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HomeMy WebLinkAboutCOW 2010-03-22 Item 4E - Contract Supplement #9 - Tukwila Urban Center Access (Klickitat) with HNTB for $533,816CAS NUMBER 10-032 C,\ i I GORY SPONSOR SPONSOR'S SUMMARY MTG. DATE 1 03/22/10 04/05/10 MTG. DATE 03/22/10 04/05/10 1 I� Meeting Date 03/22/10 04/05/10 Discussion Motion n Resolution Mtg Date 03/22/10 Mtg Date 04/05/10 Mtg Date Council n Ma n Adm Svc:r DCD COUNCIL AGENDA SYNOPSIS Prepared by CK CK ITEM INFORMATION ORIGINALAGENDADATE: MARCH 22, 2010 AG1:ND,\ I'1'i rvr TITLE' Tukwila Urban Center Access (Klickitat) Project Design Supplement No. 9 with HNTB n CA &P Cmte n Arts Comm. Mtg Date n Finance Initials Mayor', review F &S Cmte n Parks Comm. Ordinance n Bid Award Public Hearing Other Mtg Date Mtg Date Mtg Date Pi Fire ❑Legal P&R Police ®PW The design of the Tukwila Urban Center Access (Klickitat) Project has a number of outstanding issues requiring this additional Supplement No. 9 with HNTB. This supplement covers all of the WSDOT changes along with updated environmental standards. The construction timeline for the project will now be two years. Council is being asked to approve Supplement No. 9 for $533,816.00 with HNTB. RI!\'II D BY n COW Mtg. Transportation Cmte Utilities Cmte DATE: 03/15/10 RECOMMENDATIONS: SPONSOR /ADMIN. Public Works COMMITTER Unanimous Approval; Forward to Committee of the Whole Special COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED $533,816.00 $3,851,000.00 Fund Source: 104 ARTERIAL STREETS (PAGE 15, 2010 CIP) Comments: Additional design funding will come from the LID, RECORD OF COUNCIL ACTION ATTACHMENTS Informational Memorandum dated 3/10/10 (revised after 3/15 TC) Project Schedule HNTB Supplement No. 9 Minutes from the Transportation Committee meeting of 03/15/10 n Planning Comm. ITEM No. SPE 3 APPROPRIATION REQUIRED $109,000.00 94 TO: City of Tukwila Mayor Haggerton Transportation Committee FROM: Public Works Director DATE: March 10, 2010 Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM SUBJECT: Tukwila Urban Center Access (Klickitat) Proiect Project No. 84 -RW19, Contract No. 05 -071 Supplemental Agreement No. 9 ISSUE Approve Supplemental Agreement No. 9 to the HNTB contract #05 -071 for final design and final bid documents associated with the Tukwila Urban Center Access (Klickitat) Project. BACKGROUND The design of the Tukwila Urban Access Project halted at the 100% shelf -ready design in May of 2007, pending completion of other tasks. At the time it was shelved, there were a number of outstanding issues requiring resolution before the project design efforts could resume. Those issues included: WSDOT approvals, design of the buttonhook ramp, right of way (ROW) acquisition, property coordination and associated design efforts, construction phasing and formation of the Local Improvement District. The Supplemental Agreement #8, approved at the end of 2009, was for the work necessary to complete the project design, assuming no major redesign efforts, as well as coordination with WSDOT to determine the final design changes being required by the state. The extent of the design changes to be required by WSDOT was unknown at the time Supplement #8 was prepared and certain assumptions were made that only minimal re- design would be required. Early on in the project, staff coordinated closely with WSDOT to establish design standards and review and approval authority. In late 2005 through early 2006, discussions between Tukwila and WSDOT staff concluded with a decision to shift the limited access line to the west side of the project. By doing this change, the vast majority of the project would be designed to city standards and not reviewed by or subject to WSDOT design standards or approval. City staff submitted the request and appropriate drawing to have the limited access line moved to WSDOT HQ in late 2006. A minor change was requested and the revised drawing was re- submitted. With the understanding that the design standards and approvals were established, the City proceeded to complete the project design using City design standards. From the time the limited access revision request was submitted in 2006, WSDOT was unresponsive on the issue until March 2009. At that time, WSDOT rescinded all agreements and decisions made prior and informed staff that the project would now be required to be designed to full WSDOT standards. DISCUSSION As the impacts to the design (already at 100% shelf- ready) would be significant, requiring nearly a full re- design of the project and significantly more ROW, staff began the long process of trying to convince WSDOT to stand by the original agreements. When it became apparent that WSDOT would not honor the earlier agreements, staff attempted to negotiate lesser design standards. WSDOT remains firm in requiring changes to the project design to accommodate large trucks through the project. To some extent, WSDOT has expressed willingness to consider less than full freeway standards which will allow the project to be built within the existing ROW and not require a full re- design of large elements such as the wall placement. All of this has resulted in additional design and permitting work not originally anticipated. Of the entire supplemental scope and fee, approximately $243,000 is associated purely with the WSDOT required design changes. The rest of the work effort includes all the final design and coordination work still necessary as well as updating of some environmental documentation that is required because standards have changed since the project was shelved in 2007. W:1PW Eng\OId P drivelCyndy \KlickitatlINFOMATION MEMO Supplement #9 Final PS &E 3- 10- 10.doc 95 INFORMATIONAL MEMO Page 2 WSDOT has agreed to pursue turning back the portion of Southcenter Parkway ROW which is under state ownership in exchange for the City agreeing to move the Limited Access line to the east, encompassing the full width of the project. The change in limited access includes a portion of the right -of -way acquired from Westfield. In normal situations, WSDOT would have to acquire the limited access rights by purchasing them from the City. Should the ROW turn back be approved by FHWA, any future changes made by Tukwila on Southcenter Parkway would not require WSDOT approval, provided that no impact to limited access was made or federal or state monies were involved. Staff is requesting the Council consider this supplement on the March 22 COW meeting followed that same evening with a Special Meeting for approval. Timing is critical to keep the project moving forward to a bid opening this year and the three week delay following normal procedures would be a significant negative impact to the project schedule. Fiscal Impact: Approximately $400,000 is budgeted in the 2010 CIP. The additional monies will come out of the LID. No WSDOT funds are included in the overall funding package. RECOMMENDATION Approve Supplement #9 with HNTB for final design and PS &E work in the amount of $533,816 consider this item at the March 22, 2010 COW followed by a Special Meeting that same evening. Attachment: Project Schedule Scope of Work and Fee for Supplemental Agreement No. 9 9 6 W:1PW Eng\OId P drive \Cyndy \KlickitatlINFOMATION MEMO Supplement #9 Final PS &E 3- 10- 10.doc Complete Date 5/7/07 5/24/07 7/16/09 8/17/09 8/24/09 8/25/09 8/28/09 9/3/09 9/4/09 9/8/09 9/14/09 9/2 10/2/09 10/5/09 10/26/09 11/2/09 11/9/09 11/16/09 12/23/09 5/16/10 2/12/10 2/22/10 3/5/10 3/31/10- 4/21/10 3/31/10-4/21/10 3/31/10-4/21/10 5/3/10-6/8/10 5/17/10- 6/10/10 6/17/10- 7/8/10 7/8/10 7/19/10- 7/26/10 7/30/10 Aug. Nov. 2010 November 17, 2010 January 2011 July 2011 W:1PW Eng101d P drive\Cyndy\Klickitat\Project Schedule Council Packet.doc Tukwila Urban Center Access (Klickitat) Project Schedule Description Environmental Approval: ECS Accepted by FHWA Design Substantial Completion: 100% Shelf -Ready Plans completed Right -of -Way: Possession and Use Agreement from Legacy Partners Transportation Committee: LID schedule and steps Committee of the Whole: LID Schedule and Process WSDOT: ROW certification, limited access revision, channelization plans Open House: For property owners, businesses and tenants Open House: For property owners, businesses and tenants Notification to Property Owners For Public Hearing on Resolution to Form LID Transportation Committee: Resolution of Intent to Form LID Committee of the Whole: Resolution of Intent to Form LID Regular Council: Public Hearing Adoption of Resolution of Intent to Form LID Notification to Property Owners For Public Hearing on Ordinance to Form LID Transportation Committee: Revised Resolution of intent to Form LID COW Regular Council: Public Hearing Adoption of Resolution of Intent to Form LID (revised) Transportation Committee: Revised Ordinance to Form LID Committee of the Whole: Ordinance to Form LID Regular Council: Public Hearing Adoption of Ordinance Forming LID #33 Finalize PS &E Documents WSDOT: Submit for Channelization Plan approval Right -of -Way: Recorded acquisition and easements from Doubletree Legacy WSDOT: Comments on Channelization Plan WSDOT: ROW Certification Process WSDOT: Revised Channelization Plan Approval Process WSDOT: Project Analysis (deviations) Approval Process WSDOT: Updated Storm Water Report Approval Process WSDOT: 100% PS &E Approval Process Advertise for Construction Bid: 3 week time period (required by federal funds) Bids Due with Bid Opening Transportation Committee, City Council (C.O.W. and Regular): Award