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HomeMy WebLinkAbout09-164 - Goodfellow Bros - Change Orders for Emergency Levee Repair (Flood Control)J;�.,,,ua, Wgsy tits t u�i T j PROJECT NO.: PROJECT NAME: NAME OF CHANGE: TO: Goodfellow Brothers Inc. 10901301 You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not included in the plans and specifications on this contract: NOTE: This change order is not effective until approved by the "Owner" and a notice to proceed is issued. Conditions: A. The following change, and work affected thereby, are subject to all contract stipulations and covenants; B. The rights of the "Owner" are not prejudiced; C. All claims against the "Owner" which are incidental to or as a consequence of this change are waived; and D. The Contractor must submit all Field Overhead and Home Office Overhead Rates for approval in advance of all change orders. Change Order Narrative December 7, 2009 Ecology block foundation for Hesco Units Cost and Time Impact CITY OF TUKWILA CONTRACT CHANGE ORDER NO. 09 Tukwila Emergency Levee Reinforcement Ecology Block Foundation for Hesco Units 09- 164(i) Approved By Council Res. #1689 &1697 BUDGET NO.: 000.13.525.600.41.00 CONTRACT NO.: 09 -164 1 Unit 1 Amount 1 I LS 1 $6,650 1 3 f at 6 i/v/I Sheet 1 of 2 Description and Justification for Change The slope behind the fog line in front of the Nelson property (south of Barnaby's) was too steep to allow the Hesco units to be installed and maintain the existing lane width and clear zone. The approximate STA for the Nelson property is 148 +00. The toe of the slope was excavated and ecology blocks were installed as a retaining wall. This created a level area for the installation of the Hesco units. A total of 130' of ecology block retaining wall was installed. This work included the clearing and grubbing, excavation, procurement and placement of the ecology blocks, and the 1 additional night of traffic control for the installation of this work. This work shall be paid under the new item 109 "Ecology block foundation for Hesco Units on a lump sum basis. This work shall be full payment for all labor, equipment, and materials for the work described. One (1) additional day is granted for this change. Cost Summary 1 ID 1 Description 1 109 1 Ecology block foundation for Hesco Units CITY OF TUKWILA CONTRACT CHANGE ORDER NO. 09 Tukwila Emergency Work We the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwis be not above, and perform all services necessary for the work above specified, and will accept as full pa me there re prices shown above and below. ACCEPTED: Date: 2 .'....!..b By: LA t E E Sfi ir1 NECK Original Contract (without tax) Previous Change Order This Change Order (without tax) REV. CONTRACT AMOUNT $1,922,200.00 231,326.25 6,650.00 $2,160,176.25 Additional Calendar Days for this change: One (1) day ORIGINAL: City Clerk (1 of 2) Contractor (2 of 2) Contractor: Title: Sheet 2 of 2 S•? R T Mk t-t v� E e APPROVED BY THE CITY OF TUKWILA Date 3/, A2/0 By: 4 yor cc: Finance Department (w /encumbrance) Project Management File PW Project Finance File CI El El Date: 1 12/10/09 Contract Name: I Tukwila Emergency Work Contractor: I Goodfellow Brothers Inc. Attached NIA Item Comment Field Directive Field Directive 8 Independent Cost Estimate Correspondence Photographs Inspector's Daily Report(s) Other: Meeting Notes Change Order Backup 1 C.®. #:I 09 1 Project No. 10901301 Item IDR 11/16, 11/17, E/7.412. DATED i LG .1b FRZawl PETER GALL To: Goodfellow Brothers, Inc 22035 SE Wax Road, #14 Maple Valleym, WA 98038 Attn: Ron Jordon Accepted by: Approved by: Verified by: CITY OF TUKWILA PUBLIC WORKS DEPARTMENT 6300 Southcenter Boulevard, Suite #100 Tukwila, Washington 98188 Phone: (206) 433 -0179 FIELD DIRECTIVE 8 Work to be performed: 2S —t-,/ me-«f 4tz6i -y l, 7 r�f� A a.Q.Ey .5/2 z J L I/ a Reason for modification: _p_A ,,L;vvA7z t .e.. //t& 64.9_/'u-t ..e-e yAy h-- o-c./z,,0 .(..4) /arc a-- 1/4-11Le -.,.d1 4 -B-u Qc L C42 -w c P c. /e .va-o E c�C v e 1/-e- e-C A 2 --c .e, h.P�.oO..�Q� o 4 Work under this Field Directive modificatidr will be accomplished: With no change to the contract price. °O 'g For a lump sum increase /decrease of It 4 to the contract price. On a unit price basis with a maximum allowable increase /decrease of With work to start immediately and determination of any change to the contract price and /or completion date to be negotiated. Negotiations to be completed by (within 14 calendar days or a reasonable time as determined by the Engineer). With no change in contract completion date. t E With ore contract completion date extended /de�, k-a :c4 1 calendar days. Performance of this Field Directiv1autho)izep j all signatures below: Co tractor's Rep Name 1 Title City Construction Inspector Page 1 of 1 Date: O Project Name: Emergency Work Project No.: 10901301 Contract No.: 09 f 6 L) /2 /S /0/C9 Date Date /e/cn 6atef .24.4144..7 9 Foreman 1Laborer Laborer Operator 1TCS 'Flagger Project Name: Tukwila Emergency Work Project No: 10901301 Fed Aid N/A 1 Date: 12/10/20091 Description of Work: Ecology block foundation for Hesco units Excavate slope, install ecology blocks 1 1 Prime Contractor: Goodfellow Brothers Pick -up 1 ton truck Excavator -200 LC Loader Fork lift VMS board Independent Cost Estimate Item No.: 109 OCCUPATION EQUIPMENT OR ATTACHMENTS MATERIALS and backfill with crushed rock to prodive level base for Hesco units 130' HOURS WORKING 1 81 81 61 2 1 41 81 Work by Subcontractor ?:1 1< enter'x'rf a sub performs work Sub Contractor: LABOR STRAIGHT TIME OVERTIME HOURS WWR HOURS 8 60.00 8 42.00 8 42.00 8 50.00 8 42.00 8 39.00 HOURS STANDBY QUANTITY UNIT CONSTRUCTION MANAGEMENT WWR I$ I$ I$ I$ I$ SUBTOTAL- LABOR: LABOR OVERHEAD PROFIT 29% LABOR TOTAL ADJUSTED STANDBY RATE RATE 151 1 251 1 601 1 501 1$ 501 1 321 1 SUBTOTAL EQUIPMENT EQUIPMENT OVERHEAD PROFIT 21% EQUIPMENT TOTAL i Prepared by: Brad Wheeler ,1/tA' /AA. Date: /C /d /og DOLLAR AMOUNT 480.00 336.00 336.00 400.00 1 1 1,552.00 450.08 1 2,002.08 EQUIPMENT DOLLAR AMOUNT 120.00 200.00 360.00 100.00 200.00 256.00 1,236.00 259.56 1,495.56 PRICE AMOUNT Ecology blocks 251 ea 1 35.00 1 875.00 CSTC 301 ton 1 18.00 1 540.00 1 Traffic Control devices and signs 1 Is 1 500.00 1 500.00 1 1 I$ 1 1 1 I$ 1 SUBTOTAL MATERIALS 1,915.00 MATERIALS OVERHEAD PROFIT 21% 402.15 MATERIALS TOTAL 2,317.15 Notes and assumptions TOTAL: 5,814.79 Prime Markup on Subcontractor @10% SHEET TOTAL: 5,814.79 1 of 1 CONSTRUCTION MANAGEMENT 09026 -01 Daily Information Monday,16 November 2009 Inspector's Shift Hours 1 6:30 1 PM 1 To 1 4:00 1 AM 1 Weather AM 1 30 50 degs 1 Rain 1 Light Winds 1 PM 1 30 50 degs 1 Rain 1 Windy j ID 1 Prime Contractor A. Goodfellow Brothers, Inc. 1 Subcontractor or Agent 1 Appr'd 1 DBE 1 B. 1 1 Contractor's Equipment Operating Contractor's ID (See above) 1 No. Equipment ID No. and Description 1 Opr L160 Loader 1 10 P1106 Service Truck I 3 Cat Backhoe 420E BH360 1 10 Deere 50D Excavator BH342 10 311 Cat Excavator 6 Inspector's Daily Report Tukwila Emergency Work Representative Title Representative Title Contractor's Work Activity ID Description and Location A. GBI removed guard rail, placed ecology blocks and filled with rock to create a base for Hesco units on the west side of West Valley Hwy just south of Barnabys. Inspectors Signature lti a 5 Date �'lJ 41/ q (Zeb Cobbs) Reviewed By Date Hours Stdby Down Page 1 of 3 Idle Contractor's Workforce Operating Contractor's ID pee above) Number of Employees Total Number of Hours Worked 1 Number of Employees Foreman Laborer Operator TCS 1 M F Appr Tmee A. 1 1 4 1 2 1 1 1 1/ 1 I 1 Traffic Control Was Traffic Control Required Today? 1 Yes 1 Was WZTC according to approved TCP? 1 Yes Material Delivery None Description Estimated Qty Unit CONSTRUCTION MANAGEMENT 09026 -01 Problems Encountered and Resolution Time 8:45pm Encountered Dave Ankerfelt discovered after removing bushes just south of Hesco units at Barnaby's entrance off of West Valley Hwy a power JUT box with 2 active lines in it. The power JUT box is approx. 8.5' south of Hesco units in Barnaby's entrance and 2.3' east of existing tree roots. Inspector's Daily Report Tukwila Emergency Work Resolution Super sacks will need to be substitute for Hesco units from Hesco units in Barnaby's entrance to speed limit sign south of Hesco units. Inspector called Brad Wheeler, RE and passed information on. Temporary Erosion and Sediment Control Time Location Element Resolution None 1 Page 2 of 3 Bali in Court KBA Ball in Court Discussion 1 GBI is removing guard rail south of Barnaby's on the west side of West Valley Hwy. GBI is digging into slope south of driveway, which is south of Barnaby's entrance off of West Valley Hwy on the west side. 7:20pm 1 Inspector talked with Randy about work to be done tonight and tomorrow night. 9:45pm GBI is removing materials from west side of West Valley Hwy to prep for ecology block 3:30pm placement. Cad truck is coming in behind GBI and filling with rock. GBI is compacting rock after Cad truck. Diary Time 6:40pm 7:30pm Production Rate Crew Equipment See Contractor's Equipment and Contractor's Workforce Inspectors Signature (Zeb Cobbs) Activity Description Placed Hesco units Date Rate 294 LF CONSTRUCTION MANAGEMENT 09026 -01 Inspectors ignatu t c (Zeb Cobbs) Comment Comment: Date Inspector's Daily Report Tukwila Emergency Work r Subject: Removing guard rail Location: West side of West Valle) Hwy. south of Barnabys. Subject: Placing ecology blocks Location: Nest side of 'Pest Valley fl y just south of driveway, south of Barnabys. Comment: r Subject: Compacting rock Location: West side of West Valley lhyy just south of driveway, south of Barnabys. Page 3 of CONSTRUCTION MANAGEMENT 09026 -01 Inspector's Daily Report Tukwila Emergency Work Daily Information 1 Tuesday,17 November 2009 Inspector's Shift Hours 1 6:30 1 PM 1 To 1 10:30 1 PM 1 Weather AM 1 30 50 degs 1 Rain 1 High Winds 1 ID I Prime Contractor I Representative Title A. Goodfellow Brothers, Inc. 1 Dave Ankerfelt Foreman Subcontractor or Agent I Appr'd I DBE I Representative Title B. 1 1 Page 1 of 3 Contractor's Work Activity ID Description and Location A. GBI built up swale with rock and installed super sacks just south of Barnaby's entrance on the west side of West Valley Hwy Contractor's Equipment Operating Contractor's ID (See above) No. I Equipment ID No. and Description 1 1 160 Loader 1 1 420E Deere Backhoe 1 1 Deere 50D Excavator BH342 Contractor's Workforce Operating Contractor's ID (See above) Number of Employees Total Number of Hours Worked 1 Number of Employees Foreman Laborer Operator TCS I M F Appr Tmee A.I t/ 6 1 2 4 1 t 4 1 t 6 1 1/ 1 Traffic Control Was Traffic Control Required Today? 1 Yes 1 Was WZTC according to approved TCP? 1 Yes Material Delivery Description Estimated Qty Unit None 1 1 Problems Encountered and Resolution Inspectors Signature "/D 4 i& .L 's Date oi/ )5‘' (Zeb Cobbs) Reviewed By Date Hours 1 Opr 1 Stdbv 1 Down 1 Idle 1 4 1 1 1 1 3 1 1 1 1 2 1 1 1 CONSTRUCTION MANAGEMENT 09026 -01 Time None Encountered Temporary Erosion and Sediment Control Time Location Element Resolution None 1 1 Diary Time Discussion 7:OOpm 1 UPO onsite. 7:10pm GBI placing ecology blocks just south of driveway, which is south of Barnaby's entrance on the west side of West Valley Hwy. 8:OOpm GBI placing super sacks just south of Barnaby's entrance on west side of West Valley 10:OOpm Hwy. 10:30pm 1 GBI cleaning up. Production Rate Crew Equipment See Contractor's Equipment and Contractor's Workforce Inspectors Signature (Zeb Cobbs) Activity Description Place super sacks Inspector's Daily Report Tukwila Emergency Work Date 1 Page 2 of 3 Resolution Ball in Court 1 1 Ball in Court Rate 20 LF CONSTRUCTION MANAGEMENT 09026 -01 Inspectors Signature (Zeb Cobbs) Inspector's Daily Report Tukwila Emergency Work Subject: installing ecolog■ blocks Location: Just south of Barnab ■'s entrance on west side of West Valley Hwy Comment: r Subject: Placing rock to build up swale for super sack installation I Location: Just south of Barnaby's entrance on west side of West Valley Hwy Comment: Subject: Placing super sacks Location: Just south of Barnaby's entrance on west side of West \'alley Hwy Comment: Date Page 3 of 3 Daniel Clark From: Bradley Wheeler Sent: Friday, February 12, 2010 10:29 AM To: Daniel Clark Subject: FW: CO 09 Attachments: Change Order 09.doc; CO 9 Backup rev1.pdf Daniel See item #6 below for the background on CO #9. Brad Wheeler KBA, Inc. (425) 455 -9720 mailto:bwheelerOkbacm.com www.kbacm.com "Construction Management Specialists Original Message From: Peter Lau [mailto:plau @ci.tukwila.wa.us] Sent: Tuesday, January 26._2010 4:24 PM To: Bradley Wheeler Cc: Vikki Stocker Subject: Re: CO 09 Hi Brad, Here are my comments for CO #9, and also a comment for all change orders. Please read carefully for Point #6: 1. I discovered that all IDRs used to support these change orders, were not signed. Please sign all of them. 2. Please move the "Change Order Narrative" to the front page "Change" section 3. Please show the River station for the Nelson property. 4. In Field Directive #8, fill in the "Contract No. sign the "City Construction Inspector" spot, and date it. 5. Please use 29% 21% for the Independent Cost Estimate labor, equipment material mark- ups. And please show that KBA did the Independent Cost Estimate. The Independent Cost Estimate ($5,346.65) is not even half of this change order cost $11,950). Even after adding back the TCS flagger wage rates, and correcting all the mark- up %s, I still only came up with $6,650.71. Therefore, the $11,950 is not justified. The Contractor will either need to justify the cost, or come down to the cost quite close to 650.71. Please see what you can do about this. As of this point, I won't approve this change order amount. 7. In the IDRs, please circle out the relevant sections. Thanks, Peter Lau, City of Tukwila 1 Bradley Wheeler <BWheeler(kbacm.com> 12/17/2009 3:57 pm Brad Wheeler KBA, Inc. (425) 455 -9720 mailto:bwheeler kbacm.com www. kbacm .com<httn: /www.kbacm.com "Construction Management Specialists DATE: CITY OF TUKWILA CONTRACT CHANGE ORDER NO. 08 December 7, 2009 BUDGET NO.: I 10901301 CONTRACT NO.: PROJECT NO.: PROJECT NAME: Tukwila Emergency Levee Reinforcement TO: Goodfellow Brothers Inc. Change Order Narrative Install drain lines under Hesco units Cost and Time Impact i NAME OF CHANGE: Install Drain Lines Under Hesco Units One (1) additional day is granted for this change. 09- 164(h) Approved By Council Res. #1689 &1697 000.13.525.600.41.00 09 -164 h NOTE: This change order is not effective until approved by the "Owner" and a notice to proceed is issued. Conditions: A. The following change, and work affected thereby, are subject to all contract stipulations and covenants; B. The rights of the "Owner" are not prejudiced; C. All claims against the "Owner" which are incidental to or as a consequence of this change are waived; and D. The Contractor must submit all Field Overhead and Home Office Overhead Rates for approval in advance of all change orders. 5 x,16 /AJ4- --S Sheet 1 of 2 You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not included in the plans and specifications on this contract: Description and Justification for Change The Hesco units blocked surface water flow. In five locations on the east side of the river, 6 -inch ductile iron drain lines were installed under the Hesco barrier to allow for surface water to drain and eliminate ponding in normal rain events. The five locations are as follows: 1. NC Machinery Sales yard approximate STA 134 +00 2. NC Machinery railroad bridge approximate STA 136 +00 3. NC Machinery rental yard approximate STA 140 +00 4. Highway 181 guard rail removal area approximate STA 144 +00 5. Highway 181 guard rail removal area approximate STA 145 +50 Flap valves were installed on the outfall end of all of the drain pipes. The flap valves allow drainage during normal rain events and close to block backflow in the event the river rises to the pipe elevation. In total, there was one additional day of time impact to the project schedule. This work shall be paid under the new item 108 "Install drain lines under Hesco units on a lump sum basis. This work shall be full payment for all labor, equipment, and materials for the work described. CITY OF TUKWILA CONTRACT CHANGE ORDER NO. 08 Tukwila Emergency Work Cost Summary ID 1 Description 1 108 1 Install drain lines under Hesco units We the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be no .d above, and perform all services necessary for the work above specified, and will accept as full paym for t e prices shown above and below. ACCEPTED: Date: Z -25- U Contractor: By: Title: Lr4��.. SHAH NICK_ Original Contract (without tax) Previous Change Order This Change Order (without tax) REV. CONTRACT AMOUNT 1,922,200.00 223,451.25 7,875.00 2,153,526.25 Additional Calendar Days for this change: One (1) day ORIGINAL: City Clerk (1 of 2) Contractor (2 of 2) 1 Unit 1 Amount 1 1 LS 1 $7,875 1 Sheet 2of2 APPROVED BY THE CITY OF TUKWILA Date k_' 7( (b cc: Finance Department (w /encumbrance) Project Management File PW Project Finance File Date: 1 12/10/09 Contract Name: I Tukwila Emergency Work Contractor: I Goodfellow Brothers Inc. Attached N/A Item Comment Field Directive Independent Cost Estimate Correspondence Photographs Inspector's Daily Report(s) Other: Meeting Notes Change Order Backup Field Directive 9 IDR 11/06, 11/13, Project No. 10901301 Item 1 of 1 i44 `44, 1908; To: Goodfellow Brothers, Inc 22035 SE Wax Road, #14 Maple Valleym, WA 98038 Attn: Ron Jordon Work to be performed: 1 n r u a i f d h o a i r al-4 4O 2 -eii/t CC2 L) 4.�m c� kt -i S /(f /t A� c�.�.�` J Reason for modification: A 44 7 ioa A- �r— /VC 776.. Work under this Field Directive modification will be accomplished: With no change to the contract price. --E For a lump sum increase /decrease of o 8l S to the contract price. On a unit price basis with a maximum allowable increase /decrease of With work to start immediately and determination of any change to the contract price and /or completion date to be negotiated. Negotiations to be completed by (within 14 calendar days or a reasonable time as determined by the Engineer). With no change in contract completion date. With.raa contract completion date extended/. 1 calendar days. Performance of this Field -ctive Accepted by: Verified by: CITY OF TUKWILA PUBLIC WORKS DEPARTMENT 6300 Southcenter Boulevard, Suite #100 Tukwila, Washington 98188 Phone: (206) 433 -0179 FIELD DIRECTIVE aut o iz �Co rac�ors Na 52. Elias �c� l N ,-k-6 Title /z18/e9- Date A l /29 Approved by: K O, /4 RStrnetiea- agimear Date City Construction Inspector Date: WD 6 6, `y Project Name: Emergency Work Project No.: 10901301 Contract No.: pci 6 II signatures below: 2 kie59 D ate Foreman Laborer Laborer Operator 6" Di pipe 6" flap gates Fernco fittings Quarry spells Independent Cost Estimate Project Name: Tukwila Emergency Work Item No.: 108 Prime Contractor: Goodfellow Brothers Pick -up 1 ton truck Excavator -200 LC Loader Fork lift OCCUPATION EQUIPMENT OR ATTACHMENTS MATERIALS Notes and assumptions 1 Prepared by: Brad Wheeler STRAIGHT TIME HOURS WWR 81 60.00 81 42.00 81 42.00 81 50.00 1 HOURS WORKING 81 61 21 2 2 OVERTIME HOURS WWR 15 25 60 50 50 CONSTRUCTION MANAGEMENT Project No: 10901301 Fed Aid N/A Date: Description of Work: Install drain lines under Hesco units Install ductile iron pipe and flap gates to allow surface drainage to flow under Hesco barrier 5 locations Work by Subcontractor ?:1 1<. enter 'x' if a sub performs work Sub Contractor: LABOR SUBTOTAL LABOR: LABOR OVERHEAD PROFIT 29% EQUIPMENT LABOR TOTAL 2,002.08 HOURS ADJUSTED STANDBY STANDBY RATE RATE SUBTOTAL EQUIPMENT EQUIPMENT OVERHEAD PROFIT 21% EQUIPMENT TOTAL 1$ 1$ Is I$ Is Date: Z im i i r 10/10/2009 DOLLAR AMOUNT 480.00 336.00 336.00 1 400.00 1 1,552.00 450.08 DOLLAR AMOUNT 120.00 150.00 120.00 100.00 100.00 590.00 123.90 713.90 QUANTITY I UNIT 1 PRICE I AMOUNT 541 If 1 16.00 1 864.00 51 ea 1 300.00 1 1,500.00 51ea 1 60.00 1 300.00 101ton 1 20.00 1 200.00 1 1 1$ SUBTOTAL MATERIALS 2,864.00 MATERIALS OVERHEAD PROFIT 21% 601.44 MATERIALS TOTAL 3,465.44 TOTAL: 6,181.42 Prime Markup on Subcontractor @10% SHEET TOTAL: 6,181.42 1 of 1 ,I II �I,II nIN r I °N ml� 1 ;1,0111 I 6111111111 110110 1 i l 4 ,1O N I.YI v v.41111L: lu r' 11 �Mt iv. 0 y110' uI 1 V I M 1 I I li I� il''�V, I 'W III yy �I II MM I Y1 ��r. „N .�li II I 1 '�,IM�'f I� r �1 I IY p p 1 Il, li °b ,;b� '1 1 I Y+I Y I b i l l f 1I ,I II I III, 1'I I� I I ,a ryl ,r 1 i l l I' Ih6 I I �r 1 pr 1 Y li V l III ,1 riW A I I��� �I �Nil�l I "'II 1 VI' NarlT' 1 4 �M 1 l l I VII N 'YI „l, II fj ll'Nl y I,rl dli �il�l�l 11'1 IIII� �I ,�n I 'N I I I I IN! 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Ii rII I I I 1111 ll 1 I illll rlil 1 C V 0 VL w 11 r ll 1 l l� 1 16 1 1 I' I III II Lh 1 p'r i,lV Id 1 i 'I 11 'I I 1$11, 'd h 1 Iyl 1 l W' Ills III 111 1� h 11 Y 1 611u I I I 1 I111 I 1 G 1 1 il I I 'I I��II II I I 16 VI p 111 1 r l I Ya�V I I III II j'll l �hllll, I I,�, I ',�11u1, 'p 1� i'I I I I I 11, 111, 1 lI 4Jy^ Y 41141 u III 11!11,1 fll 1 11, 1 1 1 MI 11'1 I. I 1111' t 01111 1111tit„ 11 'IIW •�e I 1 J 1 V I II 1 1 I i 1 I, I 4 ,�y y 1 ;va I 1 111' p I 11 I IIIIulr1' IL. d1L .1 1 z—y 1 ,I fir' '�Y 12.117,1:76iltit7 \t" CHANGE ORDERS FOR EMERGENCY LEVEE REPAIR FLOODING PHOTO CONSTRUCTION MANAGEMENT 09026 -01 Daily Information Inspector's Shift Hours AM PM Weather ID I Prime Contractor A. Goodfellow Brothers, Inc. Subcontractor or Apent B. CAD of Puget Sound C. CAD of Puget Sound D. CAD of Puget Sound Inspectors Signature Reviewed Rv (Brad Wheeler) 7:00 1 AM 30 50 degs 1 50 80 degs 1 ADDr'd Contractor's Work Activity ID Description and Location A. Install super sack sand bags on levee from approx. STA 138 +0OLT to STA 145 +00 B. Install super sack sand bags on levee from approx STA 156 +0OLT to STA 153 +50 C. Install Hesco baskets at NC Machinery Contractor's Equipment Operating Contractor's ID (See above) No. Equipment ID No. and Description 1 Cat 950H loader 1 Cat TH 83 forklift 1 Cat TH 360 forklift Hitachi 200 LC 1 John Deer CT 322 skid steer loader w /broom forks 1 Kawasaki Mule (golf cart) 1 Ingersoll Rand SD 77 DX Roller 1 F150 2 F550 1 Almand light plant, NL6, 4X1250 watt 1 Almand light plant, NL 6, 4X1250 watt 1 Cat 420 E backhoe 1 Volvo L70E Loader 1 Deere 200 LC Excavator 1 Hitachi 200LC Excavator 1 John Deere 50 excavator w/ hoe pack 1 F550 Inspector's Daily Report Tukwila Emergency Work 11 -06 -09 To 1 5:00 PM 1 Heavey Rain 1 Windy Showers 1 Light Wind 1 Representative Title 1 Bob O'Conner, General Superintendant I DBE 1 Representative Title 1 Truck driver 1 Truck driver 1 Truck Driver Date Tate Hours Opr Stdby Down 9 0 0 9 2 7 9 0 0 9 9 0 0 9 9 0 9 0 1 8 1 8 4 5 4 5 9 0 9 0 0 9 9 0 „lhA Page 1 of 4 Idle 3 CONSTRUCTION MANAGEMENT 09026 -01 Contractor's Workforce Operating Contractor's ID (See above) Number of Employees Total Number of Hours Worked A. I Foreman Operator Laborer 4/ 9 1 3/ 9 12 10 Traffic Control Was Traffic Control Required Today? 1 Material Delivery Sand CTI Hesco units Time Location Diary Time 7:OOam 7:OOam 7:OOam 8:00 9:OOam 10:00 am Inspectors Signature Description Problems Encountered and Resolution Time Encountered Surveyor I Temporary Erosion and Sediment Control (Brad Wheeler) Inspector's Daily Report Tukwila Emergency Work I No 1 Was WZTC according to approved TCP? 1 No Resolution Ball in Court Element Resolution Ball in Court Discussion Crew loading the super sack sand bags onto solo dump trucks and transporting to levee. 1 Two crews setting super sacks on levee at approximate STA 125 +00 and 168 +00. 1 Work continued on Hesco installation on the alignment in the NC Machinery site. Meet with Zeb and Daniel re: schedule and open issues, respond to emails Daniel called me about failed Hesco units in NC Machinery. After the top course was filled on a 40' section the bottom row bowed out /bulged on the river side of the units. This caused the top row to lean out and welds on one of the 3' panels in the bottom row broke. A large pond of water was trapped on the east side (road) of the Hesco units from the rain. The Hesco representative was called. Page 2 of 4 1 Number of Employees I M F Aoor Tmee 116I I Estimated Qty Unit 1 200 1 cy 114 1 Pallets CONSTRUCTION MANAGEMENT 09026 -01 1:OOpm Dennis Barkemeyer (Hesco) arrived on site to look at the problem at NC Machinery. The bottom course of the Hesco units has settled into the subgrade 2 -3" in the failure area. In addition the bottom of the units had not been pulled out as much as necessary during the filling operation to create the convex footing shape recommended by the manufacturer. Lane Shinnick (GBI) proposed removing the sand from the existing top course, setting a third row on the bottom course on the road side and installing new top course on the middle row of the bottom course. This would create a pyramid configuration in this area. Dennis said that would be a good repair. GBI will work on this fix starting on Monday. 3:OOpm Daniel Clark and I observed the water level in the pond behind Homestead Suites and on the river at the Best Western. GBI installed story poles in both locations to monitor the relationship between the pond and the river. 4:OOpm- KBA Bellevue office. 5:OOpm Inspectors Signature Production Rate Crew Equipment See crew on 10 -27 2 foreman, 1 operator, 3 CAD trucks, 7 laborers Activity Description 1 Install super sack sand bags on levee Install Hesco units 7AA„,_ (Brad Wheeler) Inspector's Daily Report Tukwila Emergency Work Date Page 3 of 4 Rate 1 800' /day 300' /day CONSTRUCTION MANAGEMENT 09026 -01 1 lnspecto[S fi f `s S Signature (Brad Wheeler) Subject: ilesco installation (a \lachiner: t,ocation:NC filachincri Inspector's Daily Report Tukwila Emergency Work Comment: 'lop course leaning out Subject: Hesco installation Location: NC t\1 achincr} Comment: Welds broken on lower course of 1-lesco Page 4 of 4 Subject: Hesco installation Location: NC Machinery Comment: Ponding behind w all top course leaning out Date 6=57 1 CONSTRUCTION MANAGEMENT 09026 -01 Daily Information Inspector's Shift Hours AM PM Weather ID 1 Prime Contractor A. Goodfellow Brothers, Inc. Subcontractor or Agent B. CAD of Puget Sound C. CAD of Puget Sound Contractor's Work Activity ID Description and Location A. Install Hesco baskets in Marriott Residence Inn fire lane B. Trim plastic and redistribute small sand bags on super sacks north of railroad bridge C. Install Hesco units in Best Western fire lane. Contractor's Equipment Operating Contractor's ID (See above) No. Equipment ID No. and Description 1 Cat 950H loader 1 Cat TH 360B forklift 1 Cat TH 360B forklift 1 John Deere CT 322 skid steer loader w /broom forks 1 Kawasaki Mule (golf cart) 1 F150 1 Almand light plant, NL6, 4X1250 watt 1 Cat 420 E backhoe 1 Volvo L70E Loader 1 Deere 200 LC Excavator 1 John Deere 50 excavator w/ hoe pack Contractor's Workforce Operating Contractor's ID (See above) Number of Employees Total Number of Hours Worked Foreman Operator Laborer Surveyor A. 13/ 9 I 2/ 9 I /101 I 0 Inspectors Signature l/r (Brad Wheeler) 7:00 1 AM 1 30- 50degs 1 50 80 degs 1 Inspector's Daily Report Tukwila Emergency Work 11 -13 -09 To 1 5:30 1 PM 1 Showers 1 Light Winds Partly Cloudy 1 Light Wind Representative Title 1 Bob O'Conner, General Superintendant 1 Appr'd 1 DBE 1 Representative Title 1 1 Truck driver 1 1 1 Truck driver 1 Date Page 1 of 4 Reviewed By /77 c.i to Date G' 1 Number of Employees 1 M F Appr Tmee 1 Hours Opr Stdby Down Idle 9 0 4 5 0 9 2 7 9 0 9 0 1 8 4 5 2 7 0 9 0 9 CONSTRUCTION MANAGEMENT 09026 -01 Traffic Control Was Traffic Control Required Today? No I Was WZTC according to approved TCP? No Material Delivery Sand CTI Description Temporary Erosion and Sediment Control Time Location Element Resolution Inspectors Signature 1 Date C3 (Brad Wheeler) Inspector's Daily Report Tukwila Emergency Work Page 2 of 4 Estimated Qty Unit 1 200 1 cy I I 1 Problems Encountered and Resolution Time Encountered Resolution Ball in Court Ball in Court Diary Time Discussion 7:OOam Work continued on installing Hesco units on the fire lane behind the Mariott Residence Inn. Approximately 500' of empty baskets that had been set and pinned together blew over in the wind last night. 