HomeMy WebLinkAboutCOW 2010-03-22 Item 4D - Contract Supplement #1 - Transportation Element to Comprehensive Plan with Fehr & Peers for $55,000CAS NUMBER: 10-031
AGENDA I'T'EM TITLE
Ci \1'I ?CORY
SP( )NSOR
SPONSOR'S
SUMMARY
RI? 'IRWI;D BY
MTG. DATE
03/22/10
04/05/10
MTG. DATE
04/05/10
i0 0 3 1
Meeting Date
03/22/10
04/05/10
Transportation Element Update to the Comprehensive Plan
Design Supplement No. 1 with Fehr Peers
Discussion Motion
COUNCIL AGENDA SYNOPSIS
Mtg Date 03/22/10 Mtg Date 04/05/10 Mtg Date
COW Mtg.
Utilities Cmte
DATE: 03/15/10
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works
Prepared by
CK
CK
ITEM INFORMATION,
1 ORIGINAL AGENDA DATE: MARCH 22, 2010
Resolution Ordinance
n CA &P Cmte
n Arts Comm.
Mtg Date
Initials
Mayor' review
Council Mayor Ada; Svcs (J DCD n Finance Fire Legal P&R Police PU7
The transportation element update to the Comprehensive Plan included an Optional Task A
for Pedestrian and Bike Levels of Service. The City was awarded a Department of
Commerce EETP grant for $69,500.00 to complete this task. Council is being asked to
approve Supplement No. 1 for $55,000.00 with Fehr Peers. The remaining $14,500.00 in
grant funds will be used for City staff time.
U F &S Cmte
n Parks Comm.
Council review
COMMI1TEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED
$55,000.00 $385,000.00
Fund Source: 104 ARTERIAL STREETS (PAGE 25, 2010 CIP)
Comments: Grant funded
RECORD OF COUNCIL ACTION
ATTACHMENTS
03/22/10 Informational Memorandum dated 3/08/10
Fehr Peers Supplement No. 1 with scope and fee
Minutes from the Transportation Committee meeting of 03/15/10
ITEM No.
n Bid Award Public Hearing Other
Mtg Date Mtg Date Mtg Date
Transportation Cmte
n Planning Comm.
APPROPRIATION REQUIRED
$0.00
8 i
82
TO:
FROM: Public Works Director
DATE: March 8, 2010
SUBJECT: Transportation Element Update to the Comprehensive Plan
Project No. 08 -RW06, Contract 10 -019
Supplemental Agreement No. 1 for Pedestrian and Bike LOS
ISSUE
Supplemental Agreement No. 1 to Contract 10 -019 with Fehr and Peers for the Pedestrian and
Bike Level of Service portion of the Transportation Element update work funded by the awarded
Energy Efficiency through Transportation Planning (EETP) grant.
BACKGROUND
In October 2009, the City submitted for a grant in the amount of $69,500.00 to develop
Pedestrian and Bicycle Level of Service Standards as part of the update to the Transportation
Element portion of the Comprehensive Plan. Tukwila was one of only 8 jurisdictions in the state
to receive funds. These funds come from the 2009 Federal Economic Stimulus Funds (ARRA).
In February, the City executed an agreement with Fehr and Peers for work associated with the
overall Transportation Element Update. The project work is the primary source of matching
funds ($308,479.00) for the EETP grant, along with city salaries and benefits ($39,000.00) as
tracked through the Project Accounting System.
DISCUSSION
In the original scope of work, Optional Task A (Pedestrian and Bike Levels of Service) was
identified as a task that could be completed if funding became available. With the award of the
EETP grant, the task can be completed. Tukwila and the Department of Commerce recently
entered into a contractual agreement making the funds available for reimbursement on
expenses incurred beginning March 1, 2010.
The Fehr and Peers Supplemental Agreement No. 1 is for $55,000.00 and the revised contract
amount for Fehr and Peers will be $363,479.00 with this additional work. The remaining
$14,500.00 of the grant will be for City staff time spent on project related work and
administration of the grant.
