HomeMy WebLinkAboutUtilities 2010-04-27 COMPLETE AGENDA PACKETCurrent Agenda Review
Presentation(s)
Business Agenda
B. Water Sewer Comprehensive Plan 2010
Consultant Selection Agreement
City of Tukwila
Utilities Committee
Kathy Hougardy, Chair
Joe Duffie
Allan Ekberg
A. MWPAAC Resolution Establishing
Agency Representative
IV. Old Business
Distribution:
K. Hougardy
J. Dune
A. Ekberg
D. Robertson
Mayor Haggerton
S. Lancaster
K. Matej
D. Speck
C. O'Flaherty
M. Hart
S. Norris
N. Olivas
IV.
B. Giberson
F. lriarte
R. Tischmak
P. Brodin
G. Labanara
R. Larson
M. Cusick
P. Lau
M. Mathia
S. Anderson
J. Howat
B. Still
R. Still
AGENDA
TUESDAY, APRIL 27, 2010
Time: 5 :00 PM Place: Conference Room #1
Recommended Actron-
Future Agendas:
Next Scheduled Meeting: Tuesday, May 11, 2010
A. Forward to 5/10/10 C.O.W.
and the 5/17/10 Regular
B. Forward to 5/10/10 C.O.W.
and the 5/17/10 Regular
S. Hunstock
S. Kerslake
M. Miotke
J. Pace
C. Parrish
B. Arthur
File Copy
Single side to Ana
3 Extra Copies
e -mail to B. Saxton, M.
Hart, C. O'Flaherty, K.
Narog, S. Norris and S.
Kirby
Committee Goals:
Study the feasibility and implementation of televised City Council meetings.
Continue to foster relationships within local, regional, and state entities that encourage opportunities for
joint partnership and outreach.
6 The City of Tukwila strives to accommodate individuals with disabilities.
Please contact the Public Works Department at 206- 433 -0179 for assistance.
Pg. 1
Pg. 3
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Utilities Committee
FROM: Public Works Director
DATE: April 21, 2010
SUBJECT: Metropolitan Sewer Agency Representation Update
ISSUE
Continue to designate the Public Works Director as the City's representative to the
Metropolitan Water Pollution Abatement Advisory Committee (MWPAAC) and designate
the City's Operations Manager as the alternate.
BACKGROUND
Tukwila's Operations Manger, Pat Brodin, has been involved with MWPAAC for some
time and works with many of the same people that work on regional water issues such
as the Cascade Water Alliance. Pat is involved with MWPAAC regionally on the
Engineering and Planning subcommittee regarding the update to the County's
Reclaimed Water Comprehensive Plan process.
ANALYSIS
Attached is the resolution that will update Tukwila's representation at the regional
MWPAAC meetings. This officially confirms the City's authorization for voting on issues
while at the meetings. The resolution also reflects the new contact person with King
County, Sharman Herrin, who acts as the County liaison with the member agencies that
collect wastewater and contract with King County for sewage treatment.
RECOMMENDATION
The Council is being asked to approve this resolution and consider this item at the May
10, 2010 Committee of the Whole meeting and subsequent May 17, 2010 Regular
Meeting.
Attachment: Resolution
City of Tukwila
f
(W:PW Eng /Other /Info Memo Resolution for MWPAAC)
Jim Haggerton, Mayor
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, DESIGNATING BOB GIBERSON
AS REPRESENTATIVE AND PAT BRODIN AS ALTERNATE,
TO SERVE ON THE METROPOLITAN WATER POLLUTION
ABATEMENT ADVISORY COMMITTEE (MWPAAC); AND
REPEALING RESOLUTION NOS. 1415 AND 1543.
WHEREAS, RCW 35.58.210 provides for each metropolitan municipal corporation
authorized to perform water pollution abatement to establish a Metropolitan Water
Pollution Abatement Advisory Committee to be composed of representatives of each
component city and county within such metropolitan municipal corporation; and
WHEREAS, the City of Tukwila has officially designated a representative to said
committee; and
WHEREAS, the City Council of the City of Tukwila finds it to be in the interest of
the City of Tukwila to be represented on said Metropolitan Water Pollution Abatement
Advisory Committee;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Bob Giberson is hereby designated as the representative of the City of
Tukwila to the Metropolitan Water Pollution Abatement Advisory Committee and Pat
Brodin is hereby designated as alternate to said committee.
Section 2. The City Clerk's Office shall forward a copy of this resolution to the
Metropolitan Water Pollution Abatement Advisory Committee in care of Sharman
Herrin, King County Department of Natural Resources, M.S. KSC -NR- 0501, 201 South
Jackson Street, Seattle WA 98104 -3855.
Section 3. Resolution Nos. 1415 and 1543 are hereby repealed.
PASSED BY THE CITY COUNCIL OF THE CITE' OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of 2010.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, CMC, City Clerk
APPROVED AS TO FORM BY:
Office of the City Attorney
DRAFT
W:\ Word Processing Resolutions \Metropolitan Water Pollution Abatement.docx
PB:ksn 4/14/2010
Dennis Robertson, Council President
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Page 1 of 1
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City of Tukwila
TO: Mayor Haggerton
Utilities Committee
FROM: Public Works Directorifi
DATE: April 21, 2010
INFORMATIONAL MEMORANDUM
SUBJECT: Water and Sewer Comprehensive Plans
Project Nos. 10 -WT01 and 10 -SW02
Consultant Recommendation and Agreement
Jim Haggerton, Mayor
ISSUE
Approve Carollo Engineers to perform 2010 Water and Sewer Comprehensive Plan updates.
BACKGROUND
The Departments of Health and Ecology require that the City of Tukwila update the Water and
Sewer Comprehensive Plans every five years. The updates are scheduled for this year.
ANALYSIS
The City of Tukwila mailed a Request for Professional Qualifications (RFQ) to nine consulting
firms from the MRSC of Washington for preparing the 2010 Water and Sewer Comprehensive
Plan updates. The City received four responses from the nine consultants. City staff reviewed
the four submittals from the consultants and then conducted interviews. The firms interviewed
were:
1) Carollo Engineers, Seattle, WA 3) CHS Engineers, LLC, Bellevue, WA
2) HDR, Bellevue, WA 4) Huitt Zollar, Seattle, WA
Carollo Engineers is recommended for the 2010 update to the Water and Sewer Comprehensive
Plans. Carollo Engineers is an environmental engineering firm specializing in planning, design,
and construction of water and wastewater facilities. With 28 offices in 12 states, the professional
staff members have backgrounds in water and wastewater engineering, planning, economics,
financial analysis, mapping, and utility management.
CIP Budget Consultant's Aareement
Water Plan Update $150,000.00 $148,000.00
Sewer Plan Update 150.000.00 143.000.00
$300.000.00 $291.000.00
RECOMMENDATION
The Council is being asked to approve this agreement with Carollo Engineers in the amount of
$291,000.00 for the 2010 Water and Sewer Comprehensive Plan updates and consider this
item at the May 10, 2010 Committee of the Whole meeting and subsequent May 17, 2010
Regular Meeting.
Attachments: Consultant Rating Sheet
Consultant Agreement With Scope Of Work
(W:PW Eng/Projectsll0 -WT01 /Info Memo Carollo Engineers 041410)
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CONSULTANT AGREEMENT FOR
2010 WATER AND SANITARY SEWER
COMPREHENSIVE PLAN UPDATES
THIS AGREEMENT is entered into between the City of Tukwila, Washington, herein -after referred
to as "the City and Carollo Engineers hereinafter referred to as "the Consultant in consideration of
the mutual benefits, terns, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform, professional
engineering services in connection with the project titled Comprehensive Water and Sanitary
Sewer Plans.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Time for Performance. Work under this contract shall commence upon the giving of written
notice by the City to the Consultant to proceed. The Consultant shall perform all services and
provide all work product required pursuant to this Agreement within 500 calendar days from
the date written notice is given to proceed, unless an extension of such time is granted in
writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" attached hereto, provided that the total amount of payment to the Consultant shall not
exceed $143,000.00 for the Sanitary Sewer Comprehensive Plan Update and $148,000.00
for the Water Comprehensive Plan Update without express written modification of the
Agreement signed by the City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be made
to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will be
made promptly upon its ascertainment and verification by the City after the completion of
the work under this Agreement and its acceptance by the City.
D. Payment is provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary to
complete the work.
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E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and state for a period of three (3)
years after final payments. Copies shall be made available upon request.
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services to be rendered under this Agreement.
7. Indemnification. The Consultant shall indemnify, defend and hold harmless the City, its
officers, agents and employees, from and against any and all claims, losses or liability,
including attorney's fees, arising from injury or death to persons or damage to property
occasioned by any act, omission or failure of the Consultant, its officers, agents and
employees, in performing the work required by this Agreement. With respect to the perform-
ance of this Agreement and as to claims against the City, its officers, agents and employees,
the Consultant expressly waives its immunity under Title 51 of the Revised Code of
Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the
obligation to indemnify, defend and hold harmless provided for in this paragraph extends to
any claim brought by or on behalf of any employee of the Consultant. This waiver is mutually
negotiated by the parties. This paragraph shall not apply to any damage resulting from the
sole negligence of the City, its agents and employees. To the extent any of the damages
referenced by this paragraph were caused by or resulted from the concurrent negligence of the
City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid
and enforceable only to the extent of the negligence of the Consultant, its officers, agents and
employees.
8. Insurance. The Consultant shall secure and maintain in force throughout the duration of this
contract comprehensive general liability insurance, with a minimum coverage of $500,000 per
occurrence and $1,000,000 aggregate for personal injury; and $500,000 per occurrence/
aggregate for property damage, and professional liability insurance in the amount of
$1,000,000.
Said general liability policy shall name the City of Tukwila as an additional named insured
and shall include a provision prohibiting cancellation of said policy except upon thirty (30)
days prior written notice to the City. Certificates of coverage as required by this section shall
be delivered to the City within fifteen (15) days of execution of this Agreement.
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9. Independent Contractor. The Consultant and the City agree that the Consultant is an inde-
pendent contractor with respect to the services provided pursuant to this Agreement. Nothing
in this Agreement shall be considered to create the relationship of employer and employee
between the parties hereto. Neither the Consultant nor any employee of the Consultant shall
be entitled to any benefits accorded City employees by virtue of the services provided under
this Agreement. The City shall not be responsible for withholding or otherwise deducting
federal income tax or social security or for contributing to the state industrial insurance
program, otherwise assuming the duties of an employer with respect to the Consultant, or any
employee of the Consultant.