7:30am 1 Trimming plastic and resetting small sand bags continued on the Super sacks. 7:30am Met with Bob O'Conner and Randy Dove to discuss the eco block installation planned for Sunday night. Randy said he would have his office re -call the located for the area because of the incomplete water locates. 9:30am 1 Met with Bob O'Conner to look at the tide flex installations on 144 and Railroad Avenue. 11:OOam Work started on installing the Hesco units on the fire lane behind the Best Western. The installation started at the south end of the fire lane at Highway 181. 11:30am Met Randy Dove and Andrew O'Conner (GBI) at the railroad bridge. Andrew shot the elevation of the trail grade on the west side approximately 100' north and 100' south of the bridge with the GPS rover. He added 4' to these shots and calculated the slope between. He then shot the center of the tracks and calculated the cut/fill to the trail grade +4' line. The center of the tracks on the west side showed a fill of 1' to reach the trail +4' elevation. Using the same shots on the trail He recalculated the fill for trail grade +2' and shot the east side of the tracks. The east side showed a cut of 1' at the track grade. The cuts and fills were painted on the grade. 12:OOpm 1 We moved to the north end of the fire lane behind the Best Western. Andrew shot the CONSTRUCTION MANAGEMENT 09026 -01 Inspectors Signature L' (Brad Wheeler) Inspector's Daily Report Tukwila Emergency Work Date Page 3 of 4 existing grade from the fire lane north to the fence at 1 -405. The east side model (west trail +2') showed a fill of 0' approximately 50' south of the fence. None of the fills exceeded 4' or one Hesco unit. 12:30pm Talked to Pat Brodin (COT) on the phone about the water locates on highway 181 south of Barnaby's. Pat said he would have the water locater mark the area this afternoon. 2:OOpm Met with Peter Lau and drove /walked the project. We looked at the sight distance issue at Mitchell's moving. Peter agreed with removing 3 -6 baskets to increase the sight distance. Next we looked at the proposed installation in the Seattle Tractor yard and the location for the culvert in the drainage ditch. We looked at the Hesco installation in the NC Machinery sales yard and the tie in elevations on the east side of the railroad bridge. We walked the proposed Hesco alignment from Barnaby's to NC Machinery. I showed Peter the eco block installation area and proposed drain pipe locations in the guard rail removal area. We looked at the Hesco unit installation on the fire lane behind the Best Western and the 24" concrete outfall that is on the list for installing a control valve /flap gate. 4:OOpm I marked out two locations for drain pipes to be installed under the Hesco units in the guard rail removal area between the Nelson residence and the NC Machinery rental yard. 4:30pm I The crew completed the Hesco installation in the Marriot fire lane. 1 I 1 Production Rate Crew Equipment Activity Description Rate I 2 foreman, 6 laborers, 2 Hesco installation 900' /day spotters, 1 CAD truck CONSTRUCTION MANAGEMENT 09026 -01 Inspectors Signature s 4 (brad Wheeler) I Sutbject: Tic in elevation /location Location: South east side of railroad bridle inspector's Daily Report Tukwila Emergency Work Comment: Cut of 0.9' from tie elevation Subject: Water main locate Location: Highwa 181 —south of Barnabv's Comment: r Subject: Hesco installation Location: Marriott Fire lane south end Comment: Date i a2 4 oi<4 DATE: December 7, 2009 BUDGET NO.: 1 000.13.525.600.41.00 PROJECT NO.: 10901301 I CONTRACT NO.: 09 -164 PROJECT NAME: Tukwila Emergency Levee Reinforcement NAME OF CHANGE: Install Barrier in Front of Hesco Units on Highway 181 TO: Goodfellow Brothers Inc. You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not included in the plans and specifications on this contract: NOTE: This change order is not effective until approved by the "Owner" and a notice to proceed is issued. Conditions: A. The following change, and work affected thereby, are subject to all contract stipulations and covenants; B. The rights of the "Owner" are not prejudiced; C. All claims against the "Owner" which are incidental to or as a consequence of this change are waived; and D. The Contractor must submit all Field Overhead and Home Office Overhead Rates for approval in advance of all change orders. Change Order Narrative Install barrier in front of Hesco units on Highway 181 CITY OF TUKWILA CONTRACT CHANGE ORDER NO. 07 Sheet 1 of 2 09 -164 (g) Approved By Council Res. #1689 &1697 Description and Justification for Change The Hesco units were installed either in front of, or in place of the existing guardrail on Highway 181. WSDOT has determined that the Hesco barriers to be a roadside hazard within the clear zone, and requires protection by means of a proven system. WSDOT was not satisfied with the crash tests performed on the Hesco units, and believed that the Hesco units were inadequate for the glancing impact, which is most likely to occur with this condition. Eventually, WSDOT approved the installation of concrete barrier in front of the Hesco units. The barrier for the section from NC Machinery to S. 180 Street was provided by WSDOT, at no cost to the City. The Contractor loaded the barrier sections at a WSDOT storage location, transported them to the site and installed them. Additional pins had to be purchased by the contractor for the WSDOT provided barriers. The space between the Hesco units and the fog line was too narrow between Barnaby's (approximate STA 147 +00) and NC Machinery approximate STA 143 +50) for the standard barrier (2' wide) that was available from WSDOT. The contractor purchased and installed narrower type 4 barrier (1' wide) for this section. An impact attenuator was required for the type 4 barrier at the private residence driveway at approximate STA 148 +00. Actually, it was more cost effective to purchase the type 4 barrier than rent it for 2 to 5 years. Overall, a total of 2,312 LF of WSDOT provided barrier and 556 LF of the type 4 barrier were installed. The Contract spent 2 working days clearing the blackberry vines and other vegetation at the WSDOT storage site for the concrete barrier, to facilitate loading the barrier for transport to the project site. Additional traffic control was also required for the 2 days to set the concrete barrier. CITY OF TUKWILA CONTRACT CHANGE ORDER NO. 07 Tukwila Emergency Work Cost and Time Impact This work shall be paid under the new item 107 "Install barrier in front of Hesco units on Highway 181 on a lump sum basis. This work shall be full payment for all labor, equipment, and materials for the work described. Two (2) additional days are granted for this change. Cost Summary ID 1 Description 1 Unit 1 Amount 1 1 LS 1 $71,257 107 1 Install barrier in front of Hesco units on Highway 181 Sheet 2of2 We the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may othee� noted above, and perform all services necessary for the work above specified, and will accept as full paym t theref re Clu prices shown above and below. Original Contract (without tax) 1,922,200.00 Previous Change Order 152,194.25 This Change Order (without tax) 71,257.00 REV. CONTRACT AMOUNT 2,145,651.25 By. Additional Calendar Days for this change: Two (2) days ORIGINAL: City Clerk (1 of 2) Contractor (2 of 2) ACCEPTED: Date: Z 2 T- /U Contractor: By: (!4 1E 5...(f l t I LEI ICS.. Title: 1ROU Mz4 -A-G APPROVED BY THE CITY OF TUKWILA Date `cu, OA_ 3/, 2010 cc: Finance Department (w /encumbrance) Project Management File PW Project Finance File 19 08 Date: 1 12/10/09 Contract Name: I Tukwila Emergency Work Contractor: I Goodfellow Brothers Inc. Attached NIA Item Comment Field Directive Independent Cost Estimate Correspondence Photographs Inspector's Daily Report(s) Other: Meeting Notes Change Order Backup Field Directive 7 Email 11/13, 11/17, 11/19 Progress Meeting Notes for 11/19/09 C.O. I 07 1 Project No. I 10901301 Item 1 1 of 1 To: Goodfellow Brothers, Inc 22035 SE Wax Road, #14 Maple Valleym, WA 98038 Attn: Ron Jordon Performance of this Field Directiv Verified by: CITY OF TUKWILA PUBLIC WORKS DEPARTMENT 6300 Southcenter Boulevard, Suite #100 Tukwila, Washington 98188 Phone: (206) 433 -0179 FIELD DIRECTIVE Work to be performed: /J �it•CLGQLL eyt- �G�vv ,ac eLZ ,9- eel 4.-- c Ta-d -e=. -1% -1 c Li-v a larm .e.t tre-zL. e-7,1 52 /a/ .141 0 off' cent c G� 1 D Ct.ek. ct.-4,c A-61z •c o w hies( o Cen Reason for modi icatio /7 Gem tZ G eL z c' AA i— z'/ lt- c.;e.,ee., i7o7 ��.eC �ct c ��c A- o �o ,42oic S c ek.du b ev k�cA G- c�n�'.eh/�z --n Work under this Field Directive modification will be accomplished: With no change to the contract price. 6 For a lump sum increase /decrease of '1 1. 25'1 to the contract price. On a unit price basis with a maximum allowable increase /decrease of With work to start immediately and determination of any change to the contract price and /or completion date to be negotiated. Negotiations to be completed by (within 14 calendar days or a reasonable time as determined by the Engineer). With no change in contract completion date. g With rye contract completion date extended /deereesed calendar days. Accepted by: tractor's Rep Name SE. kka Mtt�tiF I4G�� Title Approved by: PP b /e A 7 •ei City Construction Inspector Page 1 of 1 Date: /4 boo 9 Project Name: Emergency Work Project No.: 10901301 Contract No.: py j 6 y all signatures below: I /09 Date l Date /2///cc ate Independent Cost Estimate Project Name: Item No.: Description of Work: Install barrier in front of Hesco units on Highway 181 Install 2300 If of WSDOT supplied barrier, purchase and install 550' of type 4 barrier The WSDOT barrier required two days of clearing of brush to access the barrier Work by Subcontractor ?:1X enter e,f a sub performs work Sub Contractor: Tukwila Emergency Work Project No: 10901301 107 Fed Aid N/A Date: Prime Contractor: Goodfellow Brothers CONSTRUCTION MANAGEMENT 12/10/2009 Foreman Laborer Laborer Laborer OCCUPATION 1 STRAIGHT TIME HOURS WWR 16 60.00 16 42.00 16 42.00 16 42.00 HOURS OVERTIME WWR 1$ I$ I$ I$ I$ SUBTOTAL LABOR: LABOR OVERHEAD PROFIT 29% LABOR TOTAL EQUIPMENT Pick -up 1 -ton truck EQUIPMENT OR ATTACHMENTS MATERIALS Type 4 barrier supply and installed Type 2 barrier transport and install Additional pins Impact attenuator Notes and assumptions 1. Price for type 4 barrier is an average from the WSDOT unit bid analysis 2. Price for Type 2 barrier is an average from the WSDOT unit bid analysis for temp barrier Prepared by: Brad Wheeler HOURS HOURS 16 16 ADJUSTED STANDBY WORKING STANDBY RATE RATE 15 25 SUBTOTAL EQUIPMENT EQUIPMENT OVERHEAD PROFIT 21% EQUIPMENT TOTAL 56.00 10.00 10.00 8,000.00 TOTAL: Prime Markup on Subcontractor ©10% SHEET TOTAL: Date: i 2 //o/cogY DOLLAR AMOUNT 960.00 1 672.00 1 672.00 1 672.00 2,976.00 863.04 3,839.04 DOLLAR AMOUNT QUANTITY I UNIT 1 PRICE 1 AMOUNT 5501 If 23001 If 1501ea 1Iea 1 SUBTOTAL MATERIALS MATERIALS OVERHEAD PROFIT 21% MATERIALS TOTAL 240.00 400.00 640.00 134.40 774.40 30,800.00 23,000.00 1,500.00 8,000.00 -1 63,300.00 13,293.001 76,593.001 81,206.44 1 8,120.64 1 89,327.081 1 of 1 Mike Roberts From: Mike Roberts Sent: Friday, November 13, 2009 4:18 PM To: Ron Jordan (rjordan @goodfellowbros.com); lane @goodfellowbros.com Cc: 'Bob Giberson'; rtischmak @ci.tukwila.wa.us; Michael Mathia; Peter Lau (plau @ci.tukwila.wa.us); Vikki Stocker; Bradley Wheeler; Zeb Cobbs; Daniel Clark Subject: FW: Dobbins Reply: Tukwila Emergency Work Barrier along SR 181 Attachments: TukwilaLevee- Barrier Driveway- 11- 13- 09.pdf Gentlemen, Per the message below from WSDOT, at the driveway south of Barnaby's... 1. The reduced shy distance is acceptable to WSDOT. 2. We will need an impact attenuator at the south edge of the driveway opening, and a flared section on the north. The State did not accept the flare at this location as we were unable to get the barrier outside the guardrail. Please propose an impact attenuator that will fit the field conditions at this point. For the concrete barrier placement south, where we had discussed flaring the barrier, that will work, if we flare at a rate of 10:1, and have the end of the barrier a minimum distance of 15' from the fog line. This complies with the WSDOT design manual (Section 700). Mike Roberts, PE, CCM KBA, Inc. 11000 Main Street, Suite 100 Bellevue, WA 98004 0: (425) 455 -9720 Ext.111 C: (425) 766 -2640 Email: mroberts (ni.kbacm.com www.kbacm.com "Construction Management Specialists" From: Dobbins, Brian [mailto:DobbinB ©wsdot.wa.gov] Sent: Friday, November 13, 2009 12:42 PM To: Mike Roberts Cc: Vikki Stocker; Tish, Darrin; Nau, Bonnie Subject: Dobbins Reply: Tukwila Emergency Work Barrier along SR 181 Mike, Thank you for the update. Your e -mail identified two remaining issues. The first one concerns using the one foot offset between the fog line and the face of the concrete barrier. This works for us. Thank you for preserving two lanes of traffic in each direction while using positive protection for the HESCO Units. For the second item, how to protect the ends of the concrete barrier at the private driveway, the seven foot terminal end section works since it is on the trailing end of the barrier that is outside of the clear zone for the opposing traffic. However, the flare offset for the three foot shift in the leading end of the barrier is still within the clear zone and should be protected. WSDOT Design Manual Chapter 1620 can give you guidance on how to select the appropriate end treatment. i http: /www.wsdot.wa.;?ov /publications /manuals /fulltext/M22 -01 /1620.pdf Thanks again for the update, you are making great progress. Brian Dobbins, PE WSDOT NW Region Design Const Traffic Engineer 206 440 -4484 From: Mike Roberts fmailto:MRoberts kbacm.com1 Sent: Friday, November 13, 2009 12:13 AM To: Dobbins, Brian; Tish, Darrin Cc: Peter Lau (plau @ci.tukwila.wa.us); Vikki Stocker; Bradley Wheeler; rlarson @ci.tukwila.wa.us; rtischmak @ci.tukwila.wa.us; Michael Mathia Subject: Tukwila Emergency Work Barrier along SR 181 Brian Darrin, Regarding the installation of the barrier south of Strander Boulevard and north of NC Machinery, there are two issues that we need to get resolved. 1. Use of temporary concrete barrier at the face of the Hesco Units. From your previous communication, we have been unable to provide an engineer approved design that would involve the installation of W beam buardrail at the face of the Hesco units. Considering that the this installation would result in the addition of blocking and the metal guardrail section, the width is nearly that of the temporary concrete barrier a proven system. For this reason, we will be proceeding with the installation of the temporary concrete barrier. The primary issue is that this will impede further into the clear zone. We are defining the clear zone as that distance from the fog line to the face of the barrier. The existing distance from the top of the wall along this section of SR 181 is 7 feet. Taking into consideration the Hesco units do swell bow when filled with sand, the overall nominal width is taken at 4'. This leaves 3' to install the 2' wide guardrail. This leaves a remaining distance of 1' from the fog line to the edge of the concrete barrier. Though this is less than a desirable distance, it does provide a proven system for the barrier, and will aid in traffic calming. We have explored reducing the lane widths in this vicinity, and that is not a viable option. There is curb and gutter on the east side, and the current lanes are 11 feet in width. In some cases, the existing lane widths are approaching 10.5'. The City of Tukwila would like to get approval to place the concrete barrier in this manner until such time as the Hesco units are removed and the guardrail is restored. See page 1 of the attached PDF. 2. The private property to the south of Barnaby's Strander Blvd. will have Hesco units installed along the frontage of SR 181. Access to the property will be maintained by an approximate 15' opening in the Hesco units. The width of the opening will be kept to a minimum, to minimize the amount of work necessary to seal the breach should flood waters begin to rise. The City will be staging Super Sacks nearby that will be used to seal the driveway opening in the event of a flood. At issue is the blunt edge of the Hesco unit and the concrete barrier. It is the desire of the City to flare the end of the concrete barrier and Hesco to the south of the driveway at a rate of 10:1. The longitudinal flare rate is consistent with an unrestrained rigid barrier system, as defined in Section 710 of the WSDOT Design Manual (Figure 710 -3). The lateral shift of the 2 barrier is shown on the attached PDF (Page 2 of 2) is 3'. This sketch also has a terminal section on the north end of the driveway. The City of Tukwila would like to get approval for this configuration. «TukwilaLevee Barrier driveway. pdf» If you have any questions regarding this matter, please let me know. Thanks, Mike Roberts, PE, CCM KBA, Inc. 11000 Main Street, Suite 100 Bellevue, WA 98004 0: (425) 455 -9720 Ext.111 C: (425) 766 -2640 Email: mroberts a kbacm.com www.kbacm.com "Construction Management Specialists" 3 C :S i ;u c`IONN r.I CEt.'.` N A Project JitIub. -s( Haag t :z o Subject u>~i tom' r7ov•r`c 9c1c5.4tvt 15)&vRirs '1 `17,0 1Gr 3( r. 1 1 000 Main Street, Suite 100 I Bellevue, WA 98004 iite Date By Sheet 15 Pfx tiVI Wb t /I. ri) /1-.1 (1 6RV \E4\ 64 A 17R 6 I (425) 455 -9720 1 v>lvvA 7 s =R1`'t ►1`1.L�1 �...T1 www.kbacm.com CONSTRUCTION MANAGEMENT Project [bt-aC RE t C7 ed HESCO WIDTH AT CELL REINFORCEMENT IS 3'. WIDTH BULGES 3" TO 6" WHEN FILLED. OVERALL WIDTH VARRIES FROM 3' -6" TO 4' -0" t U v<V t LA Subject 3. 11000 Main Street, Suite 100 1 Date By Bellevue, WA 98004 I •44 SHY DISTANCE FROM FACE OF CONCRETE BARRIER TO FOG LINE IS A MINIMUM 1 -FOOT. DURING INSTALLTION, WORK WILL BE PERFORMED TO MAXIMIZE SHY DISTANCE. 1 •IZ.•69 Sheet Vri4 LI1vIrr :1 (425) 455 -9720 V4i www.kbacm.com v1/4-1 ALL Mike Roberts From: Vikki Stocker Sent: Tuesday, November 17, 2009 12:46 PM To: Dobbins, Brian; Mike Roberts Cc: Moylan, Pat; Althauser, Jerry; Eldred, Kathy; Simonsen, Randy Subject: RE: Dobbins Reply: Tukwila Emergency Work Barrier along SR 181 Brian, This is greatly appreciated. Please let me know if there is anything 1 need to do to help get the paper work completed. Vikki Vikki Stocker KBA, Inc. (425) 455 -9720 Ext. 117 (206) 498 -7924 Cell Email: vstockerPkbacm.com www.kbacm.com "Construction Management Specialists" From: Dobbins, Brian [mailto:DobbinB @wsdot.wa.gov] Sent: Tuesday, November 17, 2009 12:33 PM To: Mike Roberts; Vikki Stocker Cc: Moylan, Pat; Althauser, Jerry; Eldred, Kathy; Simonsen, Randy Subject: RE: Dobbins Reply: Tukwila Emergency Work Barrier along SR 181 Mike and Vikki, I'm glad this is almost wrapped up. I hear your HESCO units are almost done and you will ready to borrow our concrete barrier soon. The last of the details for WSDOT and City is the paperwork for keeping track of the concrete barrier so that when you are done with it the City will know where to deliver it back to WSDOT. We should have all the concrete barrier you need at our Midway site on SB 1 -5 just south of the SR516 interchange. When you are done with the concrete barrier, 1 need you to return it to our Star Lake maintenance site on 272nd in Federal Way just off 1 -5 on the west side of the interchange. Kathy Eldred is our agreements writer who will document this for both the City of Tukwila and WSDOT. Thanks Mike and Vikki! Brian Dobbins, PE WSDOT NW Region Design Const Traffic Engineer 206 440 -4484 From: Mike Roberts [mailto:MRoberts @kbacm.com] Sent: Friday, November 13, 2009 3:50 PM To: Dobbins, Brian Subject: RE: Dobbins Reply: Tukwila Emergency Work Barrier along SR 181 Brian, 1 Thanks for the speedy response. We'll proceed with an impact attenuator at the driveway with no flare. We should be pretty much wrapped up (unless we add any more neighborhoods) by next week. Mike Roberts, PE, CCM KBA, Inc. 11000 Main Street, Suite 100 Bellevue, WA 98004 0: (425) 455 -9720 Ext.111 C: (425) 766 -2640 Email: mrobertsakbacm.com www.kbacm.com "Construction Management Specialists" From: Dobbins, Brian [maiito:DobbinB @wsdot.wa.gov] Sent: Friday, November 13, 2009 12:42 PM To: Mike Roberts Cc: Vikki Stocker; Tish, Darrin; Nau, Bonnie Subject: Dobbins Reply: Tukwila Emergency Work Barrier along SR 181 Mike, Thank you for the update. Your e -mail identified two remaining issues. The first one concerns using the one foot offset between the fog line and the face of the concrete barrier. This works for us. Thank you for preserving two lanes of traffic in each direction while using positive protection for the HESCO Units. For the second item, how to protect the ends of the concrete barrier at the private driveway, the seven foot terminal end section works since it is on the trailing end of the barrier that is outside of the clear zone for the opposing traffic. However, the flare offset for the three foot shift in the leading end of the barrier is still within the clear zone and should be protected. WSDOT Design Manual Chapter 1620 can give you guidance on how to select the appropriate end treatment. httn: /www.wsdot.wa. aov /publications /manuals /fulltext /M22 -01 1620.pdf Thanks again for the update, you are making great progress. Brian Dobbins, PE WSDOT NW Region Design Const Traffic Engineer 206 440 -4484 From: Mike Roberts [mailto:MRoberts(&kbacm.coml Sent: Friday, November 13, 2009 12:13 AM To: Dobbins, Brian; Tish, Darrin Cc: Peter Lau (plau @ci.tukwila.wa.us); Vikki Stocker; Bradley Wheeler; rlarson @ci.tukwila.wa.us; rtischmak @ci.tukwila.wa.us; Michael Mathia Subject: Tukwila Emergency Work Barrier along SR 181 Brian Darrin, 2 Regarding the installation of the barrier south of Strander Boulevard and north of NC Machinery, there are two issues that we need to get resolved. 1. Use of temporary concrete barrier at the face of the Hesco Units. From your previous communication, we have been unable to provide an engineer approved design that would involve the installation of W beam buardrail at the face of the Hesco units. Considering that the this installation would result in the addition of blocking and the metal guardrail section, the width is nearly that of the temporary concrete barrier a proven system. For this reason, we will be proceeding with the installation of the temporary concrete barrier. The primary issue is that this will impede further into the clear zone. We are defining the clear zone as that distance from the fog line to the face of the barrier. The existing distance from the top of the wall along this section of SR 181 is 7 feet. Taking into consideration the Hesco units do swell bow when filled with sand, the overall nominal width is taken at 4'. This leaves 3' to install the 2' wide guardrail. This leaves a remaining distance of 1' from the fog line to the edge of the concrete barrier. Though this is less than a desirable distance, it does provide a proven system for the barrier, and will aid in traffic calming. We have explored reducing the lane widths in this vicinity, and that is not a viable option. There is curb and gutter on the east side, and the current lanes are 11 feet in width. In some cases, the existing lane widths are approaching 10.5'. The City of Tukwila would like to get approval to place the concrete barrier in this manner until such time as the Hesco units are removed and the guardrail is restored. See page 1 of the attached PDF. 2. The private property to the south of Barnaby's Strander Blvd. will have Hesco units installed along the frontage of SR 181. Access to the property will be maintained by an approximate 15' opening in the Hesco units. The width of the opening will be kept to a minimum, to minimize the amount of work necessary to seal the breach should flood waters begin to rise. The City will be staging Super Sacks nearby that will be used to seal the driveway opening in the event of a flood. At issue is the blunt edge of the Hesco unit and the concrete barrier. It is the desire of the City to flare the end of the concrete barrier and Hesco to the south of the driveway at a rate of 10:1. The longitudinal flare rate is consistent with an unrestrained rigid barrier system, as defined in Section 710 of the WSDOT Design Manual (Figure 710 -3). The lateral shift of the barrier is shown on the attached PDF (Page 2 of 2) is 3'. This sketch also has a terminal section on the north end of the driveway. The City of Tukwila would like to get approval for this configuration. «Tu kwi laLevee Barrier d riveway. pdf» If you have any questions regarding this matter, please let me know. Thanks, Mike Roberts, PE, CCM KBA, Inc. 11000 Main Street, Suite 100 Bellevue, WA 98004 0: (425) 455 -9720 Ext.111 C: (425) 766 -2640 Email: mrobertse..kbacm.com 3 www.kbacm.com "Construction Management Specialists" 4 Vikki Stocker From: Dobbins, Brian [DobbinB ©wsdot.wa.gov] Sent: Thursday, November 19, 2009 1:02 PM To: Mike Roberts; Vikki Stocker Cc: Nau, Bonnie; Tish, Darrin Subject: FW: Channelization Revision SR 181 South of Strander Blvd. Attachments: Channelization -South of barnabys.pdf Mike, Your plan works for us. One foot shy to the barrier with two 11 foot lanes SB, a double yellow, and two NB lanes is acceptable. Brian Dobbins, PE WSDOT NW Region Design Const Traffic Engineer 206 440 -4484 From: Mike Roberts imailto:MRoberts(akbacm.coml Sent: Tuesday, November 17, 2009 3:06 PM To: Dobbins, Brian Cc: Tish, Darrin; Nau, Bonnie; Giberson, Bob rtischmak(a)ci.tukwila.wa.us; Vikki Stocker; BradleyWheeler; Peter Lau; MichaelMathia; Ryan Larson Subject: Channelization Revision SR 181 South of Strander Blvd. Brian, Please review the attached sketch showing a proposed shift in the channelization to SR 181. Following the removal of the guardrail and installation of the Hesco units, there was an 80 foot section where we did not have adequate room to place the concrete barrier and maintain shy distance. To correct this, we are proposing a revision to the channelization. This will involve a 3 foot shift in the south bound lanes to the east by removing the 3' gore area in this vicinity. Work will be done with Type 1 and 2 RPMs. Let me know if this proposal is acceptable. «Channelization South of barnabys.pdf» If you have any questions, please let me know. Mike Roberts, PE, CCM KBA, Inc. 11000 Main Street, Suite 100 Bellevue, WA 98004 0: (425) 455 -9720 Ext.111 C: (425) 766 -2640 Email: mroberts a( kbacm.com www.kbacm.com "Construction Management Specialists" 1 7 r arsggo ,P,rg at a3' tape, era s tfi t/,au^ Veggng Stnp,r a, t) PIGa Area he lane shit travel lane. into Work gatrie would be�� Emergency Levee T e�ision C Machi Shanneli zation R of Strarlder, North of N 18 South 8 t.Nke Crate ",•)",7,C. Robeo.s A u nits �3ack side of Hesco CONSTRUCTION MANAGEMENT City Project 10901301 Meeting location: I City Conference Room 1 Date Start End Meeting Led By: Vikki Stocker 11/19/09 10:00 a.m. 11:30 a.m. Meeting Note Taker: Vikki Stocker Weekly Progress Meeting Tukwila Emergency Work Meeting Notes Attending City of Tukwila KBA GBI Other Peter Lau Mike Roberts Lane Shinnick Cathie Desjardin Mike Mathia Vikki Stocker Ron Jordan Ryan Larson Brad Wheeler Bob O'Connor John Howat Daniel Clark Bob Giberson Robin Tischmak 1. SAFETY Contractor's Weekly Meeting No accidents or issues to report. 