Limited Access line will be moved east, to the back of the proposed curb and gutter along Southcenter Parkway and the north and south limits of the Limited Access will not change. A Turnback agreement will be prepared between the City of Tukwila and WSDOT to turn existing ROW and maintenance activities from WSDOT to the City of Tukwila. The limits of this Turnback will be from new the Limited Access line located at the east curb and gutter line along Southcenter Parkway to the west side of Walls 1 and Wall 3, Deliverables: The CONSULTANT shall provide an AutoCAD file depicting legal descriptions, in the project coordinates showing the calculated locations. Task 21.2.2 Right of Way Plans Assumptions: The CONSULTANT shall prepare ROW plans compliant with WSDOT format and criteria depicting the centerline, right of way lines, easement lines, parcels, owner information and acquisition areas. Deliverables: Submittal of revised 100% Right of Way Plans Written to response to revised 100% submittal comments. Ad -ready submittal of Right of Way Plans. TASK 21.3 PERMITTING Assuinntions: cldocume 1lcyndy- 1.lukllocals -1\ temp \xpgrpwise\exhibit_a scope_of_work_supp_9_v10 docx Printed 03/09/2010 C1INTB Tukwila Urban Access Improvement Project Page 11 The City will be responsible for all permitting efforts. No work by the CONSULTANT will be performed. TASK 21.4.0 ROADWAY Task 21.4.1 Roadway and Channelization Design The CONSULTANT shall update and complete channelization, sidewalk and curb areas impacted by redevelopment or design criteria changes since the project was put on the shelf in May 2007. These areas include but are not limited to: The northern curb line and amenities on Strander Blvd, McDonalds frontage, Doubletree Hotel and adjacent office building property, and any areas impacted by new proposed storm sewer changes. The CONSULTANT's efforts will include the following: Assaanwtions: Design revisions to accommodate development activity not listed above will be considered extra work. The buttonhook ramp design and other changes brought about by meetings with WSDOT will be prepared to a 100% PS &E design level and submitted with the revised 100% PS &E submittal and final ad -ready PS &E submittal; no other submittals will be made. Deliverables: Definition of the limits of excavation versus pavement removals and update of quantity calculations if necessary. Addition of pay items as required for Removal of Extruded Curb, Type C Curb Channelization, Concrete Barriers, and Adjustment of Storm Drainage Structures. Design for temporary access for Mc Donald's entrance that allows use of parking lot and drive thru factilities. The proposed Impact Attenuators need to be re- evaluated against new AASHTO design guidance. Review of standard item names and standard plan references and make necessary adjustments to PS &E for these changes. Ensure project connects properly with adjacent developments since project was shelved. Verify that contract documents cover the removal and re- setting of the private business monument signs on the project. These are located at the Doubletree and Southcenter Place properties. Meet with other design disciplines to finalize and adjust final revised paving limits. Impacts associated with revisions agreed to during the WSDOT coordination meetings on November 3" 2009 and December 2n 2009 As part of this task the CONSULTANT shall complete the buttonhook ramp design that was previously developed to approximately 30% design level along with all other changes as a result of WSDOT coordination. The CONSULTANT's work will include completing the horizontal and vertical layout design, channel ization, paving design and signing design. Design deviations, evaluate upgrades and design justifications as described in the memo from the CONSULTANT to CITY dated January 7, 2010 will be approved by WSDOT. If not approved, additional related work required by the CONSULTANT will be considered Extra Work. c :\docume- 1 \cyndy- t.tuk1locals -1 \temp \xpgrpwise \exhibit_a_scope of work_supp 9 v10.docx Printed 03/09/2010 CINTB Tukwila Urban Access Improvement Project Page 12 Submittal of revised 100% roadway and channelization Plans, Specifications and Estimate. Written response to revised 100% submittal comments. Ad -ready submittal of roadway and channelization Plans, Specifications and Estimate. Task 21.4.2 Signals and interconnect The CONSULTANT shall update the final design and plans, specifications, and estimates for traffic signal installations since the project was put on the shelf in May 2007 along with changes resulting from WSDOT coordination. This task will include the design of signal interconnect between the new or modified signalized intersections listed below. Southcenter Parkway and Doubletree /McDonald's entrance Southcenter Parkway and Strander Blvd Southcenter Parkway and Klickitat Drive Southcenter Parkway and Nordstrom entrance ASS( orations: Signal interconnect to be designed and constructed as part of