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Home My WebLink AboutCOW 2010-03-22 Item 4C - Contract Supplement #8 - Tukwila International Boulevard Phase II and III with KPG for $181,903.40CAS NUMBER: 10-030 CATEGORY Discussion Motion Resolution Mtg Date 03/22/10 Mtg Date 04/05/10 Mtg Date SPONSOR Council Ma Adm Svcs SPONSOR'S SUMMARY MTG. DATE 03/22/10 04/05/10 1 MTG. DATE 03/22/10 04/05/10 0 03C llIeetinx Date 03/22/10 04/05/10 COUNCIL AGENDA SYNOPSIS Initials Prepared by Mayor's review J Counr,l review MR A MR 1 ITEM INFORMATION IORIGINAL AGENDA DAFE: MARCH 22, 2010 AGENDA ITEM TITLE Tukwila International Blvd Phases II III Project Construction Management Supplement No. 8 with KPG Mtg Date Ordinance Bid Award Public Hearing Other DCD 1 1 Finance n Fire n Legal 1 1 P&R n Police Z KPG`s Supplement No. 8 is for additional construction management services for the Tukwila International Blvd Phases II III Project. Both KPG and Harris Associates were originally hired for construction management services. Harris under utilized their services and more responsibilities were then shifted to KPG to compensate. Council is being asked to approve Supplement No. 8 for $181,903.40 with KPG. REVIEWED BY COW Mtg. n CA &P Cmte F &S Cmte n Utilities Cmte n Arts Comm. n Parks Comm. DATE: 03/15/10 RECOMMENDATIONS: SPONSOR /ADMIN. Public Works COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED $181,903.40 $0.00 Fund Source: 104 ARTERIAL STREETS (PAGE 16 17, 2010 CIP) Comments: 11 RECORD OF COUNCIL ACTION ATTACHMENTS Informational Memorandum dated 3/09/10 Project Expenditures KPG Supplement No. 8 Minutes from the Transportation Committee meeting of 03/15/10 ITEM No. Mtg Date Mtg Date Mtg Date Transportation Cmte n Planning Comm. APPROPRIATION REQUIRED $0.00 E.9 70 City of Tukwila To: Mayor Haggerton Transportation Committee From: Public Works Director Date: March 9, 2010 INFORMATIONAL MEMORANDUM Subject: Tukwila International Boulevard Phases li Iii Improvements Project Nos. 95 -RWO3 95 -RW04, Contract 02 -108 and 02 -108b Construction Management Adjustment Supplement No. 8 ISSUE Jim Haggerton, Mayor Approve Contract No. 02 -108 and 02 -108b, Supplement No. 8, with KPG Inc. for the Tukwila International Blvd. Phases II 111 Street Improvement Project construction management and material testing services. BACKGROUND The City contracted with KPG, Inc. to design the Tukwila International Blvd., Phase II III Project, from So. 116th St. to So. 139th St. The construction contract was awarded to Gary Meriino Construction on December 15, 2008. The construction managemen (CM) services for the project were originally split between Tukwila staff, KPG Inc. and Harris Associates, Inc. Initially, KPG was to provide design support and submittal reviews, materials testing and technical services through subcontract relationships with select members of their design team. Harris was to provide the bulk of the field inspection support, including specialty inspectors for some of our higher risk elements (primarily the soldier pile walls along both sides of TIB). Shortly after starting construction it became apparent that Harris had oversold their capacity for the field inspection role and that function had to be picked up by other project staff. An employee of Krazan Associates (a sub consultant to KPG) began filling dual roles as a transportation inspector and materials tester to support the hole created by the lack of Harris staff. This created a need to increase KPG's CM support contract budget. ANALYSIS A recent analysis of the proposed Harris CM support contract shows a significant projected underrun on the Harris contract (on the order of $500,000). This was caused by two primary factors. The first is that the project appears to be well ahead of schedule and the inspection support is not anticipated to run the original contract length. The second was due to Harris's inability to provide the support personnel on the schedule proposed in the CM support contract and thus their lower level of involvement under billed the project budget. We have been able to cover this shortfall in personnel with some additional support by City staff and by shifting responsibilities for work within the project team. This $181,903.40 Supplement No. 8 with KPG will be more than offset by the anticipated $500,000.00 savings from the Harris contract. RECOMMENDATION The Council is being asked to approve Contract 02 -108 and 02 -108b Supplement No. 8 with KPG, Inc. for CM support for the Tukwila International