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon
or resulting from the award or making of this contract. For breach or violation of this warrant,
the City shall have the right to annul this contract without liability, or in its discretion to
deduct from the contract price or consideration, or otherwise recover, the full amount of such
fee, commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under
this Agreement, will not discriminate on the grounds of race, color, national origin, religion,
creed, age, sex or the presence of any physical or sensory handicap in the selection and
retention of employees or procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10)
days written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terns of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement
between surviving members of the Consultant and the City, if the City so chooses.
15. Attorneys Fees and Costs. In the event either party shall bring suit against the other to
enforce any provision of this Agreement, the prevailing party in such suit shall be entitled to
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recover its costs, including reasonable attorneys fees, incurred in such suit from the losing
party.
16. Notices. Notices to the City of Tukwila shall be sent to the following address:
Mayor
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
CITY OF TUKWILA
Carolla Engineers
1218 Third Avenue, Suite 1600
Seattle, WA 98101
17. Integrated Agreement. This Agreement, together with attachments or addenda, represents
the entire and integrated Agreement between the City and the Consultant and supersedes all
prior negotiations, representations, or agreements written or oral. This Agreement may be
amended only by written instrument signed by both the City and the Consultant.
DATED this
day of 2010.
CONSULTANT
By:
Printed Naive:
Title:
Attest/Authenticated: Approved as to Form:
City Clerk Office of the City Attorney
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EXHIBIT A
CITY OF TUKWILA
SCOPE OF SERVICES
COMPREHENSIVE WATER PLAN
The following is a scope of work for the Comprehensive Water Plan (Plan) for the City of
Tukwila. The Plan will be completed by the Consultant Team: Corolla Engineers and Katy
Isaksen Associates. However, some tasks and task elements will require the participation of
City staff from the Planning, Finance, and Public Works Departments. This scope is developed
to describe the content and purpose of the Plan, determine tasks to be completed for the update
of the previous plan, and identify the resources necessary to accomplish those tasks.
The Plan will be based on the Washington Administrative Code (WAC) 246 290 -100 standards
and State of Washington Department of Health (DOH) regulations. The plan will include a future
water demand forecast and supply analysis through 2030 for existing (2010), 6 and 20 -year
scenarios and a capital improvements plan (CIP) through 2030 for the 6 and 20 -year
scenarios. The 2005 Water System Plan Update (HDR) will be used as the basis for this scope
of work.
The scope of services for the above project will consist of the following tasks:
TASK 100 PROJECT MANAGEMENT
This task includes routine management activities, submittal of monthly progress reports, City
Council presentations, interface with the public and overall coordination and assistance. It is
anticipated that the Project will be complete by August 2011. Project timeline modifications may
require project hour and budget modifications. Specific tasks are as follows:
101 Monthly Proaress Reports.
This subtask includes production and implementation of the project plan, schedule, and budget.
Assist the project team members in the implementation of the task items, reviewing the work -in-
progress reports. Prepare and submit monthly activity reports showing current project status
and identifying key issues or elements of the project that will need to be addressed in the
proceeding weeks. An electronic version of the monthly progress reports will be sent to the City
for review and approval. This task assumes that no hard copy of the monthly progress reports
will be distributed.
102 Proiect Manaaement Plan.
Prepare a Project Management Plan (PMP) that describes deliverables, Plan outline,
anticipated meetings, project roles and responsibilities, lists contact information for the project
team, describes quality management, and includes the scope of services, schedule, and
budget. Quality Management includes, but is not limited to, the following elements:
Project Manager overview of all primary documents to verify technical consistency and
compliance with contract requirements.
Organization of the work into logical deliverables with qualified staff for each task
assigned to the work.
Resolution of all review comments with a memorandum summarizing key comments and
the manner in which each was addressed in the work.
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Highline water district intertie
Water district 75 intertie
Water district #75 intertie
An electronic version of the Project Management Plan will be sent to the City for review and
approval. This task assumes that no hard copy of the Project Management Plan will be
distributed.
103 DOH Kick -off Meetina
Attend the DOH Kick -off Meeting with the City. Carollo will summarize the Plan outline and
discuss Plan schedule and timeline.
Meetings
1. DOH Kick -off meeting
Deliverables
1. 16 Monthly progress report(s)
2. Project Management Plan
3. Draft Plan outline
TASK 200 INTRODUCTION
This task includes basic information that will serve as a foundation for developing a
comprehensive program to meet current and projected future water system needs. This task will
develop Chapter 1 Introduction. Tasks involved include:
201 Data Acauisition
Data requests will be provided at the kick -off meeting and as needed throughout the project.
The City will provide:
Hardcopy and electronic copy of all volumes of the 2005 Plan, City planning documents,
and new interlocal agreements since the adoption of the 2005 Plan.
New history information, number of service connections (existing and approved) and most
recent Water Facility Inventory (WFI) forms from DOH.
Related comprehensive water plans from the neighboring purveyors and other related
plans.
Agreements with CWA, SPU, neighboring purveyors, if available.
Neighboring /adjacent purveyors map, in Geographic Information System (GIS) format with
current boundaries.
GIS data for the water system including City Limits, current Retail Water Service Area
(RWSA), urban growth area (UGA), AutoCAD data for existing facilities, and interties.
Policies related to service area, satellite management, duty to serve and conditions of
service, in MS Word.
Emergency Management goals, including redundancy and,reliability standards related to
system components or supply, in MS Word.
The system components criteria and standards, such as fire flow standards, pressure
standards, storage criteria, booster pump stations, in MS Word.
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The water use efficiency (water conservation) goals and objectives, in MS Word.
Financial policies related to the Water Utility, in MS Word.
202 Plan Purpose and Summary
Summarize the purpose of the Plan and provide a summary of the Plan elements. Review and
summarize related comprehensive water plans from the neighboring purveyors and other
related plans. Update the history of the City's water system to include new data provided by the
City. Update the Ownership and Management, water facilities inventory and system background
sections, as needed.
203 Policies and Criteria
All policy and criteria data will be summarized and organized into similar subject areas. The
policies and criteria will be reviewed for inconsistencies or missing standards. The City will
identify the RWSA; this scope does not include additional analysis to develop the Retail Water
or Franchise Service Areas. This information will become part of Chapter 1.
204 Chapter 1
Carollo will prepare the introduction to the plan including a review of the relevant policies and
criteria in Chapter 1: Introduction. The City will confirm and develop new policies and criteria as
needed at Meeting No. 3. Carollo will finalize the policies and criteria in Chapter 1. An electronic
version of draft Chapter 1 will be sent to the City for review and approval. This task assumes
that no hard copy of the chapter will be distributed.
Deliverables
1. Draft Chapter 1: Introduction, policies and regulations
2. Comment response log
TASK 300 PLANNING CONSIDERATIONS
This Task will define basic planning data, future land use and future water demands, so that the
City can adequately plan to accommodate its water needs. This task will summarize the existing
and future land use, zoning, employment, and population data. It will also analyze historical
water consumption and projected water consumption for the City over the next 20 years. This
task will develop Chapter 2 Demographic and Demand Projections of the Plan. Tasks involved
include:
301 Data Acauisition
Data requests will be provided at the kick -off meeting and as needed throughout the project.
The City will provide:
Historical water sales by customer class per month and annually for the past 6 years in an
Excel spreadsheet to be provided by Carollo for the City to complete.
Largest demand and fireflow customer locations on a map and consumption by month for
the past 6 years in an Excel spreadsheet to be provided by Carollo for the City to
complete.
Accounted -for Non Revenue Water for the past 6 years.
Daily water purchase data for the past 6 years, with calculated total monthly purchase and
maximum day purchases system -wide. Data to be submitted in an Excel spreadsheet to
be provided by Carollo for the City to complete.
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Growth rates by customer class through the end of the water supply planning horizon
(2030). The rates will be based on City Planning Department available planning data.
City Planning Department existing and future populations for the City limits and Potential
Annexation Areas.
GIS Data: land use, zoning data within the City Limits, RWSA and, UGA. It is assumed
that these data will be provided in GIS format.
302 Service Area
Review and update descriptions of existing and future service areas, characteristics, and
service area agreements. The RWSA boundaries will be provided by the City. A map of the
neighboring /adjacent purveyors with current boundaries will be included. The RWSA, City Limits
and Potential Annexation Areas will be summarized in the plan. This task does not include
multiple iterations to develop the RWSAs.
303 Land Use and Zoning
Summarize the existing and future land use and zoning for the City Water Service Area. The
plan may include both text and figures. Other service area characteristics such as climate and
topography will also be summarized. It is assumed that existing and future land use and zoning
data will be available in GIS format.
304 Population
The City will provide existing and future populations from the City Planning Department for the
City Limits, Urban Growth Area and Water Service Area. This will be a total population in the
area, not only the population receiving water service from the City.
305 Historical Water Use
The City will provide the peak day, monthly, and annual water purchase data for the past 6
years. The City will also provide the monthly and annual usage and total number of connections
for each customer class for each of the past 6 years. Carollo will provide the City with an MS
Excel spreadsheet to be completed with the required data. Carollo will review the existing water
use data. Review customer sales data from City and analyze historical water use patterns,
including average (ADD) and maximum (MDD) day demands. Summarize the accounted -for
revenue water uses and estimate the water loss and leakage planning values. Establish
Equivalent Residential Unit (ERU) values and peaking factors. Estimate the total number of
residential connections served by the City.
306 Future Water Demand
The future water demand will be based on the existing number of connections and the future
growth rate of each customer class. The City will use the population, household, and
employment forecasts through 2030 (20 -year scenario) within the water service area to develop
the future growth rates for each customer class. Carollo will provide an MS Excel spreadsheet
to be completed with the required growth projection data. Projection maps will be developed as
needed for the chapter. Water demand projections will be developed through the planning
horizon (6 and 20- year). The estimated future water demand will be summarized for the entire
water service area by customer class. The future water demand will be estimated for each
individual pressure zone based on either existing customers within each zone or the
proportional land use area within each zone, depending on the availability of City data. The
scope does not include a detailed meter analysis of the customers serviced in each zone. The
future water demand will be summarized in terms of MDD, ADD, and total ERUs.
307 Meetina No. 2
The water demand forecast and policies and criteria will be reviewed at the Meeting No. 2. The
team will discuss policies and criteria, historical water use, the established ERU value,
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population and household forecasts, and water demand projections. Carollo will finalize the
water demand forecast and prepare a draft of Chapter 2 for the City to review.
308 Chapter 2
Carollo will summarize the planning considerations in Chapter 2: Demographic and Demand
Projections. An electronic version of draft Chapter 2 will be sent to the City for review and
approval. This task assumes that no hard copy of the chapter will be distributed.