this project will terminate at project limits on Southcenter Parkway. Video surveillance cameras will not be included in this project. Vehicle detection will be carried out using the Vantage video image vehicle detection system systems. Communication to support signal coordination will not extend beyond the limits of the project. The City of Tukwila will provide coordination of design activities, permits, and any other projects that may affect the traffic signal systems design and installation. Deliverables: Submittal of revised 100% Signals and ITS Plans, Specifications and Estimate. Written to response to revised 100% submittal comments. Ad -ready submittal of Signals and ITS Plans, Specifications and Estimate. Task 21.4.3 Illumination The CONSULTANT shall update the illumination design including lighting calculations based on changes since the project was shelved in May 2007. The following will be updated: Review location of power vaults at north end of project and relocate if necessary Power for lighting, sign lighting and ITS elements. Review changes to channelization and illumination calculations c ldocume-1tcyndy -1 tuk \locals- 1\ templxpgrpwiselexhib0 _a_scope_of_work_supp_9_v10 docx Printed 03/09/2010 C1 NTB Tukwila Urban Access Improvement Project Page 13 Update and coordinate with sign lighting design Power sources will be identified. Coordination with Puget Sound Energy for revised loads. Voltage drop and Toad calculations. Design will be prepared to meet WSDOT standards as modified by the City of Tukwila, NEC, IES standards. Assumptions: Lighting calculations will use the AGI32 program to determine if additional lighting is required in areas of roadway widening. Luminaires will be relocated where required wiring and conduit will be installed underground. Deliverables: Submittal of revised 100% Illumination Plans, Specifications and Estimate. Written to response to the revised 100% submittal comments. Ad -ready submittal of Illumination Plans, Specifications and Estimate. Task 21.4.4 Site Preparation The CONSULTANT shall develop updated design and PS &E (location, limits, type, details, construction notes, calculations, and quantities) of the site preparation elements for the project to a 100% review and Ad Ready level of completion based on any changes to design criteria or standards resulting from shelving of the 100% submittal or from known changes resulting from WSDOT coordination. Deliverables: Submittal of revised 100% site preparation Plans, Specifications and Estimate. Written to response to revised 100% submittal comments. Ad -ready submittal of site preparation Plans, Specifications and Estimate. Task 21.4.5 Traffic Control Plans The CONSULTANT shall provide a specification for the contractor's use of CITY streets during construction including the time periods during which construction work can occur. Assumptions: The CONTRACTOR shall develop traffic control plans to provide for the movement of traffic between and through each work area during the course of construction, including c. \docume- 1 \cyndy -1.tuk \locals -1\ temp \xpgrpwise \exhibil_a_scope_or work_supp_9_v10.docx Printed 03/09/2010 CI NTB Tukwila Urban Access Improvement Project Page 14 work zones, areas open to traffic, sequencing of work to required maintain traffic, and any detours. Traffic control plans developed for the 100% shelf submittal, May 2007 will be provided to the contractor for information only. Deliverables: Submittal of revised 100% Specifications and Estimate. Written to response to revised 100% submittal comments. Ad -ready submittal of Specifications and Estimate. Task 21.4.6 Detour Plans The CONSULTANT shall develop traffic detour plans based on the full closure construction phasing and partial closure construction phasing identified above. The purpose of the traffic detour plans is to establish detour routes to minimize disruption to traffic on adjacent facilities during the closure of Southcenter Parkway. The CONSULTANT team will conduct a single workshop to coordinate with various stakeholder groups to develop the detour plans and strategies. Groups shall include: Westfield Mall; Tukwila Traffic Management Center staff. King County Metro Transit Sewer Emergency Services Utilities United State Postal Service (USPS) Regional Distributions, Freight Mobility WSDOT Detour plans developed will consider and include: Traffic operations through the proposed detour routes Identification of impacts to transit operations, and emergency service providers, and mitigation of those impacts, if any. Temporary signing and delineation Assumptions: The project will be constructed under a full road closure as depicted in the 30% Design Report and under a partial closure phase with the project being opened to traffic during the seven week 2010 -2011 construction moratorium period. c: \docume -1 \cyndy -1, tuk0ocats -1 temp \xpgrpwise\ exhibit _a_scope_of_work_supp_9_v10. docx Panted 03/09/2010 VINTB Tukwila Urban Access