of Contract Notice to Proceed to successful bidder Construction of project Roadway open to traffic, close down of construction until 2011 Construction of project resumes Completion of construction, roadway open to traffic 97 98 Washington State 71- Department of Transportation Supplemental Agreement Number 9 Original Agreement Number Project Number Project Title Klickitat/Southcenter Parkway Access Improvement Project Description of Work Final Design Services By: HNTB Corporation James E. Thomson, Vice President Date DOT Form 140 -063 EF Revised 9/2005 05 -071 84 -RW19 Organization and Address Phone: City of Tukwila Public Works Department 6300 Southcenter Blvd., Suite #100 Tukwila, WA 98188 206 -431 -3665 Execution Date New Maximum Amount Payable The Local Agency of Tukwila desires to supplement the agreement entered into with HNTB Corporation and executed on April 6, 2005 and identified as Agreement No. 05 -071. All provisions in the Agreement remain in effect except as expressly modified by this supplement. The changes to the Agreement are described as follows: 11 Completion Date June 30, 2010 $3,960,214 Section I1, SCOPE OF WORK, shall be amended as follows: The scope of work for this project is supplemented as detailed in the attached Exhibit A, and by this reference made part of the Agreement. I1 Section IV, TIME FOR BEGINNING AND COMPLETION, shall be amended as follows: All work under this Agreement shall be completed by the date shown in the heading of this Supplemental Agreement Number 9 under Completion Date. 111 Section V, PAYMENT, shall be amended as follows: Compensation due to Consultant for work performed or services rendered for this project is supplemented as detailed in the attached Exhibit B, and by this reference made part of this Agreement. If you concur with this Supplemental Agreement and agree to the changes as stated above, please sign in the appropriate spaces below and return to this office for final action. By: City of Tukwila Approving Authority Signature Date Page 1 of 2 99 No 6 Supp• N 7 Supp• NO.8 No 4lSupp•;,; °.5 Supp $o.7 $147,387 No. 2 SupP' No. 3' SuPP. $4,500 $63,3 O Original Sapp N 1 SuPP $14,759 $0 $0, i 0 Agreement 1 $17 X 200 $G $1,956,680 $1,168,322 $3 426,398 mount $0 $3,27 Total A t $0 4 Authorized $0 70,311 $3,27,811 $50,000 202 $3,206,961$3,2 1 Management $3,192, e Fund $3,192, Resew $3,175,0 Amount $1,218,322 Maximum Payabl 9 TOTAL No. 533,816 3 910,2 Total Amount Authorized $0 $50,000 Management Reserve Fun d 14 $8,960,214 Maximum Amount $3,960,2 Payable Page 2of2 Scope of Work Final Design /PS &E Tukwila Urban Access Improvement Project Contract 05 -071 Supplement 9 February, 2010 INT 101 102 Tukwila Urban Access Improvement Project Page i TABLE OF CONTENTS I. SUPPLEMENT PURPOSE 1 II. DESIGN CRITERIA 2 III. PROJECT SCHEDULE 3 IV. ITEMS AND SERVICES TO BE FURNISHED BY THE CITY 4 V. ABBREVIATIONS 4 VI. PROJECT DOCUMENTATION 5 VII. WORK TASKS 5 TASK 21.1 PROJECT MANAGEMENT 7 Task 21.1.1 Issues Resolution 7 Task 21.1.2 Measure Project Requirements 7 Task 21.1.3 Measure Budget Conformance 8 Task 21.1.4 Develop Schedule and Measure Conformance 8 Task 21.1.5 Communicate Progress 8 Task 21.1.6 Lead the Project CONSULTANT Team 8 Task 21.1.7 Manage Quality 8 Task 21.1.8 Manage Change 9 TASK 21.2 RIGHT OF WAY 10 Task 21.2.1 Right of Way Legal Descriptions and Easements 10 Task 21.2.2 Right of Way Plans 10 TASK 21.3 PERMITTING 10 TASK 21.4.0 Task 21.4.1 Task 21.4.2 Task 21.4.3 Task 21.4.4 Task 21.4.5 Task 21.4.6 Task 21.4.7 Task 21.4.8 TASK 21.5 Task 21.5.1 Task 21.5.2 ROADWAY 11 Roadway and Channelization Design 11 Signals and Interconnect 12 Illumination 12 Site Preparation 13 Traffic Control Plans 13 Detour Plans 14 Signing 15 Landscape Design and Architectural Treatments 15 DRAINAGE AND TESC 16 Stormwater Report 18 Drainage Plans and Details 18 c: \docume -1 \cyndy- 1.tuk\locals -1\ temp \xpgrpwise\ exhibit_ a_scope_of_work_supp_9_v1 Printed 03/09/2010 CNINTB Tukwila Urban Access Improvement Project Page ii Task 21.5.3 TESC Plans and Details 19 TASK 21.6 STRUCTURES (BRIDGES /WALLS) 20 Task 21.6.1 Bridges and Walls 20 TASK 21.7 SURVEYING 20 Task 21.7.1 Field Survey for Design 20 TASK 21.8 UTILITIES 21 Task 21.8.1 Coordination with utilities 21 Task 21.8.2 Utility Design 22 TASK 21,9 SPECIAL PROVISIONS TASK 21.10 TASK 21.11 TASK 21.12 TASK 21.13 DEVELOPMENT OF QUANTITIES AND COST ESTIMATE 100% AND AD -READY CONTRACT PLAN SHEETS CONSTRUCTION SCHEDULE ASSISTANCE DURING BID PERIOD 24 c \docume 1\cyndy -1.tuk \locals -1 \temp \xpgrpwise\ exhibit_ a_scope_of_work_supp_9_v10.docx Printed 03/09/2010 22 23 23 23 MINTB 103 104 Tukwila Urban Access Improvement Project Page 1 During the term of this Agreement, the engineering CONSULTANT (CONSULTANT) shall perform professional services for the CITYfinal design and assistance during bid period in connection with the: Tukwila Urban Access Improvement: Klickitat Drive /Southcenter Parkway Area Project This document shall be used to plan, conduct and complete the work on the project. 1. SUPPLEMENT PURPOSE The design and PS &E of the Tukwila Urban Access Improvement Project was shelved at the 100% design in May of 2007. The purpose of this supplement is to finalize the project specifically: 1) complete the work not completed at the time the project was shelved; 2) update the shelved design to reflect changes in standards and specifications, and 3) design and incorporate revisions required to meet WSDOT design approval requirements. Specific items to be addressed in finalizing the design and PS &E from May 2007 include: Design work at McDonald's entrance and parking. Design work on Doubletree and Legacy properties. Address the removal and re- setting of private business monument signs on the project. (These are located on the Doubletree and Legacy properties) Confirm final paving limits between disciplines. Updates to project specifications and cost estimates. Structural analysis and design of overhead sign supports Maintenance of Traffic and Construction Phasing and Staging plans. Design updates to reflect changed conditions in project area. Coordination with property owners adjacent to the project to convey the current design which has new curb, gutter, sidewalk, driveway and storm sewer reconstruction on the west side of the project. WSDOT Design Documentation with the exception of Channelization Plans for approval and Deviations. WSDOT review and approval of all work to take place within limited access or WSDOT right of way (ROW). WSDOT review and approval of signing plans. Design changes at the south buttonhook ramp to accommodate a WB -67 design vehicle and related potential impacts to, drainage design, plans, grading, removals, erosion control and site preparation plans for project. Revisions to Stormwater Report as a result of WSDOT changes and changes in criteria. In addition, at the time this scope was developed for the City of Tukwila, WSDOT and the HNTB design team coordinated to develop design modifications to accommodate a WB -67 design vehicle. The WB -67 design vehicle is a change over the original project assumption of a WB -50 design vehicle. This change in design vehicle has resulted in changes to the shelved project design which are used as the basis of redesign. These changes reflect modifications resulting from meetings between the City, WSDOT and the CONSULTANT on November 3 2009 and December 2n 2009. Any subsequent changes will require this scope of work to be revised. c: \docume- 1\cyndy -1.tuk \locals -1\ temp \xpgrpwise \exhibit_a_scope_of work_supp_9_v10 docx Printed 03/09/2010 CINTB Tukwila Urban Access Improvement Project Page 2 Elimination and reduction of landscape islands at the intersection of Klickitat Drive and Southcenter Parkway. Widening of the southwest quadrant of the Klickitat Drive and Southcenter Parkway intersection resulting in additional impervious area, modifications to the intersection curb radius, ADA ramp modifications, relocation of existing traffic signal, controller cabinet, conduit, pavement markings, additional grading, changes to site preparation plans. Traffic signal timing /synchronization modifications. Relocation of traffic signal pole Type III at Sta. 16 +08. Crosswalk modifications. Modifications to traffic island at the north buttonhook reduce island size and associated landscaping. Addition of a fillet on the north bridge abutment providing a cantilever to accommodate wider truck turning movements. Extension of c -curb on Southcenter Parkway. South buttonhook ramp work. North buttonhook ramp work. Adjustments to the northbound lanes of Southcenter Parkway between Strander Blvd and Klickitat Drive. II. DESIGN CRITERIA Documents developed as part of this scope of work will be in accordance with the latest edition and amendments to the following documents, as of the date the AGREEMENT is signed. Changes in any design standards or requirements after work has begun may result in the need for Extra Work. City of Tukwila Publications: a. Year 2004 Comprehensive Plan b. City of Tukwila Development Guidelines and Design and Construction Standards, 2003 WSDOT Publications: a. Standard Specifications for Road, Bridge and Municipal Construction, English edition (2010) (M41 -10) b. Standard Plans for Road, Bridge and Municipal Construction, English edition (M21 -01) c. Design Manual, (M22 -01) d. Hydraulic Manual, (M23 -03) e. Plans Preparation Manual, (M22 -31) f. Bridge Design Manual, (M23 -50) g. Amendments and General Special Provisions h. Standard