Meetings
1. Meeting 2: Policies and Criteria Demographic Projections and Demand Projections
Deliverables
1. Draft Chapter 2: Demographic Analysis and Demand Projections
2. Comment response log
3. Meeting 2 Agenda, materials, meeting minutes /decision log
TASK 400 SOURCE OF SUPPLY ANALYSIS
The objective of this task is to evaluate the future sources of supply, review system reliability,
and describe existing and proposed interties. The task will develop Chapter4 Water Supply
Analysis of the Plan. Tasks involved include:
401 Data Acauisition
Data requests will be provided at the kick -off meeting and as needed throughout the project.
The City will provide:
Existing intertie agreements.
Cascade water alliance (CWA) agreement.
An electronic version of the Future Reclaimed Water Strategy, include customer locations,
uses and maps.
Water quality test results for the distribution system in Excel format.
Testing Waivers.
Current Water Quality Monitoring Plan.
Sample Locations.
Existing conservation plan in MS Word format and historical budgets.
Water use efficiency goals.
Anticipated future conservation program elements and budget.
402 Water Supply Summary
Review existing sources of supply for the City Service Area. Evaluate the adequacy of the
existing water supply facilities with respect capacity and reliability criteria. Summarize the future
water supply strategy from CWA.
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403 Water Quality Summary
This subtask will evaluate distribution system water quality only; it is assumed that the CWA is
responsible for meeting regulatory requirements related to treatment and treated water quality.
This subtask will summarize the distribution system water quality regulations, evaluate
distribution system water quality, discuss any trends that have developed, summarize any water
quality violations, summarize reporting requirements, and recommend improvements if
necessary to meet anticipated or future distribution system water quality regulations.
404 Water Use Efficiency
This subtask will summarize the City's Water Use Efficiency Program, commonly referred to as
the Water Conservation Program. The City will be responsible for obtaining this material from
CWA. Carollo will be responsible for providing guidance on content, and reviewing the plan for
consistency with DOH requirements.
405 Reclaimed Water
The reclaimed water evaluation conducted as part of the Comprehensive Sanitary Sewer Plan
will be summarized. Potential impacts of reclaimed water use on system demands will be
determined.
406 Meeting No. 3
The results of the initial evaluation on water supply, water quality, conservation and reclaimed
water will be will be discussed at the Meeting No. 3.
407 Chapter 3
Carollo will summarize the supply analysis in Chapter 3: Source of Supply Analysis. An
electronic version of draft Chapter 3 will be sent to the City for review and approval. This task
assumes that no hard copy of the chapter will be distributed.
Meetings
1. Meeting 3: Source of Supply Analysis
Deliverables
1. Draft Chapter 3: Source of Supply Analysis
2. Comment response log
3. Meeting 3 Agenda, materials, meeting minutes /decision log
TASK 500 EXISTING SYSTEM
The objective of this task is to summarize the existing water system facilities and components
including water supply sources, storage facilities, transmission and distribution facilities, booster
pumps, pressure zones, and interties. Tasks involved include:
501 Data Acauisition
Data requests will be provided at the kick -off meeting and as needed throughout the project.
The City will provide:
AutoCAD data for existing facilities, and interties.
Data on number, horsepower, capacity, and design point for all pumps at the City's
booster pump station.
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Data on age, type of construction, base and overflow elevation, and typical operating
levels for the City's reservoir.
Data on diameters and set points for all pressure reducing valves (PRVs), including
multiple PRVs included in the same PRV station.
Data on pipeline materials and age by linear feet, as available.
Existing renewal and replacement programs.
502 Review Existina Water System
The existing water system storage, transmission, booster pumps, pressure zones and interties
will be reviewed and summarized. A GIS map showing the service area and all system
components will be developed.
503 Meetina No. 1
The results of the initial evaluation on existing system will be will be discussed at the Meeting
No. 1
504 Chapter 4
Carollo will summarize the existing system in Chapter 4. An electronic version of draft Chapter 4
will be sent to the City for review and approval. This task assumes that no hard copy of the
chapter will be distributed.
Meetings
1. Meeting 1: Existing System
Deliverables
1. Draft Chapter 4: Existing System
2. Comment response log
3. Meeting 1 Agenda, materials, meeting minutes /decision log
TASK 600 HYDRAULIC MODEL UPDATE AND MAPPING
The objective of this task is to update the current hydraulic model with any changes to the
system since the 2005 plan, calibrate the model with recent test data and document the model
as part of Chapter 5 Hydraulic Model Update. Tasks involved include:
601 Data Acquisition
Data requests will be provided at the kick -off meeting and as needed throughout the project.
The City will provide:
Infrastructure Data: Mains, hydrant locations, meter or service line locations, zone
boundaries, and pump station, reservoir, PRV, or other locations.
Identification of all changes since the last model update.
GIS Background Data Layers: Aerial photographs, property parcels, street centerlines,
contours, development boundaries, land use, service area boundary, planning area
boundary, zoning, or any other data layers that describe the physical features of the
service area.
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Infrastructure Data: Elevations of facilities; reservoir(s) size and height; elevation of
influent and effluent reservoir piping, pump number, size, and performance curves; PRV
diameter, number, and setpoints; zone boundary locations; and other information
necessary to complete the subsequent tasks.
Operational Information: SCADA data, infrastructure control schemes and setpoints, fire
hydrant test data, location and use of control valves or altitude valves.
Location and volume of the largest fire flow in each service area.
602 Update Water Model
The hydraulic model from the last plan will be used and updated with improvements made since
the last plan and the demand projections developed as part of the current planning process. It is
also assumed that the existing model is in the same spatial projection as the available GIS data.
603 Calibrate Water Model
Calibrate the model using current hydrant test data provided by the City. Establish and verify
appropriate model settings and parameters (such as tank levels, pump curves, etc.) using data
provided by City, including SCADA information. Caroilo will identify appropriate locations for
collecting hydrant test data. City will perform fireflow tests and submit data to Carollo for model
calibration.
604 Develop Water Figures
Convert existing facility data to a common GIS format and develop system figures for the water
system including key infrastructure in addition to modeled hydraulic segments and nodes. It is
assumed that all data to be included in the GIS are available in electronic format (e.g.,
AutoCAD, existing shapefiles). It is assumed that the figures developed will be for planning
purposes and that the positional accuracy of the entities on the figures will be no different than
the data provided to create the figuress. This task does not include physical inspection,
completing locates on any infrastructure, transferring any data only available in paper format to
the GIS. Additional effort to develop individual base maps with all system components and
complete the water maps based on paper data is not included in this scope of services.
Additionally this scope does not include ongoing maintenance to the figures.
605 Meetina No. 3
The results of the model update and calibration will be discussed at Meeting No. 3. The draft
existing system maps will be submitted to City for review and confirmation. Caro llo will develop
final maps based on City comments. This scope does not include multiple map iterations and
future map maintenance.
606 Chapter 5
Chapter 5 will document the current hydraulic model including the updates made to the model
since the last plan and the model calibration results. An electronic version of draft Chapter 5
Hydraulic Model will be sent to the City for review and approval. This task assumes that no hard
copy of the chapter will be distributed.
Meeting
1. Meeting 3: Hydraulic Model Development
Deliverables
1. Electronic (pdf) and paper copies of the Water System Plan Figures (draft and final)
2. Draft Chapter 5: Hydraulic Model
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3. Comment response log
4. Meeting 3 Agenda, materials, meeting minutes /decision log
TASK 700 DISTRIBUTION SYSTEM ANALYSIS
The objective of this task is to determine if the existing system facilities are capable of supplying
a sufficient quantity of water to meet existing and projected demands. This task will form the
basis for Chapter 6 Distribution System Analysis of the Plan. This task will use the updated
hydraulic model to perform analyses in accordance with proposed policies and criteria and
identify any projected deficiencies. The hydraulic modeling task will also involve developing
recommended improvements to the system in support of a CIP for 6 and 20 -year scenarios.
Tasks involved include:
701 Storaae and Pump Station Analysis
Conduct storage needs analysis. DOH has previously considered the City's storage needs to be
met through the ample storage of the City's wholesale water providers: Carollo will use this
same approach, as allowable by DOH. Carollo will identify the storage volume required by the
City based on DOH's minimum storage criteria. It is anticipated a limited evaluation of the ability
of the existing reservoir to meet storage needs will be performed. It is assumed that additional
storage projects will not be needed.
Carollo will evaluate the pump station's ability to perform based on the City's criteria and
standards. The current performance of the existing booster pump station will be compared to
the results of the above modeling scenarios, and required upgrades /modifications will be
recommended, as necessary. It is assumed that the water model has the current booster pump
curves and adequately models the performance of each of the existing pump stations.
702 Fire and System Pressure Analysis
Perform steady state analysis of the system evaluating fire flow and system pressures per DOH
regulations and guidelines based on recommended water system policies and criteria from
Task 2. It is assumed that all design criteria necessary to identify deficiencies will be included in
these guidelines, and that these will be finalized prior to this task. The analysis will include the
current (2010) system, in addition to projected 6 and 20 -year scenarios. The analysis will
include an evaluation of available fire flows under MDD. Fire flow requirements (FFR) will be
assigned to the model nodes based on land use classification. In addition, a specific FFR will be
assigned to the single node in each zone representing the account with the highest FFR. The
model will also be used to identify minimum system pressures during peak -hour demands. The
hydraulic analysis will focus on deficiencies which occur within the distribution system. The b-
and 20 -year analyses will one water supply scenario. Separate steady state model runs will be
conducted for each scenario.
Carollo will develop a hydraulic profile of the existing system (2010) and future systems (6- and
20- year). The system will be reviewed in accordance with the hydraulic model and
recommendations for upgrading and/or modifying existing hydraulic zones or distribution
facilities to improve system operation.
703 Identification of Water Improvement Proiects
Carollo will review the City's pipeline replacement program based on the City's distribution
piping maps and replacement history to recommend improvements. This may include data on
pipe materials on a hard copy map or areas that have had leakage problems provided by the
City. The program will be summarized with a budget for future implementation for the CIP.
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Carollo will summarize identified deficiencies under the MDD fireflow simulations and the peak
hour simulations for the current system (2010) and the 6- and 20 -year scenarios.
704 Meetina No. 4
The results of the distribution system analysis and initial recommended improvements will be
discussed at Meeting No. 4.
705 Chapter 6
Chapter 6 will document the distribution system analysis including the recommended
improvements to the system. An electronic version of draft Chapter 6 Distribution System
Analysis will be sent to the City for review and approval. This task assumes that no hard copy of
the chapter will be distributed.
Meetings
1. Meeting 4: Distribution System Analysis
Deliverables
1. Draft Chapter 6: Distribution System Analysis
2. Comment response log
3. Meeting 4 Agenda, materials, meeting minutes /decision log
4. System maps
TASK 800 OPERATION AND MAINTENANCE
This task will largely be completed by the City based on the Operation and Maintenance
Chapters in the 2005 Plan. This task will include:
801 Outline
Carollo will compile a Chapter outline for the City to use in the development of the Operation
and Maintenance Chapter.