Improvement Project Page 15 CONSULTANT shall coordinate the detour plan and ramp closures with WSDOT, City of Tukwila, property owners and other associated stakeholders. Deliverables: Submittal of revised 100% Detour Plans, Specifications and Estimate. Written to response to revised 100% submittal comments. Ad -ready submittal of Detour Plans, Specifications and Estimate. Task 21.4.7 Signing The CONSULTANT shall finalize and update the design of overhead and street signs since the project was shelved in May 2007. Design changes will have to be made to address addition of the Buttonhook Ramp, development activity that has occurred in the area since project plans were put on the shelf and other changes brought about through WSDOT coordination. Key elements of work include: Redesign of overhead signs and street signs Perform structural analysis and design for overhead sign supports Assumptions: Work will incorporate changes to MUTCD requirements and design criteria as adopted, as well as WSDOT std. plans and specs for signing that have occurred since the 2007 project shelf date. Design and structural analysis will be required for 2 signs mounted to overpass structures. Coordination with WSDOT will be necessary to complete the PS &E documents WSDOT Bridge and Structures office will review signing structure design for signs within WSDOT ROW. Deliverables: Submittal of revised 100% signing Plans, Specifications and Estimate. Written to response to revised 100% submittal comments. Ad -ready submittal of signing Plans, Specifications and Estimate. Task 21.4.8 Landscape Design and Architectural Treatments The CONSULTANT shall update and complete the 100% shelf submittal urban design elements including: pedestrian paving, wall finishes, barriers, pedestrian railings, street trees, slope and accent plantings, irrigation, pedestrian street lighting, fencing and site furnishings based on changes in criteria, changes in project area and design changes resulting from coordination with WSDOT. This work also includes coordination with civil, structural, environmental and storm water plan development. Assumptions: c: \docume \cyndy 1.tuk\ locals- 1\ templxpgrpwise \exhibit_a_scope_of_work_supp_9 v10 docx Printed 03/09/2010 NNTB Tukwila Urban Access Improvement Project Page 16 Artwork or coordination with artist is not included in the scope at this time Deliverables: Submittal of revised 100% Landscape and Architectural Plans, Specifications and Esti mate. Written to response to revised 100% submittal comments. Ad -ready submittal of Landscape and Architectural Plans, Specifications and Estimate. TASK 21.5 DRAINAGE AND TESC The CONSULTANT shall finalize and update the design for the drainage conveyance, detention and Stormwater Report since the project was shelved in May 2007. Design changes will have to be made to address the addition of the Buttonhook Ramp, WSDOT coordination, and other development activity that has occurred in the area since project plans were put on the shelf. The 100% shelf Copy design will need to be updated to comply with current Washington State Department of Ecology (DOE) design and permitting criteria. A drainage design review was performed for the drainage system to identify possible opportunities to: 1) Modify the design to meet current standards. 2) Simplify the design (making it easier to construct in a shorter period of time). 3) Incorporate project changes that have been requested through WSDOT review. The following Scope utilizes the concept identified in the February2010 Drainage Design Review and discussions with the City: A ssunwiions: The following drainage and TESC assumptions apply: The drainage design and calculations will comply with the 2008 WSDOT Highway Runoff Manual within WSDOT ROW or Limited Access and the 2009 King County Surface Water Design Manual in the City of Tukwila. The Stormwater Report will follow WSDOT Northwest Region 2008 Highway Runoff Manual Format. This scope of work assumes changes to the roadway impervious areas for the additional widening of the south "buttonhook" exit ramp and modifications resulting from WSDOT channelization changes to accommodate WB -67 truck turning movements at Klickitat Drive /Southcenter Parkway, which include, elimination oflandscape islands, rechannel ization, added impervious area at southwest quadrant of the Klickitat /Southcenter Parkway intersection. Drainage updates will be based on the Drainage Design Review memorandum prepared for the City of Tukwila in February 2010. WSDOT will review and approve design elements within WSDOT Limited Access and /or ROW. c \docume- 1 \cyndy- 1.tuk\ locals ^1 \templxpgrpwiso \exhibit_a scope_of_work supp 9 v10.docx Panted 03/09/2010 C•INTB Tukwila Urban Access Improvement Project Page 17 The drainage design approach for performing these revisions involves the following steps: Meet with WSDOT and the City to discuss the drainage revision approach as a result of changes in criteria and WSDOT revisions, submittal