Item Table c:\docume -1 \cyndy -1. tuk \locals- 15lemp \xpgrpwise\ exhibit _a_scope_of_work_supp_9_v10 docx Printed 03/09/2010 105 106 Tukwila Urban Access Improvement Project Page 3 i. Traffic Manual, (M51 -02) j. Highway Runoff Manual, (M31 -16) k. Utilities Manual, (M22 -87) 1. Local Agency Guidelines, (M36- 63(PA)) m. Environmental Procedures Manual, (M31 -11) American Association of State Highway and Transportation Officials (AASHTO) Publications: a. A Policy on Geometric Design of Highways and Streets, 5 Edition (2004) b. Standard Specifications for Highway Bridges, Seventeenth Edition, (2002) c. Highway Design and Operational Practices Related to Highway Safety, (1997) U.S. Department of Transportation (USDOT) Publications: a. Manual of Uniform Traffic Control Devices for Streets and Highways, 2003 b. Highway Capacity Manual Other Publications /Design Guides: a. National Electrical Code b. Standards of the American Waterworks Association c. Book of American Society for Testing and Materials Standards d. American Public Works Association standards e. Americans With Disabilities Act (ADA) f. General Electric's ALADAN program (Illumination design) III. PROJECT SCHEDULE The preliminary project schedule will be developed upon notice to proceed. The duration of the reviews by the CITY, and by others, will be given in the project schedule. Mutually agreeable changes to the project schedule, whether initiated by the CITY or CONSULTANT, may be the basis for adjustments in the project budget. c• \docume -1 \cyndy -1.tuk \locals -1\ temp \xpgrpwise \exhibit_a_scope_of work_supp_9_v10.docx Printed 03/09/2010 CINTB Tukwila Urban Access Improvement Project Page 4 IV, ITEMS AND SERVICES TO BE FURNISHED BY THE CITY The CITY will provide the following items and services to the CONSULTANT that will facilitate the preparation of the documents for work within the limits of the PROJECT. The CONSULTANT is entitled to rely on the accuracy and completeness of this and other data furnished and represented by the CITY and others, including but not limited to, survey and traffic data. The City will be responsible for leading WSDOT coordination, permitting, preparation of agreements and private property coordination. Reviews of CONSULTANT submittals at the mutually agreed upon times set forth in the project schedule and the consolidation of all review comments by others onto one review set prior to return to the CONSULTANT. Lighting requirements and design criteria per City of Tukwila Department of Community Development (DCD) requirements, if available. CITY will prepare and provide documents for rights -of -entry upon all lands necessary for the performance of the design work including official notices to property owners and agencies. Arrangements for the public meetings, including meeting place, announcements, etc. The CITY will be responsible for public involvement and information for the PROJECT. Payment of all review and /or permit fees. Computer generated files supplied by the CITY will be in AutoCAD, and in a format compatible with the CONSULTANT's hardware /software. Any reformatting or reconfiguration or hardware /software purchase necessary to make the supplied files compatible will be considered Extra Work. V. ABBREVIATIONS The following abbreviations are referred to throughout this scope of work: AASHTO American Association of State Highway and Transportation Officials BDM WSDOT Bridge Design Manual DCE Documented Categorical Exemption DFW Washington State Department of Fish and Wildlife DNR Washington State Department of Natural Resources DOE Washington State Department of Ecology ESA Endangered Species Act c:\docume -1 \cyndy -1. tuk \locals -1 temp\ xpgrpwise\ exhibd_a_scope_of_work_supp_9_v 10 -docx Printed 03/09/2010 :'INTB 107 108 Tukwila Urban Access Improvement Project Page 5 FEMA Federal Emergency Management Agency FHWA Federal Highway Administration LOS Level of service NEPA National Environmental Projection Act NMFS National Marine Fisheries Service NPDES National Pollutant Discharge Elimination System NRHP National Register of Historic Places ROW Right -of -way PS &E Plans, specifications, and estimates SEPA State Environmental Protection Act TDM Transportation Demand Management TS &L Type, Size and Location WSDOT Washington State Department of Transportation USFWS United States Fish and Wildlife Service VI. PROJECT DOCUMENTATION The documents listed as "Deliverables" in the Work Tasks, Section IX of this scope of work, and other exhibits or presentations for the work covered by this AGREEMENT and associated supplements, if necessary, will be furnished by the CONSULTANT to the CITY upon completion of the various tasks of work. Whether the documents are submitted in electronic media or in hard copy, any use of the materials on another project or on extensions of this project beyond the use for which they were intended, or any modification of the materials or conversion of the materials to an alternate system or format will be without liability or legal exposure to CONSULTANT. The CITY will assume all risks associated with such use, modifications, or conversions. The CONSULTANT may remove from the electronic materials delivered to the CITY, all references to the CONSULTANT involvement and will retain a tangible copy of the materials delivered to the CITY which will govern the interpretation of the materials and the information recorded. Electronic files are considered working files only; the CONSULTANT is not required to maintain electronic files beyond 90 days after the project final billing, and makes no warranty as to the viability of electronic files beyond 90 days from date of transmittal. VII. WORK TASKS General Assunntions: The level of effort for each phase and task of work is limited to the amount of labor and expenses indicated in Exhibit C. These costs are itemized in Exhibit C to aid in project c: \docume- 1\cyndy- 1.luk\ locals -1\ temp \xpgrpwise \exhibil_a_scope_of work_supp_9_v10.docx Printed 03/09/2010 :aI N'A'B Tukwila Urban Access Improvement Project Page 6 tracking purposes only. The budget may be transferred between tasks, provided the total contracted amount is not exceeded. Additional services beyond these limits will be considered Extra Work. Subsurface investigation and remedial action associated with hazardous wastes located within the project limits are not within this scope of services. No hazardous, dangerous, or contaminated soil /ground water is anticipated on or within the project limits. Should any of these materials be encountered, it will be considered Extra Work. The analyses, design, plans, specifications, and estimate performed or prepared as part of the PROJECT will be in English units. Metric units will not be used on this PROJECT. The plans will be prepared in accordance with City of Tukwila drafting standards, with WSDOT /APWA standards being the default standards to follow. The project contract documents will be reviewed once by WSDOT and once by the City of Tukwila. The review will be of the revised 100% PS &E. Electronic files of PS &E contract documents will be delivered to the CITY in AutoCAD format (latest version) at the conclusion of Supplement 9. Preparation of the record drawings (as- builts) will be the responsibility of the CITY. c \docume-1 \cyndy-1 tuk\ locals -1\ temp1xpgrpwise \exhibil_a_scope_of_work_supp_9 v10.docx Printed 03/09/2010 :INTB 109 110 Tukwila Urban Access Improvement Project Page 7 TASK 21.1 PROJECT MANAGEMENT In this task are described those services necessary to plan, perform, and control the various elements of the project so that the needs and expectations of the CITY and other project stakeholders will be met or exceeded. Assunwtions: To accurately establish and manage the total project budget, the CITY will provide to the CONSULTANT their anticipated administrative costs through construction. The CONSULTANT shall generate the estimated right -of -way acquisition costs. The CONSULTANT's Project Manager and /or deputy Project Manager will meet with the CITY's Project Manager on a weekly basis throughout the completion of the project. The CONSULTANT shall submit monthly invoices with a written summary of project progress to -date and activities expected for the next month. The workplan components developed in Phase 1 of the project will be used as the guidelines for performing the work in this supplement. Issues may arise that are beyond the provisions of this scope of work. Flexibility will be maintained in the workplan to address these urgent project issues; however, the reallocation of resources may result in justification for Extra Work. Internal project team coordination meetings will be held weekly between NTP and completion of final PS &E. These meetings will be in addition to the coordination meetings held with the CITY, but budgeted as part of the specific work tasks, separate from Task 1 Project Management. Task 21.1.1 Issues Resolution In accordance with the Change Management Plan, this task may involve: Identifying and assessing a given issue relative to schedule, budget, resources, and risk. Initiating the appropriate action(s) by assigning the issue to specific team member(s) for resolution using the Communication Plan provisions as a guideline. Monitors the issue resolution progress. Providing assurance for the timely resolution of issues. Adjusting the project work plan components as required. The level of effort associated with each individual issue is contained within the