2. SCHEDULE: Work Accomplished Lane provided the project schedule (attached). Highlights and milestones of the schedule include: o Hesco work is complete. o The southern plug at Seattle Tractor to be completed today. o Construct Site 1 competed yesterday, o Construct Site 2 Tide Flex won't be delivered until November 25. Set up being performed now. o Construct Site 3 Tide Flex at to be complete today. o GBI to work through next Wednesday. o Jersey Barriers completed last night. o RR permit needed. Mike Roberts to call Road Master so GBI can start on Monday. Other topics of discussion included o SPU permit to be signed today o Brad to work on Emergency plan with map o Brad to work with GBI on staging bags in the City Yard o GBI to provide 2 -3 Super Sack lifting frames for the City o Brad and John Howat to review the plan and get Peter's approval 3. COMMUNICATIONS COMMUNITY RELATIONS License to Constructs are complete. Sand bags to be staged at Mr. and Mrs. Nelsen. These notes reflect the note taker's understanding and recollection of the discussion. Please send any corrections to the Note -Taker within 3 days of receipt of these notes, after which they will be considered final. 1 nf CONSTRUCTION MANAGEMENT 4. PROJECT ISSUES Weekly Progress Meeting Tukwila Emergency Work Meeting Notes Issue Issue Description Action Needed 001 Traffic Control SR 181 10/22/09: Mike R. provided WSDOT approved traffic control plans and re- channelization plans Ron /GBI: for number for SR 181. These will be formally transmitted later. GBI requested a modified traffic control plan and quantity. Brad to to provide one lane in each direction on SR 181 for night time operation. Mike R. to develop confirm. plan. 10/28/09: Ongoing. 11/05/09: Restriping looks good, existing lanes were narrower than expected. Need to add no left turns on driveways on east side of SR 181 and one 'Traffic Revision Ahead' sign. All signs to post mounted signs. 11/12/09: Additional traffic control will be needed, under approved plans for remaining work. 191QQ;_Need square foot of sign quantity for PCO. 002 Barrier for Hesco Units`on 10122/09: WSDOT has determined that the Hesco units are a fixed object in the clear zone. Mike R: confirmed GBI There will be no immediate change to the posted speed of 40 m Installation of temporary will install. concrete banter has been discussed with WSDOT. This would require the removal of the existing guardrail along SR 181. An option that was discussed with WSDOT and the project team was to knstail the W-Beam guardrail to the face of the Hesoo units, and then transition that guardrail to the existing guardrail, taking advantage of the existing terminal sections. Attachment opens were discussed. GBI prefers to use a through bolt connection. 10128109: There will need to be modif to the WSDOT Plan. Conflict with the flood wall and height of the Hesco units. 11105RI9: Guardrail not likely as we described, `zipper' concrete barrier to be tnsta led on the face of the Hesco barrier, now 2 units high," bout 31 unit at base. 11112109 diScussion on the amount of barrier and how GBI will obtain and histal the banter. Clearance is an issue south of Barnaby's and theve was discussion of deflecting the Hesco units 11119109: Discussion about the section of road too narrow for standard barrier. From N.C. Malty north to Barnaby's, roughly 838 L.F. Without she faced barrier ft would require r+estriping to reduce the gore. Decision was made to use Singte face hull the tell length. Bail park Wes e ecsd to be d91101 Thy. 224 003 Dvtribte t of Hem on East Levee /SR 10 10122i09: Lane said they are nearty convlete with the modeling the survey data Gerdy, Closed there is a 4 foot elevation drop from the south to ri*wS (Mitchell Moving and Stixag4 to 1.405. The sandbags will add 3 feet to the levee with 1foot of free boat The senvillope. In general, thewest levee elevations are consitievit The east levee has-been tieWMIRES to vary In elevao:-Areas like NC Machinery have beoliidentied to need a double stadvri+lescounfts to match the elevation directly opposite on the West levee. The Modeling Is eapeO6ed to be oompleted tomorrow that will further def a other areas that will need added tiektht tamesked hexer much of an elevaton difference can be tolerated on the East levee. Rya ter n mod that 3 het of motive height on the east levee Is ackeptable, as Tukvilla Levee is 1 fact highetthan USACE requirements. After some discussion It was determined that if dement rd the Hesco unit awes a full 3 feet that would be acceptEthle. Lane saki this would make a big difference in the number of Hesoo units. He believes a member of ins wilt be between 3 and 4 feet. So to achieve 4 feet everywhere will add a signfticant number. The identfficalion of the lower sections will be identified and the City will help determnee where 2 stab of Hesco units wifl be used or where we might use sand bags to increase the free board. 10/28109: Need to make provisions to go around sewer and hydrants. 11105109: Ongoing. These notes reflect the note taker's understanding and recollection of the discussion. Please send any corrections to the Note -Taker within 3 days of receipt of these notes, after which they will be considered final. 2 of 5 CONSTRUCTION MANAGEMENT Weekly Progress Meeting Tukwila Emergency Work Meeting Notes 11119109: Gaps left around hydrants, to be on Emergency Piari. GBI to capture areas of double Hearn units in As built records. Closed 004 Culvert at Mitchell Moving 10122109: Initial costs for an 18' gate valve at the culvert were $15,000. John Howat will see if Closed the City has a valve in the bone yard that can be used. GBI will explore other valve types. Opens dscussed were a swing gate, irrigation valve, and butterfly valve. Butterfly valves were not recommended due to their propensity to clog. The 18" culvert can be installed now, and the valve added later. A field directive will be issued for this work. The valve, when khstalted, will have a gravel pad around it to permit operation. 10128108: Need to write a PCO for the culvert and valve installed at the swale. 11/05109: Brad and Lane to provide details. 11112109: Site distance issue was discussed; Hesco units blocs site distance at driveway. GBI was directed to pull unite that blocs visibility. If there is a threat of Hooding super sacks will be used to replace the Hesco unit Complete PCO. 11119109: Hesco units removed to improve site distance. Valve kev to be delivered today. Closed. 005 Hesco Units across Southcenter Parkway 10/22109: Lane provided a profile drawing (attached) with existing ground topography for the Hesco units proposed at the south end of the project The topocyaphy demonstrates the need to extend the barrier across Southcenter Parkway and onto the property to the west Mkki and Ryan are to communicate with the business and Segale, to dete rmine the best course of action. This is an open issue to be resolved. 10128109 Kent and KC need to be involved k► clothing the traffic from reaching this location in the event Hesco units are placed on the parkway. 11105109: Ryan to negotiate with Segale. 11112109: Segale agreed to 2 driveways, islet 10' and 2nd at 30', demon made to use ductile iron pipe kh the ditch in the Seattle Tractor yard. Super Sacks b be staged to dose the driveway at Seattle Tractor and South Center Parkway. Hesco unlls will not be used in this area. Pipe is topographically high so sand bags will be used to plug the pipe. Brad to create emergency plan that will include this location. GBI to schedule wads for next week.' 11/19109: Work done today and material staged for emergency. Closed 008 UPRR Crossing Permit 10/22109: Mike R. noted that UPRR has requested minor changes to the permit application. Once approved by UPRR engineering, the permit will be sent to UPRR by the City with the processing fee (approximately $3,500). The units cannot be closer than 12' of the centerline of the tracks. No disturbance is permitted to the existing RR embankment on the east side. 10/28/09: Lane to forward insurance. 11/05/09 Ryan to complete the purchase order process. 11/12/09: Permit documents were sent to wrong location. Permit to be resubmitted to UPRR. 11/19/09: Permit to be processed today. City has provided insurance information and hard copy is being sent. Mike R to make call to Roadmaster to setup work. 010 SPU Water main on SR 181 10822/09: John Howat indicated that SPU has an existing water makh, running at 220 PSI City to sign today craning under the project. The proposed location for the Hesco units Is on the aids**. In this area, the aly rents the sidewalk from SPU. Vicki to contact SPU and discuss the potential impacts oft* Hesco units on the sidewalk, which have an estimated weight 4480 pounds per square foot(assuming 120 pounds cubic foot). Pat Brodkh should havelhe contact information for SPU. 10128109: Ongoing, SPU wants Right of Way Permit. 11105109: Ongoing. 11112/09: Vikki wit continue to work issue. 1111910: City to sign today. Closed Peter to review emergency plan for City approval. Mike R /GBI: Coordinate with Roadmaster for UPRR These notes reflect the note taker's understanding and recollection of the discussion. Please send any corrections to the Note -Taker within 3 days of receipt of these notes, after which they will be considered final. 3 of 5 CONSTRUCTION MANAGEMENT Weekly Progress Meeting Tukwila Emergency Work Meeting Notes 011 Private SD flap gate at Best Western 10122109: John Howat indicated that the existing outfall near the Best Western does not have a GBI /KBA: PCO flap gate at the outlet, but may have one in a structure on private property. As part of the clearing operation for the Hesco installation, GBI to investigate to see if there is an existing flap gate. 10128109: 8 additional drain locations identified. Brad Ron, Bob O'Connor to evaluate tomorrow. 11105109: Brad and John Howat to go look at areas after the meeting, Ron to provide the cost of the work. 11112/09: Prior to meeting, Peter approved the flap gates. Vikki shared the email from Ron Jordon, GBI to obtain the flap gates and install. Need to complete documentation. 11119109: Work to be performed tomorrow and Monday. 012 Trail Closure 10/22109: GBI needs information pertaining to the trail being closed. The City believes the park KBA to right PCO department has provided information to the public that the trail is closed, but no signs have been GBI to install signage posted. It was determined that the signs should go up and be mounted on 4X4 posts. GBI should barricades use their construction sign, now to close off the areas they are working in. The public is still actively using the trail and there is concern they will continue to use the trail even when it is posted. Jamie in the Parks department needs to be contacted about the signs. The City is preparing a public information sign. 10/28109: Ongoing, need sign information. 11105/09: Need station numbers for the sign locations, ongoing. 11/12109: Trail map handed out, Ryan gave directions on signs: one sign to read Green River Trail Closed ahead, located north of 405 on a Type 3 barricade. City will provide 2 signs and GBI will obtain 7 additional signs matching the City's, 'Trail Closed' signs, and installed per Class A standard, on treated 4X4 posts. 11/19109: Work started, expected to be complete by next Wednesday. 014 Accounting of extra Hesco Brad/ Vikki: create 10/28109: Account for units now that the survey is completed- Mitchell Moving and Storage, NC PCO Machinery, other location; plus clips and pins required for building stacked units. 11/05109: Extra 8,000 Hesco units taken for NC Machinery and HWY 181, not in the original estimate. Additional would be needed for 2 houses and Homestead hotel areas. 11/12109: KBA is counting for all additional Hesco units, and will continue to account for any additional units needed on the east side of the river. 11/19109: Ongoing. Brad and Vikki to document total quantity for change order. 015 Homestead Hotel Brad John H to field 10/28109: Pond or section of old river channel north of the Hampton Hotel- water level rises and falls with the river. Need to realign the Hesco Units next to the hotel. This will require the removal of about 20 trees. Need to contact the hotel and obtain a License to Construct. GBI to estimate cost, Vikki to put together field directive and PCO. 11/05109: Survey work is needed to determine the amount of Hesco units needed in this area and the scope of work to build the wall. Discussed possibility of running Hesco units on Westside of pond, and providing pump(s) to transfer water from pond, over the top of the Hesco units and back into the Green River. The pond and the river are hydraulically connected. GBI to investigate how fast the connection is, which will aid in determining if pumping is a viable option. 11/12/09: GBI presented the information collected on water fluctuations relative to the river. It was determined that staying clear of the hotel was the most practical approach. The Hesco units will get placed topographically higher on the road in the original alignment. Need to define what will be needed for the pumping operations and what should be installed at this time. Also need to determine who will provide and maintain any pumping and generator equipment. 11119109: Discussion about access for emergency pumping operation. Brad and John H. to determine what is needed and report back. 016 Protection of the 2 Private residential properties. review access. These notes reflect the note taker's understanding and recollection of the discussion. Please send any corrections to the Note -Taker within 3 days of receipt of these notes, after which they will be considered final. 4 of 5 CONSTRUCTION MANAGEMENT 5. GENERAL DISCUSSION No meeting next week; Thursday is Thanksgiving. The following Thursday will be the close out meeting. Weekly Progress Meeting Tukwila Emergency Work Meeting Notes 10128109: We have an initial assessment of the scope of work for these two properties. Estimate that 3 to 4 unit high wall is needed at the northern property and a 2 unit high wall is needed at the southern property. Need to know how the City wants to proceed with private homeowners. 11105109: Ongoing. 11/12/09: City to provide us information at a future date. Mr. and Mrs. Nelsen requested sand bags. Ryan said this was reasonable request. Vikki to calculate number of bags needed and GBI to stag them in the yard. 11/19109: KPG to survey next 2 days 021 Staging of emergency bags at various locations like South Center Parkway and 180 Street Bridge. 10/28/09: Need to determine the number and location of bags/ Hesco units that need to be staged at various locations where gaps in the flood barrier remain open for access. 11/05109 Vikki and Mike to create a map and list keyed to the locations. 11/12/09 ongoing. 11/19109: sand bags are being staged and plan created. 022 Lost sewer manhole 10/28109: Metro to clean the sanitary sewer line under the river. This is the line in the easement of Mr. Nelsons Property, 2 manholes need sealing. Our contact is Mike Sams of Metro (206) 684- 2172. 11105109 manhole located in private yard, Steve Foss asked that we are to set super sack on top of the sewer manhole. Manhole lid is to be locked down. 11/12109 Brad to close the loop with Mike of Metro; determine who will place super sack on the MH lid. 11/19/09: On going 023 Foster Point Neighborhood 11/19109: Survey in process- Not a part of this contract. KPG: collect data Brad: creating plan Brad /John Howat: follow up. Lane to begin moving equipment out. Need to paint all areas of cracking on the bike /pedestrian. Need to identify areas now so that the existing cracks are not mistaken as new and associated with high water events should they occur. Will simplify the monitoring process. Punch list- next week. John H. and Stan to be involved. These notes reflect the note taker's understanding and recollection of the discussion. Please send any corrections to the Note -Taker within 3 days of receipt of these notes, after which they will be considered final. 5 of 5 TO: Goodfellow Brothers Inc. Cost and Time Impact CITY OF TUKWILA CONTRACT CHANGE ORDER NO. 06 DATE: December 7, 2009 1 BUDGET NO.: 000.13.525.600.41.00 PROJECT NO.: 10901301 1 CONTRACT NO.: 09-164 (-9 PROJECT NAME: Tukwila Emergency Levee Reinforcement NAME OF CHANGE: Grade Modifications for Hesco Units Change Order Narrative Grade Modifications for Hesco Units Description and Justification for Change Sheet 1 of 2 09-164(f) Approved By Council Res. #1689 &1697 You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not included in the plans and specifications on this contract: NOTE: This change order is not effective until approved by the "Owner" and a notice to proceed is issued. Conditions: A. The following change, and work affected thereby, are subject to all contract stipulations and covenants; B. The rights of the "Owner" are not prejudiced; C. All claims against the "Owner" which are incidental to or as a consequence of this change are waived; and D. The Contractor must submit all Field Overhead and Home Office Overhead Rates for approval in advance of all change orders. The existing subgrade in the NC Machinery yard (Approximate STA 123 +00 RT to 130 +00 RT) and Mitchell's Moving and Storage site (Approximate STA 3 +50 LT) was unsuitable for the installation of the Hesco units. The existing soils were organic and unconsolidated. The subgrade was stripped of the existing organic soil. Crushed rock and quarry spalls were placed to create a stable base. A total of 755 tons of material was imported for these locations. In the NC Machinery site, the grade was raised to eliminate the need for a third row of Hesco units. This elimination of the third row of Hesco units in this area saved approximately $10,200. This work shall be paid under the new item 106 "Grade Modifications for Hesco units on a lump sum basis. This work shall be full payment for all labor, equipment, and materials for the work described. Two (2) additional days are granted for this change. Cost Summary ID I Description 106 1 Grade Modifications for Hesco Units 1 Unit 1 Amount 1 I LS 1 $18,918 1 f OgI 6' WA-C-5 CITY OF TUKWILA CONTRACT CHANGE ORDER NO. 06 Tukwila Emergency Work Original Contract (without tax) Previous Change Order This Change Order (without tax) REV. CONTRACT AMOUNT Additional Calendar Days for this change: Two (2) days ORIGINAL: City Clerk (1 of 2) Contractor (2 of 2) 1,922,200.00 133,276.25 18,918.00 2,074,394.25 B cc: Finance Department (w /encumbrance) Project Management File PW Project Finance File Sheet 2 of 2 We the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payme. therefo the prices shown above and below. ACCEPTED: Date: 2 -Z3 10 Contractor: By: t E" ..1 .N(G Title: SK.... ?RP,Te T M HA-G APPROVED BY THE CITY OF TUKWILA Date ok. 4. 3 I �D Date: 1 12/10/09 Contract Name: I Tukwila Emergency Work Contractor: I Goodfellow Brothers Inc. o ii 1 E 1 E Independent Cost Estimate Correspondence Photographs Inspector's Daily Report(s) Other: Meeting Notes Change Order Backup C.O. I Project No. I Item I Attached NIA Item Comment Field Directive Field Directive 10 I D R 10/24, 10/31, 11/02, 11/03 06 10901301 Work to be performed: 4i-7o vz. am c/ z A-) 61-tz, 7 o,/ L!t -t.. -e .�.C, v Cif o Reason for modification: To: Goodfellow Brothers, Inc 22035 SE Wax Road, #14 Maple Valleym, WA 98038 Attn: Ron Jordon Accepted by: Verified by: Approved by: /65 e iy1 CITY OF TUKWILA PUBLIC WORKS DEPARTMENT 6300 Southcenter Boulevard, Suite #100 Tukwila, Washington 98188 Phone: (206) 433 -0179 FIELD DIRECTIVE iO Title Work under this Field Directive modification will be accomplished: With no change to the contract price. For a lump sum increase /decrease of 18.4 \i On a unit price basis with a maximum allowable increase /decrease of With work to start immediately and determination of any change to the contract completion date to be negotiated. Negotiations to be completed by 14 calendar days or a reasonable time as determined by the Engineer). With no change in contract completion date. NA,With rro contract completion date extended /deereesed 21 1 a Performance of this Field Dire_ e i d by :II signatures below: Co nester's Rep Name ea r c City Construction Inspector Date: 9_ Project Name: Emergency Work Project No.: 10901301 Contract No.: O i— 6 q /2 /8/ 0 9 Date .1L9 I/ 9. 09 Date 2 id /Date to the contract price. price and /or (within calendar days. ICSTC CSBC Quarry spalls 1 Independent Cost Estimate Project Name: Tukwila Emergency Work Item No.: 106 Prime Contractor: Goodfellow Brothers OCCUPATION EQUIPMENT OR ATTACHMENTS MATERIALS Notes and assumptions 1. Materials costs are unit rates for supply, place and compact. 2. Unit rates are from WSDOT standard item report for projects with similat quantities. Prepared by: Brad Wheeler STRAIGHT HOURS WWR QUANTITY UNIT 5751 ton 651 ton 1151 ton OVERTIME HOURS I WWR CONSTRUCTION MANAGEMENT Project No: 10901301 Fed Aid N/A Date: 12/9/2009 Description of Work: Grade Modifications for Hesco Units Remove soft organic soils and import crushed rock and quarry spalls at NC Machinery and Mitchell's Moving Work by Subcontractor ?:1 1<_ enter x if a sub performs work Sub Contractor: SUBTOTAL LABOR: LABOR OVERHEAD PROFIT 29% LABOR TOTAL EQUIPMENT HOURS HOURS ADJUSTED STANDBY WORKING STANDBY RATE RATE SUBTOTAL EQUIPMENT EQUIPMENT OVERHEAD PROFIT @21% EQUIPMENT TOTAL PRICE AMOUNT 1 22.00 1 12,650.00 1 25.00 1 1,625.00 1 35.00 4,025.00 1 I$ SUBTOTAL MATERIALS 18,300.00 MATERIALS OVERHEAD PROFIT 21% 3,843.00 MATERIALS TOTAL 22,143.00 TOTAL: 22,143.00 Prime Markup on Subcontractor @10% SHEET TOTAL: 22,143.00 Date: /4 /o i DOLLAR AMOUNT DOLLAR AMOUNT 1 of 1 Bradley Wheeler From: Sent: To: Attachments: 12062260848 ©tmomail.net Saturday, October 24, 2009 3:24 PM Bradley Wheeler 091024- 152148.jpeg; dottedline350.gif; dottedline600.gif; tmobilelogo.gif; tmohilespace.gif Bradley Wheeler From: 12062260848 @tmomail.net Sent: Saturday, October 24, 2009 3:23 PM To: Bradley Wheeler Attachments: 091024- 152201.jpeg; dottedline350.gif; dottedline600.gif; tmobilelogo.gif; tmobilespace.gif nt 1 i 1 CONSTRUCTION MANAGEMENT 09026 -01 Daily Information Inspector's Shift Hours AM PM B. Weather 1No. 1 1 1 1 1 4 1 1 1 1 1 1 Inspectors Signature ID 1 Prime Contractor A. Goodfellow Brothers, Inc. Subcontractor or Agent Contractor's Equipment Operating Contractor's ID (See above) 7:00 1 AM I To I 5:30 1 PM 1 30- 50degs 1 50 80degs 1 1 Appr'd I DBE 1 Equipment ID No. and Description Hitachi Zaxis 200 Excavator BH291 Hitachi Zaxis 200 Excavator BH310 Volvo Loader L170E L139 Cat Loader 950H Deere 200LC Excavator BH234 Rented Cat Forklift Work Truck P1056 Work Truck P1106 Work Truck T385 Deere 50C Excavator BH342 Ingersoll Rand Roller SD -77DX R0226 Cat D5N XL Track Hoe C236 1. etd (Zeb Cobbs Reviewed y Clear Clear Inspector's Daily Report Tukwila Emergency Work Saturday,24 October 2009 Representative Title Contractor's Work Activity ID Description and Location A. Filling sand bags and super sacks at their lay down yard off of South lay down yard located just south of S. 180 St. and east of Andover Parkway W. B. Placing sand bags starting from the south end of the project to go on the plastic. C. Two crews placing Super sacks starting from south end of the project. Calm Windy Representative Title 1 Opr 10 10 9 10 10 10 10 10 10 10 2 3 Hours Stdby Down 1 Idle 1 8 7 Date Date ic. Page 1 of 4 CONSTRUCTION MANAGEMENT 09026 -01 Contractor's Workforce Operating Contractor's ID (See above) Number of Employees Total Number of Hours Worked Foreman Laborer Operator Teamster 8 80 I 6 60 A. I Problems Encountered and Resolution Time Encountered 1:20pm Stu, GBI, had a concern with grade at the back of Van lines parking lot on the south side of the building. The grade was not flat. Temporary Erosion and Sediment Control Time Location Element Resolution None 1 Diary Time 11:OOam 3:OOpm Inspectors Signature 3 30 110 10 0 Description (Zeb Cobbs) 1 Discussion 1 Extra work for installation of 18" DIP starts. 