RECOMMENDATION
City of Tukwila
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Transportation Committee
The Council is being asked to approve the attached Supplement Agreement No. 1 for
$55,000.00 with Fehr and Peers and consider this item at the March 22, 2010 Committee of the
Whole and subsequent April 5, 2010 Regular meeting.
Attachment: Supplemental Agreement No. 1
w: \pw eng \projects \a rw rs projects \08rw06 trans element comp plan \information memo supplement #1 ped bike los_doc
Jim Haggerton, Mayor
83
84
SUPPLEMENTAL AGREEMENT NUMBER 1
TO
CONSULTANT AGREEMENT NUMBER 10 -019
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, herein -after referred to as "the City and Fehr and Peers, hereinafter referred to as
"the Consultant in consideration of the mutual benefits, terms, and conditions hereinafter
specified.
The City desires to supplement the agreement entered into with the Consultant and executed on,
February 8, 2010 and identified as Agreement No. 10 -019. All provisions in the basic agreement
remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
1. Scope of Services, is hereby changed to include work described in Attachment A for
additional design work on the Transportation Element of the Comprehensive Plan
Modeling project.
2. Payment, shall Payment for the work provided by the Consultant shall be made as
provided on Exhibit "B" attached hereto.
Payment for the work provided by the Consultant as part of this supplement shall be made and
the total amount of payment to the Consultant for this work shall not exceed $55,000 without
express written modification of the Agreement signed by the City.
The maximum amount payable under this agreement as supplemented inclusive of all fees and
other costs is now $363,479.
DATED this day of
20
CITY OF TUKWILA CONSULTANT
Jim Haggerton, Mayor
By: 7
Printed Name: Tom Noeuchi
Title: Principal
85
86
Exhibit A
Tukwila Transportation Element Update and Street Concept Plan
Supplemental Scope of Work
Optional Task A: Pedestrian and Bike Levels of Service
This project will help the City of Tukwila accomplish the following goals:
1. Establish a multi -modal transportation system,
2. Reduce greenhouse gas emissions, and
3. Reduce vehicle -miles traveled (VMT), as required by the State Growth Management Act.
The work will include updating the Transportation Element of its Comprehensive Plan and as the
part of the plan update, this project will be used to include pedestrian and bike levels of service
(LOS) analysis for arterials in the City of Tukwila. The Transportation Element will establish
LOS policies and standards or benchmarks for all modes of transportation. This Pedestrian and
Bike LOS Project will give the City transportation modeling support and financing tools to
transform its auto dominated transportation system to one that promotes alternative modes and
reduces VMT and transportation- related greenhouse gas emissions.
The following task will be added to the Tukwila Transportation Element Update and Street
Concept Plan project
Task 12. Pedestrian and Bike Levels of Service
Task 12.1 Establish Pedestrian And Bike Analysis Corridors On The City Arterial Network
Coordinate with staff and the Walk Roll Plan to establish corridors.
Task 12.2 Identify The Existing Pedestrian And Bike Facilities
Coordinate with staff and the Walk Roll plan to identify and inventory all existing
facilities.
Coordinate with staff to identify and inventory all future facilities under construction or
obligated for construction prior to end of 2010
Task 12.3 Review the Pedestrian and Bike Data and Needs Analysis in the Walk Roll Plan
Coordinate with staff and the Walk Roll plan to review the Walk Roll Plan
Task12.4 Collect Transportation Data that will be Needed to Calculate Pedestrian and Bike LOS,
Street Geometry: number of lanes, lane width, median width, bike lane width, parking
lane width, shoulder width, planter strip, sidewalk width, intersection and driveways and
pavement conditions.
Travel Demand: intersection vehicle volumes and turning moves, right turn on red
volume, percent heavy vehicles, bus volumes, pedestrian volume and percent on- street
parking occupied.
Intersection Control: green time per cycle, cycle length, quality of progression and speed
limit.
1
87
88
Task 12.5 Calculate Pedestrian and Bike LOS
Coordinate with staff to determine appropriate methodology.
Apply methodology and calculate existing LOS and identify deficiencies.
Identify potential alternatives to alleviate deficiencies.