appropriate task(s) available to the team member(s) responsible for its resolution. Task 21.1.2 Measure Project Requirements Maintain the focus of the team members on satisfying the project purpose, objectives, and scope of work. Monitor and confirm that the technical aspects of the project are being performed and c: \docume -1 \cyndy -1 tuk \locals -1l temp \xpgrpwise\ exhibit _a_scope_of_work_supp_9_v 10. docx Printed 03/09/2010 CI NTB Tukwila Urban Access improvement Project Page 8 prepared in compliance with the CITY's expectations. Verify that the information generated on the project is being filed. Task 21.1.3 Measure Budget Conformance On a weekly basis, monitor the budget. Monitor the planned versus actual rate of expenditure for each element, and identify trends, taking corrective actions if necessary by implementing the applicable provisions of the Change Management Plan. Task 21.1.4 Develop Schedule and Measure Conformance This task will begin with the development of a project schedule. The schedule will incorporate all tasks documented in this scope of work. The task shall also include monitoring and updating the Project Schedule on a monthly basis or as needed to determine potential i►npacts of proposed changes. Adjust the durations, predecessor relationships, constraints, linkages, deliverable descriptions and dates, reviews, percent completes, milestones, critical path, and task completion dates to reflect the current status of the project and the revisions made to the work breakdown structure. Task 21.1.5 Communicate Progress Conduct ongoing, proactive, responsive communications with the CITY staff involved in the direction and execution of the project. Coordinate the schedule of the reviews to be performed by the CITY. Prepare and submit a monthly progress report that will include identification of work performed in the previous month's schedule, measures for mitigating schedule slippage and identification and discussion of potential problems that may arise. Prepare meeting minutes if necessary and distribute to attendees. Task 21.1.6 Lead the Project CONSULTANT Team Provide direction to the project CONSULTANT team. Conduct project coordination meetings as required with appropriate task leaders. Monitor the planned versus actual rate of expenditure for each task and take corrective actions if necessary. Collect from each task leader, the percent complete as measured by how much work is left to be accomplished on a task by task basis. Maintain a high exposure to the project team of the issues to be resolved and their potential impacts to the measures of success for the project. Task 21.1.7 Manage Quality The Quality Assurance manager shall implement the processes described in the Quality Management Plan to meet the project objectives established by the stakeholders. Perform continual Quality Planning to reaffirm which quality standards are relevant and how they are to be satisfied. Verify that Quality Control has been provided for each technical specialty to evaluate the overall project performance on a regular basis and to build confidence that the project will satisfy the current quality standards for the design, drawings, specifications, and cost estimates. Confirm that specific project results are being monitored by each technical specialty through Quality Control activities to determine if they are in compliance with the quality standards and, if not, that potential solutions to eliminate the cause(s) of unsatisfactory performance have been identified and implemented. Facilitate the identification and assignment of appropriate senior reviewers for each technical specialty. Confirm that the current Quality Control activities are clearly indicated in the Project Schedule. c. \docume -1 \cyndy -1.tuk \locals -1 temp \xpgrpwi se\ exhibit_ a_scope_of_work_supp_9_v10.docx Printed 03/09/2010 :1NTB 111 112 Tukwila Urban Access Improvement Project Page 9 Task 21.1.8 Manage Change The CONSULTANT's Project Manager will monitor scope adherence to identify potential changes. The Project Manager will work with CONSULTANT team technical specialty staff to track and document potential changes and, if necessary, complete Project Change Records for endorsement from the City of Tukwila. Following are the specific efforts included in this task: 1. Identify, Analyze Develop Change Strategies. Orchestrate the Change Management Plan by logging and tracking potential changes identified from any source (Step 1); facilitating the analysis of the change and determination of its impacts (Step 2), and facilitating the development of a response strategy (Step 3). The specific activities associated with completing Steps 2 3 on a given potential change will be largely the responsibility of each technical specialty staff. 2. Identify Analyze Risk of Change. Identify and analyze the likelihood of the potential change introducing risk into the project. Characterize the risk to the extent possible and outline control measures for minimizing its negative effects. 3. Change Authorization. Communicate the proposed strategy(s) to resolve the change and make appropriate revisions as necessary to gain endorsement for the change (Step 4). Obtain a written change authorization from the CITY, by the City Public Works Director, and from the CONSULTANT, by its Project Manager, as representatives of the project stakeholders. 4. Workplan Revisions. Prior to undertaking the work as a result of the change, revise the project workplan (Step 5) to avoid misunderstandings, discontent, and poor project performance. Monitor the implementation of the change using the standard project tools and techniques. c: \docume -1 \cyndy -1.luk \locals -1 \temp \xpgrpwise\ exhibit _a_scope_ot_work_supp_9_v 10.docx Printed 03/09/2010 yINTB Tukwila Urban Access Improvement Project Page 10 TASK 21.2 RIGHT OF WAY Task 21.2.1 Right of Way Legal Descriptions and Easements The CONSULTANT shall review right of way and easements by referring to the public record and drawings to ensure that any changes that have taken place since the project was shelved have been properly recorded. In addition, the CONSULTANT shall ensure that easements previously prepared have been recorded and are shown on the right of way plans. Assumptions: The CONSULTANT assumes there will be recent recorded easements and right of way legal descriptions encumbering adjoining private property that may affect the project. The CONSULTANT shall review any record documents found and add the changes to the right of way plans. The CONSULTANT anticipates there to be a need for new descriptions to be written for additional acquisitions. The CONSULTANT shall prepare up to six legal descriptions as directed. The Limited Access line will be moved east, to the back of the proposed curb and gutter along Southcenter Parkway and the north and south limits of the Limited Access will not change. A Turnback agreement will be prepared between the City of Tukwila and WSDOT to turn existing ROW and maintenance activities from WSDOT to the City of Tukwila. The limits of this Turnback will be from new the Limited Access line located at the east curb and gutter line along Southcenter Parkway to the west side of Walls 1 and Wall 3. Deliverables: The CONSULTANT shall provide an AutoCAD file depicting legal descriptions, in the project coordinates showing the calculated locations. Task 21.2.2 Right of Way Plans Assumptions: The CONSULTANT shall prepare ROW plans compliant with WSDOT format and criteria depicting the centerline, right of way lines, easement lines, parcels, owner information and acquisition areas. Deliverables: Submittal of revised 100% Right of Way Plans Written to response to revised 100% submittal comments. Ad -ready submittal of Right of Way Plans. TASK 21.3 PERMITTING Asscunu,tions: c.\docume -1 \cyndy -1. tuk \locals -1 temp \xpgrpwise\ exhibit _a_scope_of_work_supp_9_v 10.docx Printed 03/09/2010 b'LNTB 113 114 Tukwila Urban Access Improvement Project Page 11 The City will be responsible for all permitting efforts. No work by the CONSULTANT will be performed. TASK 21.4.0 ROADWAY Task 21.4.1 Roadway and Channelization Design The CONSULTANT shall update and complete channelization, sidewalk and curb areas impacted by redevelopment or design criteria changes since the project was put on the shelf in May 2007. These areas include but are not limited to: The northern curb line and amenities on Strander Blvd, McDonalds frontage, Doubletree Hotel and adjacent office building property, and any areas impacted by new proposed storm sewer changes. The CONSULTANT's efforts will include the following: Assumvtioiis: Design revisions to accommodate development activity not listed above will be considered extra work. The buttonhook ramp design and other changes brought about by meetings with WSDOT will be prepared to a 100% PS &E design level and submitted with the revised 100% PS &E submittal and final ad -ready PS &E submittal; no other submittals will be made. Deliverables: Definition of the limits of excavation versus pavement removals and update of quantity calculations if necessary. Addition of pay items as required for Removal of Extruded Curb, Type C Curb Channelization, Concrete Barriers, and Adjustment of Storm Drainage Structures. Design for temporary access for Mc Donald's entrance that allows use of parking lot and drive thru factilities. The proposed Impact Attenuators need to be re- evaluated against new AASHTO design guidance. Review of standard item names and standard