1 Extra work for installation of 18" DIP ends for the day. Inspector's Daily Report Tukwila Emergency Work Traffic Control Was Traffic Control Required Today? j No 1 Was WZTC according to approved TCP? Material Delivery None Resolution Inspector took pics and sent them to R.E. Brad, and came to a conclusion. Grade did not have to be completely flat, due to the nature of the Hesco units. They can be placed on reasonably un -even ground. Brad R.E. and inspector agreed that the grade is the grade. Date Page 2 of 4 1 Number of Employees M F Appr Tmee 1 25 1 2 1 Estimated Qty Unit Ball in Court GBI Ball in Court CONSTRUCTION MANAGEMENT 09026 -01 Production Rate Crew Equipment 1 foreman, 2 laborers, 1 operator with Hitachi 200 excavator, Crew 1 1 foreman, 3 laborers, 1 operator with Hitachi 200 excavator, Crew 2 Inspectors Signature (Zeb Cobbs) Inspector's Daily Report Tukwila Emergency Work Page 3 of 4 Activity Description Rate Placed super sacks 591 LF Placed super sacks 690 LF Date CONSTRUCTION MANAGEMENT 09026 -01 Inspectors Signature (Zeb Cobbs) i Subject: Location: Comment: r- j Subject: Location: Comment: Subject: Location: Comment: inspector's Daily Report 'l'tikwila Emergency Work Datc Page 4 of 4 CONSTRUCTION MANAGEMENT 09026 -01 Daily Information Inspector's Shift Hours 1 AM PM Weather ID 1 Prime Contractor A. Goodfellow Brothers, Inc. Subcontractor or Agent B. CAD of Puget Sound C. CAD of Puget Sound D. CAD of Puget Sound Inspectors Signature (Brad Wheeler) 7:00 I AM 50 80 degs 50 80 degs Reviewed By 1 Appr'd 1 10 -31 -09 To I 5:30 I PM I Partly Cloudy Partly Cloudy 1 Contractor's Equipment Operating Contractor's ID (See above) No. Equipment ID No. and Description 1 Cat 950H loader 1 Cat TH 83 forklift 1 Cat TH 360 forklift 1 Cat TH 360 forklift 1 Cat TL 1055 forklift 1 Hitachi 200 LC 1 John Deer CT 322 skid steer loader w /broom forks 1 Kawasaki Mule (golf cart) 1 Cat D5NXL dozer 1 Ingersol Rand SD 77 DX Roller 1 F150 2 F550 1 Almand Tight plant, NL6, 4X1250 watt 1 Almand light plant, NL 6, 4X1250 watt Inspector's Daily Report Tukwila Emergency Work Date Windy Windy Contractor's Work Activity ID Description and Location A. Install super sack sand bags on levee from approx. STA 104 +0OLT to STA 110 +00 B. Install super sack sand bags on levee from approx STA 70 +0OLT to STA 82 +50 C. Fill remaining Hesco baskets at Mitchell's Moving and Storage D. Install Hesco baskets south of 180` Bridge E. Grade alignment at NC Machinery F. Install Hesco baskets at NC Machinery Date /eta /d Representative Title I Bob O'Conner, General Superintendant 1 DBE 1 Representative Title 1 Truck driver Truck driver 1 I Truck Driver Hours Opr Stdby Down 2 8 0 10 4 6 0 10 0 10 0 0 2 8 2 8 4 6 1 9 10 0 10 0 2 8 2 8 Page 1 of 4 idle CONSTRUCTION MANAGEMENT 09026 -01 Traffic Control Was Traffic Control Required Today? Material Delivery Temporary Erosion and Sediment Control Time Location Element I Resolution Inspectors Signature Description �1 l (Brad Wheeler) 1 Inspector's Daily Report Tukwila Emergency Work 1 Cat 420 E backhoe 6 4 1 Volvo L70E Loader 0 10 1 Deere 200 LC Excavator 10 0 1 Hitachi 200LC Excavator 0 8 1 John Deere 50 excavator w/ hoe pack 2 8 1 Takiuchi TB 53 excavator w/ hoe pack 0 10 1 Cat 328 D LSR excavator 10 0 Contractor's Workforce Operating Contractor's ID (See above) Number of Employees Total Number of Hours Worked I Number of Employees Foreman Operator Laborer Surveyor 1 M F ADDr Tmee A. 1 4 10 I 5 10 114 10 No 1 Was WZTC according to approved TCP? 1 Problems Encountered and Resolution Time Encountered Resolution Ball in Court Date l7/ 120131 I Estimated Qty Unit 1 Page 2 of 4 Ball in Court CONSTRUCTION MANAGEMENT 09026 -01 Diary Time 7:OOam Inspector's Daily Report Tukwila Emergency Work Page 3 of 4 Discussion Met with John Storm of HCI group (NC Machinery) at the lowboy gate at NC. John opened the gate and said to give him a call if we had any questions. GBI will lock the gate at the end of the shift. GBI delivered their D5 dozer and the Ingersoll Rand roller. Work started on grading the alignment for the Hesco units with the dozer from approximate STA 115 +25 to 125 +00. 7:OOam Crew loading the super sack sand bags onto solo dump trucks and transporting to levee. 7:OOam 7:OOam 7:30 am 9:OOam 10:30am 11:OOam 1:OOpm 2:OOpm 5:OOpm Production Rate Crew Equipment 1 Two crews setting super sacks on levee one south of 180`" and one north of 180`" 1 Work continued on filling the top course of the Hesco units at the Mitchell's van lines site. Crew continued installing Hesco units south of the 180 Street bridge. 2 CAD trucks are filling the units both from the trail and from the parking lot to the west. A small crew of 1 operator and two laborers is securing plastic and picking up debris throughout the work area. GBI began dropping off Hesco units at the south end of the NC site Crew moved from Mitchell's site to NC Machinery site and began setting up the baskets. Crew filling the first lifts in the Hesco's at NC. Per Tim Barnes the survey model in this area shows a fill between 5' and 6' therefore the Hesco's will be stacked two high in a single row. This is the new survey model based on the COT direction to provide protection on the east side to the west levee elevation +2'. 1 Randy Dove and I looked at the access points to the west levee from Minkler to 405. 1 Third course section of Hesco units completed at 180`' bridge site. See crew on 10 -27 2 foreman, 1 operator, 3 CAD trucks, 7 laborers Inspectors Signature Activity Description Rate 1 Install super sack sand bags on levee 1 1,500' /day Install Hesco units 200' /day (Brad Wheeler) Date l CONSTRUCTION MANAGEMENT 0 -01 Inspectors Signature (Brad Wheeler) inspector's Daily Report Tukwila Emergency Work Subject: Grading alignment Location: N( Machinery south end, Comment: Subject: Beset) installation Location: 180 Bridge —south side Comment: Subject: Hesco F, all Location: Mitchell's rnoN and storage Comment: Late Page 4 of 4 CONSTRUCTION MANAGEMENT 09026 -01 Daily Information Inspector's Shift Hours AM PM Weather ID I Prime Contractor A. Goodfellow Brothers, Inc. Subcontractor or Agent B. CAD of Puget Sound C. CAD of Puget Sound D. CAD of Puget Sound 7:00 1 AM 30 50 degs 1 50 80 degs 1 1 Appr'd 11 -02 -09 To 1 5:00 1 PM 1 Partly Cloudy Partly Cloudy Contractor's Equipment Operating Contractor's ID (See above) No. Equipment ID No. and Description 1 Cat 950H loader 1 Cat TH 83 forklift 1 Cat TH 360 forklift 1 Cat TH 360 forklift 1 Hitachi 200 LC 1 John Deer CT 322 skid steer loader w /broom 1- forks 1 Kawasaki Mule (golf cart) 1 Cat D5NXL dozer 1 Ingersol Rand SD 77 DX Roller 1 F150 2 F550 1 Almand light plant, NL6, 4X1250 watt 1 Almand light plant, NL 6, 4X1250 watt 1 Cat 420 E backhoe 1 Volvo L70E Loader Inspector's Daily Report Tukwila Emergency Work 1 Calm 1 Calm 1 Representative Title I Bob O'Conner, General Superintendant I DBE 1 Representative Title 1 Truck driver 1 1 Truck driver 1 1 Truck Driver Contractor's Work Activity ID Description and Location A. Install super sack sand bags on levee from approx. STA 110 +0OLT to STA 118 +00 B. Install super sack sand bags on levee from approx STA 181 +50LT to STA 175 +00 C. Install Hesco baskets south of 180' Bridge D. Grade alignment at NC Machinery E. Install Hesco baskets at NC Machinery Hours Opr Stdby Down 2 8 0 10 1 9 0 10 10 0 1 9 0 10 1 9 1 9 10 0 10 0 2 8 2 8 10 0 10 0 Inspectors Signature f Date 2 k, (Brad Wheeler) Reviewed R A„ .,4 n. A Date `7 /)4 t) 9 Page 1 of 4 Idle CONSTRUCTION MANAGEMENT 09026 -01 Contractor's Workforce Operating Contractor's ID (See above) Number of Employees Total Number of Hours Worked Foreman Operator Laborer Surveyor A. 1 4 10 I 4 10 1 13 10 1 I Inspectors Signature 1 Deere 200 LC Excavator 10 0 1 Hitachi 200LC Excavator 10 0 1 John Deere 50 excavator w/ hoe pack 0 10 1 Takiuchi TB 53 excavator w/ hoe pack 0 10 1 Cat 328 D LSR excavator 3 7 (Brad Wheeler) Inspector's Daily Report Tukwila Emergency Work Date 1 Traffic Control Was Traffic Control Required Today? 1 Yes 1 Was WZTC according to approved TCP? Page 2 of 4 Number of Employees I M F Aver Tmee 1 Material Delivery Description Estimated Qty Unit Hesco baskets delivered from manufacturer 1 43 1 pallets 1 1 1 1 1 1 Problems Encountered and Resolution Time Encountered Resolution Ball in Court Temporary Erosion and Sediment Control Time Location Element Resolution Ball in Court Diary Time Discussion 7:OOam Cat excavator moved from south of 180 to NC Machinery site 7:OOam I Crew loading the super sack sand bags onto solo dump trucks and transporting to levee. 7:OOam Two crews setting super sacks on levee one at north project limit working south and one working north from approximate STA 109 +50. CONSTRUCTION MANAGEMENT 09026 -01 7:OOam 1 Work continued on Hesco installation in the NC Machinery site. 7:30 am Crew continued installing Hesco units south of the 180" Street bridge. The two course and single course sections were installed this morning. 7:30am A small crew of 1 operator and two laborers is securing plastic and picking up debris throughout the work area. 9:OOam I met with a representative from the furniture warehouse the fronts the first levee access north of the railroad tracks. They will move their semi trailers to allow the ramp to be used. 9:30am I met with a representative from Unico properties regarding access through their property to the levee. Unico signed a License to construct form. 10:OOam Met with Holly Williamson from Olympic Pipeline look at the areas where the Hesco and Super sacks will be installed over their pipeline. She did not have any issues or concerns with the proposed installation. 10:30pm 1 Justin Symanski at the NC Machinery site delivering additional hes clips. 11:30am- Ivan Dunken from DOSH was at the NC Machinery site. He said that the step ladders 1:30pm used to access the Hecso units were too short and not being used properly (people stepping /standing on the top rungs etc.). He also said the method of fall arrest being used was not correct. The lanyards were too long for the 8' height of the baskets and the method of attachment to the baskets was not adequate for fall arrest. Russell Yoon (GBI safety officer), Lane Shinneck and Tim Barnes were the GBI representatives present during the inspection. Justin Symanski from Hesco was also present for a portion of the inspection. Many alternatives were discussed for achieving a compliant means for installing the fill in the baskets. Russell and Ivan agreed that switching to a fall restraint system with short tethers was the best option. Longer ladders were delivered during the time Ivan was on site. Russell left the site to purchase the correct tethers. 5:OOpm 1 End of shift Production Rate Crew Equipment See crew on 10 -27 2 foreman, 1 operator, 3 CAD trucks, 7 laborers Inspectors Signature J/4/t, Inspector's Daily Report Tukwila Emergency Work Page 3 of 4 Activity Description Rate 1 I 1 Install super sack sand bags on levee 1 1,500' /day Install Hesco units 300' /day /D..., 1171.,..-.1,...\ Date CONSTRUCTION MANAGEMENT 09026 -01 Inspectors Signature (Rrarl Whpalorl Subject: 180 Bridge Hesco installation Location: 180 bridge south side Coniment: Installation complete Subject: Hesco installation Inspector's Daily Report Tukwila Emergency Work Location: NC Machiner: I C'ommeni: Second course started f` I Page 4 of 4 Subject: West Valley Uighwa:■ Location: South of Strandcr Comment: Slope is steep at proposed Hesco location Date lj /r 1 CONSTRUCTION MANAGEMENT 09026 -01 Daily Information Inspector's Shift Hours AM PM Weather ID 1 Prime Contractor A. Goodfellow Brothers, Inc. Subcontractor or Agent B. CAD of Puget Sound C. CAD of Puget Sound D. CAD of Puget Sound 11 -03 -09 7:00 1 AM 1 To 1 6:00 1 PM 1 30 50 degs I Partly Cloudy 1 50 80 degs 1 Partly Cloudy 1 Contractor's Work Activity ID Description and Location A. Install super sack sand bags on levee from approx. STA 118 +0OLT to STA 125 +00 B. Install super sack sand bags on levee from approx STA 175 +0OLT to STA 168 +00 C. Grade alignment at NC Machinery D. Install Hesco baskets at NC Machinery Contractor's Equipment Operating Contractor's ID (See above) No. Equipment ID No. and Description 1 Cat 950H loader 1 Cat TH 83 forklift 1 Cat TH 360 forklift Hitachi 200 LC 1 John Deer CT 322 skid steer loader w /broom forks 1 Kawasaki Mule (golf cart) 1 Cat D5NXL dozer 1 Ingersol Rand SD 77 DX Roller 1 F150 1 F550 2 Almand light plant, NL6, 4X1250 watt 1 Almand light plant, NL 6, 4X1250 watt 1 Cat 420 E backhoe 1 Volvo L70E Loader 1 Deere 200 LC Excavator 1 Hitachi 200LC Excavator Reviewed Rv �/./n.r 2 Inspector's Daily Report Tukwila Emergency Work Calm Calm 1 Representative Title Bob O'Conner, General Superintendant 1 Appr'd 1 DBE 1 Representative Title 1 1 Truck driver 1 1 1 Truck driver 1 1 1 Truck Driver Opr Stdby 2 8 0 10 1 9 10 0 0 10 6 4 9 1 1 9 10 0 10 0 2 8 2 8 10 0 10 0 10 0 10 0 Inspectors Signature /4.4.■• Date C (Brad Wheeler) TnatP //,vrI /�7 A Hours Page 1 of 4 Down Idle CONSTRUCTION MANAGEMENT 09026 -01 1 John Deere 50 excavator w/ hoe pack 1 F550 Contractor's Workforce Operating Contractor's ID (See above). Number of Employees Total Number of Hours Worked 1 Number of Employees Foreman Operator Laborer Surveyor 1 M F Anor Tmee A. I 4 10 I 6 10 I 1 1 10 I 1 1 1 1 8 1 3 1 Traffic Control Was Traffic Control Required Today? Material Delivery Sand CTI Description Problems Encountered and Resolution Time Encountered Resolution Ball in Court Temporary Erosion and Sediment Control Time Location Element Resolution Diary Time Discussion 7:OOam I Crew loading the super sack sand bags onto solo dump trucks and transporting to levee. 7:OOam 1 Two crews setting super sacks on levee at approximate STA 118 +00 and 125 +00. 7:OOam Work continued on Hesco installation and grading on the alignment in the NC Machinery site. 9:OOam Met with Dan Stearns with Extended Stay Hotels regarding the installation at the Homestead Suites. He had concerns about who would perform the removal of the units after the flood threat was over. He had concerns about the visual impact to guests with the Toss of the green belt/buffer. I told him to contact Ryan Larson regarding the removal Inspectors Signature z/L, Inspector's Daily Report Tukwila Emergency Work Date 0 10 10 0 Yes 1 Was WZTC according to approved TCP? 1 No Estimated Qtv Unit 1200 1 cy 1 1 I 1 1 1 it Page 2 of 4 Ball in Court CONSTRUCTION MANAGEMENT 09026 -01 11:30am 12:30pm 1:OOpm 1:30pm 4:OOpm 6:OOpm Production Rate Crew Equipment See crew on 10 -27 2 foreman, 1 operator, 3 CAD trucks, 7 laborers Inspectors Signature Inspector's Daily Report Tukwila Emergency Work Page 3 of 4 and restoration questions. We discussed the location of the wall and I showed him which trees would have to be removed and which would stay. I showed him the installation at the NC Machinery site. I left the License to Construct form with Dan. Met with John Howat and looked at the CB's that need to be protected on West Valley Highway. John said he preferred the steel box option for the CB's. He felt this would be easier to construct and maintain. Met with Steve Foss (King County Wastewater treatment) and Dave Anchorfeldt (GBI foreman) at the Metro manhole on the west levee at approximate STA 150 +00. Steve asked if we could set a super sack sandbag on top of the manhole casting to secure the casting. I said that we would install on bag on the casting. Dave marked the manhole with paint. Dropped off a License to Construct form at the Marriott Residence Inn. The General Manager, Karen Casalino said she would fax it to the corporate office. Karen was aware of the project and the planed location of the Hesco units on their property. Met with Mark Segale at the Seattle Tractor property to discuss the barrier needed to complete the south plug. The barrier (Hesco or Super sack) will need to extend across their parking lot and tie into the bank to the west. Mark said he wanted the barrier installation coordinated with the future plans for realigning Southcenter Parkway. I said I would get the current set from the COT and get back with his property manager. Went to KBA Bellevue to work from office 1 End of shift Activity Description Rate 1 Install super sack sand bags on levee 1 1,500' /day Install Hesco units 300' /day (Rrarl WhePlerI Date CONSTRUCTION MANAGEMENT 09026 01 Inspectors Signature om -1a 7/ A (Brad Wheeled Inspector's Daily Report Tukwila Emergency Work Subject: Grading (n, N(' Vlachiuer Location: NC' Machiner) Comment: Adding 1' of crushed rock in lo: area Subject: Homestead Suits Hotel Location: Homestead Suits IloteI Comment: Existing conditions Subject: Homestead Suites Hotel Location: Same Comment: Access point Date Page 4 of 4 DATE: PROJECT NO.: CITY OF TUKWILA CONTRACT CHANGE ORDER NO. 05 December 7, 2009 10901301 PROJECT NAME: Tukwila Emergency Levee Reinforcement NAME OF CHANGE: Highway 181 Catch Basin Hoods TO: Goodfellow Brothers Inc. Change Order Narrative Highway 181 Catch Basin Hoods Cost and Time Impact BUDGET NO.: CONTRACT NO.: One (1) additional day is granted for this change. 09-164(e) Approved By Council Res. #1689 &1697 i 000.13.525.600.41.00 09 -164 NOTE: This change order is not effective until approved by the "Owner" and a notice to proceed is issued. Conditions: A. The following change, and work affected thereby, are subject to all contract stipulations and covenants; B. The rights of the "Owner" are not prejudiced; C. All claims against the "Owner" which are incidental to or as a consequence of this change are waived; and D. The Contractor must submit all Field Overhead and Home Office Overhead Rates for approval in advance of all change orders. r i d a 0g(6,N.�� -S Sheet 1 of 2 You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not included in the plans and specifications on this contract: Description and Justification for Change The existing catch basin grates on Highway 181 were in conflict with the installation of the Hesco barrier. The Hesco units were to be located over eight of the catch basin grates, blocking drainage to the basins and creating ponding during normal rain events. Steel hoods were fabricated and placed over the basins, allowing the Hesco units to be set on top of the hood and maintain the drainage flow. The Hesco units were modified to fit over the hoods and geotextile was installed around the hood to keep sand from migrating into the basin. Prior to installation of the hoods, the basins were cleaned out with a vactor truck. This work included the fabrication and installation of the steel hoods, modification of the Hesco units, additional traffic control, and other incidental work associated with this item. This work shall be paid under the new item 105 "Highway 181 Catch Basin Hoods on a lump sum basis. This work shall be full payment for all labor, equipment, and materials for the work described. CITY OF TUKWILA CONTRACT CHANGE ORDER NO. 05 Tukwila Emergency Work Cost Summary 1 ID 1 Description 105 1 Highway 181 Catch Basin Hoods ACCEPTED: Date: By: Original Contract (without tax) Previous Change Order This Change Order (without tax) REV. CONTRACT AMOUNT Additional Calendar Days for this change: One (1) day ORIGINAL: City Clerk (1 of 2) Contractor (2 of 2) 1,22,200.00 T" 122,686.25 Date 10,590.00 2,055,476.25 B 1 Unit 1 Amount 1 LS 1 $10,590 We the undersigned Contractor, have given careful consideration to the change proposed and hereby ree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be above, and perform all services necessary for the work above specified, and will accept as full pay -ref re :he prices shown above and below. Contractor: Title: APPROVED BY THE CITY OF TUKWILA aA ot,--3/, v/ cc: Finance Department (w /encumbrance) Project Management File PW Project Finance File Sheet 2 of 2 Date: 1 12/10/09 Contract Name: Tukwila Emergency Work Contractor: i Goodfellow Brothers Inc. Attached NIA Item Comment I❑ I❑ I❑ Field Directive Independent Cost Estimate Correspondence Photographs Inspector's Daily Report(s) Other: Meeting Notes Change Order Backup Field Directive 05 Emails dated 11/03 IDR 11/03, 11/08 C.O. I 05 Project No. I 10901301 Item 1 of 1 To: Goodfellow Brothers, Inc 22035 SE Wax Road, #14 Maple Valleym, WA 98038 Attn: Ron Jordon Approved by: Verified by: CITY OF TUKWILA PUBLIC WORKS DEPARTMENT 6300 Southcenter Boulevard, Suite #100 Tukwila, Washington 98188 Phone: (206) 433 -0179 FIELD DIRECTIVE Title 7 /e,Dg &61_6" 74 ciee, t Cm/Kb/1 City Construction Inspector Date: Mi/ Project Name: Emergency Work Project No.: 10901301 Contract No.: 09 16 Li Work performed: a J/ 1 5, /e57. Reason for modification: c d r/LeA.. L/14-e- 6:en 6-74 sx/g/- C ,t3 6t44 49. 24,7 C d Work under this Field Directive modification will be accomplished: With no change to the contract price. eo Ig For a lump sum increase /decrease of jD,54() to the contract price. On a unit price basis with a maximum allowable increase /decrease of With work to start immediately and determination of any change to the contract price and /or completion date to be negotiated. Negotiations to be completed by (within 14 calendar days or a reasonable time as determined by the Engineer). With no change in contract completion date. Ig With co contract completion date extended /eleereaser l calendar days. Performance of this Field Dir tive ja D!fl t ed by all sig iatures below: Accepted by: 'Qontracttrl Rep Name 51 Recz•tCr Z o Date 09 Date 2 /7/(39 6ate Mechanic /fabricator Foreman Laborer Laborer TCS Flagger Truck driver Service truck Pick up VMS board 1 ton truck Vactor truck Steel plate Traffic control devices Independent Cost Estimate Project Name: Tukwila Emergency Work Item No.: 105 Description of Work: Highway 181 Catch Basin Hoods fabricate and install eight steel hoods to place over existing catch basins modify Hesco units to fit hoods and clean basins Work by Subcontractor ?:1 1 enter 'x' d a sub performs work Sub Contractor: Prime Contractor: Goodfellow Brothers LABOR OCCUPATION EQUIPMENT OR ATTACHMENTS MATERIALS Notes and assumptions 1. Work was performed at night and required traffic control HOURS WORKING 24 8 8 2 4 I Prepared by: Brad Wheeler (/12 Project No: 10901301 Fed Aid N/A Date: 12/9/2009 STRAIGHT TIME OVERTIME DOLLAR WWR AMOUNT 24 50.00 1 1,200.00 8 60.00 480.00 8 42.00 1 336.00 8 42.00 1 336.00 8 42.00 1 336.00 8 39.00 1 312.00 2 50.00 1 100.00 HOURS WWR HOURS STANDBY HOURS ADJUSTED RATE 45 15 32 25 175 CONSTRUCTION MANAGEMENT SUBTOTAL LABOR: LABOR OVERHEAD PROFIT 29% LABOR TOTAL EQUIPMENT STANDBY RATE SUBTOTAL EQUIPMENT EQUIPMENT OVERHEAD PROFIT 21 EQUIPMENT TOTAL 3,100.00 I 899.00 3,999.00 DOLLAR AMOUNT 1,080.00 120.00 I 256.00 1 50.00 1 700.00 2,206.00 I 463.26 2,669.26 QUANTITY 1 UNIT I PRICE AMOUNT 11 Is 1 1,500.00 1 1,500.00 I I I$ 1Ils 1$ 200.001$ 200.00 I 1 I$ I I I$ SUBTOTAL MATERIALS 1,700.00 MATERIALS OVERHEAD PROFIT 21% 357.00 MATERIALS TOTAL 2,057.00 TOTAL: 8,725.26 Prime Markup on Subcontractor @10% SHEET TOTAL: 8,725.26 L Date: 4/1/ 1 of 1 Bradley Wheeler From: Mike Roberts Sent: Tuesday, November 03, 2009 6:42 AM To: Peter Lau; John Howat; Bradley Wheeler Cc: Michael Mathia; Ryan Larson; Vikki Stocker; Zeb Cobbs Subject: RE: CB's on West Valley Highway Peter, First off, congratulations. Second, We will work out the issue with John. The cost does need to be reviewed with Goodfellow Brothers, and we also need to look at the long term maintenance aspects of this too. Neither provides good access to the CB's for cleaning out. Mike Roberts, PE, CCM KBA, Inc. 11000 Main Street, Suite 100 Bellevue, WA 98004 0: (425) 455 -9720 Ext.111 C: (425) 766 -2640 Email: mroberts(akbacm.com www.kbacm.com "Construction Management Specialists" Original Message From: Peter Lau [mailto:plau @ci.tukwila.wa.us] Sent: Tuesday, November 03, 2009 6:07 AM To: John Howat; Bradley Wheeler Cc: Michael Mathia; Ryan Larson; Mike Roberts; Vikki Stocker; Zeb Cobbs Subject: Re: CB's on West Valley Highway Hi Brad and all others, Please always remember to include Mike Mathia in your email list, since he's the Assistant PM. My first child borned and I am still in the hospital. Thus, my availability is very limited. I took out Lane in this email, for our internal discussion first. Between the 2 options, I would favor a cheaper option, and I think that's the 2nd one. The 2nd option would be faster to implement as well? I think both options would work fine though. May be John's preference will swing the vote (election day choice of word). Thank you Brad for your provision of options, so a guy in the hospital can choose. Peter Bradley Wheeler <BWheelerOkbacm.com> 11/02/09 3:37 PM Peter, John: On West Valley Highway south of NC Machinery we are placing the Hesco units up against the existing guard rail. There are 7 catch basins along the guard rail that will be covered by the Hesco units. Possible options: 1 1. Have a three sided steel box fabricated to fit over the CB grate. The box could be 3' wide X 3' long X 6" tall and the open side would face the highway. We could cut 6" off of the bottom of the Hesco unit to fit over the box. 2. Build 6" high asphalt ramps on either side of the CB grate. Place a steel sheet on the asphalt ramps to span over the CB grate. The back side (river side) would be closed with asphalt. Either way we should have the CB's cleaned out prior to Hesco installation. Access for a vactor truck after Hesco installation will be very restricted. Brad Wheeler KBA, Inc. (425) 455 -9720 mailto:bwheeler kbacm.com www. kbacm .com<http: /www.kbacm.com "Construction Management Specialists 2 CONSTRUCTION MANAGEMENT 09026 -01 Daily Information Inspector's Shift Hours AM PM Weather ID 1 Prime Contractor A. Goodfellow Brothers, Inc. Subcontractor or Agent B. CAD of Puget Sound C. CAD of Puget Sound D. CAD of Puget Sound Reviewed By `i.rs 7:00 1 AM 1 30 50 degs 50 80 degs I Aaor'd Contractor's Work Activity ID Description and Location A. Install super sack sand bags on levee from approx. STA 118 +0OLT to STA 125 +00 B. Install super sack sand bags on levee from approx STA 175 +0OLT to STA 168 +00 C. Grade alignment at NC Machinery D. Install Hesco baskets at NC Machinery Contractor's Equipment Operating Contractor's ID (See above) No. Equipment ID No. and Description 1 Cat 950H loader 1 Cat TH 83 forklift 1 Cat TH 360 forklift Hitachi 200 LC 1 John Deer CT 322 skid steer loader w /broom forks 1 Kawasaki Mule (golf cart) 1 Cat D5NXL dozer 1 Ingersol Rand SD 77 DX Roller 1 F150 1 F550 2 Almand light plant, NL6, 4X1250 watt 1 Almand light plant, NL 6, 4X1250 watt 1 Cat 420 E backhoe 1 Volvo L70E Loader 1 Deere 200 LC Excavator 1 Hitachi 200LC Excavator Inspectors Signature L/ (Brad Wheeler) 11 -03 -09 To 1 6:00 1 PM 1 Partly Cloudy 1 Partly Cloudy I Inspector's Daily Report Tukwila Emergency Work Calm Calm Representative Title 1 Bob O'Conner, General Superintendant 1 DBE 1 Representative Title 1 Truck driver I Truck driver 1 Truck Driver Opr Stdby 2 8 0 10 1 9 10 0 0 10 6 4 9 1 1 9 10 0 10 0 2 8 2 8 10 0 10 0 10 0 10 0 Date Date Wei./ Hours Page 1 of 4 Down Idle CONSTRUCTION MANAGEMENT 09026 -01 1 John Deere 50 excavator w/ hoe pack 1 F550 Contractor's Workforce Operating Contractor's ID (See above) Number of Employees Total Number of Hours Worked Foreman Operator Laborer Surveyor A.1 4 10 1 6 10 1 11 10 1 1 Traffic Control Was Traffic Control Required Today? Material Delivery Sand CTI Inspectors Signature Description (Rrarl Wheelerl bt, Inspector's Daily Report Tukwila Emergency Work 1 0 10 10 0 Page 2 of 4 I Number of Employees I M F Appr Tmee 1 1 3 1 1 Yes I Was WZTC according to approved TCP? I No Estimated Qty Unit 1 200 1 cy 1 1 Problems Encountered and Resolution Time Encountered Resolution Bali in Court Temporary Erosion and Sediment Control Time Location Element Resolution Diary Time Discussion 7:OOam I Crew loading the super sack sand bags onto solo dump trucks and transporting to levee. 7:OOam I Two crews setting super sacks on levee at approximate STA 118 +00 and 125 +00. 7:OOam Work continued on Hesco installation and grading on the alignment in the NC Machinery site. 9:OOam Met with Dan Stearns with Extended Stay Hotels regarding the installation at the Homestead Suites. He had concerns about who would perform the removal of the units after the flood threat was over. He had concerns about the visual impact to guests with the loss of the green belt/buffer. I told him to contact Ryan Larson regarding the removal 7 Date /-c- Ball in Court CONSTRUCTION MANAGEMENT 09026 -01 and restoration questions. We discussed the location of the wall and I showed him which trees would have to be removed and which would stay. I showed him the installation at the NC Machinery site. I left the License to Construct forman 11:30am filet with John Howat and looked at the CB's that need to be protected on West Valley Highway. John said he preferred the steel box option for the CB's. He felt this would be easier to construct and mainta_ i� 12:30pm Met with Steve Foss (King County Wastewater treatment) and Dave Anchorfeldt (GBI foreman) at the Metro manhole on the west levee at approximate STA 150 +00. Steve asked if we could set a super sack sandbag on top of the manhole casting to secure the casting. I said that we would install on bag on the casting. Dave marked the manhole with paint. 