Coordinate with staff to establish LOS policies, balancing deficiencies with feasibility
of correction options.
Task 12.6 Prepare Draft Report on Pedestrian and Bike LOS Summarizing Tasks 1 -5
Distribute preliminary draft report to staff for review
Revise preliminary draft report based on staff comments
Distribute Final Draft Report to staff
Present Final Draft Report to Planning Commission and Council for consideration
and acceptance
Task 12.7 Final Report
Revise Final Draft as directed by Planning Commission and Council.
Integrate into the larger Transportation Background Report for the Transportation
Element of the Comprehensive Plan update.
2
Exhibit B
Budget
Task 12 Pedestrian and Bike Levels of Service (LOS) Project
$55,000
89
90
TRANSPORTATION COMMITTEE
Meeting Minutes
March 15, 2010 5:00 p.m. Conference Room 1
PRESENT
Councilmembers:
Staff
CALL TO ORDER: The meeting was called to order at 5:01 p.m.
I. PRESENTATIONS
No presentations.
City of Tukwila
Transportation Committee
Verna Seal, Chair; Joan Hernandez and De'Sean Quinn
Bob Giberson, Frank Iriarte, Robin Tischmak, Cyndy Knighton, Mike Ronda, Peter Lau,
Gail Labanara, and Steve Lancaster
II. BUSINESS AGENDA
A. Tukwila International Blvd Phases II III Construction Mgmt Supplement #8 with KPG
Staff is seeking full Council approval for Supplement No. 8 with KPG, Inc. in the amount $181,903.40.
This supplement is for additional construction management by KPG and their sub consultants as the other
construction management firm, Harris and Associates, are not fulfilling their contract. This grant- funded
supplement will be covered by the anticipated savings from the under utilized Harris contract. The
supplement also covers adding a pedestrian access stairwell at the 37' Ave S road closure. UNANIMOUS
APPROVAL. FORWARD TO MARCH 22 COW FOR DISCUSSION.
B. Resolution Setting Street Vacation Public Hearing Date for 14403 51 Ave S
Staff is seeking full Council approval to set a Public Hearing date for the proposed street vacation at 14403
51 Ave S for April 26, 2010. A previous street vacation request was submitted in 2002, but a change in
ownership caused it to be dropped. The process for street vacations includes a resolution to set a Public
Hearing date, advertise and hold the Public Hearing, and then return to Committee and Council with the
ordinance that defines the street vacation's conditions and compensation ($27,000.00). UNANIMOUS
APPROVAL. FORWARD TO MARCH 22 COW FOR DISCUSSION.
C. Transportation Element Undate to the Comprehensive Plan. Supplement No.1 with Fehr Peers
Staff is seeking full Council approval for Supplement No. 1 for Optional Task A with Fehr Peers. The
original contract was approved February 1, 2010 (see 1/19/10 TC minutes) and the EETP grant was
approved March 15, 2010 (see 3/1/10 TC minutes). The Fehr Peers supplement for $55,000.00 and
$14,500.00 of City staff time will be covered by the $69,500.00 EETP grant. The supplement will add
pedestrian and bike level of service analysis for arterial streets in the City as well as establish a multi -modal
transportation system. UNANIMOUS APPROVAL. FORWARD TO MARCH 22 COW FOR
DISCUSSION.
D. Tukwila Urban Center Access (Klickitat). Supplement No. 9 with I-INTB
Staff is seeking full Council approval for Supplement No. 9 with HNTB in the amount of $553,816.00. This
supplement will cover the design changes required by WSDOT. Staff is currently pursuing Letters of
Understanding with WSDOT for the final design, which may reduce the scope of work in this supplement.
The project schedule now shows a two -year construction timeline. There is $400,000 budgeted for
additional design, so remaining funds would come from the LID, Due to time constraints and WSDOT
negotiations, staff requests discussion and approval at the 3/22 C.O.W. and the Special meeting that same
night. UNANIMOUS APPROVAL. FORWARD TO MARCH 22 COW AND SPECIAL THAT SAME
NIGHT FOR DISCUSSION AND APPROVAL.
91