requirements, drainage report format, and other WSDOT expectations. Revise Threshold Discharge Areas according to roadway geometric changes. Revise the drainage design criteria according to current King County Surface Water Manual and the WSDOT Hydraulics Manual 2010, and Highway Runoff Manual 2008. Revise the flow control detention vault design based on the Drainage Design Review memorandum prepared for the City of Tukwila in February 2010. Revise the water quality approach based on the Drainage Design Review memorandum prepared for the City of Tukwila in February 2010. Revise the conveyance system tributary areas, inlet spacing calculations, gutter spread calculations, and conveyance calculations. Revise the vault details. Revise the control structure details. Provide emergency bypass conveyance around the vaults. Update plans, profiles, details, quantities, and specifications. This work also involves removing the structure notes from the plans. Updating the structure notes plans involves a significant effort. This change proposes to document the approximate quantities in the specifications for the contractor to base a Lump Sum fee for the drainage construction. Update the drainage Technical Information Report Update the Temporary Erosion and Sediment Control (TESC) Report Submit the drainage and TESC report along with the revised plans and "original" responses to WSDOT comments. Please note the responses to the original WSDOT comments will be revised to accommodate current design issues. This Scope assumes WSDOT will review the plans for 4 weeks (standard review time) and the consultant will provide response to comments and attend one comment resolution meeting with the City and WSDOT. Following the response to comments meeting, the Consultant will update the design according to comment responses, submit for final review and request drainage design approval. c: \docume 1\cyndy 1.tuk\ locals 1\ temp \xpgrpwise \exhibit_a scope_of_work_supp_9_v docx Printed 03/09/2010 Cif NTB Tukwila Urban Access Improvement Project Page 18 This Scope assumes a final review meeting will be held with WSDOT and the City to discuss minor design elements and responses and revisions to be incorporated into the Ad Ready PS&E submittal. Task 21.5.1 Stormwater Report This report will address changes in criteria since shelving of project, unresolved issues prior to shelving, and modifications to impervious areas as a result of changes made during WSDOT coordination of channelization plans in addition to updates agreed upon by the City as documented in the Drainage Design Review Memorandum, February 2010. The report will update the stormwater system design including analyses for modification to drainage basin impervious areas, inlet spacing /locations, sag inlet capacity analysis, pipe sizing, and detention and water quality treatment vault sizing. Sections of the existing Stormwater Report submitted to WSDOT in 2005 will be incorporated wherever possible. The CONSULTANT shall update and submit one draft and one final Type A Stormwater Report with TESC narrative for approval to the City of Tukwila for review and approval by WSDOT. It is assumed that the City and WSDOT will perform concurrent reviews of the Stormwater Report. This report shall include a summary and description of both pre- and post developed conditions along with calculations for both the collection /conveyance systems, flow control and quality control systems. The report shall address flow control and runoff treatment requirements along with a map and table identifying and summarizing the affected drainage basins and how much new /replaced impervious surface will be constructed within each basin. The memo shall include narrative, calculations, basin maps, stormwater /drainage plans, and figures. Deliverables: Report will be prepared according to WSDOT Northwest Regional Highway Runoff Manual format. 1S Draft Stormwater Report submitted with updated plans and calculations (electronic PDF and 3 hard copies) to the City of Tukwila for concurrent review by the City and WSDOT. Responses to WSDOT and City of Tukwila comments on l draft Stormwater Report (comment form electronic PDF) Final Stormwater Report submitted with updated plans and calculations (electronic PDF and 3 hard copies) Task 21.5.2 Drainage Plans and Details This element of work includes updating the storm drainage plans according to City of Tukwila Public Works Department Development Guidelines and Design Construction Standards Revision 1 (2005) and the WSDOT 2008 HRM. Update plan view pipe network Update catch basin types, sizes, and locations Update pipe sizes, caliouts, and water quality facility locations Update control structure details Update detention and treatment vault details c \docume- 1\cyndy- 1.tuk\ locals- 1\ lemplxpgrpwise \exhibit_a_scope_ot work_supp 9_v10.docx Panted 03/09/2010 NINTB Tukwila Urban Access Improvement Project Page 19 Update profiles Update utility crossings and checking for water