1:OOpm Dropped off a License to Construct form at the Marriott Residence Inn. The General Manager, Karen Casalino said she would fax it to the corporate office. Karen was aware of the project and the planed location of the Hesco units on their property. 1:30pm Met with Mark Segale at the Seattle Tractor property to discuss the barrier needed to complete the south plug. The barrier (Hesco or Super sack) will need to extend across their parking lot and tie into the bank to the west. Mark said he wanted the barrier installation coordinated with the future plans for realigning Southcenter Parkway. I said I would get the current set from the COT and get back with his property manager. 4:OOpm 1 Went to KBA Bellevue to work from office 1 6:OOpm 1 End of shift Production Rate Crew Equipment See crew on 10 -27 2 foreman, 1 operator, 3 CAD trucks, 7 laborers Inspectors Signature (Brad Wheeler) Inspector's Daily Report Tukwila Emergency Work Activity Description Rate 1 1 Install super sack sand bags on levee 1 1,5001day Install Hesco units 300' /day Date r /34 Page 3 of 4 CONSTRUCTION MANAGEMENT 09026-01 Inspectors Signature (11ral Wheeler Subject: Grading NC Machinery Location: NC Machinery Comment: Adding 1' of crushed rock in low area Inspector's Daily Report Tukwila Emergency Work Subject: Homestead Suits Hotel Location: Homestead Suits Hotel Comment: Existing conditions Subject: Homestead Suites Hotel Location: Same Comment: Access point Date Page 4 of 4 CONSTRUCTION MANAGEMENT 09026 -01 Daily Information 1 Sunday,08 November 2009 Inspector's Shift Hours 1 6:00 1 PM 1 To 1 4:30 1 AM 1 Weather AM 1 30 50 des 1 Rain PM I 1 I ID 1 Prime Contractor A. Goodfellow Brothers, Inc. Subcontractor or Agent B. Laveal Vactor Truck Contractor's Work Activity ID Description and Location A. GBI placed traffic control and Hesco units along Hwy on the east side of Green Levee. Contractor's Equipment Operating Contractor's ID (See above) Hours 1 No. 1 Equipment ID No. and Description 1 Opr 1 Stdby 1 Down 1 Idle 1 1 Serv. Truck T362, T274, T350 1 10 1 I 1 1 Cat 160 950 Loader 1 10 1 1 1 Contractor's Workforce Operating Contractor's ID (See above) Number of Employees Total Number of Hours Worked A.I 1/ 1 1 1 1 1 1 1 Traffic Control Was Traffic Control Required Today? Material Delivery Pallets of Hesco units 1 1 Appr'd 1 DBE 1 1 1 1 Inspector's Daily Report Tukwila Emergency Work Representative Title Representative Title 1 Number of Employees 1 M F Aaer Tmee No 1 Was WZTC according to approved TCP? Inspectors Signature L✓� S Date m e /3 0, (ZiffS Cobbs) Reviewed By Date `77 y ,S, 0 Y Page 1 of 3 1 Description Estimated Qty Unit 1 28 1 EA Problems Encountered and Resolution Time Encountered Resolution Ball in Court None 1 1 CONSTRUCTION MANAGEMENT 09026 -01 Temporary Erosion and Sediment Control Time Location Element Resolution None Diary Time Discussion 6:OOpm 1 TCS, Don onsite. 6:10pm I Attended GBI fall safety meeting. 6:50pm 1 Leveal Vac cleaners on site. 7:OOpm 1 Inspector counted 28 pallets of Hesco Units delivered 8:OOpm 8 laborers start removing guard rail, where Hesco units end on the south side of NC Machinery property. 8:40pm Vactor truck starts cleaning CB's on west side of West Valley Hwy. Last CB on the west side of West Valley Hwy, south most, outfalls into River. 9:30pm 1 Guard rail removal done. Production Rate Crew Equipment 1 foreman, 7 laborers, 1 operator Inspectors Signature (Zeb Cobbs) Activity Description Placed Hesco units Inspector's Daily Report Tukwila Emergency Work Date Page 2 of 3 Bali in Court Rate 686 LF CONSTRUCTION MANAGEMENT 09026-04 _09 20C`v- Inspectors Signatu e (Zeb Cobbs) Subject: Cutting hobs off of C;uarii Subject: Removing Guard Rail Location: \'est side of \':Vest \Valle■ 1;w, Comment: Location: West side of West 'Valle} 11w C Inspector's Daily Report Tukwila Elue rge!,cy Work Subject: Protection over catch basin 1 Location: West side of West \Valle\ Itw� 1 1 Comment: Date `age 3 of 3 CITY OF TUKWILA CONTRACT CHANGE ORDER NO. 04 DATE: December 7, 2009 i BUDGET NO.: 000.13.525.600.41.00 PROJECT NO.: 10901301 CONTRACT NO.: 09 -164 Cc PROJECT NAME: Tukwila Emergency Levee Reinforcement TO: Goodfellow Brothers Inc. Change Order Narrative Install flap gates on existing storm drain outfalls 09- 164(d) Approved By Council Res. #1689 &1697 NAME OF CHANGE: Install Flap Gates on Existing Storm Drain Outfalls You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not included in the plans and specifications on this contract: NOTE: This change order is not effective until approved by the "Owner" and a notice to proceed is issued. Conditions: A. The following change, and work affected thereby, are subject to all contract stipulations and covenants; B. The rights of the "Owner" are not prejudiced; C. All claims against the "Owner" which are incidental to or as a consequence of this change are waived; and D. The Contractor must submit all Field Overhead and Home Office Overhead Rates for approval in advance of all change orders. Sheet 1 of 2 Description and Justification for Change During construction of the Hesco units on the east side of the river, the City identified seven existing storm drain outfall pipes that did not have backflow prevention. One of the pipes was broken and leaking upstream of the outfall. The broken pipe had to be excavated and a swale created to channel the water. These outfalls would back up if the river rose and could potentially result in back flow condition behind the Hesco barrier. Due to the cost and long lead associated with Tideflex valves, the City approved the use of PVC flap gates for these small drainage outfalls. One of the outfall locations will be closed off in the event of a flood event and has been identified in the emergency closure plan. The locations of the flap gate installations are as follows: 1. STA 177 +00 Best Western Hotel outfall install 24" flap gate 2. STA 146 +00 -West Valley Highway CB outfall install 8" flap gate 3. STA 144 +00 West Valley Highway CB outfall install 8" flap gate 4. STA 109 +00 West Valley Highway CB outfall install 8" flap gate 5. STA 105 +50 West Valley Highway CB outfall install 8" flap gate 6. STA 94 +00 West Valley Highway CB outfall install 12" flap gate 7. STA 91 +00 West Valley Highway CB outfall remove collapsed pipe, grade swale and rock to prevent erosion and install 12" flap gate This work is for the procurement of the flap gates, installation, grading, and other work necessary. 9 0 2 al 6 //\JA --5 CITY OF TUKWILA CONTRACT CHANGE ORDER NO. 04 Tukwila Emergency Work Cost and Time Impact This work shall be paid under the new item 104 "Install flap gates on existing storm drain outfalls on a lump sum basis. This work shall be full payment for all labor, equipment, and materials for the work described. Three (3) additional days are granted for this change. Cost Summary 1 ID 1 Description 1 104 1 Install flap gates on existing storm drain outfalls We the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may othe be noted above, and perform all services necessary for the work above specified, and will accept as full -y -nt there re e prices shown above and below. Original Contract (without tax) 1,922,200.00 Previous Change Order 102,876.25 Date 9b,D This Change Order (without tax) 19,810.00 REV. CONTRACT AMOUNT 2,044,886.25 By: Additional Calendar Days for this change: Three (3) days ORIGINAL: City Clerk (1 of 2) Contractor (2 of 2) 1 Unit 1 Amount 1 LS 1 $19,810 1 Sheet 2 of 2 ACCEPTED: Date: _Z -Z 3 Contractor: By: �ANS s1-1I I. ∎tI c K Title: s.. 7T tTr -N1A4 APPROVED BY THE CITY OF TUKWILA ayor cc: Finance Department (w /encumbrance) Project Management File PW Project Finance File Date: 1 12/9/09 Contract Name: I Tukwila Emergency Work Contractor: I Goodfellow Brothers Inc. Attached NIA Item Comment Field Directive Field Directive 06 Independent Cost Estimate Correspondence Photographs Inspector's Daily Report(s) Other: Meeting Notes Change Order Backup Emails dated 10/31, 11/10, C.O. I 04 Project No. I 10901301 Item IDR 11/30, 12/1 Weekly Progress Meeting Notes dated 11/12/09 1 s To: Goodfellow Brothers, Inc 22035 SE Wax Road, #14 Maple Valleym, WA 98038 Attn: Ron Jordon Work to be pe OA x-f.ti Performance of this Field Directive Accepted by: Approved by: Verified by: Sn. CITY OF TUKWILA PUBLIC WORKS DEPARTMENT 6300 Southcenter Boulevard, Suite #100 Tukwila, Washington 98188 Phone: (206) 433 -0179 FIELD DIRECTIVE Date: 77eci 20 Project Name: Emergency Work Project No.: 10901301 Contract No.: 09 —1 --io 6 sK.eviA /—e ct-fl e i-e4Lata- //da./(A,t, jic a ltit,j7 Reason for modification: a if �'JI -I-I `ire, m c,62-u_t 4./1242 -ec Work under this Field Directive modification will be accomplished: Title City Construction Inspector 6 74 With no change to the contract price. RI For 4 a lump sum increase /decrease of 1 $1Q to the contract price. On a unit price basis with a maximum allowabre increase /decrease of 0 With work to start immediately and determination of any change to the contract price and /or completion date to be negotiated. Negotiations to be completed by (within 14 calendar days or a reasonable time as determined by the Engineer). With no change in contract completion date. With** contract completion date extended /cieeesed calendar days. Pans. 1 of 1 0 authoted b_' II signatures below: Z;ei ractor's Rep Name TgAZE C i A.OA6 Er Z/9/ 0 Date o /z. 2 009 Date l Z /P4 Date 00 Foreman Laborer Operator Pick -up Mini excavator Independent Cost Estimate Project Name: Tukwila Emergency Work Item No.: 104 Prime Contractor: Goodfellow Brothers OCCUPATION EQUIPMENT OR ATTACHMENTS Notes and assumptions STRAIGHT TIME HOURS WWR 18 60.00 18 42.00 6 50.00 HOURS WORKING 18 6 HOURS OVERTIME WWR CONSTRUCTION MANAGEMENT Project No: 10901301 Fed Aid N/A Date: 12/9/2009 Description of Work: Install flap gates on existing storm drain outfalls purchase and install 6 flap gates for existing pipe outfalls and excavate swale for one outfall Work by Subcontractor ?:1 enter 'x' it a sub performs work Sub Contractor: SUBTOTAL LABOR: LABOR OVERHEAD PROFIT 29% LABOR TOTAL EQUIPMENT HOURS ADJUSTED STANDBY STANDBY RATE RATE 15 35 r Prepared by: Brad Wheeler V,7 Date: J2 /1/Ce/ I$ I$ DOLLAR AMOUNT 1,080.00 1 756.00 300.00 I s 2,136.00 619.44 2,755.44 SUBTOTAL EQUIPMENT EQUIPMENT OVERHEAD PROFIT @21% EQUIPMENT TOTAL 580.80 DOLLAR AMOUNT 270.00 1 210.00 1 1 I 480.00 100.80 MATERIALS I QUANTITY I UNIT I PRICE I AMOUNT Flap valves various sizes 1 61 ea 1 1,500.00 1 9,000.00 Quarry spells 1 151 ton 1 35.00 1 525.00 1 1 I$ I 1 1 I$ 1 1 I$ SUBTOTAL MATERIALS 9,525.00 MATERIALS OVERHEAD PROFIT 21% 2,000.25 MATERIALS TOTAL 11,525.25 TOTAL: 14,861.49 Prime Markup on Subcontractor @10% SHEET TOTAL: 14,861.49 1 of 1 Vikki Stocker From: Peter Lau [plau @ci.tukwila.wa.us] Sent: Saturday, October 31, 2009 11:28 PM To: Bradley Wheeler Cc: John Howat; Michael Mathia; Ryan Larson; Mike Roberts; Vikki Stocker Subject: RE: 8 flap gates, 1 48" MH 1 24" concrete pipe Thank you Brad for your location information! Bradley Wheeler <BWheeler(alkbacm.com> 10/31/09 4:09 PM Peter: The eight locations on the east side of the river are as follows: 1. STA 177 +00 Best Western Hotel outfall install 24" tideflex or alternate control 2. STA 146 +00 -West Valley Highway CB outfall install 8" tideflex or alternate control 3. STA 144 +00 West Valley Highway CB outfall install 8" tideflex or alternate control 4. STA 109 +00 West Valley Highway CB outfall install 8" tideflex or alternate control 5. STA 105+50 West Valley Highway CB outfall install 8" tideflex or alternate control 6. STA 94 +00 West Valley Highway CB outfall install 12" tideflex or alternate control 7. STA 91 +00 West Valley Highway CB outfall remove collapsed pipe, grade swale and rock to prevent erosion and install 12" tideflex or alternate control 8. STA 88 +25 West Valley Highway bioswale Install new 48" CB with 12" tideflex or alternate control inside CB The pipe sizes need to be confirmed in the field prior to ordering. We have not looked at the 4 locations south of 180th on the east side of the river. No work is planned in this area at this time. Brad Wheeler KBA, Inc. (425) 455 -9720 mailto:bwheelerOkbacm.com www.kbacm.com "Construction Management Specialists Original Message From: Peter Lau [mailto:plau @ci.tukwila.wa.us] Sent: Friday, October 30, 2009 8:04 PM To: John Howat; Bradley Wheeler Cc: Michael Mathia; Ryan Larson; Vikki Stocker Subject: 8 flap gates, 1 48" MH 1 24" concrete pipe Hi John Brad, Sometime next Monday or Tuesday, I still need to know where the 8 flap gates, 1 manhole and the 24" pipe will be placed, using the Station #s. I also still need to know the ballpark cost for this change order. If we end up needing 4 more flap gates in the south end of the project, I will need to know the same information as well. Thanks, 1 Peter Lau, City of Tukwila 2 Vikki Stocker From: Ron Jordan [ronj @goodfellowbros.com] Sent: Tuesday, November 10, 2009 4:25 PM To: Vikki Stocker Cc: Lane Shinnick; Bob O'Connor Subject: Flap Valves for Additional Drain Lines Attachments: 12 in Flap Gate.pdf; 24 in Flap Gate.pdf; 8 in Flap Gate.pdf Vikki, Attached are the details of the flap valves we are proposing to use on the 8" to 24" drain lines along the east side of the levee. Please let me know if these will be acceptable. I will forward the revised PCO pricing shortly. We also have the option of going with C900 valves instead of IPS PVC. The cost would be approximately $2,800 higher. Let me know what the City would Like to do. Thank you. Sincerely, Goodfellow Bros., Inc. Ron Jordan Project Manager /Estimator P.O. Box 598 Wenatchee, WA 98807 Wk: 509.662.7111 Cell: 509.669.4456 Email: roniPeoodfellowbros.com G ////2/0 9 CONFIDENTIALITY NOTICE: If you have received this communication in error, please notify us immediately. This message is intended only for the use of the person, firm, or company it is addressed, and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution or copying of this information is prohibited. 1 TITLE SPECIFIED FITTINGS SP W EST A M I ON) \NA 98226 gE NGH GATE I pS SPIGOT PVC FLAP REAP Q pNiG N0 A�MER Std n all re CAGE C ODE affecting product apperance a SIZE p! S' factors Dimensio 2 degrees. J j� Due n ions various a pproxim ate. to design is d conditio M s are apP due for elbows dim without no tice dar fitting cJ CAL F dimensio Angie toleran Terms an for this gNAU subjeG subject Fittings orders modifications. all purchase or production subject to of t" s are mu st ac company n oes Aiifittinof en to toleranc A c0 they dimensions are Ail o SF{EEV DISCLAI PLEASE REpi9 roduction, all an pperanQe are affecting p a factors ate• to i 2 degr ees. Due to various approximate. to design elbows 1s itions: are app otice ce for Terms and Cond dimensions hange without notice tolerance "Standard or elbo subject to Fittings orders for this dit modifications. all purchase or production subject to c company 1 drawing must accompany tolerances of +l• All fittings are A copy of this ions are 'AII other dimensions 2 4 GASKET NEOP B ACKFLO W PREVEN P REVENTION S EAL TITLE /AO/ //,4 u us s9 i DWG td° CA E C ODE sae A� Wig T SCALE SPECIFIED FI-jTINS 164 rJpEGI ST SMITH ROA BE WELLIN GHAM WA 9822 SPIGOT F1-AP VANE 24 IFS PVC SHEET L_ PLEASE READ DISCLAIMER production, all erance are pi affecting p do a a p p factors Dimen is 2 degr Due to various approximate. due to design f or elbows c are Pwithout n otice nce "Standard Terms a nd Donditions. d i m ens le toleran for elb this fitting• subject to c hange Fittings a orders for production modifications. ec ut all purchas o p Safe subject to Specified of rc t All fitting d rawing must accomp of this are to toleran A copy dimensions a All other d --16 TITLE IFIED FITTI DGS SP 6 WEST AM�W 822 B� 1NGH 1 P GATE 2„ IPS SPIGOT PVC FL CAGE CODE slZ- scA sc .E\ oW G NQ SHEET 1 11 II I I C I S� IY III II u 1 1 141 11 I�11I tl ^p yy d II�� II III w M I Y •�ul1 M. :ANJIAI LI I lYll w i p i I IN, DWI IA Al JI .1411 A 111 1 Nd1 r M �1 1• 1 dPNN11 1 1',I' �„„I p 1p ,u1Y i� 111, 111 1R i t tlY 1� ^I yId10 �'i11 *1 '•111,1 1 '1 1 1y11i 1, 1i11 M- N 11 W .1 1 1 1 r 'l I'll IP'�MN1��1 MMv�I it �Q�,, �uwll rr l p 4I��� l 11,, 1'1 1 1■ 1 a .41 uYi11 11 11 1 i. 1 Y•tII1N +11 ....nw1liiil1:i oltot ki.2/b1 /2009 111: C2) 111 4 1 1 1 I 1 1, 111 ho 1111 '11,J I PHOTO CONSTRUCTION MANAGEMENT 09026 -01 I 7:00 I AM I Weather AM I 30 50 degs PM I 50 80 degs I Daily information Inspector's Shift Hours ID I Prime Contractor A. Goodfellow Brothers, Inc. Subcontractor or Agent B. C. Contractor's Work Activity ID Description and Location A. Install added flap gates on storm drain outfalls B. Erosion control and fencing in pasture area north of Best Western. C. Deliver sand bags to Nelson Property Contractor's Equipment Operating Contractor's ID (See above) No. Equipment ID No. and Description 1 Cat TH 360B forklift 1 Kawasaki Mule (golf cart) 2 F150 2 Cat 420 E backhoe 1 Volvo L70E Loader 1 John Deere 50 excavator w/ hoe pack 1 F550 Contractor's Workforce Operating Contractor's ID (See above) Number of Employees Total Number of Hours Worked Foreman Operator Laborer I Number of Employees M F Appr Tmee A. 1 3 9 1 1/ 9 1 4/ 9 1 0/ 0 1 I 1 7 1 1 1 I Inspectors Signature Reviewed By (Brad Wheeler) 11 -30 -09 To I 4:00 I PM I Overcast I Overcast I Appr'd I DBE I I I I I Inspector's Daily Report Tukwila Emergency Work Calm Calm Representative Title I Bob O'Conner, General Superintendant Representative Title Date '7a 61 Date ie 5 Page 1 of 4 Hours Opr Stdby Down Idle 4 5 0 9 9 0 0 9 4 5 0 9 9 0 CONSTRUCTION MANAGEMENT 09026 -01 Traffic Control Was Traffic Control Required Today? i No I Was WZTC according to approved TCP? Material Delivery Description Inspector's Daily Report Tukwila Emergency Work Page 2 of 4 Estimated Qty Unit Problems Encountered and Resolution Time Encountered Resolution Ball in Court I I Temporary Erosion and Sediment Control Time Location Element Resolution Ball in Court Diary r ime Discussion 7 :15am I went over the flap gate locations with Dan Montgomery (GBI) and Randy Dove. The flap` gates for the added locations on the east side of the river were delivered late on Tuesday the 24th. Inspectors Signature 8:30am I called Mario Ortegon (Union Pacific RR) about the rescheduling a representative for a safety watch during installation of the sandbags on the RR ROW. Mario said he would have a representative on site tomorrow morning at 7:30am. 9:00am Completed the Preliminary punchlist —send to GBI with hard copy to Randy Dove. I also delivered a hard copy of the draft emergency closure plan to John Howatt. 11:00am The crew exposed the existing pipe at the Best Western and found is to be an 18" diameter .nnnrete pipe instead of 24" concrete. 11:30am I showed Dan Montgomery the 12" concrete flap gate installation location on West Valley Highwa. ZA 94±00). .Dan an&pne Iabn.Lr began installing the flap gate_pn this outfall,l 12:00pm I went over the items preliminary punchlist with Randy Dove. 1:30pm Two laborers continued spreading straw on the disturbed soil in the pasture north of the Best Western Hotel. The area had already been and seeded by hand. 2:00pm Randy, one laborer and one operator delivered four super sack bags filled with small sand bags to the Nelson residence south of Barnaby's. Each super sack held 100 bags for a total of 400 bags. They delivered the bags with the forklift. (Brad Wheeler) Date /t /'Q) /c7 CONSTRUCTION MANAGEMENT 09026 -01 3:45pm Randy Dove and I looked at the tie -in to the railroad bridge abutment on the north side from the NC Machinery rental yard. The conex was moved out of the way today. Inspectors Signature Production Rate Crew Equipment Activity Description Rate I I (Brad Wheeler) Inspector's Daily Report Tukwila Emergency Work Date 1 7 c /mil Page 3 of 4 CONSTRUCTION MANAGEMENT 09026 -01 Inspectors Signature 3 :r (Brad Wheeler) inspeclor's Daily Report tam Ha Emergency Work Subject: Installing super sacks in RR ttt)=:? location: Railroad Bridge over rivet Comment: Subject: Sand bag and Hesco installation Location: Nt Rental yard and railroad ROW Comment: Subject: Flap valve Location: Best Western approximate STA 177 +00 Corn merit: Tate 1 L i r Page 4 of 4 CONSTRUCTION MANAGEMENT 09026 -01 Daily Information Inspector's Shift Hours Weather AM PM ID I Prime Contractor A. Goodfellow Brothers, Inc. Subcontractor or Agent B. C. 12 -01 -09 7:00 I AM I To I 4:00 I PM 30 50 degs I Partly Cloudy I 50 80 degs I Partly Cloudy I Contractor's Equipment Operating Contractor's ID (See above) No. Equipment ID No. and Description 1 Cat TH 360B forklift 2 F150 1 Volvo L70E Loader 1 F550 Inspectors Signature (Brad Wheeler) Reviewed By l/ Inspector's Daily Report Tukwila Emergency Work Calm Calm Representative Title I Bob O'Conner, General Superintendant I Appr'd I DBE I Representative Title Contractor's Work Activity ID Description and Location �E A. Install added flap gates on storm drain outfalls B. Erosion control and fencing in pasture area north of Best Western. C. Install super sacks and Hesco units at the Union Pacific railroad bridge. Contractor's Workforce Operating Contractor's ID (See above) Number of Employees Total Number of Hours Worked Foreman Operator Laborer A. 1 3 9 1 1 9 1 4 Z 9 1 0 0 1 Traffic Control Was Traffic Control Required Today? I No I Was WZTC according to approved TCP? I Opr I Stdby 4 4 9 0 2 6 9 0 1 Date Date 2.°e: 6 Hours Page 1 of 4 Down Idle I Number of Employees I M F Anpr Tmee 1 7 1 1 1 1 I No CONSTRUCTION MANAGEMENT 09026 -01 Material Delivery Straw Inspectors Signature Description Problems Encountered and Resolution Time Encountered Resolution Ball in Court Temporary Erosion and Sediment Control Time Location Element Resolution Ball in Court I Diary Time Discussion 7:00am I Crew began loading super sack sand bags to deliver to the NC Sales and Rental yards. T30am I Dan Montgomery and one laborer installing the 8" flap gate on the storm drain outfall at a xo i t nn�nn 7:45am I Representative from Union Pacific arrives at the railroad bridge over the river. 8:00am Dan Montgomery and one laborer are installing flap gates on the three 6" DI drain pipe in the NC yards. 8:15am GBI begins installing the super sack sand bags on the RR ROW. Small sand bags are being installed first to create a level pad on the slope for the super sack. The super sacks are being set with an excavator from the NC yard. 9:30am Hesco -units are being installed in the rental yard to extend the barrier further east to the point where the super sacks are installed up the railroad embankment. 10:00am Work complete in the railroad ROW. Super sacks and small bags installed and covered with the black plastic. 15' of super sacks on the south side and 15' on the north side. ,'10:30am Dan, Dave and one a rico fitting on the 24'rFlap valve at Best Western. The valve was then installed on the 18" concrete storm drain pipe. ___,_Approximate STA 177 +00. 12:00pm Dan and one laborer installed the 8" flap gate on the storm drain pipe at approximate STA 146 +00. 12:45pm Hescos were completed in the NC rental yard before noon. rrpm Dan an�aborer insta a iap gate on the 8" storm drain outfall at approximate STA 105 ±50_ 2:t�pm Daniel Clark and I measured the super sack installation from the railroad bridge south to (Brad Wheeler) Inspector's Daily Report Tukwila Emergency Work Date /c) Page 2 of 4 Estimated Qty Unit 15 I bales CONSTRUCTION MANAGEMENT 09026 -01 the south end of the project. 3:30pm Discussed scheduled activities for the rest of the week with Randy and Dan. Randy anticipates that they will be complete with the items on the preliminary punchlist tomorrow. The tideflex valve for the Railroad Avenue site is scheduled for delivery on Thursday. Production Rate Crew Equipment Inspectors Signature (Brad Wheeler) Inspector's Daily Report Tukwila Emergency Work Activity Description Rate Date AD 7 I r Page 3 of 4 CONSTRUCTION MANAGEMENT City Project 10901301 Meeting location: I City Conference Room 2 Date Start End Meeting Led By: Vikki Stocker 11/12/09 10:00 a.m. 11:30 a.m. Meeting Note Taker: Vikki Stocker Weekly Progress Meeting Tukwila Emergency Work Meeting Notes Attending City of Tukwila KBA GBl Other Peter Lau Mike Roberts Lane Shinnick Cathie Desjardin Mike Mathia Vikki Stocker Ron Jordan Ryan Larson Brad Wheeler Bob O'Connor John Howat Daniel Clark Bob Giberson Robin Tischmak 1. SAFETY Contractor's Weekly Meeting Lane and Brad reported that there were no issues. L &I are not longer visiting the site. Incident reported on Highway 181, where a driver broke his window on a 'candle' delineator in the road. Lane said the gentleman was good about the issue, and Goodfellow said they will cover the cost, estimated at $200. 2. SCHEDULE: Work Accomplished Lane provided the project schedule (attached). Highlights and milestones of the schedule include: o Super Sacks, bulk bags on Levee to be completed November 13. We will schedule final walk first half of next week for the punch list. Once we have the punch list, Vikki to schedule walk with the City and invite the Corps. o South Plug work is complete east of Southcenter Parkway. o Hesco units on the shoulder of highway 181 should be finished by midnight tonight. o Work in the area of the guard rail will start Sunday night and be finished by Wednesday night. Temporary tubular markers are to be kept in place until the "zipper barrier" or guardrail is reinstalled. o Tide Flex on Site 2 was a long delivery item and will be installed on Nov. 25. 3. COMMUNICATIONS COMMUNITY RELATIONS Efforts to obtain signed License to Constructs are nearly complete. One license to construct left for the Historic Nelsen House. Vikki met with Walter and Charlotte Nelsen and spoke with Loren Frohmuth this morning. Loren said he would talk with the City, Mr. and Mrs. Nelsen asked for sand bags staged at their house, roughly These notes reflect the note taker's understanding and recollection of the discussion. Please send any corrections to the Note -Taker within 3 days of receipt of these notes, after which they will be considered final. 1 of 6 CONSTRUCTION MANAGEMENT Weekly Progress Meeting Tukwila Emergency Work Meeting Notes two pallets. Ryan said that he felt this was reasonable. Vikki to determine what will be needed to give them some protection. 4. PROJECT ISSUES Mon (tl on Action Needed 001 Traffic Control SR 181 10/22/09: Mike R. provided WSDOT approved traffic control plans and re- channelization plans Vikki: Field directive for SR 181. These will be formally transmitted later. GBI requested a modified traffic control plan for extra signs. to provide one lane in each direction on SR 181 for night time operation. Mike R. to develop plan. 10/28/09: Ongoing. 11105/09: Restriping looks good, existing lanes were narrower than expected. Need to add no left turns on driveways on east side of SR 181 and one 'Traffic Revision Ahead' sign. All signs to post mounted signs. 