Blvd Phase II III Project in the amount of $181,903.40 and consider this item at the March 22, 2010 C.O.W. meeting and subsequent April 5, 2010 Regular meeting. Attachment: Supplemental Agreement No. 8 KPG, Inc. W \PW EnglPROJECTSkA- RW RS Projects \95RW03 TIB2\TIB Ph2 &3 Info Memo KPG Consultant Agreement Supplement #8.doc 71 72 Tukwila International Blvd Phase 11 III Description Design Const Mgmt Const Mgmt Vendor KPG KPG Harris 1 1,275,049.00 479,694.62 38% Construction Gary Merlino 12,262,288.20 Original Contract Paid through Amount 3/15/10 1,742,637.00 1,669,371.33 385,000.00 281,061.05 2,127,637.00 1,950,432.38 9,079,676.03 of Amount Spent 96% 73% Remaining Balance 73,265.67 103,938.95 795,354.38 74% 3,182,612.17 Supp #8 KPG Total Contract 181,903.40 i 2,309,540.40 73 Al lb► Washington State �f Department of Transportation Supplemental Agreement Number 8 Original Agreement Number LA -5329 Project Number STPF 0099(007) Project Title Tukwila International Boulevard Phase 2 3 Description of Work South 139th Street to South 116th Street Construction Engineering and Materials Testing and Observation Services The Local Agency of City of Tukwila desires to supplement the agreement entered into with KPG, Inc. P.S. and executed on 11/18/2002 and identified as Agreement No. All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: The Scope of Work and estimated level of effort for this supplement is detailed in Fxhihit `13-8' attached hereto, and by this reference made a part of the agreement. Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: Nn Revicinns Section V, PAYMENT, shall be amended as follows: Additional services for this supplement No. 8 are estimated at X181 901 4 based on the level of effort indicated on the tar,hed Pxhi,it `T) -8' if you concur with this supplement and.agree.to the changes as stated above, please sign in the appropriate spaces below and return to this office for final action. By: Nelson Davis, KPG Consultant Signature DOT Form 140 -063 EF 7 4 Revised 9/2005 Organization and Address KPG, Inc. P.S. KPG, Inc. P.S. 753 9th Avenue North Seattle, WA 98109 Phone: 206.286.1640 Execution Date 11/18/2002 New Maximum Amount Payable 2,309,540.40 11 111 Completion Date 12/31/2010 By: City of Tukwila Approving Authority Signature Date LA -5329 A. BACKGROUND The scope of work is provided to include additional support throughout the construction phase of the Tukwila International Boulevard Project. This work includes additional inspection, field reviews, and design support based on actual construction progress and scheduling as described herein. B. SCOPE OF WORK Task 1 Deliverables: Monthly progress reports TASK 2 CONSTRUCTION PHASE SERVICES Exhibit B -8 City of Tukwila Tukwila International Boulevard, Phases 2 3 South 139 Street to South 116 Street Scope of Work Supplemental Agreement No. 8 Construction Engineering and Support KPG, Inc March 8, 2010 TASK 1- MANAGEMENT COORDINATION ADMINISTRATION 1.1 The Consultant shall prepare supplemental agreements for the work associated with this supplement and provide continuous management and administration of all subcontractors included in this scope of work. 2.1 Provide ongoing on -call construction support for the project duration with subconsultant support as needed. This work includes estimated level of effort based on project needs to date and extending through project completion. Additional support than anticipated in the original contract authorization is required for the following items of work: Provide civil design, structural design (KPFF) and assist with change order preparation for an added stairwell between TIB and the dead end of 37 Avenue South. The purpose of the stair way is to provide pedestrian access from the neighborhood east of TIB. Prepare an alternative driveway and slope layout and provide right of way support (Abeyta) as requested to allow deletion of soldier pile wall 6 from the contract. Construction of the slope is anticipated to provide significant project savings compared to wall 6 construction. Provide assistance with additional WSDOT permit requirements including partial overlay of TIB within the limited access area. This permit condition by WSDOT was added following contract award. General Construction support: The Consultant shall continue to provide engineering support as required for the duration of construction. The Contractor has maintained an aggressive schedule, requiring additional meetings, site reviews, and follow up than anticipated in the original