and sewer conflicts Updating wall conflicts Update oil water separator details Evaluate and update discharges into WSDOT right -of -way for method of construction (i.e. bore and jacking). Evaluate the existing WSDOT pond system for flow control and treatment capacity. Deliverables: Submittal of revised 100% Drainage Plans, Specifications and Estimate. Written to response to revised 100% submittal comments. Ad -ready submittal of Drainage Plans, Specifications and Estimate Task 21.5.3 TESC Plans and Details The purpose of this task is to update TESC Plans and Details. This element of work includes updating the TESC plans according to City of Tukwila Public Works Department Development Guidelines and Design Construction Standards Revision 1 (2005) and the WSDOT 2008 HRM. Deliverables: Submittal of revised 100% TESC Plans, Specifications and Estimate. Written response to revised 100% submittal comments. Ad -ready submittal of TESC Plans, Specifications and Estimate c:ldocume- 1lcyndy- 1.tukl locals -1 \temp /xpgrpwiselexhibit_a_scope of work_supp 9_v10 docx Printed 03/0912010 CaNTB Tukwila Urban Access Improvement Project Page 20 TASK 21.6 STRUCTURES (BRIDGES/WALLS) Task 21.6.1 Bridges and Walls The CONSULANT shall update and complete the project structural design since the project was shelved in 2007. The structures include the single span cast -in -place slab bridge and foundations, soldier pile retaining walls, structural earth retaining walls, cast -in -place retaining walls, moment slabs, traffic barriers, light pole foundations, sign supports and stairs. Specific tasks to be carried out include: Review 100% shelf submittal and update plans. Review 100% shelf specifications and update to current WSDOT Specifications and Special Provisions. Design changes for accommodation of WB -67 design vehicle o Re- design of north end of CIP bridge and abutment o Design of drilled shaft and column for signal pole foundation. o Wall at SW corner of Klickitat Drive and Southcenter Parkway Review and update the structural cost estimate quantities. Update unit prices and estimate backup data for the current construction year. Conduct interdisciplinary review and update PS &E. Perform design checks and quality control on all revisions to the 100% shelf submittal. Assemble 100% PS &E package for delivery to client. Review, respond to and incorporate as appropriate review comments made on the revised 100% Submittal. Perform QC on the Ad -Ready PS &E Submittal Assemble Final Ad -Ready package for delivery to client. Project Closeout. Ass urnntions: 6 -1 hour design team coordination meetings 6 -1 hour design meetings Deliverables: Submittal of revised 100% structures Plans, Specifications and Estimate. Written response to revised 100% submittal comments. Ad -ready submittal of structures Plans, Specifications and Estimate TASK 21.7 SURVEYING Task 21.7.1 Field Survey for Design Ass lu9?n tions: The Consultant shall provide supplemental field survey for the following areas: 1) the north end where the City of Seattle /City of Tukwila water intertie is located; 2) the changes to the north side of Strander Blvd.: 3) the McDonalds parking lot and frontage to Southcenter Pkwy.; 4) The bridge and abutment structure of Klickitat Dr. In these areas: c \docume -1\ cyndy- 1.tukiocals -1\ temp \xpgrpwise\exhtbrt_a_scope_of work_supp_9_v10.docx Printed 03/09/2010 CI N'TB Tukwila Urban Access Improvement Project Page 21 The surface features will be resurveyed and incorporated into the existing base map. Utilities will be located only in the intertie area. Deliverables: The CONSULTANT shall provide a complete revised base drawing where the old features have been removed and the current features added. TASK 21.8 UTILITIES Task 21.8.1 Coordination with utilities In the previous phases the CONSULTANT coordinated with the utility agencies /private companies and for this work will continue to do so. The utility companies that the CONSULTANT included time to coordinate with are as follows: Olympic Pipe Line Qwest King County Metro City of Tukwila Water Dept. PSE (gas power) Assam/glans: The CONSULTANT shall continue to coordinate and meet with the private utility companies and utility agencies listed above to let them know how their facilities will be impacted. This will include sharing project design drawings and survey base map data and information. The CONSULTANT shall share design drawings with the utility companies and agencies as needed to assist the utility companies with their planning and design. The design of the private utility relocation such as PSE and Qwest facilities will be done by those companies. The CONSULTANT will review the private utility design and provide comments to the private utility. Interpretation of any franchise agreements, up- dating, modifying or negotiating agreements will be done by the City. If the existing utilities (water sanitary sewer) are shown on the survey and are located in the right of way have to be relocated