11112109: Additional traffic control will be needed, under approved plans for remaining work. 002 Barrier for Hesco Units on SR 181 10122109: WSDOT has determined that the Hesco units are a fixed object in the clear zone. There will be no immediate change to the posted speed of 40 mph. Installation of temporary concrete barrier has been discussed with WSDOT. This would require the removal of the existing guardrail along SR 181. An option that was discussed with WSDOT and the project team was to install the W -Beam guardrail to the face of the Hesco units, and then transition that guardrail to the existing guardrail, taking advantage of the existing terminal sections. Attachment options were discussed. GBI prefers to use a through bolt connection. 10128109: There will need to be modifications to the WADOT Plan. Conflict with the flood wall and height of the Hesco units. 11/05/09: Guardrail not likely as we described, 'zipper' concrete barrier to be installed on the face of the Hesco barrier, now 2 units high, without 3rd unit at base. 11112109 discussion on the amount of barrier and how GBI will obtain and install the barrier. 003 Double Stack of Hesco on East Levee SR 181 10122109: Lane said they are nearly complete with the modeling the survey data. Generally, Mike: to work with there is a 4 foot elevation drop from the south terminus (Mitchell Moving and Storage) to 1 -405. Brian Dobbins The sand bags will add 3 feet to the levee with 1 foot of free board, at the same slope. In ongoing general, the west levee elevations are consistent. The east levee has been determined to vary in elevation. Areas like NC Machinery have been identified to need a double stack of Hesco units to match the elevation directly opposite on the west levee. The Modeling is expected to be completed tomorrow that will further define other areas that will need added height. Lane asked how much of an elevation difference can be tolerated on the East levee. Ryan Larson stated that 3 feet of effective height on the east levee is acceptable, as Tukwila Levee is 1 foot higher than USACE requirements. After some discussion it was determined that if placement of the Hesco unit achieves a full 3 feet that would be acceptable. Lane said this would make a big difference in the number of Hesco units. He believes a number of locations will be between 3 and 4 feet. So to achieve 4 feet everywhere will add a significant number. The identification of the lower sections will be identified and the City will help determine where 2 stacks of Hesco units will be used or where we might use sand bags to increase the free board. 10128/09: Need to make provisions to go around sewer and hydrants. 11105/09: Ongoing. 11112109: Clearance is an issue south of Barnaby's and there was discussion of deflecting the Hesco units to avoid needing attenuators. Mike R: confirmed GBI will install. These notes reflect the note taker's understanding and recollection of the discussion. Please send any corrections to the Note -Taker within 3 days of receipt of these notes, after which they will be considered final. 2 of 6 CONSTRUCTION MANAGEMENT Weekly Progress Meeting Tukwila Emergency Work Meeting Notes 004 Culvert at Mitchell Moving 10122109: Initial costs for an 18" gate valve at the culvert were $15,000. John Howat will see if Vikki: Issue PCO the City has a valve in the bone yard that can be used. GBI will explore other valve types. Options discussed were a swing gate, irrigation valve, and butterfly valve. Butterfly valves were not recommended due to their propensity to clog. The 18" culvert can be installed now, and the valve added later. A field directive will be issued for this work. The valve, when installed, will have a gravel pad around it to permit operation. 10128109: Need to write a PCO for the culvert and valve installed at the swale. 11105109: Brad and Lane to provide details. 11112109: Site distance issue was discussed; Hesco units block site distance at driveway. GBI was directed to pull units that block visibility. If there is a threat of flooding super sacks will be used to replace the Hesco unit. Complete PCO. 005 Hesco Units across Southcenter Parkway 10122109: Lane provided a profile drawing (attached) with existing ground topography for the Hesco units proposed at the south end of the project. The topography demonstrates the need to extend the barrier across Southcenter Parkway and onto the property to the west. Vikki and Ryan are to communicate with the business and Segale, to determine the best course of action. This is an open issue to be resolved. 10128109 Kent and KC need to be involved in clothing the traffic from reaching this location in the event Hesco units are placed on the parkway. 11105109: Ryan to negotiate with Segale. 11112109: Segale agreed to 2 driveways, 1St at 10' and 2nd at 30', decision made to use ductile iron pipe in the ditch in the Seattle Tractor yard. Super Sacks to be staged to close the driveway at Seattle Tractor and South Center Parkway. Hesco units will not be used in this area. Pipe is topographically high so sand bags will be used to plug the pipe. Brad to create emergency plan that will include this location. GBI to schedule work for next week. 008 UPRR Crossing Permit 10122109: Mike R. noted that UPRR has requested minor changes to the permit application. Ryan: to complete Once approved by UPRR engineering, the permit will be sent to UPRR by the City with the permit process processing fee (approximately $3,500). The units cannot be closer than 12' of the centerline of the tracks. No disturbance is permitted to the existing RR embankment on the east side. 10128109: Lane to forward insurance. 11/05/09 Ryan to complete the purchase order process. 11112109: Permit documents were sent to wrong location. Permit to be resubmitted to UPRR. 010 SPU Water main on SR 181 10122109: John Howat indicated that SPU has an existing water main, running at 220 PSI Vikki: Working with crossing under the project. The proposed location for the Hesco units is on the sidewalk. In this SPU area, the City rents the sidewalk from SPU. Vikki to contact SPU and discuss the potential impacts of the Hesco units on the sidewalk, which have an estimated weight of 480 pounds per square foot (assuming 120 pounds cubic foot). Pat Brodin should have the contact information for SPU. 10128109: Ongoing, SPU wants Right of Way Permit. 11105109: Ongoing. 11112109: Vikki will continue to work issue. Brad: to create an emergency response plan for the City. These notes reflect the note taker's understanding and recollection of the discussion. Please send any corrections to the Note -Taker within 3 days of receipt of these notes, after which they will be considered final. 3 of 6 Weekly Progress Meeting Tukwila Emergency Work Meeting Notes CONSTRUCTION MANAGEMENT 011 Private SD flap gate at Best Western 10122109: John Howat indicated that the existing outfall near the Best Western does not have a flap gate at the outlet, but may have one in a structure on private property. As part of the clearing operation for the Hesco installation, GBI to investigate to see if there is an existing flap gate. 10128109: 8 additional drain locations identified. Brad Ron, Bob O'Connor to evaluate tomorrow. 11105109: Brad and John Howat to go look at areas after the meeting, Ron to provide the cost of the work. 11/12/09: Prior to meeting, Peter approved the flap gates. Vikki shared the email from Ron Jordon, GBI to obtain the flap gates and install. Need to complete documentatiory 012 10122109: GBI needs information pertaining to the trail being closed. The City believes the park department has provided information to the public that the trail is closed, but no signs have been posted. It was determined that the signs should go up and be mounted on 4X4 posts. GBI should use their construction sign, now to close off the areas they are working in. The public is still actively using the trail and there is concern they will continue to use the trail even when it is posted. Jamie in the Parks department needs to be contacted about the signs. The City is preparing a public information sign. 10/28/09: Ongoing, need sign information. 11/05109: Need station numbers for the sign locations, ongoing. 11112109: Trail map handed out, Ryan gave directions on signs: one sign to read Green River Trail Closed ahead, located north of 405 on a Type 3 barricade. City will provide 2 signs and GBI will obtain 7 additional signs matching the City's, 'Trail Closed' signs, and installed per Class A standard, on treated 4X4 posts. 014 Accounting of extra Hesco 10128109: Account for units now that the survey is completed- Mitchell Moving and Storage, NC Machinery, other location; plus clips and pins required for building stacked units. 11/05109: Extra 8,000 Hesco units taken for NC Machinery and HWY 181, not in the original estimate. Additional would be needed for 2 houses and Homestead hotel areas. 11112/09: KBA is counting for all additional Hesco units, and will continue to account for any additional units needed on the east side of the river. Ongoing. 015 Homestead Hotel 10128109: Pond or section of old river channel north of the Hampton Hotel- water level rises and falls with the river. Need to realign the Hesco Units next to the hotel. This will require the removal of about 20 trees. Need to contact the hotel and obtain a License to Construct. GBI to estimate cost, Vikki to put together field directive and PCO. 11105109: Survey work is needed to determine the amount of Hesco units needed in this area and the scope of work to build the wall. Discussed possibility of running Hesco units on Westside of pond, and providing pump(s) to transfer water from pond, over the top of the Hesco units and back into the Green River. The pond and the river are hydraulically connected. GBI to investigate how fast the connection is, which will aid in determining if pumping is a viable option. 11112/09: GBI presented the information collected on water fluctuations relative to the river. It was determined that staying clear of the hotel was the most practical approach. The Hesco units will get placed topographically higher on the road in the original alignment.. Need to define what will be needed for the pumping operations and what should be installed at this time.. Also need to determine who will provide and maintain any pumping and generator equipment. Brad /GBI: Scope and J KBA to right PCO GBI to install signage barricades Brad/ Vikki: create PCO Vikki: to create PCO for pumping operations, once operations are defined. These notes reflect the note taker's understanding and recollection of the discussion. Please send any corrections to the Note -Taker within 3 days of receipt of these notes, after which they will be considered final. d nf S CONSTRUCTION MANAGEMENT g. h. Weekly Progress Meeting Tukwila Emergency Work Meeting Notes 016 Protection of the 2 Private residential properties. 10128109: We have an initial assessment of the scope of work for these two properties. Estimate that 3 to 4 unit high wall is needed at the northern property and a 2 unit high wall is needed at the southern property. Need to know how the City wants to proceed with private homeowners. 11/05/09 Ongoing. 11112109 City to provide us information at a future date. Mr. and Mrs. Nelsen requested sand bags. Ryan said this was reasonable request. Vikki to calculate number of bags needed and GBI to stag them in the yard. 017 Best Western Fire Lane 10128/09: Need to determine if 2 or 3 units are required to be stacked behind the Best Western Hotel and how that could affect the fire lane. 11105/09 ongoing, survey not completed yet. 11112/09 Survey indicates that 1 Hesco unit is only needed and where slightly lower sand bags will be installed on top of the Hesco units, rather than setting a second unit. Closed. 021 Staging of emergency bags at various locations like South Center Parkway and 180 Street Bridge. 10/28/09: Need to determine the number and location of bags/ Hesco units that need to be staged at various locations where gaps in the flood barrier remain open for access. 11/05/09 Vikki and Mike to create a map and list keyed to the locations. 11/12109 ongoing. 022 Lost sewer manhole 10/28109: Metro to clean the sanitary sewer line under the river. This is the line in the easement of Mr. Nelsons Property, 2 manholes need sealing. Our contact is Mike Sams of Metro (206) 684- 2172. 11/05/09 manhole located in private yard, Steve Foss asked that we are to set super sack on top of the sewer manhole. Manhole lid is to be locked down. 11112/09 Brad to close the loop with Mike of Metro; determine who will place super sack on the MH lid. Vikki: determine how many sand bags to stag; confirm quantity with City and have staged. GBI: to install both the Hesco units and the sand bags to the required elevation. Brad: collecting information to create plan Brad /John Howat: follow up. 5. GENERAL DISCUSSION a. Concerns for the family fun center- not an issue for this group at this time. Stay tuned. 11/05/09 a new flood map is being created and will indicate if there is concern for this area. b. City will need a restoration plan and extra supplies. c. Lane said we need to have all issues relating to highway 181 resolved this week for work to progress uninterrupted. d. There will likely need to be lane closures associated with protecting the 2 houses on highway 181. The work at the houses will likely take a week for each house. e. Foster Point discussion will continue in the next meeting. Friday night the City has a neighborhood meeting planned. f. Lane needs a list of the emergency supplies needed for the emergency plan. First of next week to get ordered. Mike for follow up on the attenuators with WADOT for highway 181. Lane will palletize the guardrail system for the City to store at City yard. Rail is sound and can be reused. Some posts may need replacing. i. Lane to submit the pay application. These notes reflect the note taker's understanding and recollection of the discussion. Please send any corrections to the Note -Taker within 3 days of receipt of these notes, after which they will be considered final. 5 of 6 CONSTRUCTION MANAGEMENT Weekly Progress Meeting Tukwila Emergency Work Meeting Notes These notes reflect the note taker's understanding and recollection of the discussion. Please send any corrections to the Note -Taker within 3 days of receipt of these notes, after which they will be considered final. 6 of 6 DATE: December 7, 2009 10901301 PROJECT NO.: PROJECT NAME: NAME OF CHANGE: TO: Goodfellow Brothers Inc. Change Order Narrative Culvert pipe and valve on Southcenter Parkway Cost and Time Impact One (1) additional day is granted for this change. Cost Summary CITY OF TUKWILA CONTRACT CHANGE ORDER NO. 03 I BUDGET NO.: CONTRACT NO.: Tukwila Emergency Levee Reinforcement Culvert pipe and valve adjacent to Southcenter Parkway 09 164(c) Sheet 1 of 3 Approved By Council Res. #1689 &1697 000.13.525.600.41.00 09 -164 You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not included in the plans and specifications on this contract: NOTE: This change order is not effective until approved by the "Owner" and a notice to proceed is issued. Conditions: A. The following change, and work affected thereby, are subject to all contract stipulations and covenants; B. The rights of the "Owner" are not prejudiced; C. All claims against the "Owner" which are incidental to or as a consequence of this change are waived; and D. The Contractor must submit all Field Overhead and Home Office Overhead Rates for approval in advance of all change orders. Description and Justification for Change The Hesco wall extending from the levee to Southcenter Parkway (Mitchell's Moving and Storage site River Station 3 +50) crossed an existing drainage ditch. The ditch flows south to north, and carries drainage from the road and the adjacent field. The Hesco installation, as planned, would have blocked this drainage, creating localized flooding in normal rain events. An 18" ductile iron culvert was installed in the ditch. A 12" valve was connected to the pipe on the downstream (north) side of the Hesco wall with an 18X12 reducer and restrained followers. An access pad was built from crushed rock from the adjacent parking lot to the valve to allow it to be operated in a flood event. This work included procurement of the pipe, valve, clearing and grubbing, restrained joints, and construction of the access pad. This work shall be paid under the new item 103 "Culvert pipe and valve on Southcenter Parkway on a lump sum basis. This work shall be full payment for all labor, equipment, and materials for the work described. ID I Description 103 I Culvert pipe and valve on Southcenter Parkway I Unit I Amount LS I $13,510 I /S� 0 2 c1 6//1119 CITY OF TUKWILA CONTRACT CHANGE ORDER NO. 03 Tukwila Emergency Work We the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be not above, and perform all services necessary for the work above specified, and will accept as full pay t e ore prices shown above and below. ACCEPTED: Date: 2-73 /b Contractor: By: SN I..h.•l... GK.......... Title: Sr. RAT 1 4.4.c 74... Original Contract (without tax) Previous Change Order This Change Order (without tax) REV. CONTRACT AMOUNT 1,922,200.00 $89,366.25 $13.5110.00 2,025176.25 a Additional Calendar Days for this change: One (1) days ORIGINAL: City Clerk (1 of 2) Contractor (2 of 2) Date By: APPROVED BY THE CITY OF TUKWILA 1D ayor cc: Finance Department (w /encumbrance) Project Management File PW Project Finance File Sheet 2 of 3 Date: 1 12/9/09 Contract Name: Tukwila Emergency Work Contractor: I Goodfellow Brothers Inc. Attached NIA Comment I❑ Field Directive Independent Cost Estimate Correspondence Photographs Inspector's Daily Report(s) Other: Meeting Notes Change Order Backup Field Directive 01 C.O. I 03 Project No. 10901301 Item Emails dated 10/28, 10/27, 10/22, 10/20, 10/20, Weekly Progress Meeting Notes dated 10/22/09 1 of 1 To: Goodfellow Brothers, Inc. 22035 SE Wax Road, #14 Maple Valley, WA 98038 Attn: Ron Jordan CITY OF TUKWILA PUBLIC WORKS DEPARTMENT 6300 Southcenter Boulevard, Suite #100 Tukwila, Washington 98188 Phone: (206) 433 -0179 FIELD DIRECTIVE 01 Date: 10 -22 -09 Project Name: Tukwila Emergency Work Project No.: 10901301 Contract No.: O I a Work to be performed: At the Mitchell Moving and Storage site: Install approximately tZ 30' of 18" ductile iron pipe in the existing ditch where the Hesco wall will be built. Install an -1.8 gate valve on the north side of the Hesco baskets. Secure the valve with Megalug followers and provide a raised crushed rock access walkway and pad around the valve to allow it to be operated when the ditch is filled with water. Fill over the pipe to the sub grade elevation for the Hesco baskets with a well graded material. Armor the south side of the pipe penetration with quarry spalls. Reason for modification: If the ditch is blocked it will cause localized flooding during normal rain events. The pipe will act as a culvert to drain the ditch to the south during normal rain and the valve can be closed during extreme weather for flooding. Work under this Field Directive modification will be accomplished: With no change to the contract price. For a lump sum increase /decrease of 4 510 -k. -74 ,X to the contract price. On a unit price basis with a maximum allowable increase /decrease of With work to start immediately and determination of any change to the contract price and /or completion date to be negotiated. Negotiations to be completed by (within 14 calendar days or a reasonable time as determined by the Engineer). With no change in contract completion date. With'ne contract completion date extended /deereaaed i_ calendar days. Performance of this Field Directive is authorized by all signatures below: Page 1 of 2 Accepted by: Approved by: Verified by: Co raeror's Rep Name 5r. 'eaTac-r 1- tJAA.E2 Title c City Construction•givineer Ss re City Construction lwstxctor /141149 e r Page 2 of 2 /oh z /09 Date Foreman Laborer Laborer Operator Project No: 10901301 Fed Aid N/A Date: 12/9/2009 Description of Work: Culvert pipe and valve on Southcenter Parkway Install 18" ductile iron pipe and 12" valve to convey water under Hesco wall Work by Subcontractor ?:1 Sub Contractor: Loader Mini excavaotr Roller Pick -up 1 ton truck Independent Cost Estimate Project Name: Tukwila Emergency Work Item No.: 103 Prime Contractor: Goodfellow Brothers OCCUPATION EQUIPMENT OR ATTACHMENTS MATERIALS Prepared by: Brad Wheeler )'t4 STRAIGHT TIME OVERTIME HOURS 1 WWR 61 60.00 61 42.00 HOURS HOURS ADJUSTED WORKING STANDBY RATE 2 57 4 35 2 40 6 15 6 25 l e- enter if a sub performs work HOURS WWR 61$ 42.00 1$ 61$ 50.00 1$ 1 I$ SUBTOTAL LABOR: LABOR OVERHEAD PROFIT 29% LABOR TOTAL EQUIPMENT STANDBY RATE SUBTOTAL EQUIPMENT EQUIPMENT OVERHEAD PROFIT 21% EQUIPMENT TOTAL QUANTITY UNIT PRICE CONSTRUCTION MANAGEMENT I$ I$ 18" ductile iron pipe 361 If 1 130.00 I 12" gate valve 1 i ea 1 1,200.00 I 18X12 reducer 1 i ea 1$ 800.00 I$ Restraining followers and gaskets 1 Is 500.00 Crushed rock 151 ton 25.00 SUBTOTAL MATERIALS MATERIALS OVERHEAD PROFIT 21% MATERIALS TOTAL Notes and assumptions TOTAL: Prime Markup on Subcontractor @10% SHEET TOTAL: Date: Z' t /r DOLLAR AMOUNT 360.00 252.00 252.00 300.00 1,164.00 337.56 1,501.56 DOLLAR AMOUNT 114.00 140.00 80.00 90.00 150.00 574.00 120.54 694.54 AMOUNT 4,680.00 1,200.00 800.00 500.00 375.00 7,555.00 1,586.55 9,141.55 11,337.65 11,337.65 1 of 1 Vikki Stocker From: Peter Lau [plau @ci.tukwila.wa.us] Sent: Wednesday, October 28, 2009 8:55 AM To: Bradley Wheeler; Vikki Stocker Cc: John Howat; Michael Mathia; Ryan Larson Subject: Fwd: Re: FW: 18" Valve Hi Vikki Brad, John Howat told me this morning that the 12" gate valve at our bone yard won't work. So, please have GBI order the 12" gate valve at well, at 250 psi minimum. Thanks, Peter Lau, City of Tukwila Peter Lau 10/27/2009 6:23 pm Hi Vikki John, Vikki, may be I have mis- spoken earlier today. I meant to say that we have located a standard 12" gate valve in our yard. John Howat has located a 12 250 psi gate valve at Tukwila's "bone" yard last Friday. He should have tested this gate valve and see if it works on Monday. Between a 12" gate valve and the already installed 18" pipe in the farmland, we'll need to install a 12 x 18 reducer as well. John believes these parts should be large enough for the amount of flow in this ditch. John, is the 12" gate valve functional? Also, do we have a 12 x 18 reducer in our "bone" yard that we can use as well? Or GBI needs to get one as well? Thanks to both of you, Peter Lau, City of Tukwila Vikki Stocker <VStockerQakbacm.com> 10/27/2009 4:45:36 pm Peter, During our discussion today you mentioned the 18 in gate valve. Let me know if you want GBI to explore more options. I think we were waiting to find out if John Howat could find one in the City Public Works yard. Vikki Vikki Stocker KBA, Inc. (425) 455 -9720 Ext. 117 (206) 498 -7924 Cell Email: vstockerOkbacm.com www.kbacm.com "Construction Management Specialists" From: Ron Jordan mailto:ronj @goodfellowbros.com] Sent: Tuesday, October 27, 2009 12:01 PM To: Vikki Stocker 1 Cc: Lane Shinnick Subject: 18" Valve Vikki, In Thursdays meeting John Howat was going to check his yard for an 18" gate valve. We have not heard yet if he had found one. We are looking into other alternatives, any ideas from your side? Sincerely, Goodfellow Bros., Inc. Ron Jordan Project Manager /Estimator P.O. Box 598 Wenatchee, WA 98807 Wk: 509.662.7111 Cell: 509.669.4456 Email: roniOeoodfellowbros.com CONFIDENTIALITY NOTICE: If you have received this communication in error, please notify us immediately. This message is intended only for the use of the person, firm, or company it is addressed, and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution or copying of this information is prohibited. 2 Vikki Stocker From: Ron Jordan [ronj @goodfellowbros.com] Sent: Thursday, October 22, 2009 9:02 AM To: Vikki Stocker Cc: Lane Shinnick Subject: 18" Gate Valve Vikki, At this point the price for the 18" Gate Valve with hand wheel is approximately $12,000. Let me know if this is an issue as a butterfly valve, although would not be the best valve for the application due to the large amount of possible debris, would be only half the cost. I just wanted to give you a quick heads up before we move forward. I currently have the gate valve on hold, but it is in Alabama and will require 5 business days to ship so I would need to know as soon as possible. Sincerely, Goodfellow Bros., Inc. Ron Jordan Project Manager /Estimator P.O. Box 598 Wenatchee, WA 98807 Wk: 509.662.7111 Cell: 509.669.4456 Email: roniPeoodfellowbros.com CONFIDENTIALITY NOTICE: If you have received this communication in error, please notify us immediately. This message is intended only for the use of the person, firm, or company it is addressed, and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution or copying of this information is prohibited. 