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HomeMy WebLinkAbout1981-12-09 Committee of the Whole Minutes - Budget Review 3537 TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE December 9, 1981 Tukwila City Hall 7:30 p.m. Police Training Rm. Budget Review Meeting M I N U T E S CALL TO ORDER COUNCILMAN SAUL CALLED THE BUDGET REVIEW MEETING TO ORDER. COUNCIL MEMBERS MABEL J. HARRIS, GEORGE D. HILL, J. REID JOHANSON, DORIS E. PRESENT PHELPS, DANIEL J. SAUL, GARY VAN DUSEN. OTHERS FRANK TODD, Mayor; ALAN DOERSCHEL, Finance Director; DON WILLIAMS, Recreation Director; HUBERT CRAWLEY, Fire Chief; PHIL FRASER, Senior Engineer; SHARON WYLIE, Administrative Assistant, MAXINE ANDERSON, City Clerk. DISCUSSION 1981 Budget Alan Doerschel, Finance Director, explained that $69,900 was Proposals removed from the department's budgets under Personnel Services on December 7. On December 9, $83,000 more was removed. This amounts to 3.3% of the individual department budgets. Eventually money will have to be transferred from one department to another to balance the Salaries and Wages later in the year. These funds will be made up by not filling vacated positions. The Mayor and Department Heads will decide which vacated positions are to be filled. It will amount to three positions not being filled during the year. If, late in the year, these goals have not been met, some money saving programs will have to be started. Mayor Todd said that if Council approves this plan the admini- stration has to have free reign to manage the employees. This creates additional work and responsibility for the administration. When Council approves this budget they should seriously consider making the Mayor's job full time. Councilman Van Dusen said that administration should have the responsibility to come back to Council and work together on the problems. In June, Council should receive a detailed report on how the plan is working. Mr. Doerschel assured Council they will get monthly reports. Councilman Johanson said the burdon should be on the Department Heads to see that the necessary cuts are made. MOVED BY VAN DUSEN, SECONDED BY JOHANSON, THAT COUNCIL ACCEPT THE PROPOSAL FOR PERSONNEL COST REDUCTIONS AS SUBMITTED ON DECEMBER 9. MOTION CARRIED. Mr. Doerschel noted that Council has not decided on the full time Mayor position or the upgrade for the Recreation Supervisor. He reviewed the proposal: Reduce the sales tax revenue by $130,000, reduce current fund by $150,000. Approximately $20,000 of the sales tax revenue along with the $153,000 in property taxes will be put in the Street Fund. This way the Street Project can be funded. The Water Fund can be balanced to get the budget passed. We are still faced with the problem of increasing the revenue. The Sewer Fund will have to be discussed at a later date. The Current Fund will be increased by the amount of the jail bill but the fund balance will be increased to offset this. Mayor Todd said he would like consideration given to increasing the fee for Municipal Court (Fines and Forfeitures). Also, the Building Permit Fees should be increased to reflect the 1979 fee schedule. Further, if Council passes an ordinance authorizing ordinances to be published by title only, it would save money. Councilman Saul said he is happy that the problems have been solved so the budget can be passed. Mayor Todd noted that the Current Fund is about $100,000 more than last year, but the salary increases (contract agreements) are about $320,000 more. ADJOURNMENT 8:00 p.m. MOVED BY VAN DUSEN, SECONDED BY PHELPS, THAT THE SPECIAL CALLED C i�IIMITTEE JTH�WHOLE ING ADJOURN. MOTION CARRIED. Councilman gaul� Citv/Clerk DECEMBER 7 REDUCTIONS DEPARTMENT BUDGET ITEM DESCRIPTION AMOUNT Council Salaries Ben. Policy Analyst Cut 7,000 Mayor Salaries Ben. Reduce hours for Admin. Assist 5,000 Mayor Extra Labor Cut Grants Coordinator 3,000 City Clerk Extra Labor Reduction 600 Finance Extra Labor Reduction 2,900 Finance Overtime Reduction 300 Recreation Salaries Wages Recreation Supervisor- -1981 Level 4,200 Recreation Overtime Reduction 250 Planning Overtime Reduction 450 Building Overtime Reduction 400 Non. Dept. Shop Overtime Reduction 150 Police /Admin. Salaries Wages Lieutenant Position Cut 16,700 Police /Invest. Overtime Reduction 1,000 Police /Crime Prev. Overtime Reduction 500 Police Crime Prev. Extra Labor Reduction 300 Police Training Overtime Reduction 2,700 Fire /Admin. Salaries Wages Cut New Clerk 16,800 Fire /Admin. Optical Reduction 100 Fire Prevention Overtime Reduction 500 Public Wks. Maint. Overtime Reduction 100 Public Wks. Bldg. Overtime Reduction 800 Public Works Eng. Overtime Reduction 1,500 Public Works Eng. Overtime Reduction 150 Park Maintenance Extra Labor Reduction 4,000 Park Maintenance Overtime Reduction 500 $69,900 DECEMBER 9 REDUCTIONS 1982 PROPOSED BUDGET REDUCTIONS A I I ACHMENT A Mayor Salaries Wages Reduction 1,700 City Clerk Salaries Wages Reduction 2,500 Finance Salaries Wages Reduction 4,500 Parks Recreation Salaries Wages Reduction 3,300 ATTACHMENT A Page 2 DEPARTMENT Planning Non. Dept. Mech. Police Admin. Police /Invest. Police Patrol Police /Spec. Unit Police /Traffic Fire /Admin. Fire /Suppression Park Maintenance Public Wks. Eng. Pub. Wks. Bg. Main. CITY STREET COUNCIL REDUCTIONS (NET) DEPARTMENT Council Mayor Non. Dept. Misc. Sal. Police Non. Dept. Misc. Sal. Non. Dept. Mech. Shop Fire Suppression Fire Suppression Public Works Engineering BUDGET ITEM Salaries Wages Salaries Wages Salaries Wages Salaries Wages Salaries Wages Salaries Wages SJaries Wages Salaries Wages Salaries Wages Salaries Wages Salaries Wages Salaries Wages DESCRIPTION DESCRIPTION Reduction Reduction Reduction Reduction Reduction Reduction Reduction Reduction Reduction Reduction Reduction Reduction Policy Analyst Added 6 months Reduce Admin. Assistant Salary Reduce Non- Contract from 9% to 8% Overtime Reduced Contract Employee Increases Extra Labor Reduced Overtime Reduced Holiday Pay /Clothing Reduced Engineer Sal. Increase Cut NET REDUCTIONS 1. Includes salaries wages line item reduced by approximately 3.3 AMOUNT 3,20C 2,20C 4,000 3,500 13,500 2,700 2,800 2,600 22,900 2,700 4,000 4,000 $80,100 2,900 $83,000 AMOUNT 6,700] 4,800 5,900 9,000 5,000] 250 6,000 2,500 1,600 $18,350 CURRENT FUND Reductions made by Mayor December 7, 1981 (See Attachment A) Current Fund reductions made by Mayor December, 9, 1981 (See Attachment A) Current Fund Sub Total Street Department Reduction made by Mayor on Decmeber 9, 1981 2,900 Total Personnel Reductions made by Mayor 152,900 PERSONNEL SUMMARY: CITY OF TUKWILA Personnel Cost Reductions As of December 9, 1981 Total Reductions made by Mayor Net Reductions made by Council during Budget hearings (See Attachment A) Total Personnel Reduction from Mayor's Proposed Budget 69,900 80,100 150,000 152,900 18,350 171,250