and the CONSULTANT has included design for that relocation to be done in kind. The CONSULTANT has not included any time to coordinate with any local businesses or private companies as far as up- grading existing utilities. The CONSULTANT has not included any time to coordinate with utilities that have been installed within the last 2 years or since the May 2007 100% Shelf submittal other than improvements to the utilities owned by the companies listed above such as PSE. Deliverables: c \docume- 11cyndy-1.tuk \locals- 1 \temp\xpgrpwise \exhibit a_scope of_work supp 9_v 10.docx Printed 03/09/2010 CINTB Tukwila Urban Access improvement Project Page 22 The CONSULTANT shall document meetings with utility companies. Task 21.8.2 Utility Design The CONSULTANT shall complete and update the utility design to reflect changes since the project was shelved in 2007. Assumptions: For the new water system the CONSULTANT has coordinated with the City of Tukwila Fire Dept. for the water system fire protection requirements. It is assumed that the design is still valid and meets the Fire Dept. requirements. The water system design as last submitted still meets the City requirements as far as alignment and sizing. The CONSULTANT has not included time for any new alignments and either up sizing or down sizing the system. The previous survey limits did not include SPU and City of Tukwila facilities at the north end of the project in the vicinity opposite Bahama Breeze Restaurant. This proposed scope of work will include survey for those items so the new water connection in that area will be coordinated with the existing facilities. The CONSULTANT shall include coordination with the other proposed new utilities such as storm drain and signals if those designs are revised. The CONSULTANT shall include coordination with the new utilities and improvements from the mall new construction and new businesses and improvements along Strander Blvd. This work includes time to adjust the existing new water main alignment due to new utilities serving the mall or businesses based upon as -built data from the developers /property owners, as available. Deliverables: Submittal of revised 100% utility Plans, Specifications and Estimate. Written to response to revised 100% submittal comments. Ad -ready submittal of utility Plans, Specifications and Estimate TASK 21.9 SPECIAL PROVISIONS The CONSULTANT shall update and complete project Special Provisions and assemble the contract provisions for reviews and advertisement based on changes in criteria resulting from the project being shelved and changes resulting from WSDOT coordination. The CONSULTANT shall review the WSDOT Local Agency and APWA General Special Provisions, GSP's and update those that are applicable. Assumptions: c docume 1lcyndy- 1. tukllocals- 1l temp\xpgrpwise\exhibit_a_scope of work_supp_9_v10 docx Printed 03/09/2010 CINTB Tukwila Urban Access Improvement Project Page 23 The development of Special Provisions specific to the proposed project elements that supplement or revise Tukwila's Standard Specifications and General Special Provisions are addressed in Tasks 2, 4, 5 6 and 8. Deliverables: Deliverables are addressed in Tasks 2, 4, 5, 6 and 8. TASK 21.10 DEVELOPMENT OF QUANTITIES AND COST ESTIMATE The CONSULTANT shall update and complete the Engineer's Estimate of Probable Construction Cost, with an itemized list in tabular form describing specification section, item, and quantity, estimated unit costs and estimated total. This estimate will be based on the 100% PS &E shelf copy estimate developed for the May 2007 submittal and the update of the cost estimate developed for Supplement 8. The costs shown in the estimate represent an estimate of probable costs prepared in good faith with reasonable care. HNTB has no control over the costs of construction labor, materials or equipment, nor over competitive bidding or negotiating methods and does not make any commitment or assume any duty to assure that bids or negotiated prices will not vary from this estimate. Deliverables: 100% and Ad -ready submittals of Engineer's Estimate of Probable Construction Cost. TASK 21.11 100% AND AD -READY CONTRACT PLAN SHEETS Consultant shall prepare ad -ready plans with supporting design calculations. Format for plans will be ink or equivalent, on City of Tukwila title /border, 22 -inch x 34 -inch size sheets. The scales to be used, the lettering and the general delineation of the plans will be such as will provide legible reproduction at full scale or when reproduced at one quarter the original area (50 percent reduction). The Consultant shall also provide electronic files of the ad -ready plans. This task shall include the update of the following sheets as needed for the 100% and Ad ready submittals: Title and vicinity Index Legend General Notes Deliverables: 100% and Ad -ready submittal of contract plan sheets. TASK 21.12 CONSTRUCTION SCHEDULE The CONSULTANT shall update the construction schedule prepared in