802 Formattina
Carollo will format the Operation and Maintenance Chapter developed by the City to match the
formatting of the rest of the Plan.
TASK 900 CAPITAL IMPROVEMENT PLAN
This task will summarize the recommended improvements for the sources of supply, storage,
distribution and transmission, and pressure zones in accordance with the City's Policy and
Criteria. This task will develop Chapter 8 Capital Improvement Program for the Plan. Total
project costs will be developed for each recommended improvement and ranked by priority.
Additionally, improvements will be shown on overlays of existing City base maps developed
from the City's GIS data. Tasks involved include:
901 Cost Estimates
Develop planning level cost estimates for all recommended projects using costs provided in
other planning efforts. Cost estimates for construction, site acquisition, engineering, permitting,
and other contingencies will be prepared; all costs will be given in 2011 dollars.
902 Prioritization
Prioritize capacity related projects identified in the previous tasks for inclusion in the CIP.
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903 Electronic CIP
Develop an electronic CIP tool using Excel to assist the City with future budgeting. Each project
will be listed on a separate tab including project description, justification, estimated cost, and
recommended year for implementation. City staff will be provided the ability to adjust indirect
costs and escalation factors. A copy of the electronic CIP will be provided to City staff.
Hardcopies of the project cut sheets will be included as an appendix. The Consultant will train
City staff on using the CIP Tool.
904 Meetina No. 5
The recommended CIP will be discussed and reviewed at the Meeting No. 5.
905 Chapter 8
Prepare Chapter 8 Capital Improvements Plan, including a description of cost estimating
methods, project analysis, final recommendations, summary table, and system maps with the
location of recommended improvements. An electronic version of draft Chapter 8 will be sent to
the City for review and approval. This task assumes that no hard copy of the chapter will be
distributed.
Meetings
1. Meeting 5: Capital Improvement Plan
Deliverables
1. Draft Chapter 8: CIP
2. Comment response log
3. Meeting 5 Agenda, materials, meeting minutes /decision log
TASK 1000 FINANCIAL ANALYSIS
The financial analysis task will be completed by Katy Isaksen Associates. A six -year financial
program will be developed for the utility to ensure that the plan can be implemented, and the
estimated impact on rates will be known. The recommended capital improvement projects and
changes in operations and maintenance programs from earlier chapters will be combined with
outstanding debt and sources of revenue in this chapter. An alternative funding plan may be
developed for consideration. Information to be provided by the City:
Three years historical financial reports for all water related funds (2007- 2009).
Current budget for all water related funds (2010).
Beginning 2010 Fund balances for all water related funds, including reserves.
Outstanding debt schedules and most recent bond resolution.
Number of customers, consumption, billing totals for billing in 2009.
Ordinances or current City code on all rates, fees and charges for water.
Tasks involved include:
1001 Financial Analysis
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Data Collection Work with staff and engineers to obtain the necessary information to
review, document and develop the financial program.
Historical Summary A financial overview of the water utility for three years will be
prepared based on data provided by the City. Outstanding debt for the utility will be
detailed.
Current Rates, Fees and Charges The current rates, fees and charges will be described
for the water utility based on ordinances, city code and /or interviews with staff.
Financial Policies Financial policies of the water utility will be summarized based on
review of city code, ordinances, city budget documents and interviews with staff. These
will be reviewed for potential areas of conflict between existing policies and the ability to
meet the future operating needs, debt and CIP scheduling. The policies will guide the six
year projections.
CIP Funding The City's philosophy of funding its CIP program will be described and
funding sources for recommended CIP projects will be identified. A funding plan will be
identified for the recommended six -year capital improvements. Future debt will be
estimated where needed to balance the plan. The impact on rates will be evaluated for
alternative capital schedules to support the City in selecting a preferred capital program.
Six -Year Financial Plan Revenue projections will be made for the six -year period, and
compared to expenses for operations, maintenance, administration, debt, capital and
reserves. Any adjustments to the existing level of expense will be documented, for
example recommendations from the chapter on O &M. If each of the overall programs
cannot be afforded with existing rates and charges, up to 2 alternatives will be developed
indicating the percentage impact on rates. Adjustments to CIP priority scheduling and /or
policy changes may be discussed with staff to optimize the ratepayers' investment. The
outcome will be two tables with descriptions of line items showing revenue sufficiency and
the associated impact on rates.
1002 Citv Review
Two review points are anticipated:
A meeting (Meeting No. 6) with staff /engineers is anticipated to review the draft funding
plan to ensure a balance between the engineering needs and financial ability prior to
developing the financial chapter.
The financial chapter will be presented to the City for review at Meeting No. 7. Based on
comments received, the chapter will be finalized.
1003 Financial Analysis Chapter
A financial analysis chapter will be written and included in the draft water plan. The budget
anticipates one draft chapter and one final for the Plan. Recommendations for further study will
be included. An electronic version of draft Chapter 9 will be sent to the City for review and
approval. This task assumes that no hard copy of the chapter will be distributed.
Meetings
1. Meeting 6: Financial Analysis
2. Meeting 7: Financial Analysis
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Deliverables
1. Draft Chapter 9: Financial Analysis
2. Final Chapter 9: Financial Analysis
TASK 1100 PLAN PREPARATION
This Task will include the compilation of all previous tasks. Carollo will prepare a final
Comprehensive Water Plan that is the compilation of the chapters that have been created as a
part of the project, with revisions based on feedback provided by the City throughout the project.
The Comprehensive Water Plan will comply with WAC 246- 290 -100.
1101 Executive Summary
Carollo will prepare an executive summary, summarizing each element of the Comprehensive
Plan.
1102 Prepare Staff Review Draft
Incorporate comments from draft chapters. Compile Chapters and develop Technical
Appendices. Prepare review draft document for City Staff in Three (3) notebook binder copies.
1103 Meeting No. 8
Meet with City to discuss comments of draft document at Meeting No. 8. Comments to be
incorporated into SEPA /Agency Review Draft.
1104 SEPA Checklist
Carollo will develop a draft SEPA checklist based on examples provided by the City. The City
will review and finalize the SEPA checklist and submit the checklist to the appropriate agencies.
1105 Prepare Agency Review Draft
Prepare two hard copies and one CD version for the City to distribute for agency review. This
task assumes the City will lead the Agency Review process. The City will obtain Consistency
Statements from the City and County during the Agency Review period. Carollo will assist City
in responding to written comments by regulatory agencies, neighboring jurisdictions, and the
public, including no more than three letters. No meetings are anticipated for this task.
Additionally, no major plan revisions are included in the scope based on Agency Review
comments.
1106 Prepare Final Comprehensive Water Plan
Incorporate final comments based on agency reviews, as requested by the City. Provide City
with one (1) signed and stamped Final Comprehensive Water Plans and one CD version
containing electronic copy for the City's use. This task assumes only the documents above will
be developed for the Plan approval and any other interim draft plan documents are considered
out of scope.
Meetings
1. Meeting 8: Plan Review
Deliverables
1. Draft Executive Summary
2. Meeting 8 Agenda, materials, meeting minutes /decision log
3. PDF and three hard copies of the full plan "Staff Review Draft"
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4. SEPA
5. PDF and two hard copies of the full plan "Agency Review Draft"
6. Comment response log
7. PDF and one hard copy of the full plan "Final"
OPTIONAL TASKS
TASK 1200 OPERATION AND MAINTENANCE
The objective of this task is to assure satisfactory management of water system operations. It
will provide an overview of the water system responsibility and authority, system operation and
maintenance plan, equipment supplies and inventory, water quality monitoring, emergency
response, and cross connection control. The City may need to update its existing cross
connection control plan or emergency response plan that will be included as appendices to the
Comprehensive Plan. This task will include:
1201 Data Acquisition
Data requests will be provided at the kick -off meeting and as needed throughout the project.
The City will provide:
Copy of the organization chart, coliform and disinfection by- product monitoring plans,
emergency response plan, and cross connection control program (or enabling ordinance).
Review of the previous plan and proposed changes since last plan.
1202 Program Summary
At the project meeting with Operations, the programs completed since the last plan will be
discussed. Carollo will summarize the current operation and maintenance (O &M) programs in
accordance with the DOH Planning Handbook.
1203 Recommendations
The current operation and maintenance program will be summarized. It is assumed that
recommendations will be limited to the identification of major deficiencies in the City's operation
and maintenance programs. A detailed evaluation of City's O &M programs will not be
conducted.
1204 Meeting
The O &M program will be discussed at a project meeting. Results will be summarized in
Chapter 7, which will summarize the programs currently being performed and
recommendations, if necessary, to meet standards.
1205 Chapter 7
The current operation and maintenance program and recommended changes to the program
will be summarized in Chapter 7. This task does not include a new cross connection control
plan, emergency response plan or a detailed O &M Manual. Additionally, this task also does not
include an evaluation of the City's maintenance management system. An electronic version of
draft Chapter 7 will be sent to the City for review and approval.
Meetings
1. Meeting: Operation and Maintenance
Deliverables
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1. Draft Chapter 7: O &M Program
2. Comment response log
3. Meeting Agenda, materials, meeting minutes /decision log
TASK 1300 FINANCIAL ANLAYSIS PHASE II
Several tasks have not been included in the financial analysis task (Task 1000) and could be
considered to be in Phase II. More information and the extent of the tasks will be better known
as the financial analysis is underway.
Connection Charge Review.
Rate Structure Analysis.
To provide support to City staff in implement rate adjustments.
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EXHIBIT A
CITY OF TUKWILA
SCOPE OF SERVICES
COMPREHENSIVE SANITARY SEWER PLAN
The following is a scope of work for the Comprehensive Sanitary Sewer Plan (Plan) for the City
of Tukwila. The Plan will be completed by the Consultant Team: Carollo Engineers and Katy
Isaksen Associates. However, some tasks and task elements will require the participation of
City staff from the Planning, Finance, and Public Works Departments. This scope is developed
to describe the content and purpose of the Plan, determine tasks to be completed for the update
of the previous plan, and identify the resources necessary to accomplish those tasks.
The Plan will be based on the Washington Administrative Code (WAC) 173 240 -050 standards.
The plan will include a future sewer flow forecast and system analysis through 2030 for existing
(2010), 6 and 20 -year scenarios and a capital improvements plan (CIP) through 2030 for the 6-
and 20 -year scenarios. The 2005 Sewer System Plan Update (HDR) will be used as the basis
for this scope of work.