plan references and make necessary adjustments to PS &E for these changes. Ensure project connects properly with adjacent developments since project was shelved. Verify that contract documents cover the removal and re- setting of the private business monument signs on the project. These are located at the Doubletree and Southcenter Place properties. Meet with other design disciplines to finalize and adjust final revised paving limits. Impacts associated with revisions agreed to during the WSDOT coordination meetings on November 3` 2009 and December 2 2009 As part of this task the CONSULTANT shall complete the buttonhook ramp design that was previously developed to approximately 30% design level along with all other changes as a result of WSDOT coordination. The CONSULTANT's work will include completing the horizontal and vertical layout design, channelization, paving design and signing design. Design deviations, evaluate upgrades and design justifications as described in the memo from the CONSULTANT to CITY dated January 7, 2010 will be approved by WSDOT. If not approved, additional related work required by the CONSULTANT will be considered Extra Work. cldocume -1 \cyndy 1.luk\ locals 1\ temp\ xpgrpwise \exhibit_a_scope_of_work_supp_9 v10.docx Printed 03/09/2010 CINTB Tukwila Urban Access improvement Project Page 12 Submittal of revised 100% roadway and channelization Plans, Specifications and Estimate. Written response to revised 100% submittal comments. Ad -ready submittal of roadway and channelization Plans, Specifications and Estimate. Task 21.4.2 Signals and Interconnect The CONSULTANT shall update the final design and plans, specifications, and estimates for traffic signal installations since the project was put on the shelf in May 2007 along with changes resulting from WSDOT coordination. This task will include the design of signal interconnect between the new or modified signalized intersections listed below. Southcenter Parkway and Doubletree /McDonald's entrance Southcenter Parkway and Strander Blvd Southcenter Parkway and Klickitat Drive Southcenter Parkway and Nordstrom entrance Assail-lotions: Signal interconnect to be designed and constructed as part of this project will terminate at project limits on Southcenter Parkway. Video surveillance cameras will not be included in this project. Vehicle detection will be carried out using the Vantage video image vehicle detection system systems. Communication to support signal coordination will not extend beyond the limits of the project. The City of Tukwila will provide coordination of design activities, permits, and any other projects that may affect the traffic signal systems design and installation. Deliiverables: Submittal of revised 100% Signals and ITS Plans, Specifications and Estimate. Written to response to revised 100% submittal comments. Ad -ready submittal of Signals and ITS Plans, Specifications and Estimate. Task 21.4.3 Illumination The CONSULTANT shall update the illumination design including lighting calculations based on changes since the project was shelved in May 2007. The following will be updated: Review location of power vaults at north end of project and relocate if necessary Power for lighting, sign lighting and ITS elements. Review changes to channelization and illumination calculations c \docume -1 \cyndy -1.tuk \locals -1\ temp xperpwiselexhibit _a_scope_of_work_supp_9 v10.docx Printed 03/0912010 LINTB 115 116 Tukwila Urban Access Improvement Project Page 13 Update and coordinate with sign lighting design Power sources will be identified. Coordination with Puget Sound Energy for revised loads. Voltage drop and load calculations. Design will be prepared to meet WSDOT standards as modified by the City of Tukwila, NEC, IES standards. Assumptions: Lighting calculations will use the AGI32 program to determine if additional lighting is required in areas of roadway widening. Luminaires will be relocated where required wiring and conduit will be installed underground. Deliverables: Submittal of revised 100% Illumination Plans, Specifications and Estimate. Written to response to the revised 100% submittal comments. Ad -ready submittal of Illumination Plans, Specifications and Estimate. Task 21.4.4 Site Preparation The CONSULTANT shall develop updated design and PS &E (location, limits, type, details, construction notes, calculations, and quantities) of the site preparation elements for the project to a 100% review and Ad Ready level of completion based on any changes to design criteria or standards resulting from shelving of the 100% submittal or from known changes resulting from WSDOT coordination. Deliverables: Submittal of revised 100% site preparation Plans, Specifications and Estimate. Written to response to revised 100% submittal comments. Ad -ready submittal of site preparation Plans, Specifications and Estimate. Task 21.4.5 Traffic Control Plans The CONSULTANT shall provide a specification for the contractor's use of CITY streets during construction including the time periods during which construction work can occur. Assumptions: The CONTRACTOR shall develop traffic control plans to provide for the movement of traffic between and through each work area during the course of construction, including c. \docume- 1 \cyndy- 1.luk\ locals- 1l templxpgrpwise \exhibil_a_scope_ot work_supp_9_v10.docx Printed 03/09/2010 `I N T B Tukwila Urban Access Improvement Project Page 14 work zones, areas open to traffic, sequencing of work to required maintain traffic, and any detours. Traffic control plans developed for the 100% shelf submittal, May 2007 will be provided to the contractor for information only. Deliverables: Submittal of revised 100% Specifications and Estimate. Written to response to revised 100% submittal comments. Ad -ready submittal of Specifications and Estimate. Task 21.4.6 Detour Plans The CONSULTANT shall develop traffic detour plans based on the full closure construction phasing and partial closure construction phasing identified above. The purpose of the traffic detour plans is to establish detour routes to minimize disruption to traffic on adjacent facilities during the closure of Southcenter Parkway. The CONSULTANT team will conduct a single workshop to coordinate with various stakeholder groups to develop the detour plans and strategies. Groups shall include: Westfield Mall; Tukwila Traffic Management Center staff. King County Metro Transit Sewer Emergency Services Utilities United State Postal Service (USPS) Regional Distributions, Freight Mobility WSDOT Detour plans developed will consider and include: Traffic operations through the proposed detour routes Identification of impacts to transit operations, and emergency service providers, and mitigation of those impacts, if any. Temporary signing and delineation ASSU191ntions: The project will be constructed under a full road closure as depicted in the 30% Design Report and under a partial closure phase with the project being opened to traffic during the seven week 2010-2011 construction moratorium period. c: \docume -1 \cyndy -1. tuk \locals -1 temp \xpgrpwise\ exhibit _a_scope_ot_work_supp_9_v 10.docx Printed 03/09/2010 N MTS 117 11 Tukwila Urban Access Improvement Project Page 15 CONSULTANT shall coordinate the detour plan and ramp closures with WSDOT, City of Tukwila, property owners and other associated stakeholders. Deliverables: Submittal of revised 100% Detour Plans, Specifications and Estimate. Written to response to revised 100% submittal comments. Ad -ready submittal of Detour Plans, Specifications and Estimate. Task 21.4.7 Signing The CONSULTANT shall finalize and update the design of overhead and street signs since the project was shelved in May 2007. Design changes will have to be made to address addition of the Buttonhook Ramp, development activity that has occurred in the area since project plans were put on the shelf and other changes brought about through WSDOT coordination. Key elements of work include: Redesign of overhead signs and street signs Perform structural analysis and design for overhead sign supports Assumptions: Work will incorporate changes to MUTCD requirements and design criteria as adopted, as well as WSDOT std. plans and specs for signing that have occurred since the 2007 project shelf date. Design and structural analysis will be required for 2 signs mounted to overpass structures. Coordination with WSDOT will be necessary to complete the PS &E documents WSDOT Bridge and Structures office will review signing structure design for signs within WSDOT ROW. Deliverables: Submittal of revised 100% signing Plans, Specifications and Estimate. Written to response to revised 100% submittal comments. Ad -ready submittal of signing Plans, Specifications and Estimate. Task 21.4.8 Landscape Design and Architectural Treatments The CONSULTANT shall update and complete the 100% shelf submittal urban design elements including: pedestrian paving, wall finishes, barriers, pedestrian railings, street trees, slope and accent plantings, irrigation, pedestrian street lighting, fencing and site furnishings based on changes in criteria, changes in project area and design changes resulting from coordination with WSDOT. This work also includes coordination with civil, structural, environmental and storm water plan development. Assumptions: c: \docume -1 \cyndy -1. tuk \locals -1 temp \xpgrpwise\ exhibit _a_scope_ol_work_supp_ 10.docx Printed 03/09/2010 C 'INTB Tukwila Urban Access improvement Project Page 16 Artwork or coordination with artist is not included in the scope at this time Deliverables: Submittal of revised 100% Landscape and Architectural Plans, Specifications and Esti mate. Written to response to revised 100% submittal comments. Ad -ready submittal of Landscape and Architectural Plans, Specifications and Estimate. TASK 2t5 DRAINAGE AND TESC The CONSULTANT shall finalize and update the design for the drainage conveyance, detention and Stormwater Report since the project was shelved in May 2007. Design changes will have to be made to address the addition of the Buttonhook Ramp, WSDOT coordination, and other development activity that has occurred in the area since project plans were put on the shelf. The 100% shelf Copy design will need to be updated to comply with current Washington State Department of Ecology (DOE) design and permitting criteria. A drainage design review was performed for the drainage system to identify possible opportunities to: 1) Modify the design to meet current standards. 