budget estimates. These services have included on -call field inspection for storm drainage, assistance with recycled material compaction testing, and assistance with wall anchor testing. Budget allowances for ongoing support needs based on progress to date is shown on the attached hour estimate. Subconsultant Construction Support: This supplement includes and estimate of additional subconsultant services as follows: Page 1 of 2 75 76 o Additional geotechnical (Landau Associates) services were required associated with soldier pile wall obstructions, wall anchor testing, and resolution of compaction issues with recycled trench backfill material. o Additional structural Engineering (KPFF) services associated with soldier pile wall obstructions, wall anchor testing, and structural design of the 37 Avenue S stairway. o Additional construction observation and/or material testing services (Krazan and Associates) is necessary to cover daily field coverage and reporting. KPG is serving as a contracting agent for these services with day to day coordination for observation and material testing services by the City. o Additional right of way services (Abeyta) are required for assistance with valuation, negotiation, and recording of easements associated with the wall 6 deletion. o Additional services for arborist review and recommendations on hazard trees following site clearing by Sound Tree Services is included as requested by the City. Task.2 Deliverables: Documentation as requested in support of on -call construction support TASK.3 UTILITY COORDINATION ALLOWANCES 3.1 No change to this task; however, funds may be used for general construction phase services if necessary. TASK.4 CONSTRUCTION SURVEYING AND STAKING 4.1 No change to this task; however, funds may be used for general construction phase services if necessary. TASK 5 RECORD DRAWINGS 5.1 No change to this task. C. FUTURE SUPPLEMENTAL AGREEMENT The City of Tukwila may require other services of the Consultant these services could include other work tasks not included in the scope of work. These services may include, but are not necessarily limited to, additional construction support, engineering or independent peer review of contractor, City, or utility proposed plan changes, assistance with property issues, or other services deemed necessary by the City. At the time these services are required, the Consultant shall provide the City with a detailed scope of work and an estimate of costs. The Consultant shall not proceed with the work until the City has authorized the work and issued a Notice to Proceed. Tukwila International Boulevard, Phase 2 3 Supplement No. 7 Page 2 of 2 March 8, 2010 Task dm inistratio n --sent! Coordina Task Man e m Coordin A. ubcont "Cask Totals S Constru ction?base 7 th Avenue °outh Wad suppor'. Cask Z ccess `Nall 6 rSo n A. Stairway A alysis for 1 I re quireme nts B. p� +erntane w ditional WSD Assistance with ad su ort C. D Additional construction Landau Geotechnical_ A ance E uctural Allowance G K rar r ns llrow t of wa ay s�nce ort Krae on call a �onst n 1. Abe Services 1. Sound Tree Task T D e sc riptio n AND FEE ESTIMATE Service �ab�ur EstiMate *Survey Supplement go. HOUR phase 2 3 City of T Boulevar ine 3 Propel T,�lcwila Internat Qsgpplernental En9 Cew_. 1 Project aineer' 9 *project er 99.93 139.2 Mane er c ine 1 7 8 51 123.58 2 0 i 0 24 4 j 4 "16 Direct Salary Costs Overhead Rate Fixe Fee *Admin *'1 echnic�a 85.68�,,�..- .aiteceu e tcctu 'Landscape eertnB Civil S' 'total Fee ?4 0 0 12 4 24 16 0 40 40 0 2. 40 0 2(9 ate Attache 1$ See Estim lached See Estimate A =ched See Estimate Attar Seate Attache Estimated call allowance 20 I 304 nt 8: Total Suppleme 34.991 48.771 62.5 1 43.271 61% 160_ 25% Fee 5,826 44 r 82 4:140. 7 ,s�2 40 7 Ogg.58 2 6 4 2 ,1 7 2 °54 _3_5_ 1 1 3,57 10 4.00 7 000 0 1 500.00 4 76, 0 7 6 30.001 22.50' 1,8.1 ,903.40 o HOUR AND FEE ESTIMATE Total Estimated Allowance Estimated Allowance for Krazan Associates Purpose: To provide on -call inspection at the direction of the City. Original scope only included testing. Estimate 160 hours month for 9 months 1440 hours 80% Regular time of $66 /hour 20% Overtime rate of $99/hour Note: For estimating purposes only, actual hours may not be entirely available due to administrative costs and misc. expenses. Total Estimated Allowance Total Estimated Allowance EXHIBIT D -8 Total Estimated Allowance Mar'-h R 9n1n KP G Architecture r a ndecape Architecture Civil Engineering Project: City of Tukwila Tukwila International Boulevard, Phase 2 3 Supplement No. 8 Supplemental Engineering Services I Labor Hour Estimate I Total Fee *Project *Project *Survey Task Description Manager Engineer *Engineer Crew "Technician *Admin 178.51 123.58 99.93 139.29 85.68 I 64.26 I Fee 76,032.00 28,512.00 104,544.00 Estimated Allowance for Landau Associates Purpose: To provide on -call geotechnical support for compaction and structural walls. Original estimate assumed CM would provide wall expertise. 