The scope of services for the above project will consist of the following tasks:
TASK 100 PROJECT MANAGEMENT
This task includes routine management activities, submittal of monthly progress reports, City
Council presentations, interface with the public, and overall coordination and assistance. It is
anticipated that the Project will be complete by August 2011. Project timeline modifications may
require project hour and budget modifications. Specific tasks are as follows:
101 Monthly Proaress Reports.
This subtask includes production and implementation of the project plan, schedule, and budget.
Assist the project team members in the implementation of the task items, reviewing the work-in
progress reports. Prepare and submit monthly activity reports showing current project status
and identifying key issues or elements of the project that will need to be addressed in the
proceeding weeks. An electronic version of the monthly progress reports will be sent to the City
for review and approval. This task assumes that no hard copy of the monthly progress reports
will be distributed.
102 Proiect Management Plan.
Prepare a Project Management Plan (PMP) that describes deliverables, Plan outline,
anticipated meetings, project roles and responsibilities, lists contact information for the project
team, describes communications protocols, quality management, and includes the scope of
services, schedule, and budget. Quality Management includes, but is not limited to, the following
elements:
Project Manager overview of all primary documents to verify technical consistency and
compliance with contract requirements.
Organization of the work into logical deliverables with qualified staff for each task
assigned to the work.
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Resolution of all review comments with a memorandum summarizing key comments and
the manner in which each was addressed in the work.
An electronic version of the Project Management Plan will be sent to the City for review and
approval. This task assumes that no hard copy of the Project Management Plan will be
distributed.
Deliverables
1. 16 Monthly progress report(s)
2. Project Management Plan
3. Draft Plan outline
TASK 200 INTRODUCTION
This task includes basic information that will serve as a foundation for developing a
comprehensive program to meet current and projected future sewer system needs. This task
will develop Chapter 1 Introduction. Tasks involved include:
201 Data Acauisition
Data requests will be provided at the kick -off meeting and as needed throughout the project.
The City will provide:
Hardcopy and electronic copy of all volumes of the 2005 Plan, city planning documents,
and new interlocal agreements since the adoption of the 2005 Plan.
Related comprehensive sewer plans from the neighboring jurisdictions and other related
plans.
Agreements with neighboring jurisdictions
Neighboring /adjacent jurisdictions map, in Geographic Information System (GIS) format
with current boundaries.
GIS data for the sewer system including City Limits, current sewer service area, urban
growth area (UGA), AutoCAD data for existing facilities, and interties.
Policies related to service area and conditions of service, in MS Word.
Emergency Management goals, including redundancy and reliability standards related to
system components, in MS Word.
The system components criteria and standards, in MS Word.
Financial policies related to the sewer system, in MS Word.
202 Plan Purpose and Summary
Summarize the purpose of the Plan and provide a summary of the Plan elements. Review and
summarize related comprehensive sewer plans from the neighboring jurisdictions and other
related plans. Update the history of the City's sewer system to include new data provided by the
City. Update the Ownership and Management and system background sections, as needed.
203 Policies and Criteria
All policy and criteria data will be summarized and organized into similar subject areas. The
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policies and criteria will be reviewed for inconsistencies or missing standards. This information
will become part of Chapter 1.
204 Chapter 1
Carollo will prepare the introduction to the plan including a review of the relevant policies and
criteria in Chapter 1: Introduction. The City will confirm and develop new policies and criteria as
needed at Meeting No. 3. Carollo will finalize the policies and criteria in Chapter 1. An electronic
version of draft Chapter 1 will be sent to the City for review and approval. This task assumes
that no hard copy of the chapter will be distributed.
Deliverables
1. Draft Chapter 1: Introduction and policies
2. Comment response log
TASK 300 PLANNING CONSIDERATIONS
This Task will define basic planning data, future and use and population projections, so that the
City can adequately plan to accommodate its sewer needs. This task will summarize the
existing and future land use, zoning, employment, and population data. This task will develop
Chapter 2 Demographic Analysis of the Plan. Tasks involved include:
301 Data Acauisition
Data requests will be provided at the kick -off meeting and as needed throughout the project.
The City will provide:
City Planning Department existing and future populations for the City limits and Potential
Annexation Areas.
GIS Data: land use, zoning data within the City Limits, sewer service area and UGA. It is
assumed that these data will be provided in GIS format.
302 Service Area
Review and update descriptions of existing and future service areas, characteristics, and
service area agreements. The sewer service area and UGA boundaries will be provided by the
City. A map of the neighboring /adjacent jurisdictions with current boundaries will be included.
The sewer service area, City Limits, and Potential Annexation Areas will be summarized in the
plan. This task does not include multiple iterations to develop the sewer service area.
303 Land Use and Zoning
Summarize the existing and future land use and zoning for the City Sewer Service Area. The
Plan will include both figures and text. Other service area characteristics such as climate and
topography will also be summarized. It is assumed that existing and future and use and zoning
data will be available in GIS format.
304 Pooulation
The City will provide existing and future sewered populations from the City Planning Department
for the City Limits, UGA and Sewer Service Area.
305 Current and Future Water Demand in Sewer Service Area.
The sewer flow rates will be determined (in Task 402) based on the water consumption data, as
the City does not meter the sewer flows. However, since the sewer service area and water
service area are different, the water demand within the sewer service area will need to be
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determined separately from the water demand within the Retail Water Service Area (RWSA) (as
determined in Tasks 305 and 306 in the Comprehensive Water Plan Scope of Services).
The current and future water demand in the sewer service area will be based on the existing
number of connections and the future growth rate of each customer class. The City will use the
population, household, and employment forecasts through 2030 (20 -year scenario) within the
sewer service area to develop the future growth rates for each customer class. Carollo will
provide an MS Excel spreadsheet to be completed with the required growth projection data.
Projection maps will be developed as needed for the chapter. Water demand projections within
the sewer service area will be developed through the planning horizon (6 and 20- year). The
estimated future water demand will be summarized for the entire sewer service area by
customer class. The future water demand within the sewer service area will be summarized in
terms of maximum day demand (MDD), average day demand (ADD), and total ERUs.
307 Meeting No. 2
The sewered population projections, water demand projections within the sewer service area
and policies and criteria will be reviewed at Meeting No. 2. The team will discuss policies and
criteria and population projections. Carollo will finalize the sewered population, water demand
projections within the sewer service area and prepare a draft of Chapter 2 for the City to review.
308 Chapter 2
Carollo will summarize the planning considerations in Chapter 2: Demographic Projections. An
electronic version of draft Chapter 2 will be sent to the City for review and approval. This task
assumes that no hard copy of the chapter will be distributed.
Meetings
1. Meeting 2: Demographic Projections
Deliverables
1. Draft Chapter 2: Demographic Analysis
2. Comment response log
3. Meeting 2 Agenda, materials, meeting minutes /decision log
TASK 400 FLOW PROJECTIONS
The objective of this task is to develop the sewer flow projections for the sewer service area for
the current (2010), 6- and 20 -year scenarios. Since sewer flows are not measured, the sewer
flow rate projections will be based on water demands within the sewer service area as
developed in the previous task. The information developed in this task will become Chapter 3
Flow Projections. Tasks involved include:
401 Data Acauisition
Data requests will be provided at the kick -off meeting and as needed throughout the project.
The City will provide:
Current 1/1 program.
Summary of I/1 projects completed since the 2005 Plan.
Sewer connections by customer class.
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Sewer conservation flow reduction rate.
Map with direct connections to King County wastewater system.
Pump station run times.
402 Sewer Base Flow Proiections
Sewer flow projections will be developed following the methodology established in the 2005
Plan. The projections will be based on the projected water demand within the sewer service
area. The historical water use data during summer and winter months will be reviewed to
establish a factor relating water use to sewer generation rates. This data will be used to develop
a per capita sewer generation rate, which will be used to project the future sewer flow for the b-
and 20 -year scenarios. Average daily flow, maximum month flows and peak hourly flow rates
will be developed for the current, 6 and 20 -year scenarios. Two sewer flow rates will be
evaluated, one with no conservation and another with a conservation plan agreed upon with the
City. No hydraulic modeling will be done as part of this task.
403 I/I Proiections
Review the existing I/1 program. Summarize completed projects. Identify or update I/1 reduction
goals.
Historical pump run time data and basin land use data will be evaluated and analyzed to
estimate the base and peak flowrates for drainage basins with lift stations: No. 1, 2/18, 3, 8, 11,
and 13 and for basin No. 4 which drains to basin No. 8. No I/1 analysis will be done for the
remainder of the basins which are either not served or send flow directly to King County
interceptors. I/1 flow rates will be estimated using the base and peak data for each lift station
basins and compared to region specific I/1 factors. No hydraulic modeling will be done as part of
this task.
Review basins identified with high I/1 for potential causes of 1/1 including a history of repairs, and
pipe age and material. Discuss I/I causes with City operation staff. Summarize general I/I
reduction strategies for City implementation.
405 Reclaimed Water
As required by Ecology, reclaimed water opportunities will be evaluated. The City currently uses
reclaimed water from King County's South Treatment Plant. The City's current use will be
summarized. Carollo will evaluate opportunities based on current customers and City landuse
for expanding reclaimed water use in the vicinity of King County's South Treatment Plant. The
evaluation will include a list of potential users and planning level costs for supplying those users.
406 Meetina No. 3
The base sewer flow rates and I/1 projections will be reviewed at Meeting No. 3.
407 Chapter 3
Carollo will summarize the sewer flow projections in Chapter 3: Flow Projections. An electronic
version of draft Chapter 3 will be sent to the City for review and approval. This task assumes
that no hard copy of the chapter will be distributed.
Meetings
1. Meeting 3: Flow Projections and I &I Evaluation
Deliverables
1. Draft Chapter 3: Flow Projections
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2. Comment response log
3. Meeting 3 Agenda, materials, meeting minutes /decision log
TASK 500 EXISTING SYSTEM
The objective of this task is to summarize the existing sewer system facilities and components
including lift stations, and interties. Tasks involved include:
501 Data Acquisition
Data requests will be provided at the kick -off meeting and as needed throughout the project.
The City will provide:
AutoCAD data for existing facilities, and interties.
Data on number, horsepower, capacity, design point for all pumps at the City's Lift
Stations.
Data on pipeline materials and age by linear foot, as available.
Existing renew and replacement program.
Summary of improvements completed since the 2005 Plan.
SCADA data for sewer system.
502 Review Existina Sewer System
Review the components of the major sewer collectors and pump stations using data from the
City's SCADA system, discussions with staff, and previous studies. Develop chapter text and
tables summarizing the City's collection system. Summarize the boundaries of sewer service
basins. Provide description for each of the City's lift stations and force mains. Provide total
length of pipe based on diameter and material. Summarize improvements to the City's'
wastewater collection system that have been completed since the 2005 Plan, based on
discussions with City Staff. A GIS map showing the service area and all system components will
be developed.