2) Simplify the design (making it easier to construct in a shorter period of time). 3) Incorporate project changes that have been requested through WSDOT review. The following Scope utilizes the concept identified in the February 2010 Drainage Design Review and discussions with the City: Assu,ni tions: The following drainage and TESC assumptions apply: The drainage design and calculations will comply with the 2008 WSDOT Highway Runoff Manual within WSDOT ROW or Limited Access and the 2009 King County Surface Water Design Manual in the City of Tukwila. The Stormwater Report will follow WSDOT Northwest Region 2008 Highway Runoff Manual Format. This scope of work assumes changes to the roadway impervious areas for the additional widening of the south "buttonhook" exit ramp and modifications resulting from WSDOT channelization changes to accommodate WB -67 truck turning movements at Klickitat Drive /Southcenter Parkway, which include, elimination of landscape islands, rechannelization, added impervious area at southwest quadrant of the Klickitat /Southcenter Parkway intersection. Drainage updates will be based on the Drainage Design Review memorandum prepared for the City of Tukwila in February 2010. WSDOT will review and approve design elements within WSDOT Limited Access and /or ROW. c. \docume -1 \cyndy -1. tuk\locals-1\ temp \xpgrpwi se\ exhibit_ a_scope_of_work_supp_9_v10.docx Printed 03/09/2010 119 120 Tukwila Urban Access Improvement Project Page 17 The drainage design approach for performing these revisions involves the following steps: Meet with WSDOT and the City to discuss the drainage revision approach as a result of changes in criteria and WSDOT revisions, submittal requirements, drainage report format, and other WSDOT expectations. Revise Threshold Discharge Areas according to roadway geometric changes. Revise the drainage design criteria according to current King County Surface Water Manual and the WSDOT Hydraulics Manual 2010, and Highway Runoff Manual 2008. Revise the flow control detention vault design based on the Drainage Design Review memorandum prepared for the City of Tukwila in February 2010. Revise the water quality approach based on the Drainage Design Review memorandum prepared for the City of Tukwila in February 2010. Revise the conveyance system tributary areas, inlet spacing calculations, gutter spread calculations, and conveyance calculations. Revise the vault details. Revise the control structure details. Provide emergency bypass conveyance around the vaults. Update plans, profiles, details, quantities, and specifications. This work also involves removing the structure notes from the plans. Updating the structure notes plans involves a significant effort. This change proposes to document the approximate quantities in the specifications for the contractor to base a Lump Sum fee for the drainage construction. Update the drainage Technical Information Report Update the Temporary Erosion and Sediment Control (TESC) Report Submit the drainage and TESC report along with the revised plans and "original" responses to WSDOT comments. Please note the responses to the original WSDOT comments will be revised to accommodate current design issues. This Scope assumes WSDOT will review the plans for 4 weeks (standard review time) and the consultant will provide response to comments and attend one comment resolution meeting with the City and WSDOT. Following the response to comments meeting, the Consultant will update the design according to comment responses, submit for final review and request drainage design approval. c. \docume- 1\cyndy -1.tuk \locals- 1\temp \xpgrpwise\ exhibit _a_scope_of_work_supp_9_v10 docx Printed 03/09/2010 C°I NTB Tukwila Urban Access improvement Project Page 18 This Scope assumes a final review meeting will be held with WSDOT and the City to discuss minor design elements and responses and revisions to be incorporated into the Ad Ready PS &E submittal. Task 21.5.1 Stormwater Report This report will address changes in criteria since shelving of project, unresolved issues prior to shelving, and modifications to impervious areas as a result of changes made during WSDOT coordination of channelization plans in addition to updates agreed upon by the City as documented in the Drainage Design Review Memorandum, February 2010. The report will update the stormwater system design including analyses for modification to drainage basin impervious areas, inlet spacing /locations, sag inlet capacity analysis, pipe sizing, and detention and water quality treatment vault sizing. Sections of the existing Stormwater Report submitted to WSDOT in 2005 will be incorporated wherever possible. The CONSULTANT shall update and submit one draft and one final Type A Stormwater Report with TESC narrative for approval to the City of Tukwila for review and approval by WSDOT. It is assumed that the City and WSDOT will perform concurrent reviews of the Stormwater Report. This report shall include a summary and description of both pre- and post developed conditions along with calculations for both the collection /conveyance systems, flow control and quality control systems. The report shall address flow control and runoff treatment requirements along with a map and table identifying and summarizing the affected drainage basins and how much new /replaced impervious surface will be constructed within each basin. The memo shall include narrative, calculations, basin maps, stormwater /drainage plans, and figures. Deliverables: Report will be prepared according to WSDOT Northwest Regional Highway Runoff Manual format. I Draft Stormwater Report submitted with updated plans and calculations (electronic PDF and 3 hard copies) to the City of Tukwila for concurrent review by the City and WSDOT. Responses to WSDOT and City of Tukwila comments on 1 draft Stormwater Report (comment form electronic PDF) Final Stormwater Report submitted with updated plans and calculations (electronic PDF and 3 hard copies) Task 21.5.2 Drainage Plans and Details This element of work includes updating the storm drainage plans according to City of Tukwila Public Works Department Development Guidelines and Design Construction Standards Revision 1 (2005) and the WSDOT 2008 HRM. Update plan view pipe network Update catch basin types, sizes, and locations Update pipe sizes, callouts, and water quality facility locations Update control structure details Update detention and treatment vault details c \docume- 1 \cyndy -1.tuk \locals -1 \temp \xpgrpwise \exhibit a_scope_of_work_supp_9_v10 docx Printed 03/09/2010 I NTB 121 122 Tukwila Urban Access Improvement Project Page 19 Update profiles Update utility crossings and checking for water and sewer conflicts Updating wall conflicts Update oil water separator details Evaluate and update discharges into WSDOT right -of -way for method of construction (i.e. bore and jacking). Evaluate the existing WSDOT pond system for flow control and treatment capacity. Deliverables: Submittal of revised 100% Drainage Plans, Specifications and Estimate. Written to response to revised 100% submittal comments. Ad -ready submittal of Drainage Plans, Specifications and Estimate Task 21.5.3 TESC Plans and Details The purpose of this task is to update TESC Plans and Details. This element of work includes updating the TESC plans according to City of Tukwila Public Works Department Development Guidelines and Design Construction Standards Revision 1 (2005) and the WSDOT 2008 HRM. Deliverables: Submittal of revised 100% TESC Plans, Specifications and Estimate. Written response to revised 100% submittal comments. Ad -ready submittal of TESC Plans, Specifications and Estimate c: \docume -1 \cyndy -1. tuk \locals -1 temp \xpgrpwise\ exhibit_ a_scope_of_work_supp_9_v Printed 03/09/2010 CIINTB Tukwila Urban Access improvement Project Page 20 TASK 21.6 STRUCTURES (BRIDGES/WALLS) Task 21.6.1 Bridges and Walls The CONSULANT shall update and complete the project structural design since the project was shelved in 2007. The structures include the single span cast -in -place slab bridge and foundations, soldier pile retaining walls, structural earth retaining walls, cast -in -place retaining walls, moment slabs, traffic barriers, light pole foundations, sign supports and stairs. Specific tasks to be carried out include: Review 100% shelf submittal and update plans. Review 100% shelf specifications and update to current WSDOT Specifications and Special Provisions. Design changes for accommodation of WB -67 design vehicle o