1 Vikki Stocker From: Peter Lau [plau @ci.tukwila.wa.us] Sent: Tuesday, October 20, 2009 4:29 PM To: Ryan Larson; Vikki Stocker Cc: John Howat; Michael Mathia; Bradley Wheeler; Zeb Cobbs Subject: RE: The farmland ditch Tukwila Emergency Levee Reinforcement Hi all, Latest news. Sometime tomorrow, John Howat, Brad Wheeler and 1 or 2 GBI staff will meet at the farmland ditch site. John would like to discuss how the gate should be placed, and if a platform is needed for the gate valve. Thus, more details are to be finalized. Thanks, Peter Lau, City of Tukwila Ryan Larson 10/20/2009 2:56 pm Vikki, The flow is from the farm field and flows to the north under the roadway. That is why a tide gate will not work since the flow would be in the same direction as the flood waters. Ryan Vikki Stocker <VStockerlakbacm.com> 10/20/2009 1:40 PM Peter, Ryan, Ductile iron would be nice, but I recommend that the contractor install whatever they have on hand, 24 inch, PVC or ductile. GBI intends to bed the pipe so it really should not matter which type of pipe is installed, unless there is something I am not aware of. My concern is the gate or valve to be installed. What is the direction of flow at this location. In the field it appears to drain the east facing slope off the shoulder of I5. Looking at this location I thought the flow was from north to south. Your email sounds like the reverse. We don't want to cause localized flooding and damage by installing the wrong gate. Please advise me of the direction of flow. I have the field directive ready and will add the details once I hear from you. Thank you, Vikki Vikki Stocker KBA, Inc. (425) 455 -9720 Ext. 117 (206) 498 -7924 Cell Email: vstocker(akbacm.com www.kbacm.com "Construction Management Specialists" Original Message From: Peter Lau [mailto:plau @ci.tukwila.wa.us] Sent: Tuesday, October 20, 2009 9:11 AM To: Ryan Larson; Vikki Stocker 1 Cc: John Howat; Michael Mathia; Bradley Wheeler; Zeb Cobbs Subject: Re: The farmland ditch Tukwila Emergency Levee Reinforcement Ryan, Thank you for your quick recommendation! Hi Vikki, Please inquire from the Contractor what suitable material is readily available. Would KBA suggest to use PVC pipe, or another choice? Let's install a 24" line there. Once all information are determined, please issue a Field Directive to the Contractor for this work, and give Mike Mathia I a copy of the executed one. Enclosed word file is what Tukwila uses, and normally would be in an appendix of the Project Spec. Thanks, Peter Lau, City of Tukwila Ryan Larson 10/20/2009 8:31 am Peter, All: There is an existing ditch located at the Tukwila South City Limits that will need to be addressed as part of the three layer high Hesco wall construction. This ditch drains the Segale "horse shoe" area and water flows from this area to the north under Southcenter Parkway. This ditch will need to continue to drain after the placement of the new wall so my recommendation is that an 18 -24" pipe will need to be installed in the existing ditch line and fitted with a manual slide gate, prior to placement of the Hesco containers. A flap gate is not an option since the drainage water and potential flood water will flow in the same direction. In the event of flooding or extreme river flows, the gate would need to be manually closed to isolate the area to the south. As for materials, I will leave that up to KBA and the contractor. I think our primary constraint will be the availability of materials on a short notice. Thanks Ryan Peter Lau 10/19/2009 6:26 PM Hi Ryan, Like Vikki has been doing today, I am trying to address some items for this project as well. For the farmland ditch west of Site 1 (Sheet 2 of Sheets 31 in the Project Plans), but east of Southcenter Parkway, what should we do with it when the levee reinforcement will be built on top of it? Per our earlier discussion today, you suggested to put a 24" culvert to replace this ditch, with a gate at the south end. What material should be culvert be, and what gate should it be? Please provide your design recommendation, or work with KBA KPG to come up with the recommendation. Thanks, Peter Lau, City of Tukwila 2 Vikki Stocker From: John Howat Uhowat @ci.tukwila.wa.us] Sent: Tuesday, October 20, 2009 1:49 PM To: Vikki Stocker Subject: RE: The farmland ditch Tukwila Emergency Levee Reinforcement Vicky ,this valve needs to be installed in a way that my crews can access it safely in the dark. Also it should be a waterman canal type. Thanks John Vikki Stocker <VStockertlakbacm.com> 10/20/2009 1:40 pm Peter, Ryan, Ductile iron would be nice, but I recommend that the contractor install whatever they have on hand, 24 inch, PVC or ductile. GBI intends to bed the pipe so it really should not matter which type of pipe is installed, unless there is something I am not aware of. My concern is the gate or valve to be installed. What is the direction of flow at this location. In the field it appears to drain the east facing slope off the shoulder of I5. Looking at this location I thought the flow was from north to south. Your email sounds like the reverse. We don't want to cause localized flooding and damage by installing the wrong gate. Please advise me of the direction of flow. I have the field directive ready and will add the details once I hear from you. Thank you, Vikki Vikki Stocker KBA, Inc. (425) 455 -9720 Ext. 117 (206) 498 -7924 Cell Email: vstockertlakbacm.com www.kbacm.com "Construction Management Specialists" Original Message From: Peter Lau [mailto:plau @ci.tukwila.wa.us] Sent: Tuesday, October 20, 2009 9:11 AM To: Ryan Larson; Vikki Stocker Cc: John Howat; Michael Mathia; Bradley Wheeler; Zeb Cobbs Subject: Re: The farmland ditch Tukwila Emergency Levee Reinforcement Ryan, Thank you for your quick recommendation! Hi Vikki, Please inquire from the Contractor what suitable material is readily available. Would KBA suggest to use PVC pipe, or another choice? Let's install a 24" line there. Once all information are determined, please issue a Field Directive to the Contractor for this work, and give Mike Mathia I a copy of the executed one. Enclosed word file is what Tukwila uses, and normally would be in an appendix of the Project Spec. Thanks, 1 Peter Lau, City of Tukwila Ryan Larson 10/20/2009 8:31 am Peter, All: There is an existing ditch located at the Tukwila South City Limits that will need to be addressed as part of the three layer high Hesco wall construction. This ditch drains the Segale "horse shoe" area and water flows from this area to the north under Southcenter Parkway. This ditch will need to continue to drain after the placement of the new wall so my recommendation is that an 18 -24" pipe will need to be installed in the existing ditch line and fitted with a manual slide gate, prior to placement of the Hesco containers. A flap gate is not an option since the drainage water and potential flood water will flow in the same direction. In the event of flooding or extreme river flows, the gate would need to be manually closed to isolate the area to the south. As for materials, I will leave that up to KBA and the contractor. I think our primary constraint will be the availability of materials on a short notice. Thanks Ryan Peter Lau 10/19/2009 6:26 PM Hi Ryan, Like Vikki has been doing today, I am trying to address some items for this project as well. For the farmland ditch west of Site 1 (Sheet 2 of Sheets 31 in the Project Plans), but east of Southcenter Parkway, what should we do with it when the levee reinforcement will be built on top of it? Per our earlier discussion today, you suggested to put a 24" culvert to replace this ditch, with a gate at the south end. What material should be culvert be, and what gate should it be? Please provide your design recommendation, or work with KBA KPG to come up with the recommendation. Thanks, Peter Lau, City of Tukwila 2 Vikki Stocker From: Peter Lau [plau @ci.tukwila.wa.us] Sent: Tuesday, October 20, 2009 9:11 AM To: Ryan Larson; Vikki Stocker Cc: John Howat; Michael Mathia; Bradley Wheeler; Zeb Cobbs Subject: Re: The farmland ditch Tukwila Emergency Levee Reinforcement Attachments: Field Directive form, 10- 20- 09.doc Ryan, Thank you for your quick recommendation! Hi Vikki, Please inquire from the Contractor what suitable material is readily available. Would KBA suggest to use PVC pipe, or another choice? Let's install a 24" line there. Once all information are determined, please issue a Field Directive to the Contractor for this work, and give Mike Mathia I a copy of the executed one. Enclosed word file is what Tukwila uses, and normally would be in an appendix of the Project Spec. Thanks, Peter Lau, City of Tukwila Ryan Larson 10/20/2009 8:31 am Peter, All: There is an existing ditch located at the Tukwila South City Limits that will need to be addressed as part of the three layer high Hesco wall construction. This ditch drains the Segale "horse shoe" area and water flows from this area to the north under Southcenter Parkway. This ditch will need to continue to drain after the placement of the new wall so my recommendation is that an 18 -24" pipe will need to be installed in the existing ditch line and fitted with a manual slide gate, prior to placement of the Hesco containers. A flap gate is not an option since the drainage water and potential flood water will flow in the same direction. In the event of flooding or extreme river flows, the gate would need to be manually closed to isolate the area to the south. As for materials, I will leave that up to KBA and the contractor. I think our primary constraint will be the availability of materials on a short notice. Thanks Ryan Peter Lau 10/19/2009 6:26 PM Hi Ryan, Like Vikki has been doing today, I am trying to address some items for this project as well. For the farmland ditch west of Site 1 (Sheet 2 of Sheets 31 in the Project Plans), but east of Southcenter Parkway, what should we do with it when the levee reinforcement will be built on top of it? Per our earlier discussion today, you suggested to put a 24" culvert to replace this ditch, with a gate at the south end. What material should be culvert be, and what gate should it be? Please provide your design recommendation, or work with KBA KPG to come up with the recommendation. Thanks, Peter Lau, City of Tukwila 1 CONSTRUCTION MANAGEMENT City Project I 10901301 Meeting location: City Conference Room 5 Date Start End Meeting Led By: Mike Roberts 10/22/09 2:00 p.m. 3:35 p.m. Meeting Note Taker: Vikki Stocker Attending City of Tukwila Peter Lau Mike Mathia Ryan Larson John Howat Bob Giberson ['Hillman Mitchell KBA Mike Roberts Vikki Stocker Brad Wheeler Zeb Cobbs 3. COMMUNICATIONS COMMUNITY RELATIONS Weekly Progress Meeting Tukwila Emergency Work Meeting Notes GB/ Lane Shinnick Ron Jordan El Other 1. SAFETY Contractor's Weekly Meeting Lane communicated that the first tool box meeting occurred on Monday, Oct 19. GBI is being careful to rotate the laborers so they do not get to tired handling sandbags. 2. SCHEDULE: Work Accomplished Lane provided the project schedule (attached). Work commenced on Monday, October 19, 2009, with GBI filling Supersacks on the Segale staging area. Today was the first day placing sandbags on the levee, the day was spent working out the issues, and refining the process. GBI is mobilized on the Segale site. Upcoming Work 10/26: GBI will add a second crew on the west levee. 10/26: A third crew will work on the Hesco wall at the south end, at Mitchell Moving and Storage. 10/29: A forth crew will go to work clearing and preparing to set Hesco on the east levee near Hwy 405. Vikki reminded GBI that NC Machinery has scheduled at Customer Open House on November 3 -5. Lane and Ron said that Bob O'Conner could follow up on this. Additional Hesco units are expected to be delivered in approximately 5 to 7 days, per Lane. •Efforts to obtain Signed License to Construct are progressing. NC Machinery and Mitchell Moving and storage are on file. Ryan is working with Segale for all the properties south of the staging area, on the west side. Ryan will provide copies of this information for the project files. •Vikki has had email contact with the Best Western and hopes to have access later this week. Additional information will follow. These notes reflect the note taker's understanding and recollection of the discussion. Please send any corrections to the Note -Taker within 3 days of receipt of these notes, after which they will be considered final. CONSTRUCTION MANAGEMENT 4. PROJECT ISSUES itKion 001 Traffic Control SR 181 Zulven at Mitchell Moving 005 Hesco Units across 5'outhcenter Parkway Weekly Progress Meeting Tukwila Emergency Work Meeting Notes 10/22109: Mike R. provided WSDOT approved traffic control plans and re- channelization plans for SR 181. These will be formally transmitted later. GBI requested a modified traffic control plan to provide one lane in each direction on SR 181 for night time operation. Mike R. to develop plan. 002 Barrier for Hesco Units on SR 181 10122109: WSDOT has determined that the Hesco units are a fixed object in the clear zone. There will be no immediate change to the posted speed of 40 mph. Installation of temporary concrete barrier has been discussed with WSDOT. This would require the removal of the existing guardrail along SR 181. An option that was discussed with WSDOT and the project team was to install the W -Beam guardrail to the face of the Hesco units, and then transition that guardrail to the existing guardrail, taking advantage of the existing terminal sections. Attachment options were discussed. GBI prefers to use a through bolt connection. 003 Double Stack of Hesco on East Levee I SR 181 10122109: Lane said they are nearly complete with the modeling the survey data. Generally, there is a 4 foot elevation drop from the south terminus (Mitchell Moving and Storage) to 1 -405. The sand bags will add 3 feet to the levee with 1 foot of free board, at the same slope. In general, the west levee elevations are consistent. The east levee has been determined to vary in elevation. Areas like NC Machinery have been identified to need a double stack of Hesco units to match the elevation directly opposite on the west levee. The Modeling is expected to be completed tomorrow that will further define other areas that will need added height. Lane asked how much of an elevation difference can be tolerated on the East levee. Ryan Larson stated that 3 feet of effective height on the east levee is acceptable, as Tukwila Levee is 1 foot higher than USACE requirements. After some discussion it was determined that if placement of the Hesco unit achieves a full 3 feet that would be acceptable. Lane said this would make a big difference in the number of Hesco units. He believes a number of locations will be between 3 and 4 feet. So to achieve 4 feet everywhere will add a significant number. The identification of the lower sections will be identified and the City will help determine where 2 stacks of Hesco units will be used or where we might use and bags to increase the free board. T 10122109: Initial costs for an 18" gate valve at the culvert were $15,000. John Howat will see if the City has a valve in the bone yard that can be used. GBI will explore other valve types. Options discussed were a swing gate, irrigation valve, and butterfly valve. Butterfly valves were not recommended due to their propensity to clog. The 18" culvert can be installed now, and the valve added later. A field directive will be issued for this work. The valve, when installed, will have a gravel pad around it to permit operation. 10122109: Lane provided a profile drawing (attached) with existing ground topography for the Hesco units proposed at the south end of the project. The topography demonstrates the need to extend the barrier across Southcenter Parkway and onto the property to the west. Vikki and Ryan are to communicate with the business and Segale, to determine the best course of action. This is an open issue to be resolved. 006 Maintenance of Hesco and Supersacks 10122109: GBI is not responsible for ongoing maintenance. The City of Tukwila will need to develop an action I response plan for this. Aeon Needed Mike R: Develop added traffic control plan. Mike R: Work with WSDOT on barrier concept. GBI: provide survey analysis to show where double stack units needed. John H.: see if City has Valve GBI: Look at valve alternates Vikki: Issue field directive These notes reflect the note taker's understanding and recollection of the discussion. Please send any corrections to the Note -Taker within 3 days of receipt of these notes, after which they will be considered final. VikkilRyan: Meet wl Segale on Hesco Extension to West. City: develop maint. response plan. 9 nf Z CONSTRUCTION MANAGEMENT Weekly Progress Meeting Tukwila Emergency Work Meeting Notes 007 USACE Inspection of Supersacks 10122109: With GBI installing Super Sacks on the levee, it was requested that the USACE come out and inspect and approve the installation. Ryan is going to follow up on contacting Monty Kaiser at the Corps for a visit. The current installation is near Mitchell Moving and Storage near station 3 +00. 008 UPRR Crossing Permit 10122/09: Mike R. noted that UPRR has requested minor changes to the permit application. Once approved by UPRR engineering, the permit will be sent to UPRR by the City with the processing fee (approximately $3,500). The units cannot be closer than 12' of the centerline of the tracks. No disturbance is permitted to the existing RR embankment on the east side. 009 Retaining wall 1 S 180th St Interface 10122109: At the existing trail crossing under S. 180th Street bridge, the placement of the Supersacks or Hesco units needs to be decided. The attached sketch shows a possible installation. The question needs to be answered whether the units will be placed on the trail grade, or on the top of the wall. Top of wall placement will require removal of the chain link fence material (leaving the posts), and removal of landscaping and constructing a level pad for the units. 010 SPU Watermain on SR 181 10122109: John Howat indicated that SPU has an existing watermain, running at 220 PSI crossing under the project. The proposed location for the Hesco units is on the sidewalk. In this area, the City rents the sidewalk from SPU. Vikki to contact SPU and discuss the potential impacts of the Hesco units on the sidewalk, which have an estimated weight of 480 pounds per square foot (assuming 120 pounds cubic foot). Pat Brodin should have the contact information for SPU 011 Private SD flap gate at Best Western 10122109: John Howat indicated that the existing outfall near the Best Western does not have a flap gate at the outlet, but may have one in a structure on private property. As part of the clearing operation for the Hesco installation, GBI to investigate to see if there is an existing flap gate. 012 Trail Closure 10122109: GBI needs information pertaining to the trail being closed. The City believes the park department has provided information to the public that the trail is closed, but no signs have been posted. It was determined that the signs should go up and be mounted on 4X4 posts. GBI should use their construction sign, now to close off the areas they are working in. The public is still actively using the trail and there is concern they will continue to use the trail even when it is posted. Jamie in the Parks department needs to be contacted about the signs. The City is preparing a public information sign. 013 Additional staging area 10122109: The City is looking to secure the SCL yard on the east side of SR 181, and north of Longacres Blvd. Ryan: Call Monty Kaiser. Mike R: follow up with UPRR Ryan: Decide placement of units near S. 180th Bridge Vikki: contact SPU GBI: Check field conditions. Vikki: contact parks department City: Provide public information signs GBI: Install signage I barricades Peter: secure property for staging. 5. GENERAL DISCUSSION a. Change order process. Mike R clarified with Peter the form to be used for change orders. The field directive form was also confirmed. Vikki and Peter will be the authorized signers on the field directives. These notes reflect the note taker's understanding and recollection of the discussion. Please send any corrections to the Note -Taker within 3 days of receipt of these notes, after which they will be considered final. Z of Z DATE: PROJECT NO.: PROJECT NAME: NAME OF CHANGE: TO: Goodfellow Brothers Inc. Cost and Time Impact CITY OF TUKWILA CONTRACT CHANGE ORDER NO. 02 December 7, 2009 Highway 181 Guardrail removal and Cold Mix Asphalt Installation Tukwila Emergency Levee Reinforcement Description and Justification for Change Two (2) additional days are granted for this change. BUDGET NO.: 09- 164(b) Approved By Council Res. #1689 &1697 000.13.525.600.41.00 10901301 CONTRACT NO 09 -164 (b) Sheet 1 of 2 You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not included in the plans and specifications on this contract: NOTE: This change order is not effective until approved by the "Owner" and a notice to proceed is issued. Conditions: A. The following change, and work affected thereby, are subject to all contract stipulations and covenants; B. The rights of the "Owner" are not prejudiced; C. All claims against the "Owner" which are incidental to or as a consequence of this change are waived; and D. The Contractor must submit all Field Overhead and Home Office Overhead Rates for approval in advance of all change orders. Change Order Narrative Highway 181 guardrail removal and cold mix asphalt installation The initial site investigation and design plan was to place Hesco units at the face of the existing guardrail. With the requirement by WSDOT to add concrete barrier at the face of the Hesco, there was inadequate room to install the Hesco units, without taking a lane of travel on SR 181. WSDOT agreed with a proposal to remove the guardrail and place the Hesco and concrete barrier as an alternative to closing one of the southbound lanes of SR 181. The affected section was along SR 181, from the north property line of NC Machinery, to the southern end of Nelson property (near Barnaby's) approximately River Station 143 +00 to 147 +00. Additionally, 50 LF of guardrail was removed at the southern end of NC Machinery, approximately at River Station 114 +50 to 115 +00. SR 181 has been overlaid several times, resulting in an area under the guard rail 4" to 6" lower than the adjacent roadway. This low area had to be brought up to grade with cold mix asphalt to create a level area for the Hesco installation. A total of 395' of guard rail was removed, salvaged and delivered to the City shops. A total of 44 tons of cold mix was installed. Additional traffic control was required for this night time operation over a period of two nights. This work shall be paid under the new item 102 "Highway 181 guardrail removal and cold mix asphalt installation on a lump sum basis. This work shall be full payment for all labor, equipment, and materials for the work described. j 54 6% g AA -c C CITY OF TUKWILA CONTRACT CHANGE ORDER NO. 02 Tukwila Emergency Work Cost Summary ID I Description I Unit I Amount Highway 181 guardrail removal and cold mix asphalt 102 installation LS $18,466.25 We the undersigned Contractor, have given careful consideration to the change proposed and hereby agre proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be note and perform all services necessary for the work above specified, and will accept as full paym er- •re shown above and below. ACCEPTED: Date: Z Z3- By. l-.At--IESt•41- -1N C. K Original Contract (without tax) Previous Change Order This Change Order (without tax) REV. CONTRACT AMOUNT 1,922,200.00 70,900.00 18,466.25 2,011,566.25 Additional Calendar Days for this change: Two (2) days ORIGINAL: City Clerk (1 of 2) Contractor (2 of 2) Contractor: Title: SF, P,e�TE r A c-4A ayor cc: Finance Department (w /encumbrance) Project Management File PW Project Finance File Sheet 2 of 2 APPROVED BY THE CITY OF TUKWILA Date 111dt)\G1l 3i, tD)D By: BIZ if this ove, rices Z I I I Date: 1 12/9/09 Contract Name: I Tukwila Emergency Work Contractor: I Goodfellow Brothers Inc. Change Order Backup Attached NIA Item Comment Field Directive Independent Cost Estimate Correspondence Photographs Inspector's Daily Report(s) Other: Field Directive 02 Memo to WSDOT dated 10/14/09 C.O. I 02 I Project No. I 10901301 Item 1 of 1 CONSTRUCTION MANAGEMENT Bellevue Main Office 11000 Main Street, Suite 100 Bellevue. WA 98004 MEMORANDUM Tel (425) 455-9720 Fax (425) 455 -9732 kba©kbacm corn Date: October 14, 2009 To: Darrin Tish (WSDOT) Cc: Bonnie Nau WSDOT), Brian Dobbins (WSDOT), Bob Giberson (Tukwila) From: Mike Roberts (KBA) Project: Tukwila Levee Work Proj 09026 -01 Subject Placement of Hesco Units on SR 181 Between NC Machinery Barnaby's Upon review of the field conditions, there is one section of the Hesco alignment that will require the removal of the existing guardrail. Between the Northern property line of NC Machinery and to the south of Barnaby's (south of Strander Blvd.), the existing guardrail location is in conflict with the Hesco units. Our options for placement are: 1. Place Hesco to the east of the existing guardrail, and close one southbound lane of SR 181 for the duration of the barrier installation. 2. Remove the guardrail from this location, shim up the underlying HMA with cold mix, and place Hesco units near the top of the existing crib lock wall. Our recommendation is to remove the guardrail and to maintain all current lanes of SR 181 in this vicinity. There would be a shy distance from the existing fog line of approximately 1.5'. The existing shy distance from fog line to the guardrail is 2.5 feet. Please see the attached typical section and plan sheets. 31 Projects∎ Prol ects1200910902601- TukwilaLevee1300.-Correspontlence1310 MemolMemo GrailRemovai• 10140P docx Existing guardrail to be removed along SR 181, to allow placement of Hesco floodline units. Page 1 of 1 Accepted by: Approved by: Verified by: %%1 79013 To: Goodfellow Brothers, Inc 22035 SE Wax Road, #14 Maple Valleym, WA 98038 Attn: Ron Jordon Work to be performed: ,Nc' ocl,c.- cur t�e}. 1 ,2Ja c; 2 /fl2 4o cA c e- ef, .,40,0 -e -clu-. -0 c. .f" Reason for modification: C�� ��c,e YLI C����i 0 ./�.e��.o --/t/ 7'!Q� Ad Z /,,C��,UC�- e, -Q� Work under this Field Directive modification will be accomplished: CITY OF TUKWILA PUBLIC WORKS DEPARTMENT 6300 Southcenter Boulevard, Suite #100 Tukwila, Washington 98188 Phone: (206) 433 -0179 FIELD DIRECTIVE 2 With no change to the contract price. 25 For a lump sum increase /decrease of 18. On a unit price basis with a maximum allowa increase /decrease of n With work to start immediately and determination of any change to completion date to be negotiated. Negotiations to be completed by 14 calendar days or a reasonable time as determined by the Engineer). n With no change in contract completion date. With. contract completion date extended /des4eesett Performance of this Field Directive orize by all signatures below: L 3 ontractor's Rep Name 5g. P2o iC-r A�p,��Q Title 5 ,4 ri City Construction Inspector Page 1 of 1 Date: October 20, 2009 Project Name: Emergency Work Project No.: 10901301 Contract No.: 4,9 the contract price and /or (within --/Z78-/CA Date Date /2/4 Date to the contract price. calendar days. Ouzo Independent Cost Estimate Project Name: Tukwila Emergency Work Item No.: 102 Prime Contractor: Goodfellow Brothers Foreman Laborer Laborer Laborer Laborer Operator Operator Teamster TCS Flapper Off duty Police officer Loader Fork lift Mini excavator w/ hoe pac VMS board 1 ton truck Dump truck and flatbed trailer WWR Weighted Wage Rate OCCUPATION EQUIPMENT OR ATTACHMENTS Cold Mix asphalt Traffic control devices and signs 1 1 1 Notes and assumptions Prepared by: Brad Wheeler -1A4 1"- HOURS HOURS WORKING STANDBY ADJUSTED RATE CONSTRUCTION MANAGEMENT Project No: 10901301 Fed Aid N/A Date: 12/9/2009 Description of Work: Highway 181 guardrail removal and cold mix asphalt installation Remove 350' of guard rail and install 50 tons of cold mis AC+ traffic control for night work Work by Subcontractor ?.I 1- e, a shpe4oansAsa Sub Contractor: STRAIGHT TIME I OVERTIME DOLLAR HOURS WWR HOURS WWR AMOUNT 18 6000 1,080.00 16 42 00 672.00 16 42 00 672 00 16 42.00 672 00 16 42 00 672 00 18 50.00 900 00 16 50.00 800 00 2 50 00 100 00 16 42 00 672 00 16 39.00 624 00 16 65.00 1,04000 SUBTOTAL LABOR 7,904 00 LABOR OVERHEAD PROFIT 29% 2,292 16 LABOR TOTAL 10,196.16 STANDBY RATE 16 57 10 50 8 35 16 32 16 25 2 110 SUBTOTAL EQUIPMENT EQUIPMENT OVERHEAD PROFIT 21% EQUIPMENT TOTAL _IAATERIALS- MATERIALS QUAN TITY UNIT PRICE AMOUNT 501 ton I 60 00 1 11 Is 1 500.00 1 I I I I$ I I I$ SUBTOTAL MATERIALS 3,500 00 MATERIALS OVERHEAD PROFIT 21% 735.00 MATERIALS TOTAL 4,235.00 TOTAL 17,848.20 I Prime Markup on Subcontractor ©10% SHEET TOTAL: 17,848.20 J. Date: ,4 a d DOLLAR AMOUNT 912 00 500 00 280 00 512 00 400 00 220 00 2,824 00 593 04 3,417.04 3,000 00 500 00 1 of 1 Project T u K vi I L., 4 dr.,V\ Subject L z 2 U- (.11 L -i S-- TO (35- <-,E..M6 VCA r 4.1`4 Rf -`T' C 1 *C.Z I I v N I` leN1oVal.9- Date b FLa0 (7 S-i E uN 1T' (Mt7E.L s it \REA 7. 