503 Meetina No. 1
The results of the initial evaluation on existing system will be will be discussed at Meeting No. 1.
504 Chapter 4
Carollo will summarize the existing system in Chapter 4. An electronic version of draft Chapter 4
will be sent to the City for review and approval. This task assumes that no hard copy of the
chapter will be distributed.
Meetings
1. Meeting 1: Existing System
Deliverables
1. Existing System Maps
2. Draft Chapter 4: Existing System
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3. Comment response log
4. Meeting 1 Agenda, materials, meeting minutes /decision log
TASK 600 SYSTEM MAPPING
The objective of this task is to develop a series of system maps for the sewer service system.
Tasks involved include:
601 Data Acquisition
The City will provide:
Infrastructure Data: electronic data showing locations for lift station, King County intertie,
pipes, force mains and interceptors, zone boundaries and manholes, King County trunk
lines. Diameters for pipelines and King County trunk lines.
GIS background data layers: aerial photographs, property parcels, street centerlines,
contours, development boundaries, land use, service area boundaries, planning area
boundary, zoning, or any other data layers that describe the physical features of the
service area.
Infrastructure data: elevations of lift stations, pump number, size, and performance
curves, zone boundary locations; and other information necessary to complete the
subsequent tasks.
Operational information: SCADA data, infrastructure control schemes and setpoints,
Known operational issues with the sewer system including the lift stations, pipe segments
with root intrusions and sags, pipe segments in areas of unstable soil, or any other known
operational issues.
602 Develop Sewer Maps
Convert existing facility data to a common GIS format and develop system maps for the -sewer
system including components such as pipelines, lift stations, King County interceptors, roads,
zoning and service area boundaries. It is assumed that all data to be included in the GIS are
available in electronic format (e.g., AutoCAD, existing shapefiles). This task does not include
physical inspection, completing locates on any infrastructure, transferring any data only
available in paper format to the GIS. Additional effort to complete the sewer maps based on
paper data is not included in this scope of services. The maps will be for planning purposes and
the positional accuracy of the entities on the map will be no different than the data provided to
create the maps. Additionally this task does not cover any ongoing maintenance for the system
maps.
603 Meeting No. 2
The sewer system maps will be reviewed at Meeting No. 2. The draft existing system maps will
be submitted to the City for review and confirmation. Carollo will develop final maps based on
City comments. This scope does not include multiple integrations and future map maintenance.
Meetings
1. Meeting 2: Sewer Map Review
Deliverables
1. Electronic (pdf) and paper copies of Existing System Maps (draft and final)
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2. Meeting 2 Agenda, materials, meeting minutes /decision log
TASK 700 CONVEYANCE SYSTEM ANALYSIS
The objective of this task is to determine if the existing system lift stations have the capacity to
convey the projected quantities of sewage and I /1. This task will form the basis for Chapter 5
Conveyance System Analysis of the Plan. No hydraulic modeling will be done as part of this
task. Known condition issues and criteria pipe replacement will be established for the City's
collection system and a capacity and reliability assessment will be conducted for the lift stations.
This task will develop recommended improvements to the system in support of a CIP for 6 and
20 -year scenarios. Tasks involved include:
701 Lift Station Analysis
Carollo will evaluate the existing lift stations operational and hydraulic performance. We focus
on hydraulic capacity, redundancy, facility reliability, and operational considerations. The scope
does not include a site visit of each facility. Facility reliability is defined in terms of a reliable
design and system layout and not the reliability of specific components. The current
performance of the existing lift stations will be compared to the projected peak flows and I/I
rates (generated for basins 1, 2/18, 3, 4, 8, 11 and 13) and required upgrades /modifications will
be recommended, as necessary. Alternatives to address identified operational, hydraulic,
reliability and redundancy issues will be developed. Planning level costs, technical
considerations and operation and maintenance issue will be compared to develop a
recommended alternative. Particular emphasis will be placed on basin 4 and the ability to serve
this basin. Results of this task will be incorporated into the CIP.
702 Collection System Condition Assessment
The City's reported condition problems for root intrusions and sags will be summarized. A GIS
map will be created, identifying the location of these pipe segments. Pipe replacement criteria
will be established and summarized for the City's collection system. This task does not assume
any site visits.
703 Identification of Sewer Improvement Proiects
Carollo will review the City's pipeline replacement program based on the City's conveyance
piping maps and replacement history to recommend improvements. This may include data on
pipe material an age on a hard copy map or areas that have had condition problems as
provided by the City. The program will be summarized with a budget for future implementation
for the CIP.
704 Meetina No. 4
The results of the distribution system analysis and initial recommended improvements will be
discussed at Meeting No. 4.
705 Chapter 5
Chapter 5 will document the conveyance system analysis including the recommended
improvements to the system. An electronic version of draft Chapter 6 Conveyance System
Analysis will be sent to the City for review and approval. This task assumes that no hard copy of
the chapter will be distributed.
Meetings
1. Meeting 4: Conveyance System Analysis
Deliverables
1. Draft Chapter 5: Conveyance System Analysis
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2. Comment response log
3. Meeting 4 Agenda, materials, meeting minutes /decision log
TASK 800 OPERATION AND MAINTENANCE
This task will largely be completed by the City based on the Operation and Maintenance
Chapters in the 2005 Plan. This task will include:
801 Outline
Carollo will compile a Chapter outline for the City to use in the development of the Operation
and Maintenance Chapter.
802 Formattina
Carollo will format the Operation and Maintenance Chapter developed by the City to match the
formatting of the rest of the Plan.
TASK 900 CAPITAL IMPROVEMENT PLAN
This Task will summarize the recommended improvements for the conveyance system and lift
stations in accordance with the City's Policy and Criteria. This task will develop Chapter 8
Capital Improvement Program for the Plan. Total project costs will be developed for each
recommended improvement and ranked by priority. Additionally, improvements will be shown on
overlays of existing City base maps developed from the City's GIS data. Tasks involved include:
901 Cost Estimates
Develop planning level cost estimates for all recommended projects using costs provided in
other planning efforts. Cost estimates for construction, site acquisition, engineering, permitting,
and other contingencies will be prepared; all costs will be given in 2011 dollars.
902 Prioritization
Prioritize condition related and capacity related projects identified in the previous tasks for
inclusion in the CIP.
903 Electronic CIP
Develop an electronic CIP tool using Excel to assist the City with future budgeting. Each project
will be listed on a separate tab including project description, justification, estimated cost, and
recommended year for implementation. City staff will be provided the ability to adjust indirect
costs and escalation factors. A copy of the electronic CIP will be provided to City staff.
Hardcopies of the project cut sheets will be included as an appendix. The Consultant will train
City staff on using the CIP Tool.
904 Meetina No. 5
The recommended CIP will be discussed and reviewed at Meeting No. 5.
905 Chanter 8
Prepare Chapter 8 Capital Improvements Plan, including a description of cost estimating
methods, project analysis, final recommendations, summary table, and system maps with the
location of recommended improvements. An electronic version of draft Chapter 8 will be sent to
the City for review and approval. This task assumes that no hard copy of the chapter will be
distributed.
Meetings
1. Meeting 5: Capital Improvement Plan
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Deliverables
1. Draft Chapter 8: CIP
2. Comment response log
3. Meeting 5 Agenda, materials, meeting minutes /decision log
TASK 1000 FINANCIAL ANALYSIS
The financial analysis task will be completed by Katy Isaksen Associates. A six -year financial
program will be developed for the utility to ensure that the plan can be implemented, and the
estimated impact on rates will be known. The recommended capital improvement projects and
changes in operations and maintenance programs from earlier chapters will be combined with
outstanding debt and sources of revenue in this chapter. An alternative funding plan may be
developed for consideration. Information to be provided by the City:
Three years historical financial reports for all sewer related funds (2007- 2009).
Current budget for all sewer related funds (2010).
Beginning 2010 Fund balances for all sewer related funds, including reserves.
Outstanding debt schedules and most recent bond resolution.
Number of customers, consumption, billing totals for billing in 2009.
Ordinances or current City code on all rates, fees and charges for sewer,
Tasks involved include:
1001 Financial Analysis
Data Collection Work with staff and engineers to obtain the necessary information to
review, document and develop the financial program.
Historical Summary A financial overview of the sewer utility for three years will be
prepared based on data provided by the City. Outstanding debt for the utility will be
detailed.
Current Rates, Fees and Charges The current rates, fees and charges will be described
for the sewer utility based on ordinances, city code and /or interviews with staff.
Financial Policies Financial policies of the sewer utility will be summarized based on
review of city code, ordinances, city budget documents and interviews with staff. These
will be reviewed for potential areas of conflict between existing policies and the ability to
meet the future operating needs, debt and CIP scheduling, The policies will guide the six
year projections.
CIP Funding The City's philosophy of funding its CIP program will be described and
funding sources for recommended CIP projects will be identified. A funding plan will be
identified for the recommended six -year capital improvements. Future debt will be
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estimated where needed to balance the plan. The impact on rates will be evaluated for
alternative capital schedules to support the City in selecting a preferred capital program.
Six -Year Financial Plan Revenue projections will be made for the six -year period, and
compared to expenses for operations, maintenance, administration, debt, capital and
reserves. Any adjustments to the existing level of expense will be documented, for
example recommendations from the chapter on operations and maintenance. If each of
the overall programs cannot be afforded with existing rates and charges, up to 2
alternatives will be developed indicating the percentage impact on rates. Adjustments to
CIP priority scheduling and /or policy changes may be discussed with staff to optimize the
ratepayers' investment. The outcome will be two tables with descriptions of line items
showing revenue sufficiency and the associated impact on rates.
1002 Citv Review
Two review points are anticipated:
A meeting with staff /engineers is anticipated to review the draft funding plan to ensure a
balance between the engineering needs and financial ability prior to developing the
financial chapter.
The financial chapter will be presented to the City for review. Based on comments
received, the chapter will be finalized.
1003 Financial Analysis Chanter
A financial analysis chapter will be written and included in the draft sewer plan. The budget
anticipates one draft chapter and one final for the Plan. Recommendations for further study will
be included. An electronic version of draft Chapter 9 will be sent to the City for review and
approval. This task assumes that no hard copy of the chapter will be distributed.
Meetings
1. Meeting 6: Financial Analysis
2. Meeting 7: Financial Analysis
Deliverables
1. Draft Chapter 9: Financial Analysis
2. Final Chapter 9: Financial Analysis
TASK 1100 PLAN PREPARATION
This Task will include the compilation of all previous tasks. Carollo will prepare a final
Comprehensive Sewer Plan that is the compilation of the chapters that have been created as a
part of the project, with revisions based on feedback provided by the City throughout the project.