21,054.69 On call support for wall construction and compaction issues in 2009 construction season 3,05 Estimate 20 hours of geotechnical support for 2010 construction season 10% for admin and expenses (10,070.66 Less original authorization I 14,125.35 Estimated Allowance for KPFF Purpose: Structural design for stairway structure and 2010 on -call support. 23,700.00 3, Engineering support for wall submittals, RFI's, support in 2009 Construction season. Structural design of 37th Avenue S stairway structure 3,174.56 50 00.00 Estimate 20 hours of structural support for 2010 10% for admin and expenses (23,8. Less original authorization i I 3,574.56 Estimated Allowance for Abeyta Associates Purpose: Assistance with negotiation of easement in lieu of wall 6 500.00 Order Title Report 1,500.00 Prepare AOS I 4,500.00 Negotiations 1,000.00 Right of way certification closing 7,000.00 TRANSPORTATION COMMITTEE Meeting Minutes March 15, 2010 5:00 p.m. Conference Room 1 CALL TO ORDER: The meeting was called to order at 5:01 p.m. I. PRESENTATIONS No presentations. City of Tukwila Transportation Committee PRESENT Councilmembers: Verna Seal, Chair; Joan Hernandez and De'Sean Quinn Staff: Bob Giberson, Frank Iriarte, Robin Tischmak, Cyndy Knighton, Mike Ronda, Peter Lau, Gail Labanara, and Steve Lancaster II. BUSINESS AGENDA A. Tukwila International Blvd Phases II III Construction Mgmt Supplement #8 with KPG Staff is seeking full Council approval for Supplement No. 8 with KPG, Inc. in the amount $181,903.40. This supplement is for additional construction management by KPG and their sub consultants as the other construction management firm, Harris and Associates, are not fulfilling their contract. This grant funded supplement will be covered by the anticipated savings from the under utilized Harris contract. The supplement also covers adding a pedestrian access stairwell at the 37' Ave S road closure. UNANIMOUS APPROVAL. FORWARD TO MARCH 22 COW FOR DISCUSSION. B. Resolution Setting Street Vacation Public Hearing Date for 14403 51 Ave S Staff is seeking full Council approval to set a Public Hearing date for the proposed street vacation at 14403 51 Ave S for April 26, 2010. A previous street vacation request was submitted in 2002, but a change in ownership caused it to be dropped. The process for street vacations includes a resolution to set a Public Hearing date, advertise and hold the Public Hearing, and then return to Committee and Council with the ordinance that defines the street vacation's conditions and compensation ($27,000.00). UNANIMOUS APPROVAL. FORWARD TO MARCH 22 COW FOR DISCUSSION. C. Transportation Element Update to the Comprehensive Plan. Supplement No.1 with Fehr Peers Staff is seeking full Council approval for Supplement No. 1 for Optional Task A with Fehr Peers. The original contract was approved February 1, 2010 (see 1/19/10 TC minutes) and the EETP grant was approved March 15, 2010 (see 3/1/10 TC minutes). The Fehr Peers supplement for $55,000.00 and $14,500.00 of City staff time will be covered by the $69,500.00 EETP grant. The supplement will add pedestrian and bike level of service analysis for arterial streets in the City as well as establish a multi -modal transportation system. UNANIMOUS APPROVAL. FORWARD TO MARCH 22 COW FOR DISCUSSION. D. Tukwila Urban Center Access (Klickitat). Supplement No. 9 with HNTB Staff is seeking full Council approval for Supplement No. 9 with HNTB in the amount of $553,816.00. This supplement will cover the design changes required by WSDOT. Staff is currently pursuing Letters of Understanding with WSDOT for the final design, which may reduce the scope of work in this supplement. The project schedule now shows a two -year construction timeline. There is $400,000 budgeted for additional design, so remaining funds would come from the LID. Due to time constraints and WSDOT negotiations, staff requests discussion and approval at the 3/22 C.O.W. and the Special meeting that same night. UNANIMOUS APPROVAL. FORWARD TO MARCH 22 COW AND SPECIAL THAT SAME NIGHT FOR DISCUSSION AND APPROVAL. 79