Re- design of north end of CIP bridge and abutment o Design of drilled shaft and column for signal pole foundation. o Wall at SW corner of Klickitat Drive and Southcenter Parkway Review and update the structural cost estimate quantities. Update unit prices and estimate backup data for the current construction year. Conduct interdisciplinary review and update PS &E. Perform design checks and quality control on all revisions to the 100% shelf submittal. Assemble 100% PS &E package for delivery to client. Review, respond to and incorporate as appropriate review comments made on the revised 100% Submittal. Perform QC on the Ad -Ready PS &E Submittal Assemble Final Ad -Ready package for delivery to client. Project Closeout. Assumptions: 6 -1 hour design team coordination meetings 6 -1 hour design meetings Deliverables. Submittal of revised 100% structures Plans, Specifications and Estimate. Written response to revised 100% submittal comments. Ad -ready submittal of structures Plans, Specifications and Estimate TASK 21.7 SURVEYING Task 21.7.1 Field Survey for Design A ssunwtions: The Consultant shall provide supplemental field survey for the following areas: 1) the north end where the City of Seattle /City of Tukwila water intertie is located; 2) the changes to the north side of Strander Blvd.: 3) the McDonalds parking lot and frontage to Southcenter Pkwy.; 4) The bridge and abutment structure of Klickitat Dr. in these areas: c \docume -1 \cyndy -1. tuk \locals -1\ temp \xpgrpwise\ exhibit_ a_scope_of_work_supp_9_v10.docx Printed 03/09/2010 :INT 123 124 Tukwila Urban Access Improvement Project Page 21 The surface features will be resurveyed and incorporated into the existing base map. Utilities will be located only in the intertie area. Deliverables: The CONSULTANT shall provide a complete revised base drawing where the old features have been removed and the current features added. TASK 21.8 UTILITIES Task 21.8.1 Coordination with utilities In the previous phases the CONSULTANT coordinated with the utility agencies /private companies and for this work will continue to do so. The utility companies that the CONSULTANT included time to coordinate with are as follows: Olympic Pipe Line Qwest King County Metro City of Tukwila Water Dept. PSE (gas power) Assumvtions: The CONSULTANT shall continue to coordinate and meet with the private utility companies and utility agencies listed above to let them know how their facilities will be impacted. This will include sharing project design drawings and survey base map data and information. The CONSULTANT shall share design drawings with the utility companies and agencies as needed to assist the utility companies with their planning and design. The design of the private utility relocation such as PSE and Qwest facilities will be done by those companies. The CONSULTANT will review the private utility design and provide comments to the private utility. Interpretation of any franchise agreements, up- dating, modifying or negotiating agreements will be done by the City. If the existing utilities (water sanitary sewer) are shown on the survey and are located in the right of way have to be relocated and the CONSULTANT has included design for that relocation to be done in kind. The CONSULTANT has not included any time to coordinate with any local businesses or private companies as far as up- grading existing utilities. The CONSULTANT has not included any time to coordinate with utilities that have been installed within the last 2 years or since the May 2007 100% Shelf submittal other than improvements to the utilities owned by the companies listed above such as PSE. Deliverables: c. \docume- 1\cyndy- 1.tuk\ locals -1\ temp\ xpgrpwise \exhibit_a_scope_of_work_supp_ v10.docx Printed 03/09/2010 CINTB Tukwila Urban Access Improvement Project Page 22 The CONSULTANT shall document meetings with utility companies. Task 21.8.2 Utility Design The CONSULTANT shall complete and update the utility design to reflect changes since the project was shelved in 2007. Assumptions: For the new water system the CONSULTANT has coordinated with the City of Tukwila Fire Dept. for the water system fire protection requirements. It is assumed that the design is still valid and meets the Fire Dept. requirements. The water system design as last submitted still meets the City requirements as far as alignment and sizing. The CONSULTANT has not included time for any new alignments and either up sizing or down sizing the system. The previous survey limits did not include SPU and City of Tukwila facilities at the north end of the project in the vicinity opposite Bahama Breeze Restaurant. This proposed scope of work will include survey for those items so the new water connection in that area will be coordinated with the existing facilities. The CONSULTANT shall include coordination with the other proposed new utilities such as storm drain and signals if those designs are revised. The CONSULTANT shall include coordination with the new utilities and improvements from the mall new construction and new businesses and improvements along Strander Blvd. This work includes time to adjust the existing new water main alignment due to new utilities serving the mall or businesses based upon as -built data from the developers /property owners, as available. Deliverables: Submittal of revised 100% utility Plans, Specifications and Estimate. Written to response to revised 100% submittal comments. Ad -ready submittal of utility Plans, Specifications and Estimate TASK 21.9 SPECIAL PROVISIONS The CONSULTANT shall update and complete project Special Provisions and assemble the contract provisions for reviews and advertisement based on changes in criteria resulting from the project being shelved and changes resulting from WSDOT coordination. The CONSULTANT shall review the WSDOT Local Agency and APWA General Special Provisions, GSP's and update those that are applicable. Assumptions: c \docume 1\cyndy -1.tuk \locals -1\ temp \xpgrpwise\exhibit_a_scope_of work_ supp_9_v10.docx Printed 03/09/2010 NNTB 125 126 Tukwila Urban Access Improvement Project Page 23 The development of Special Provisions specific to the proposed project elements that supplement or revise Tukwila's Standard Specifications and General Special Provisions are addressed in Tasks 2, 4, 5 6 and 8. Deliverables: Deliverables are addressed in Tasks 2, 4, 5, 6 and 8. TASK 21.10 DEVELOPMENT OF QUANTITIES AND COST ESTIMATE The CONSULTANT shall update and complete the Engineer's Estimate of Probable Construction Cost, with an itemized list in tabular form describing specification section, item, and quantity, estimated unit costs and estimated total. This estimate will be based on the 100% PS&E shelf copy estimate developed for the May 2007 submittal and the update of the cost estimate developed for Supplement 8. The costs shown in the estimate represent an estimate of probable costs prepared in good faith with reasonable care. HNTB has no control over the costs of construction labor, materials or equipment, nor over competitive bidding or negotiating methods and does not make any commitment or assume any duty to assure that bids or negotiated prices will not vary from this estimate. Deliverables: 100% and Ad -ready submittals of Engineer's Estimate of Probable Construction Cost. TASK 2t11 100% AND AD -READY CONTRACT PLAN SHEETS Consultant shall prepare ad -ready plans with supporting design calculations. Format for plans will be ink or equivalent, on City of Tukwila title /border, 22 -inch x 34 -inch size sheets. The scales to be used, the lettering and the general delineation of the plans will be such as will provide legible reproduction at full. scale, or when reproduced at one quarter the original area (50 percent reduction). The Consultant shall also provide electronic files of the ad -ready plans. This task shall include the update of the following sheets as needed for the 100% and Ad ready submittals: Title and vicinity Index Legend General Notes Deliverables: 100% and Ad -ready submittal of contract plan sheets. TASK 21.12 CONSTRUCTION SCHEDULE The CONSULTANT shall update the construction schedule prepared in Supplement 8. c: \docume \cyndy- 1.luk\locals -1\ temp \xpgrpwise \exhibit_a_scope_of work_supp_9 v10.docx Printed 03/09/2010 Tukwila Urban Access improvement Project Page 24 Assumptions: It is assumed that construction will be completed in two construction seasons. The Construction schedule will be consistent with the City's construction moratorium. Deliverables: Draft and Final Construction schedules using Microsoft Projects software. TASK 21.13 ASSISTANCE DURING BID PERIOD The CONSULTANT shall attend a pre -bid meeting for the project. Attendance at the Pre -Bid Meeting shall include up to two (2) CONSULTANT attendees to present information and provide clarification. No information provided at the Pre -Bid Meeting shall supersede the contract documents. Bidder questions raised during the Pre -Bid Meeting will be documented. Effort by the CONSULTANT under this task will be complete at the date of bid opening. c: \docume -1 \cyndy -1.tuk \locals -1\ temp \xpgrpwise \exhibil_a_scope_of work_supp_9_v10 docx Printed 03/09/2010 CINTB 127 128 Staff Classification Hours Rate Total Cost Principal 12 $269.34 $3,232 Project Manager 274 $186.65 $51,141 Sr. Engineering Manager 16 $158.38 $2,534 Sr. Architectural Manager 32 $175.43 $5,614 Senior Project Engineer 666 $150.67 $100,348 Project Engineer 60 $137.12 $8,227 Design Engineer /Traffic Engineer 