The Comprehensive Sewer Plan will comply with WAC 173 240 -050.
1101 Executive Summary
Carollo will prepare an executive summary, summarizing each element of the Comprehensive
Plan.
1102 Prepare Staff Review Draft
Incorporate comments from draft chapters. Compile Chapters and develop Technical
Appendices. Prepare review draft document for City Staff in three (3) notebook binder copies.
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1103 Meeting No. 8
Meet with City to discuss comments of draft document at Meeting No. 8. Comments to be
incorporated into SEPA/Agency Review Draft.
1104 SEPA Checklist
Carollo will develop a draft SEPA checklist based on examples provided by the City. The City
will review and finalize the SEPA checklist and submit the checklist to the appropriate agencies.
1105 Prepare Aaencv Review Draft
Prepare two hard copies and one CD version for the City to distribute for agency review. This
task assumes the City will lead the Agency Review process. The City will obtain Consistency
Statements from the City and County during the Agency Review period. Carollo will assist City
in responding to written comments by regulatory agencies, neighboring jurisdictions, and the
public, including no more than three letters. No meetings are anticipated for this task.
Additionally, no major plan revisions are included in the scope based on Agency Review
comments.
1106 Prepare Final Comprehensive Sewer Plan
Incorporate final comments based on agency reviews, as requested by the City. Provide City
with one (1) signed and stamped Final Comprehensive Sewer Plans and one CD version
containing electronic copy for the City's use. This task assumes only the documents above will
be developed for the Plan approval and any other interim draft plan documents are considered
out of scope.
Meetings
1. Meeting 9: Plan Review
Deliverables
1. Draft Executive Summary
2. Meeting 9 Agenda, materials, meeting minutes /decision log
3. PDF and three hard copies of the full plan "Staff Review Draft"
4. SEPA
5. PDF and two hard copies of the full plan "Agency Review Draft"
6. Comment Response Log
7. PDF and one hard copy of the full plan "Final"
OPTIONAL TASKS
TASK 1200 OPERATION AND MAINTENANCE
The objective of this task is to assure satisfactory management of sewer system operations. It
will provide an overview of the sewer system responsibility and authority, system operation and
maintenance plan, equipment supplies and inventory, and emergency response. The City may
need to update its existing emergency response plan that will be included as an appendix to the
Comprehensive Plan. This task will include:
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1201 Data Acauisition
Data requests will be provided at the kick -off meeting and as needed throughout the project.
The City will provide:
Copy of the organization chart.
Copy of the FOG control program.
Copy of the overflow emergency response plan.
1202 Proaram Summary
At the project meeting with Operations, the programs completed since the last plan will be
discussed. Carollo will summarize the current operations and maintenance programs in
accordance with the Water Comprehensive Plan Development.
1203 Recommendations
The current operation and maintenance program will be summarized. It is assumed that
recommendations will be limited to the identification of major deficiencies in the City's operation
and maintenance (O &M) programs. A detailed evaluation of City O &M programs will not be
conducted
1204 Meetina
The O &M program will be discussed at a project meeting. Results will be summarized in
Chapter 7, which will summarize the programs currently being performed and
recommendations, if necessary, to meet standards.
1205 Chapter 7
The current O &M program and recommended changes to the program will be summarized in
Chapter 7. This task does not include a fog ordinance or program, overflow emergency
response plan or a detailed O &M Manual. Additionally, this task also does not include an
evaluation of the City's maintenance management system. An electronic version of draft
Chapter 7 will be sent to the City for review and approval. This task assumes that no hard copy
of the chapter will be distributed.
Meetings
1. Meeting: Operation and Maintenance
Deliverables
1. Draft Chapter 7: O &M Program
2. Comment response log
3. Meeting Agenda, materials, meeting minutes /decision log
TASK 1300 FINANCIAL ANALYSIS PHASE II
Several tasks have not been included in the financial analysis task (Task 1000) and could be
considered to be in Phase II. More information and the extent of the tasks will be better known
as the financial analysis is underway.
Connection Charge Review.
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Rate Structure Analysis.
To provide support to City staff in implement rate adjustments.
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c c. i� I s m
TASK 1 DESCRIPTION
Task 100 Project Management
101 (Monthly progress reports 32
102 'Project Management Plan (w) 2
102 'Project Management Plan (s) 2
103 DOH IGck off meeting 4
1 Subtotal Task 100 40
Task 200 Introduction
201 Data acquisition
202 Plan purpose and summary
203 Policies and criteria
204 chapter 1 iw)
204 Chapter 1 (s)
1 Subtotal Task 200,
Task 300 Planning Considerations
301 'Data acquisition
302 (Service area
303 Land use and zoning
304 'Population
305 Hrstorical voter use
306 Future-water demand
305 Current and future water demand in sewer service area
307 Meeting No. 2
308 'Chapter 2(v+t
308 Chapter 2 (s)
2
8 0
2
2
Subtotal Task 300 10 0
Task 400 Source of Supply Analysis 1 Sewer Flow Projections
401 IDala acquisition
402 1 Water supply summary
003 Weter quarry aummary
404 1Water Use Efficiency
405 'Reclaimed Water
402 'Sewer base I t cbons
403 IA Projection
405 'Reclaimed Water
406 Meeting No. 3
407 Chapter 3 (114
407 'Chapter 3 (s)
1
Tukwila Budget
TOTAL
PM PIC PE PE Modeling PE GIS I WP Hours Sup Markup Travel and PECE� water sews
I Total CaroAo labor Sub Total COST
Kammereck, Matson Pozos I Conklin Wiklein IVandevortl Dunn j Vades I Hours I Cost I I Cost I Other SOU I total total
5189.00 5226.00 5150.00 5150.00 0150.00 5125.00 5125.00 581.00 10 Directs 9.00 Total ODC
16 I 48 15 7,344 15 -15 15 5 432 432 15 7.776 I 0 3.888 5 3.888
2 6 a 1 16 1 2.002 1 s 1 s 1 s 144 s 144 1 s 2.146 15 2.146 s
5 2 4 4 8 I S 1,256 5 S I S
153
72 5 1531 5 2.305
72 S 1,328 5 1,326 2,305
4 0 20 0 24 85 1 5 12.754 -1 S I 5 801 801 1 5 13,555 1 5 7,362 5 6,193
1 I I 1
2
2 2
d
2
Subtotal Task 400 18
1
1
2
10
10
2
2
10
6
14
EXHIBIT B
CITY OF TUKWILA
COMPREHENSIVE WATER AND SEWER PLANS
ESTIMATED LEVEL OF EFFORT
CAROLLO LABOR I I S LOANTSU OTHER DIRECT COSTS
4/20/2010
12 S 1,678 5 5
5 1,000 5
18 5 2.578
-Is -15
108 5 108 5 1,786 5 893 5 893
72 5 72 5 1,072 5 536 536
152 5 162 2,740 5 1.370 5 1370
16_2 5 162 3 2,464 10 162 S 162 2,464 1 S 5 2,464
666 5 666 5 10,526 1 5 5,263 5,263
0 4
8 I 18 J 2,3021 5
4 18 5 2,302 5
40 0 8 1 74 1 5 9,860 1 S
8 1 10 1 1,378 5 5 1 5 0 90 5 90 I 5 1.466' S 734 734
4 6 5 878 5 5 5 5 54 S 97215 466 466
d 4 I 500 5 S S 5 5 36 36 536 1 S 5 268
268
8 8' S t 000 I S 15 54 S
1 5 5 S 72 S 72 1.072 536 5 535
8 I 8 �S 1,000 S 5 S 72 S
72 S 1,072 5 576 5 536
5 72 5 72 5 1,072 5 536 5 536
9 1 9 5 1,125 1$ 5 5 S 5 81 81 1 5 1.206 1 5
4 4 1.206
10 1_376( S 1 5 3_ 5 200 5 180 180 I 2.682 I S 2682 S 834
20 5 2,502 5 0
8 4 4 20 5 2,502 1 5 5 180 5 180 2.68 S 2682
73 8 8 103 13.263 5 5 I S 200 927 1,127 S 14.390 6,552 7,798
8 1 10 F5 1.378 1 5 I —Is 90 90 15 1,4681 5 734 0 734
4 1 8_ 1 5 1,1780 15 IS 5 5 72 S 72 1,250 15 1,250 S
16 22 5 2,900 5 5 5 198 5 198 5 3.0981 3.058 5
24 28 1 S 3,756 S 1 5 13 S 5 252 5 25 4,00815 4,008 5
2 1 2 I 250 1 5 15 15 18 S 1 8 1 268 1 268 15 9 81
14 1 32 95 15 4,52815 15 1$ 5 5 288 5 2881$ 486 4
32 1 40 1 5.278 1 5 1 5 15 5 360 3601 5 5.638 15 566. 50 5.678
8
4
4 1 17 1 5 2 228 15 1 S 15 5 200 5 153 S 157 5 2.381 I S 2.381 S 566