Supplement 8. c:ldocume- 1lcyndy- 1.tukl locals-t ltemplxpgrpwiselexhibit_a_scope of work_supp_9 vl0 docx Printed 03/09/2010 AE1 NTB Tukwila Urban Access Improvement Project Page 24 Assumptions: It is assumed that construction will be completed in two construction seasons. The Construction schedule will be consistent with the City's construction moratorium. Deliverables: Draft and Final Construction schedules using Microsoft Projects software. TASK 21.13 ASSISTANCE DURING BID PERIOD The CONSULTANT shall attend a pre -bid meeting for the project. Attendance at the Pre -Bid Meeting shall include up to two (2) CONSULTANT attendees to present information and provide clarification. No information provided at the Pre -Bid Meeting shall supersede the contract documents. Bidder questions raised during the Pre -Bid Meeting will be documented. Effort by the CONSULTANT under this task will be complete at the date of bid opening. c. \docume -1 \cyndy -1 tuk\ locals- 1\temp \xpgrpwise \exhibit a scope_of_work_supp_9_vl0docx Printed 03/0912010 C'INTB Exhibit B -1 HNTB Corporation Consultant Fee Determination Summary Sheet (Lump Sum) Tukwila Urban Center Access Project: Klickitat /Southcenter Parkway Supplement No. 9 Final Design LABOR COSTS Staff Classification Hours Rate Total Cost Principal 12 $269.34 $3,232 Project Manager 274 $186.65 $51,141 Sr. Engineering Manager 16 $158.38 $2,534 Sr. Architectural Manager 32 $175.43 $5,614 Senior Project Engineer 666 $150.67 $100,348 Project Engineer 60 $137.12 $8,227 Design Engineer /Traffic Engineer 827 $90.87 $75,150 Landscape Architect 160 $92.97 $14,876 Sr. Technician 453 $96.48 $43,704 Project Administrator 68 $113.06 $7,688 Admin. Asst. /Clerical 14 $67.74 $948 Total Hours 2582 TOTAL LABOR COSTS $313,462! REIMBURSEABLE COSTS Local Travel (Mileage /Parking): $500 Reproduction: $2,500 Other: $250 TOTAL REIMBURSEABLE COSTS $3,250 SUBCONSULTANT COSTS HDR Engineering, Inc. $132,849! PACE Engineers, Inc. $84,2541 TOTAL FEE $533,816! HNTB Corporation 05 -071, Supplement No. 9 C: \DOCU ME -1 \CYNDY- -1.TUK \LOCALS- -1 Temp\ XPgrpwise\ Supp_9_Exhibits_B_ &_C_split_v10 Page 1 of 2 Exhibit B -4 Summary of Hours All Firms Tukwila Urban Center Access Project: Klickitat /Southcenter Parkway Supplement No. 9 Final Design 21.11Project Management 21.1.1 I Issues Resolution 21.1.21Project Requirements 21.1.31BudgetPerformance 21.1.41Schedule Conformance 21.1.51Communicate Progress 21.1.61Consultant Team 21.1.71Manage Quality 21.1.81Manage Change 21.2iRight of Way 21.2.11Legal Descriptions Easements 21.2.21Right of Way Plans 1 21.31Permitting 21.3.1 I NPDES Stormwater Permit for DOE 21.41 Roadway 21.4.1 I Roadway Design 21.4.21Signals and ITS 21.4.3ISite Preparation 21.4.41111umination 21.4.51Traffic Control Plans 21.4.61Detour plans 21.4.71Signing 21.4.81Landscape Design Architectural Treatments 21.51Drainage 21.5.1 I Stonmwater Report 21.5.21Drainage Plans Details 21.5.3ITESC Plans Details 1 21.61Structures 21.6.11Bridges Walls 21.71Surveying 21.7.1 I Field Survey for Design 21.81 Utilities 21.8.11Coordination w/ Utilitiies 21.8.21Utility Design 21.91Special Provisions 21.9.1 I Special Provisions 21.101Quantities and Cost Estimate 21.10.11Quantities Cost Estimate 21.111100% and Ad Ready Contract Plan Sheets 21.11.11100% Ad Ready Contract Plan Sheets 21.121Construction Schedule 21.12.1 (Construction Schedule 1 21.131Assistance During Bid Period 21.13.1 (Assistance During Bid Period 1 Total Hours by Firml HNTB Corporation 05 -071, Supplement No. 9 C: \DOCUME -1 \CYNDY -1.TUK \LOCALS -1 Temp\ XPgrpwise \Supp_9_Exhibits_B_ &_C_split_v 10 HNTB HDR Hours Hours 242 1 78 10 1 6 20 4 80 4 24 32 1 22 40 1 32 201 6 16 1 4 816 12 164 128 116 36 136 28 196 936 360 460 116 360 360 4 4 8 4 4 76 76 44 44 28 28 28 28 40 40 2,582 990 684 306 12 12 1,080 PACE Hours 30 30 168 24 144 143 143 418 40 378 759 TOTAL Hours 350 16 24 114 24 54 72 26 20 168 24 144 1,806 696 164 128 116 36 136 334 196 936 360 460 116 360 360 147 147 426 44 382 76 76 44 44 28 28 28 28 52 52 4,421 I Exhibit C -1 HNTB Corporation Consultant Fee Determination Summary Sheet (Lump Sum) Tukwila Urban Center Access Project: Klickitat /Southcenter Parkway *Excerpt of Supplement No. 9, Final Design: Amount of Extra Work Due to WSDOT Required Project Changes LABOR COSTS Staff Classification Hours Rate Total Cost Principal 6 $269.34 $1,616 Project Manager 109 $186.65 $20,382 Sr. Engineering Manager 11 $158.38 $1,742 Sr. Architectural Manager 16 $175.43 $2,807 Senior Project Engineer 299 $150.67 $45,111 Project Engineer 30 $137.12 $4,114 Design Engineer /Traffic Engineer 400 $90.87 $36,348 Landscape Architect 128 $92.97 $11,901 Sr. Technician 218 $96.48 $21,032 Project Administrator 34 $113.06 $3,844 Admin. Asst. /Clerical 7 $67.74 $474 Total Hours TOTAL LABOR COSTS REIMBURSEABLE COSTS SUBCONSULTANT COSTS 1259 HDR Engineering, Inc. $84,982! PACE Engineers, Inc. $7,275! TOTAL FEE $242,978! $149,371! Local Travel (Mileage /Parking): $100 Reproduction: $1,000 