827 $90.87 $75,150 Landscape Architect 160 $92.97 $14,876 Sr. Technician 453 $96.48 $43,704 Project Administrator 68 $113.06 $7,688 Admin. Asst. /Clerical 14 $67.74 $948 REIMBURSEABLE COSTS SUBCONSULTANT COSTS r 1 Exhibit B -1 HNTB Corporation Consultant Fee Determination Summary Sheet (Lump Sum) Tukwila Urban Center Access Project: Klickitat /Southcenter Parkway Supplement No. 9 Final Design LABOR COSTS Total Hours 2582 TOTAL LABOR COSTS $313,4621 Local Travel (Mileage /Parking): $500 Reproduction: $2,500 Other: $250 TOTAL REIMBURSEABLE COSTS $3,250 HDR Engineering, Inc. $132,8491 PACE Engineers, Inc. $84,2541 TOTAL FEE $533,8161 HNTB Corporation 05 -071, Supplement No. 9 C: \DOCU ME-1 \CYN DY -1.TU K \LOCALS -1 \Temp\XPg rpwise\ Supp_9_Exhibits_B_ &_C_split_v10 Page 1 of 2 129 13 Exhibit B -4 Summary of Hours All Firms Tukwila Urban Center Access Project: Klickitat /Southcenter Parkway Supplement No. 9 Final Design HNTB J HDR J Hours I Hours I 21.11 Project Management 1• 242.::, 21.1.111ssues Resolution I 10 6 1 21.1.21Project Requirements 1 20 4 21.1.31Budget Performance 1 80 4 21.1.4lSchedule Conformance 1 24 21.1.5lCommunicate Progress 1 32 22 21.1.61Consultant Team 1 40 32 21.1.7 /Manage Quality I 20 6 21.1.81Manage Change 16 4 1 21.21Right of Way 1... ,168 21.2.11Legal Descriptions Easements I 24 21.2.21/Right of Way Plans 1 144 1 '21.31 Permitting L 1 21.3.11NPDES Stormwater Permit for DOE 1 r 21.41 Roadway 816. l :990 1 21.4.1 I Roadway Design i 12 684 21.4.2 /Signals and ITS I 164 21.4.31Site Preparation I 128 21.4.41111umination 1 116 21.4.51Traffic Control Plans 1 36 21.4,61Detour plans 1 136 21.4.71Signing 1 28 306 21.4.8lLandscape Design Architectural Treatments 196 1 21.51Drainage'. '1' :•936 21.5,1lStormwater Report 1 360 21.5.2lDrainage Plans Details 1 460 21.5.31TESC Plans Details 1 116 1 21.61Structures I 360 21.6.1 (Bridges Walls 1 360 360 1 1', 21:71Surveying" 1„ :I 4 143 21.7.11 Field Survey for Design 1 4 143 147 1 21,8IUtifities 8 418.` 21.8.1 (Coordination w/ Utilitiies 4 40 21.8.21 Utility Design 4 378 1 21.91Special Provisions l' -76 .'•;76, 21.9.11Special Provisions 76 76 1 21.101Quantities and Cost Estimate •44? t: 7.',44' 21.10.1 (Quantities Cost Estimate 44 44 I _''.21.1,11100% and Ad Ready Contract Plan Sheets 28. 21.11.11100% Ad Ready Contract Plan Sheets 28 1 ;`21492:ICon'st iction�Sched'" lei ;r.r sk:. s v., :�:F• f,. ty 1.., 2 t .28 1.12.11Construction Schedule 28 I 28 1 1 I 21.13lAssistance During Bid Period I 40 I 1 12: 52' 21.13.1 (Assistance During Bid Period 1 40 1 12 52 1 1 Total Hours by Firm l 2,582 1 1,080 HNTB Corporation 05 -071, Supplement No. 9 \DOCUME -1 \CYNDY 1 .TUK\ LOCALS 1\ Temp \XPgrpwise \Supp_9_Exhibits B C_split_v10 PACE TOTAL Hours Hours I 16 I 24 30 1 114 24 1 54 72 26 20 759 24 144 '1,806' 696 164 128 116 36 136 334 196 936' 360 460 116 ':'360 147. 426 44 382 "28 28 4,421 Exhibit C -1 HNTB Corporation Consultant Fee Determination Summary Sheet (Lump Sum) Tukwila Urban Center Access Project: Klickitat /Southcenter Parkway *Excerpt of Supplement No. 9, Final Design: Amount of Extra Work Due to WSDOT Required Project Changes LABOR COSTS Staff Classification Hours Rate Total Cost Principal 6 $269.34 $1,616 Project Manager 109 $186.65 $20,382 Sr. Engineering Manager 11 $158.38 $1,742 Sr. Architectural Manager 16 $175.43 $2,807 Senior Project Engineer 299 $150.67 $45,111 Project Engineer 30 $137.12 $4,114 Design Engineer /Traffic Engineer 400 $90.87 $36,348 Landscape Architect 128 $92.97 $11,901 Sr. Technician 218 $96.48 $21,032 Project Administrator 34 $113.06 $3,844 Admin. Asst. /Clerical 7 $67.74 $474 r REIMBURSEABLE COSTS Total Hours 1259 TOTAL LABOR COSTS $149,3711 Local Travel (Mileage /Parking): $100 Reproduction: $1,000 Other: $250 TOTAL REIMBURSEABLE COSTS $1,350 SUBCONSULTANT COSTS HDR Engineering, Inc. $84,982! PACE Engineers, Inc. $7,2751 TOTAL FEE $242,978! HNTB Corporation 05 -071, Supplement No. 9 C \DOCUME -1 \CYNDY-1.TUK \LOCALS -1 Temp\ XPgrpwise\ Supp_9_Exhibits_B_ &_C_split_v10 131 Exhibit C -3 Summary of Hours All Firms Tukwila Urban Center Access Project: Klickitat /Southcenter Parkway Supplement No. 9 Final Design *Excerpt of Supplement No. 9, Final Design: Amount of Extra Work Due to WSDOT Required Project Changes 21.1 I Project Management 21.1.11Issues Resolution 21.1.21Project Requirements 21.1.31 Budget Performance 21.1.41Schedule Conformance 21.1.51Communicate Progress 21.1.61Consultant Team 21.1.71Manage Quality 21.1.81Manage Change 21.2IRight of Way 21.2.1 1 Legal Descriptions Easements 21.2.21Right of Way Plans 21.31Permitting .1. 21.3.11NPDES Stormwater Permit for DOE 21.41 Roadway 2.1.4.11Roadway Design 21.4.21Signals and ITS 21.4.3ISite Preparation 21.4.4) Illumination 21.4.51Traffic Control Plans 21.4.61Detour plans 21.4.7ISigning 21.4.8ILandscape Design Architectural Treatments 21.51Drainage 21.5.11Stormwater Report 21.5.21 Drainage Plans Details 21.5.31TESC Plans Details 21.61Structures 21.6.11Bridges Walls '21.71Survejring 21.7.1 IField Survey for Design 21.81 Utilities 21.8.1 (Coordination w/ Utilitiies 21.8.21Utility Design' 21.91Special Provision HNTB HDR WSDOT WSDOT 121: 39 5 3 10 2 40 2 12 16 11 20 16 10 3 8 2 390 6 82 64 58 18 17 146 180 230 58 205 205 38 1663'` 479 184 HNTB Corporation 05 -071, Supplement No. 9 \DOCU ME -1 \CYNDY- -1.TUK \LOCALS -1 Temp\ XPgrpwise\ Supp_9_Exhibits_B_ &_C_split_v10 13 PACE WSDOT 72: 72 12 TOTAL WSDOT 8 12 42 12 27 36 13 10 :72 72 '1;053 485 82 64 58 18 200 146 468; 180 230 58 205: 205 '12' 12 38 Exhibit C -3 Summary of Hours All Firms Tukwila Urban Center Access Project: Klickitat /Southcenter Parkway Supplement No. 9 Final Design *Excerpt of Supplement No. 9, Final Design: Amount of Extra Work Due to WSDOT Required Project Changes 21.9.1 !Special Provisions 21:101Quantities. arid Cost Estimate 21.10 .1 !Quantities Cost Estimate 21.111100% and Ad Ready Contract Plan Sheets 21.11.11100% Ad Ready Contract Plan Sheets 2.1,:= 12:(Coi structionSchedule 21.12.1 !Construction Schedule 21.13jAssistance During Bid Period. 21.13.1 !Assistance During Bid Period Total Hours by Firm' HNTB HDR WSDOT WSDOT 38 22 22 14' 14 1,259 702 HNTB Corporation 05 -071, Supplement No. 9 C: \DOCUME- 1 \CYNDY -1.TUK \LOCALS -1 Temp\ XPgrpwise\ Supp_9_Exhibits_B_ &_C_split_v10 PACE WSDOT 84 TOTAL WSDOT 38 :22 22 14. 14 2,044 133 134 TRANSPORTATION COMMITTEE Meeting Minutes March 15, 2010 5:00 p.m. Conference Room 1 CALL TO ORDER: The meeting was called to order at 5:01 p.m. I. PRESENTATIONS No presentations. City of Tukwila Transportation Committee PRESENT Councilmembers: Verna Seal, Chair; Joan Hernandez and De'Sean Quinn Staff: Bob Giberson, Frank Iriarte, Robin Tischmak, Cyndy Knighton, Mike Ronda, Peter Lau, Gail Labanara, and Steve Lancaster 11. BUSINESS AGENDA A. Tukwila International Blvd Phases II III Construction Mamt Supplement #8 with KPG Staff is seeking full Council approval for Supplement No. 8 with KPG, Inc. in the amount $181,903.40. This supplement is for additional construction management by KPG and their sub consultants as the other construction management firm, Harris and Associates, are not fulfilling their contract. This grant- funded supplement will be covered by the anticipated savings from the under utilized Harris contract. The supplement also covers adding a pedestrian access stairwell at the 37 Ave S road closure. UNANIMOUS APPROVAL. FORWARD TO MARCH 22 COW FOR DISCUSSION. B. Resolution Setting Street Vacation Public Hearing Date for 14403 51 Ave S Staff is seeking full Council approval to set a Public Hearing date for the proposed street vacation at 14403 51" Ave S for April 26, 2010. A previous street vacation request was submitted in 2002, but a change in ownership caused it to be dropped. The process for street vacations includes a resolution to set a Public Hearing date, advertise and hold the Public Hearing, and then return to Committee and Council with the ordinance that defines the street vacation's conditions and compensation ($27,000.00). UNANIMOUS APPROVAL. FORWARD TO MARCH 22 COW FOR DISCUSSION. C. Transportation Element Update to the Comprehensive Plan. Supplement No.1 with Fehr Peers Staff is seeking full Council approval for Supplement No. 1 for Optional Task A with Fehr Peers. The original contract was approved February 1, 2010 (see 1/19/10 TC minutes) and the EETP grant was approved March 15, 2010 (see 3/1/10 TC minutes). The Fehr Peers supplement for $55,000.00 and $14,500.00 of City staff time will be covered by the $69,500.00 EETP grant. The supplement will add pedestrian and bike level of service analysis for arterial streets in the City as well as establish a multi -modal transportation system. UNANIMOUS APPROVAL. FORWARD TO MARCH 22 COW FOR DISCUSSION. 11 Tukwila Urban Center Access (Klickitatl. Supplement No. 9 with HNTB Staff is seeking full Council approval for Supplement No. 9 with HNTB in the amount of $553,816.00. This supplement will cover the design changes required by WSDOT. Staff is currently pursuing Letters of Understanding with WSDOT for the final design, which may reduce the scope of work in this supplement. The project schedule now shows a two -year construction timeline. There is $400,000 budgeted for additional design, so remaining funds would come from the LID. Due to time constraints and WSDOT negotiations, staff requests discussion and approval at the 3/22 C.O.W. and the Special meeting that same night. UNANIMOUS APPROVAL. FORWARD TO MARCH 22 COW AND SPECIAL THAT SAME NIGHT FOR DISCUSSION AND APPROVAL. 135