8 4 I 17 1 3 2.228 I S 1 5 I S 5 153 153 1 5 2.781 I 5 5 2,381
129 0 8 I 191 1 25,727 I 15 I S 200 1,719 1,919 1 5 27.646 I 12,305 5 15,341
1 013
TASK/DESCRIPTION
Task 5 Existing System
501 !Data acquisition
502 Review existing water system
_502 Review, existing sewer_ system
503 Meeting No. 1
504 !Chapter 4 (v)
504 'Chapter 4 (s)
Task 800 Operation and Maintenance
_101
802 Chapter formatting
Subtotal -Task 800
Tukwila Budget
CAROLLO LABOR I I S L U I OTHER DIRECT COSTS
PM PIC PE I Modeling PE GIS Sub Markup Travel and PECE
Kammereck; Matson Pin. Conklin Wiklein Vandevort• Dunn Vanes Total Caro Bo Labor Finanrxat Sub Total
t I Hours I Cost
WP I Cost I Other 681,
5189.00 5226.00 I 5150.00 5150.00 5150.00 5125.00 $125 00 581.00
2
Subtotal -Task 5001
Task
600
601 'Data acquisition
602 Update xwter model
603 Calibrate eater hydraulic model 4
604 Develop Wale, Maps (draft and final) 1 4 8
602 Develop Sewer Maps (drag and final) 4
603 fleeting No. 2 (Sewer Maps review) 4
8
606 'Chapter 5 (v.) 2 1 4
Subtotal Task 600 21 1 20
Task 700 Conveyance and Distnbution System Analysis
701 Storage and Pump Station Analysis
702 Fire and System Pressure Analysis
703 Identification of Water ImprovementProjects 2
701 (Lift station analysis
702 Distribution system condition assessment
703 Identification of sewer improvement projects
704 Meeting No. 3 (sewer analysis)
704 Meeting No. 4 (water analysis)
705 (Chapter 6 (w)
705 (Chapter 5 (51
605 Meeting No. 3 (water model review) I 1
1
i 2
1 2
Subtotal Taak 7001 11
1
2
4
28
26
EXHIBIT B
CITY OF TUKWILA
COMPREHENSIVE WATER AND SEWER PLANS
ESTIMATED LEVEL OF EFFORT
8 12 16 46 1 S 6.278 1 S
16 24 15 3.2001 5
16 I 24 5 3.200 {I 5
10 30 I 0 4,406 I
8 4 4 I 23 1 0
4 I 23 S
8 170
20
4
40
20
10 10
30
8
68
2
66
24
40
12 4
76 168
S S 5 0 414 S 414 5 6992 5 3.746 3 .346
IS IS 3 216 5 216 0 3416 S 3.416 5
5___ 5____ _5 z- S 216 S 216 S 3416 S 5 7.116
S 5 200 S 270 470 S 4.876 2,438 2438
3.028 0 1 S 1 5 5 207 5 207 S 3.235 S 3.235
3.028 5 S 5
23,140 s _I
10 1,578
20 3.000(5 I
44 6,756 S
100 1S 12.95615 15
152 1 5 19,456'
12 5 1,956
9 1 0 1.389 1
35 LS 4.728 5
382 1 0 51,819 I
1
IS
5
5
I
1 1 1
Ss 25 1 5
1 4 s 32 5 -15
0 4 1 6 1 S 574 1 2 -15
5 5 S 90 S 90 5 1,668 5 834 5 834
S 180 5 180 S 3 5 3,180 S
S 396 5 396 7.152 S 7.152 f
1 S 5 580 5 900 5 1.480 14,436 0 14.436 5
_I 5__ 5 690 5 1,368 5 2.058 5 21,514 S _5 21.514
S 200 5 106 5 305 5 2.264 5 5 2,264
1 S 5 200 5 61 5 281 5 1.570 5 1.670 5
1: 5 315 315 5 5,043 5 5,043 5
f 3 1,670 3.438 5 5.108 56.927 5 32.315 5 24.612
10% Directs S 9.00 Total ODC
TOTAL
COST
water
r
80841 total
207 5 207 S 3.235 5 S 3.235
200 5 1.530 S 1.730 S 24.870 12.435 12.435
72 i 5 4,300 5 S S 5 5 288 5 268 5 4,588 4,588 S
20 (5 3.000 5 5 1 S S 5 180 5 180 5 3.180
423 5 423 6.926 3.180
25 47 5 6.507 1 5 0 3 S 6.926 S 5
J -1
40 I 70 5 9.500 8 (5 S 5 630 630 5 10.130 5 10,170
12 3 1900 3 5 1 5 108 __108 S 1908 5 1.608
20 5 3,000 3 15 5 180 5 180 5 3.180 S 3,180
9 1,389 15 5 200 5 81 5 281 5 1.670 1,670 2.264 S
12 4 4 1 31 -II 15 4,428 I 5 i s-- 200 5 297 5 297 4.725 4.725 S
12 4 4 1 33 15 4 4 2 8 1 5 I S I S 5 5 297 5 297 4.725 5 4,725
92 27 8 1 288 1 5 40.004 1 6 1 5 5 5 400 S 2.592 5 2.992 S 42.996 5 21.683 S 21 313
5 5 18 18 5 268 134 5 134
36 5 36 5 360 5 180 5 180
5 54 54 628 5 314 314
4720/2010 2 o13
0 r I if 4.44,
CAROLLO LABOR I 1SUBCONSU I
OTHER DIRECT COSTS
1 LTANTS 1
PIC PE PE Mode
I TOTAL
total total
1
PM I I ling PE GIS WP l C
I
Totaarotlo Labor FIn 1 Sub Total I Sub markuo Travel and PECE water sewer
e
1 COST
Karnmereck; Matson Pozos Conkhn Welein Vandevort Dunn Varies Other 5/hr
Hours Cost Cost
516960 5226.00 I 5150.00 5150 00 5150.00 5125.00 I 5125.00 I 581.00 10% Directs 9.00 Total ODC
TUInela Budget
TASK/DESCRIPTION
902 'Prioritization
903 'Electronic CIP (w and sl I
4
40
S 5 8
1 26 5 3.478 1 5 I S 1 5 5 234 5 234 1 5 3.712 1
40 5 5.000 5 1
I 8 1 5
I 5 5 234 5 234 I 5 3.7)2 3.712
901 'Cost estimates (s) 2 4 20 s S 13..7:26
S 200 5 180 S 380 1 5 3 536 1
5 360 36 11 1
0 72 5 1. 2,680
1.768 i 7,680
5
904 636
Task 900 Capital Improvement Plan
901 'Cast esbmates (w) 2 4 20 1 26 3.4785 S IS
II/Hahne No. 5 1 4 8 8
905 Chapter 8 (w)
1 4
12 4 1 20 S 3.156 1 5 1 5 i S
3771 5
905 Chapter 7 (s) 1 2 2 1 4 12 4 4 1 27 5 3.528 1 5 I 1 5 5 243 5 243 1 3,771 15 5 3.771
4 27 5 3.528 243 243 5 3.771 1 5
Subtotal Task 900 12
2
zo 20 0 104 a 8 174 5 23,368 5
7 7 Is 8 200 1,$66 S 1,766 1 25.134 12,567 5 12,567
Task 1000 Financial Analysis 1 1
100) 1Financtal analysis
1002 'City Review hneetrno No. 6 7) 4 4 I 3 756 5 2,000 2,000 1 2
5 200 5 100 36 5 336 1 5 3.092
1 5 20,000 5 20,000 I 5 600 5 S 2.000 1 22000 5 11.00U, S 11
1,546 5
1.546
1003 'Financial analysis chapter (Chapter 9) 1 2 1 4 8 1 15 5 1.752 I 5.000 5.000 I 5 500 5 135 635 I S 7.387 10
3.694 5 3.694
Subtotal Task 10001 6 ‚_1 0
4 8
8 1 19 2,508 1 5 I:100_1 27.000 1 5 2,700 100 5 171 2.97110 0 32,479 1 5 16,240 16,240
1
Task 1100 Plan Preparation
(w) Re 2 2 28
1101 Executive Summary (w)
1
8 2 1 10 I 1.1621 5 15
1 I 1 1 I
5 S 90 5 90 I 1,452
1
1.452 S
1.452
1102 Prepare Sta
1101 Executive Summary (s)
tt view Draft
1102 Prepare Staff Review Draft (s) 1
28 2 12 _46 5 5.400 I S I 5 5 2 1 10 I 5 1.362 1 5 5 5
46 S 5.400 1 5 1 5
5 5 200 5 414 5 614 5 6,014 5
5 200 4)4 8 5 614 S 6,014
905 1.452 5
6.014 5
714 5
-5
1103 Meeting No. 8
1104 SEPA checklist 1 4 8 1 1 05 2.404 Is -Is
8 S 1,35615 -15 5 5 5 72 72 5 1,428 0
1 5
5
144 5 144 1 5 2.548
1.274 5
6,014
714
1105 Prepare Agency Review Draft (s) 16 2 12 1 41 5 5,104 I 1 5 5 500 369 869 5 5.973 5
5,49 1.274
1105 Prepare Agency Review Draft (w) 1 4 1 6 16 12 1 41 5,1045 15 5
1 5 -55005 369 869 5 5.973 5 5.973
1106 Prepare Final Comprehensive Water Plan (w) 4 1 6 12 2 16 4) 5 4.928 5 5 700 5 369 569 I 5 5.497 5 5.973
Prepare Final Cornprehensive Water Plan (s) 4 1 6 12 2 16 41 5 4,928 5 I 7
1106 Prep 5 5 200 5 369 569 5.497 5.497
Subtotal Task 1100 24 8 22 26 0 120 16 84 300 5 37,348 5 -I 0 1,800 2,700 5 4.500 1 41.848 20.924 20,924
1
-I
160 18 137 -192126,. 730. 261 172 f 1796 1 5 240.365 i 0 27,080) 27.000 1 2.700 5 4.770 5 16,164 5 23.634 1 290.999 1 146,000 143,000
EXHIBIT B
CITY OF TUKWILA
COMPREHENSIVE WATER AND SEWER PLANS
ESTIMATED LEVEL OF EFFORT
OPTIONAL TASKS
Task 1200 -Operation and Maintenance 1 1 1 I I 1 I
1201 'Data acquisition 2 16 5 I
1
1 18 r l 5 2,3281 __:__1 162 5 162_1 5 _2,540
270
1202 'Progra suary 16 1 16 1 S 2,000 1 5 1 10 S 5 144 5 144 1 5 2.144 5 L
S 1,270
m mm
1,072 5 1.072
1203 'Recommendations I 8 I 8 I 5 1.200 IS 1 5 72 72 1 5 1272 1 5 1.272 5 -1
1204 'Meeting
4 85
1205 Prepare Chapter 7 (w)
j205dPrepare Chapter
1
1 2
Subtotal Task 12001 9 1
1
2
2
18 2
10 0 16
16 4 25 3,228
64 0 4 1
1 20 1 5 3,1161 5
24 1 5 3.039 1 5 S 10
5 216 5 216 1 5 3.255 5
1 8 8 5 200 5 180 S 380 1 5
1 1 1 5 1 -_11 5 225 225 1 1 3.453 1
8 1 111 1 5 15.001 1 -1 3255 5
3.536 1 5 1.768 5 1,768
5 3,453
-1 5 S 200 999 S 1,199 1 16,200 1 8.637 0 7.563 1
I r
Task 1300 Operation and Maintenance
1301 'Financial Plan Phase II 1 -7 1 1 0 1 8 1 0
Subtotal Task 13001 0 0 0 0 0 0 0 0 1 0 1 -1 8 -1 -1 -1 8 -10 .1
4/20/2010 3 013
Exhibit B, continued
CAROLLO ENGINEERS, PC
FEE SCHEDULE
As of March 1, 2010
Hourly Rate
Engineers /Scientists
Assistant Professional $125.00
Professional 150.00
Project Professional 189.00
Senior Professional 226.00
Technicians
Technicians 95.00
Senior Technicians 125.00
Support Staff
Document Processing Clerical 81.00
Project Equipment Communication Expense 9.00
(PECE) Per DL Hour
Other Direct Expenses
Travel and Subsistence at cost
Mileage IRS Reimbursement Rate
Subconsultant cost 10%
Other Direct Cost cost 10%
Expert Witness Rate x 2.0
This fee schedule is subject to annual revisions due to labor adjustments.
pw:\\ PHX- POP- PW.Carollo.local:Carollo\ Documents \Client \WA \Tukwila \_Proposals \Comp Plans\
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