Other: $250 TOTAL REIMBURSEABLE COSTS $1,350 HNTB Corporation 05 -071, Supplement No. 9 C: \DOCUME-1 \CYN DY -1.TUK \LOCALS -1 Temp\ XPgrpwise\ Supp_9_Exhibits_B_ &_C_split_v10 Page 1 of 2 Exhibit C -3 Summary of Hours All Firms Tukwila Urban Center Access Project: Klickitat /Southcenter Parkway Supplement No. 9 Final Design *Excerpt of Supplement No. 9, Final Design: Amount of Extra Work Due to WSDOT Required Project Changes 21.1 (Project Management 21.1.11Issues Resolution 21.1.21Project Requirements 21.1.31Budget Performance 21.1.41Schedule Conformance 21.1.51Communicate Progress 21.1.61Consultant Team 21.1.71 Manage Quality 21.1.81 Manage Change 21.21 Right of Way 21.2.1 1 Legal Descriptions Easements 21.2.21Right of Way Plans 21.31Permitting 1 21.3.1 INPDES Stormwater Permit for DOE 21.41 Roadway 21.4.1 1 Roadway Design 21.4.21Signals and ITS 21.4.3/Site Preparation 21.4.4 /Illumination 21.4.51Traffic Control Plans 21.4.6 Detour plans 21.4.7 Signing 21.4.81 Landscape Design Architectural Treatments 1 21.51Drainage 21.5.11Stormwater Report 21.5.2 Drainage Plans Details 21.5.3 TESC Plans Details 21.61Structures 21.6.11Bridges Walls 1 21.71Surveying 21.7.1 /Field Survey for Design 21.81Utilities 21.8.1 /Coordination w/ Utilitiies 21.8.2IUtility Design) 21.91Special Provisions HNTB HDR WSDOT WSDOT 121 1 39 51 3 10 1 2 40 1 2 12 1 16 1 11 201 16 10 1 3 8 2 390 6 82 64 58 18 17 146 468 180 230 58 205 205 38 663 479 184 HNTB Corporation 05 -071, Supplement No. 9 C: \DOCUME -1 \CYN DY-1.TUK \LOCALS -1 Temp\ XPgrpwise\ Supp_9_Exhibits_B_ &_C_split_v10 PACE WSDOT 72 72 12 12 TOTAL WSDOT 160 1 8 1 12 1 42 1 12 1 27 1 36 1 13 1 10 72 72 1,053 485 82 64 58 18 200 146 468 180 230 58 205 205 12 12 1 -1 1 38 Exhibit C -3 Summary of Hours All Firms Tukwila Urban Center Access Project: Klickitat /Southcenter Parkway Supplement No. 9 Final Design *Excerpt of Supplement No. 9, Final Design: Amount of Extra Work Due to WSDOT Required Project Changes 1 21.9.1 1 Special Provisions 21.10lQuantities and Cost Estimate. 21.10.1 (Quantities Cost Estimate 1 21.111100% and Ad Ready Contract Plan Sheets 21.11.11100% Ad Ready Contract Plan Sheets 1 21.12jConstruction Schedule 21.12.11 Construction Schedule 1 21.131Assistance During Bid Period 21.13.1 1Assistance During Bid Period 1 1 Total Hours by Firm HNTB WSDOT 38 22 22 14 14 HNTB Corporation 05 -071, Supplement No. 9 C: \DOCUME -1 \CYNDY -1.TUK \LOCALS -1 Temp\ XPgrpwise\ Supp_9_Exhibits_B_ &_C_split_v10 HDR PACE WSDOT WSDOT 1,259 1 702 TOTAL WSDOT 38 22 22 14 14 84 2,044 Complete Date 5/7/07 5/24/07 7/16/09 8/17/09 8/24/09 8/25/09 8/28/09 9/3/09 9/4/09 9/8/09 9/14/09 9/21/09 10/2/09 10/5/09 10/26/09 11/2/09 11/9/09 11/16/09 12/23/09- 5/16/10 2/12/10 2/22/10 3/5/10 3/31/10-4/21/10 3/31/10-4/21/10 3/31/10-4/21/10 5/3/10- 6/8/10 5/17/10- 6/10/10 6/17/10- 7/8/10 7/8/10 7/19/10- 7/26/10 7/30/10 Aug. Nov. 2010 November 17, 2010 January 2011 July 2011 Tukwila Urban Center Access (Klickitat) Project Schedule W: \PW Eng \Old P drive \Cyndy \Klickitat \Project Schedule Council Packet.doc Description Environmental Approval: ECS Accepted by FHWA Design Substantial Completion: 100% Shelf -Ready Plans completed Right -of -Way: Possession and Use Agreement from Legacy Partners Transportation Committee: LID schedule and steps Committee of the Whole: LID Schedule and Process WSDOT: ROW certification, limited access revision, channelization plans Open House: For property owners, businesses and tenants Open House: For property owners, businesses and tenants Notification to Property Owners For Public Hearing on Resolution to Form LID Transportation Committee: Resolution of Intent to Form LID Committee of the Whole: Resolution of Intent to Form LID Regular Council: Public Hearing Adoption of Resolution of Intent to Form LID Notification to Property Owners For Public Hearing on Ordinance to Form LID Transportation Committee: Revised Resolution of Intent to Form LID COW Regular Council: Public Hearing Adoption of Resolution of Intent to Form LID (revised) Transportation Committee: Revised Ordinance to Form LID Committee of the Whole: Ordinance to Form LID Regular Council: Public Hearing Adoption of Ordinance Forming LID #33 Finalize PS &E Documents WSDOT: Submit for Channelization Plan approval Right -of -Way: Recorded acquisition and easements from Doubletree Legacy WSDOT: Comments on Channelization Plan WSDOT: ROW Certification Process WSDOT: Revised Channelization Plan Approval Process WSDOT: Project Analysis (deviations) Approval Process WSDOT: Updated Storm Water Report Approval Process WSDOT: 100% PS &E Approval Process Advertise for Construction Bid: 3 week time period (required by federal funds) Bids Due with Bid Opening Transportation Committee, City Council (C.O.W. and Regular): Award of Contract Notice to Proceed to successful bidder Construction of project Roadway open to traffic, close down of construction until 2011 Construction of project resumes Completion of construction, roadway open to traffic