7 -4T 2,ra i -'tom r' 4 (4 '4' Z (1 A. By Sheet I MIK I oR l- ev a- .5) q, I I I vl� I /I( I I I I AAA M.,;,, Crrcat I RPIIPviIP- WA 98004 I (4251 455 -9720 I www kharm rr,m 1 1 A 131E-11' 1A75 17=9.1E.P'71-. ENGINEERING .STREETS oArATER. R. SEWE TO .4 oatiladt ALVA arit et-LT by date dtAnd 1 I cbcck4 t0119 NI ni1C., nrco titid51.: no i 4 4 1 .Pzg PLPN s 50 0 50 20 251 St kena 1117Fahr, 040 00.9341, Va. rai7A.lig I ao,Y(4g. ■+.14a, PZ47' 60 C'S EMERGENCY LEVEE WORK ALIGNMENT PLO GREEN RIVER FIELD WORKSHEETS STA T37 ,-59 TO STA 1441-00 Coc Mk1r4 4/e.cs br,4 OSc 6•\ U.t L 60, 09CC 4 a 3.1DV,G scalc V400 dalc y 1 4^ 13 f--1 .ESOISEE11,1116 .S10,ETS.wr P:TE.E. SEW EE±Ell ESOG. W.-1/4c4t 4r t 50 0 5 SO 20 141G1W041 \AN Gi2E.t,IRNVER MI1DNIORKSHEEIS S-cP, VIA Sm It 3 14-01"-i C4t..Cc V1)14 eft'to 0-0 4 (-ANA 61,11.1L P.4-140460 .s oi J f4U 7908 DATE: PROJECT NO.: PROJECT NAME: r NAME OF CHANGE: TO: Goodfellow Brothers Inc. Change Order Narrative Revised Super Sack Installation Detail CITY OF TUKWILA CONTRACT CHANGE ORDER NO. 01 09 164(a) Sheet 1 of 2 Approved By Council Res. #1689 &1697 December 7, 2009 BUDGET NO.: 000.13.525.600.41.00 10901301 CONTRACT NO.: 09 -164 6,,,) Tukwila Emergency Levee Reinforcement I R e vised Super Sack Installation Detail You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not included in the plans and specifications on this contract: NOTE: This change order is not effective until approved by the "Owner" and a notice to proceed is issued. Conditions: A. The following change, and work affected thereby, are subject to all contract stipulations and covenants; B. The rights of the "Owner" are not prejudiced; C. All claims against the "Owner" which are incidental to or as a consequence of this change are waived; and D. The Contractor must submit all Field Overhead and Home Office Overhead Rates for approval in advance of all change orders. Description and Justification for Change The US Army Corps of Engineers directed the City to change the detail for installation of the Super Sack sand bags. This direction was given to the contractor at the preconstruction meeting on October 16 2009, as shown in the attached detail "Green River Levee Super Sack Installation Detail" (Revised 10/17/09). The change eliminated the plastic sheeting under the super sacks, added two small sand bags between each super sack and increased the number of the small bags placed on the plastic sheeting. The plastic sheeting was a special order item that had already shipped at the time the change was made. The width of the rolls of plastic sheeting could not be changed therefore no credit could be realized from the narrower plastic. The Contractor trimmed the excess plastic after the Super Sacks were covered and disposed of the excess. A total of 26,248 of additional sand bags were added due to the change in the installation detail, from the original quantity of 10,000 sand bags. Cost and Time Impact This work shall be paid under the new item 101 "Revised Super Sack Installation Detail on a lump sum basis. This work shall be full payment for all labor, equipment, and materials for the work described. Four (4) additional days are granted for this change. CITY OF TUKWILA CONTRACT CHANGE ORDER NO. 01 Tukwila Emergency Work Cost Summary I ID I Description I 101 I Revised Super sack Installation Detail We the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwi e be noted above, and perform all services necessary for the work above specified, and will accept as full pay -nt ther- fore f:.he prices shown above and below. ACCEPTED: Date: 2.-23— /U Contractor: B y LANE ..5 /-1t Title: f Po r c HAKE 6 Original Contract (without tax) Previous Change Order This Change Order (without tax) REV. CONTRACT AMOUNT 1,922,200.00 0.00 70,900 1,993,100.00 Additional Calendar Days for this change: Four (4) days ORIGINAL: City Clerk (1 of 2) Contractor (2 of 2) Unit I Amount I LS I $70,900 Sheet 2 of 2 APPROVED BY THE CITY OF TUKWILA Date Ihi 1vtAc)A ?VD Bv: cc: Finance Department (w /encumbrance) Project Management File PW Project Finance File U Date: 1 12/9/09 Contract Name: I Tukwila Emergency Work Contractor: I Goodfellow Brothers Inc. Field Directive O Design Change Clarification Independent Cost Estimate Correspondence U Photographs Inspector's Daily Report(s) U Other: Meeting Notes Change Order Backup Attached NIA Item Comment Field Directive 03 Super sack installation detail Email dated 10/22 C.O. I 01 I Project No. I 10901301 Item Preconstruction meeting notes from 10/16/09 1 of 1 1 To: Goodfellow Brothers, Inc 22035 SE Wax Road, #14 Maple Valleym, WA 98038 Attn: Ron Jordon Accepted by: Approved by: Verified by: CITY OF TUKWILA PUBLIC WORKS DEPARTMENT 6300 Southcenter Boulevard, Suite #100 Tukwila, Washington 98188 Phone: (206) 433 -0179 FIELD DIRECTIVE gntracrorSRep peosa_G Title Work to be performed: .,94,Q -�a.� X744^- 4_ 5c 5 A1ctly Date: October 20, 2009 Project Name: Emergency Work Project No.: 10901301 Contract No.: D q f 61.E Reason for modification: -40 64..4-7 C .z 2Z Work under this Field Directive modification will be accomplished: 4 i 'tI -e-4. With no change to the contract price. For a lump sum increase /decrease of `t0 goo LIE On a unit price basis with a maximum allowable increase /decrease of With work to start immediately and determination of any change to the contract completion date to be negotiated. Negotiations to be completed by 14 calendar days or a reasonable time as determined by the Engineer). With no change in contract completion date. VI With AO contract completion date extended /deeFeeeed Performance of this Field Directive .,at thorized b", all signatures below: Page 1 of 1 00 to the contract price. Z d4 Date calendar days. .794i 7&)9 Date Z AAj frA- City Construction Inspector ate price and /or (within Vikki Stocker From: Mike Roberts Sent: Thursday, October 22, 2009 8:06 AM To: Zane @goodfellowbros.com Cc: Vikki Stocker; Bradley Wheeler; Zeb Cobbs; Ryan Larson (City of Tukwila); Bob Giberson; hillman @ci.tukwila.wa.us Subject: Supersack Installation Detail Attachments: Detail Supersack- installation- rev102109.pdf Lane, The attached detail, Green River Levee Supersack Installation Detail, has added sandbags on each side of the plastic sheeting. The primary differences of this current detail to the City of Kent detail included in the original contract documents are: 1. Plastic is draped over the top of the Supersacks, not wrapped around them. This permits placement of the plastic sheeting after the Supersack installation. 2. Sandbags will be required on both the water side and the land side of the Supersacks. The spacing has been decreased. This will increase the total number of smaller sandbags from the original plan. 3. There are small sandbags shown on top of the Supersacks to prevent billowing of the plastic. This will also increase the total number of smaller sandbags from the original plan. We do need to develop a change order for the added sand bags, and can discuss at our weekly meeting today. Mike Roberts, PE, CCM KBA, Inc. 11000 Main Street, Suite 100 Bellevue, WA 98004 0: (425) 455 -9720 Exl.111 C: (425) 766 -2640 Email: mrobertsekbacm.com www.kbacm.com "Construction Management Specialists" 1 2 SANDBAGS BETWEEN SUPERSACKS TO FILL GAP SANDBAGS AT 4' TO 6' SPACING TO HOLD DOWN PLASTIC SHEETING OVERLAP PLASTIC SHEETING BY 8' LEVEE 1 A A SECTION THROUGH LEVEE 2 SANDBAGS BETWEEN SUPERSACKS TO FILL GAP city of Tukwila r SECTION A -A SUPERSACK PLACE SANDBAG ON TOP AT 4' TO 8' SPACING SUPERSACK 12 MIL PLASTIC OVER SUPERSACKS EXISTING LEVEE PLACE SANDBAG ON TOP AT 4' TO 8' SPACING TOP OF LEVEE n GREEN NM NOT TO SCALE GREEN RIVER LEVEE SUPERSACK INSTALLATION DETAIL REVISED: 10/17/09 o 2 EX. LAYER COVER 7 122 VAIL• FOUR (BLACK 18' x100 ROLL) SUP ERSACK EXISTING GR ADE SECTION DETAIL NOT TO SCALE GREEN RIVER TOP OF SLOPE LEE EXISTING P ATH j GREEN RIVER jot. FLOW CTION (LOOKING SOUTH) EXISTING GREEN RIVER LEVEE SE SCHEDULES 2; 3, 4 5 PROTECTI TEMPORARY FLOOD GREEN RAVER LEVEE TEMP OVERLA O V E R L A P MIL. FOUR ER COVE ON UPSTREAM SIDE PLAN DETAIL NOT TO SCALE TAL: HORIZON 1"-20' VERTICAL: 1" =20' 2009 SEPTEM ICIE wA It OT OM Laborer Laborer Project No: 10901301 Fed Aid N/A Date: 12/9/2009 Description of Work: Revised Super Sack Installation Detail Add approximately 26,000 small sand and trim and dispose of extra plastic sheeting Work by Subcontractor ?:1 Sub Contractor: Pick -up truck Disposal of plastic Independent Cost Estimate Project Name: Tukwila Emergency Work Item No.: 101 Prime Contractor: Goodfellow Brothers OCCUPATION EQUIPMENT OR ATTACHMENTS Notes and assumptions 1. Labor to trim and dispose of excess plastic 2. Sand bag price based on going rate in the valley in fall of 2009 adjusted down 10% for quantity. WWR Weighted Wage Rate STRAIGHT TIME HOURS I WWR 1 401 45.00 1 401 45.00 HOURS HOURS WORKING STANDBY 40 Prepared by: Brad Wheeler li�%w✓ ADJUSTED RATE 15 Date: 1 CONSTRUCTION MANAGEMENT I enter 'c if a sub performs work OVERTIME DOLLAR HOURS I WWR AMOUNT I Is 1,800.00 I I I 1,800.00 I$ I I I I s I SUBTOTAL LABOR: 3,600.00 1 LABOR OVERHEAD PROFIT 29% 1,044.00 LABOR TOTAL 4,644.00 STANDBY RATE I$ Is Is Is Is Is DOLLAR AMOUNT 600.00 I I 600.00 I 174.00 1 SUBTOTAL EQUIPMENT EQUIPMENT OVERHEAD PROFIT 21% EQUIPMENT TOTAL 774.00 MATERIALS I QUANTITY I UNIT I PRICE I AMOUNT Additional sand bags delivered and installed I 26,0001 ea I 2.75 I 71,500.00 1 11 Is I 400.00 I 400.00 I I I I I I I I I I I Is SUBTOTAL MATERIALS 71,900.00 MATERIALS OVERHEAD PROFIT 21% 15,099.00 MATERIALS TOTAL 86,999.00 TOTAL: 92,417.00 Prime Markup on Subcontractor @10% SHEET TOTAL: 92,417.00 C 1 of 1 SandbagsToGo.com Filled Sandbags delivered for emergency flooding in Kent, Renton,... 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The US Army Corp of Engineers uses burlap sandbags Delivered Burlap Prices 100-600 10D on a pallet $3.75 per beg 700+ 03.50 per bag 10,000+ 5325 per bag Pick up $3.00 per bag weighs approx 3500 -4000 pounds Delivered and off- loaded Price, $175 Ask about placing cost SANDBAGS J r C OM 00 oa 0 Contact Information Owner Marc CasfOrrano Sandbags ToGo 425.397.7464 (SAND) 66 &550- 0)eg5)2247 EMERGENCY 206.240.9766 57.leoriOSamIRlesTn ;o rem KENT CHAMBER OF COMMERCE !t I I, I II IV (:IIAMBI:R or cor. r:, !ICI httn: /sandbagstogo.com /products.php 11/25/2009 SandbagsToGo.com Filled Sandbags delivered for emergency flooding in Kent, Renton,... Page 2 of 2 We now offer a Porte of products from our partner. Climacover SAMPLE Applications Simple Water Diversion Water and Mud barrier for homes or commercial buildings Larger Commercial Bladders are also Available. u _m r,andba s Ic n• If et ttor: rat, URhItt •1i Contact Us Websne by Lon Prate httn: /sandbaastoi?o.com /products.nhp 11/25/2009 mdbags Prepare Now for the Flood Sandbags, Backwater Valves, and More Sandbags are a simple and effective way to prevent or reduce the damage caused by flooding. When filled and placed properly sandbags can act as a barrier to divert the flow of water around, instead of through, a building. As one would imagine, sandbag construction does not guarantee a water -tight seal, however, it is satisfactory for most applications. It is especially effective when combined with a pump to extract the water that does leak through. Sandbags are also commonly used to prevent the overtopping of streams with levees, and for diverting current flows to a specific location. Click here for a handy guide on the proper usage of sandbags. Sandbag Pricing: $1.85 /each picked up $2.15 /each delivered, minimum of 800 bags, FOB to customer site They come palletized, ready for storage and placement. How many bags do I need? Each circumstance is individual, so please call for input. Do I need plastic? We would suggest that you purchase plastic as well. What do I do about cleanup? We can provide pricing on a case by case basis, so please call when the time comes. Call Us at 2 53. 872. 7222 for helpful advice or to inquire about our products. ARCHER CONSTRUCTION Archer Construction Email Us Kent Flood Can I bag my Yes, you can! Sand delivered: 815.25 /ton (15 tons will fill approximately 600 bags) Bags ties: 8.3o /bag Scooper shovel: $25.00 /ea (This works better than your usual garden Our bags are i600 hour UV bags. own sand? Archer Construction has been serving the Gree River valley for over thirty years and brings expertise in water, storm, and utility systems a fire sunnre.ssir)n systems.. Page 1 tn• /unxnxr 1kentftnnrl cnn, /cantlhauc /canrlhaos html ?oclir1= CJWeo4vnn 54CFOrrtawnriThFCimu 1 1 /')S /')0 CONSTRUCTION MANAGEMENT PROJECT: Tukwila Emergency Work KBA Proj 09026 -01 Name Mike Roberts Vikki Stocker Brad Wheeler Zeb Cobbs J Peter Lau J Bob Giberson J Mike Mathia Hillman Mitchell Lane Shinnick Bob O'Connor Discuss I Representing I Phone KBA C: 425.766.2640 KBA KBA KBA City of Tukwila City of Tukwila City of Tukwila City of Tukwila Goodfellow Brothers I Goodfellow Brothers Introductions were made and Mike Roberts called the meeting to order. The meeting was recorded. PROJECT OVERVIEW Due to potential for high levels of flow from the Howard Hanson dam, the City of Tukwila and the US Army Corps of Engineers (USAGE) have developed a plan to provide additional measures to heighten the current levee system through the southern part of Tukwila. The City of Kent and Auburn are also taking on such projects. As part of this work, the USACE has provided the City with 10,300 LF of Hesco Floodline units and 27,000 LF of Supersacks. The City of Tukwila Resolution No. 1689 permitted the Tukwila Public Works department to enter into negotiations with a contractor on an emergency basis to install the Hesco units and Supersacks. KBA was retained by the City, under this same resolution, to develop the construction documents and provide oversight during the installation. The City of Tukwila will be the lead agency for this work. Goodfellow Brothers was selected to perform this work. The work includes installing a Hesco barrier 'dam' at the southern end of the west side of the levee. This will be installed on the south side of the property occupied by Mitchell Moving &Storage. Along the remainder of the west levee, Supersacks will be placed. Along the east side of the levee, Hesco units will be installed. The work also includes work on 3 separate outfalls and 2 separate spot adjustments to the existing levee system near S. 180' Street. Each group was provided with a CD at the meeting that contained the current plans, contract documents (i.e. specifications), and other background information. CIDecume sM SeNgsWAXIMlol FMACtriw OVlelINYQVll110.. .,.a_...i Tukwila Proj No: 10901301 0: 425.455.9720 C: 206.498.7924 0: 425.455.9720 C: 425.531.0745 C: 425.531.0101 0: 206.431.2454 C: 206.571.6282 0: 206.431.2457 0: 206.431.2446 C: 206.571.6320 0: 206.433.7182 C: 206.571.2293 0: 425.432.2202 C: 206.793.1946 0: 206.793.1947 Meeting Notes DATE TIME: Friday, October 16, 2009 3:00 p.m. LOCATION: Tukwila Public Works Conf. Room 1 TYPE OF MEETING: Preconstruction Email mroberts@kbacm.com vstocker @kbacm.com bwheeler @kbacm.com zcobbs @kbacm.com plau @ci.tukwila.wa.us bgiberson @ci.tukwila,wa.us rnmathia @ci.tukwita.wa.us HNIman@ci.tukwila.wa.us lane @goodfellowbros.com bobo@goodfellowbros.com PROJECT ORGANIZATION KBA will provide on -site oversight of the work as the levee work and outfall work is performed by GBI. KBA will also lead efforts with public outreach. The following table defines the roles of the primary stakeholders. Na. rr Role Responsibility City of Tukwila Bob Giberson Ryan Larson Hillman Mitchell Peter Lau Interim Public Works Director Sr. Surface Water Mgmt Engineer Emergency Management Coordinator Sr. Construction Engineer Mike Mathia Project Manager Working under the Construction group, Mike will be involved with the day to day activities, acting as our liaison with the City. John Howat City Water Focused on waterline and storm drainage facilities on the project. Stan Anderson City Streets Any impacts to the roadway system. Manager Pat Brodin City Maintenance Oversees John Howat and Stan Anderson Manager Scott Moore Inspector May be on site from time to time focused on compliance with City standards. Works under Peter Lau. Robin Tischmak Ci En ineer Former Sr. Pro ect Mana er. Goodfellow Brothers, Inc. (GBI) Lane Shinnick Bob O'Connor Mike Roberts PM Lead Super KBA Advisor Vikki Stocker Project Manager Brad Wheeler Resident Engineer Zeb Cobbs Other Ins ection Assist Brad Wheeler in field oversi ht. Dennis Barkemeyer Product Rep (Hesco) COMMUNICATION All correspondence from the Contractor shall be routed through the PM, Vikki Stocker. Additionally, any correspondence from the City or other agencies will be routed through the PM. CONTRACTOR'S WORK OPERATION AND SCHEDULE GBI will provide a schedule on Tuesday, October 20, 2009. The general schedule will be to complete all work within 30 days. 081 intends to have 4 to 5 crews, working 6 —10 hour days Monday through Saturday. Initially, the crews will spend the first 3 days filling Supersacks. e.�.__..,.� .11.S/10 Ay, Approval authority for changes, difficult property owner disputes, change order approval, USACE coordination Leading flood modeling efforts by city and has been primary contact with USACE for planning efforts Has been in contact with USACE about deployment of barrier systems. Working with City's emergency response and first point of contact for public concerns. During construction, Peter oversees capital construction. Will be involved during the deployment. Peter supervises Mike Mathia. Project Manager for GBI. Will have limited on -site involvement. Will be on site, overseeing all crews. Each crew will have se arate leadershi• I oversight. Higher level change issues, traffic control coordination with WSDOT, plan development. Daily management of KBA staff, public outreach lead, obtain LTC's from affected property owners, lead for change management, payments, etc. Lead field representative for oversight of levee and outfall work. Local rep who will be on site during the construction, as needed. Will provide training and oversight for the Hesco installation. Pane 7n!R GBI will be given access to the Boeing storage facility on East Marginal Way to pickup a load of Supersacks on Saturday, October 17, 2009. This was coordinated following the preconstruction meeting. The work on the levee (site 4A and 4B) will commence on Tuesday/Wednesday, and take 2 to 3 days. There will be no impact to the schedule for the Supersack placement as a result of this. Access to the levees will be by ramps constructed from CSTC. As the ramps are no longer needed, the material will be transported to the next site, re -using the material. Tidef lex valves. The Tideflex gates have been ordered by GBI, based on the drawings provided by KPG. Notice to Proceed. A notice to proceed letter, dated October 16, 2009 was provided to Goodfellow Brothers at this meeting. The effective NTP for this contract is Monday. October 19. 2009, having a duration of 30 calendar days. This NTP requests that the City's project number be included on all general correspondence, and that the City's Budget line item number be included on all requests for payment. The NTP also requests W -9, a Tukwila Business License, and Intent to Pay Prevailing Wages forms. Staging area. City has obtained permission from La Pianta (Segale Properties) for the use of the paved parking lot to the south of S. 180 Street and east of Andover Park West. GB1 will utilize this area to fill Supersacks. GB1 has also secured some area in the NC Machinery property, west of SR 181. Additional sites were discussed. The City has a staging area that is being used by Reed Sand and Gravel, who is currently installing a diversion pipe on Strander Blvd. This staging area (aka: the bone yard) is full of equipment and materials, and may not be large enough for turning movements of a truck and pup. POLICE, FIRE, HOSPITALS Valley Medical Center is the closest hospitals. Discussed emergency response, if needed. UTILITIES AND OTHER SERVICES Olympic Pipeline has been contacted by Vikki Stocker. GBI advised to contact one -call for other utility locates. No excavation is expected for the levee work, but there is some minor ground disturbance for the levee repair work and outfall construction. PUBLIC RELATIONS Detours. There should be no need for any street detours. The trail system will be closed for the duration of the work, and until such time as the Supersacks and Hesco units are removed. Access to homes and business should be maintained and coordinated. impacts to houses on SR 181 was discussed and site assessment is needed to determine the best location for Hesco unit installation. Should Hesco units need to be installed across their driveways, a section will be left out across the driveway to permit access. Details for this will be provided by the Hesco representative. There is no known residences requiring special medical attention or access issues. The contract documents address the city noise ordinance, which was waved for the work in this area due to the emergency nature of this work. License to Construct. Vikki Stocker is working with property owners to obtain LTC's. Mike Mathia will also be assisting. Should there need to be escalation with the property owner, Bob Giberson will provide the final decision and possibly meet with property owner. Access. GBI provided with a key to the City locks and will attempt to daisy chain their locks onto the existing gates. King County may have other gate locks. Complaints. Any complaints received during construction should be forwarded to Vikki Stocker, who will notify the City. Press. News media is expected to be on site to monitor the project. GBI and KBA staff will be advised to refer any requests for comment to the City's Public information Representative, Rhonda Berry 206.833.1850. Rhonda works for the Mayor's office. News media will be permitted to take video and /or pictures of the site and the construction, permitted there is no safety concern. PERMITS HPA Permit. Ryan Larson is working to obtain the HPA permit for this work. TRAFFIC CONTROL GBI will be required to provide a traffic control plan should they intend to take any lanes within the central business district (CBD). Most of the truck traffic will use S. 180 to gain access to the Segale staging area (SE corner of Andover Park West S. 180" Street). Traffic control will be needed on SR 181 for the work on the West Valley Highway. Mike Roberts is working with WSDOT to obtain approval for the re- striping plan on SR 181 and also to obtain a traffic control plan for the work on this roadway. The plan will most likely be a variant of the WSDOT K Plans. All flaggers must possess flagging cards. A TCM/TCS will be provided on West Valley Highway (SR 181). STORMWATER, EROSION CONTROL, SPILL CONTROL The project provides for installation of silt sacks, which will be provided as needed. Erosion control will be on an as- needed basis. Silt fence may be needed in areas where grading is needed for the installation of the Hesco units on the east side of the levee. A SPCC will be provided by GBI TRAINING GOAL, DBE GOAL None will be required for this project. DAILY OPERATIONS Work will be reviewed by KBA in the field Any contractor proposed change will be forwarded through KBA. Acceptance of the work will be daily by KBA. Following the completion of the work, the City will provide final acceptance. A single punchlist will be compiled by KBA at the substantial completion phase of the project and provided to GBI. MATERIALS DOCUMENTATION Material information requested on sand supplier, specifically the gradation and pit source(s). No specific materials testing will be performed for this project. CONTRACTOR'S RESPONSIBILITIES GBI is responsible for damage caused by their crews. Safety. GBI will have weekly safety toolbox meetings. Discussed river safety. Should river levels rise, a site specific plan will be developed and implemented. FORMS Certified weekly payrolls are requested to aid in force account calculations. Also requested is a listing of construction equipment with rates. As indicated in the NTP letter, Statement of Intent to Pay Prevailing Wage forms are required. The only anticipated subcontractor will be Apply -A -Line for the re- striping on SR 181. Wage rate information is included in the contract documents. KBA will track weekly statement of working (calendar) days. PROGRESS PAYMENTS Due to the short duration of this work, there will be one primary progress payment made at the end of the work. There may be some punchlist work that would necessitate a second progress payment. KBA will track quantities daily and agree with GBI on quantity installed on a weekly basis. KBA will prepare the progress payments for review by GBI and approval by the City of Tukwila. PROJECT PLANS Plans consist of a 31 sheet set of aerial drawings showing river centerline. General location of the Supersacks and Hesco units is defined an overview aerial. The exact location of the Supersack and Hesco units will be determined in the field by KBA. The plans also include a separate 7 sheet set that describe the work to repair 3 outlets and adjust the levee near the Segale staging area in two separate locations. The last 7 sheet plan set includes plans to re- stripe SR 181. The re- striping plans have yet to be approved by WSDOT. The re- striping plan is markers (RPM's) with yellow tubular markers (18" hi h). Supersack installation. The instal ation detail for the Supersacks, included Levee Temporary Flood Protection), provided by the City of Kent, is revised. Supersacks and also did not address the space that exists between the Supersacks at the ground level. This gap is due to the Supersacks bulging during filling. A revised detail, titled "Green River Levee Supersack Installation Detail' is provided as an attachment to these meeting notes. The key differences of this detail, over the Kent detail are: 2 sand bags between Supersacks to fill gap. This could result in the need for 18,000 additional sand bags to fill the gap. Plastic sheeting to be placed over the top of the Supersacks following their installation. This requires additional sandbags on each side of the plastic sheeting to weight the plastic sheeting. This could also result in the need For more sand bags. Prepared by: Mike Roberts, PE, CCM KBA, Inc. 4' intended to be done with raised pavement with the contract documents (Green River The Kent plan had plastic under the 2 Sandbags to fill space between Supersacks MISCELLANEOUS Office Trailer. GBI will have a Conex container at the Segale staging area. KBA will work out of the City of Tukwila Public Works 2' floor. Weekly meetings. Weekly meetings will be held on Thursdays at 10 :00 a.m. at the Public Works office. Record Drawings. Both KBA and GBI will record the location of the work on the plan sheets provided. KBA will collate the comments at the end of the project and provide the City of Tukwila with a record set of drawings. Other Contracts. Reed Sand and Gravel is working on Strander Blvd to install a diversion pipe and pump station. No other projects are known. These meeting minutes represent a summary of the meeting discussions. Should there be any correction, please provide comment to Mike Roberts at KBA by October 22, 2009