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HomeMy WebLinkAboutCOW 2010-05-10 COMPLETE AGENDA PACKET e h, Tukwila City Council Agenda C 'k '5 COMMITTEE OF THE WHOLE a 6 Jim Haggerton, Mayor Councilmembers Joe Duffie Joan Hernandez i A 2 Steve Lancaster, City Administrator Allan Ekberg Verna Seal 190'1 Dennis Robertson, Council President Kathy Hougardy De'Sean Quinn To be followed by a Special Meeting Monday, May 10, 2010, 7:00 PM Tukwila City Hall Council Chambers 1. CALL TO ORDER PLEDGE OF ALLEGIANCE 2. SPECIAL PRESENTATIONS A proclamation recognizing Peace Officers' Memorial Day. Pg.1 3. CITIZEN At this time, you are invited to comment on items not included on this agenda (please COMMENT limit your comments to five minutes per citizen). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. 4. SPECIAL a. Renaming of Sound Transit /Amtrak Station. Pg.3 ISSUES b. A resolution designating the Metropolitan Water Pollution Abatement Advisory Pg.11 Committee (MWPAAC) representative. c. An agreement with Carolla Engineers for the Water and Sewer Comprehensive Pg.19 Plans. d. Budget Review Status Report. Pg.63 e. Program Reductions: Boards and Commissions, Mayor's Office, City Council, Pg.67 Community Development, Municipal Court, Evaluation of CSC program for potential gaps /duplication. 5. REPORTS a. Mayor c. Staff e. Intergovernmental b. City Council d. City Attorney 6. MISCELLANEOUS 7. EXECUTIVE SESSION 8. ADJOURN TO SPECIAL MEETING SPECIAL MEETING Ord #2287 Res #1714 1. CALL TO ORDER ROLL CALL 2. UNFINISHED A resolution declaring the Museum of Flight area an "Economic Target Area" Pg.99 BUSINESS and supporting the Museum of Flight's vision for a Space Shuttle Gallery. 3. ADJOURNMENT Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office 206 433- 1800/TDD 206 248 -2933. This notice is available at www.ci.tukwila.wa.us. and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio taped. 2. 3. HOW TO TESTIFY If you would like to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to five minutes. The Council appreciates hearing from citizens, but may not be able to take immediate action on comments received until they are referred to a Committee or discussed under New Business. 1. COUNCIL MEETINGS No Council meetings are scheduled on the fifth Monday of the month unless prior public notification is given. Regular Meetings: The Mayor, elected by the people to a four -year term, presides at all Regular Council meetings held on the first and third Mondays of each month at 7 PM. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular Council meetings. Committee of the Whole Meetings: Council members are elected for a four -year term. The Council president is elected by the Council members to preside at all Committee of the Whole meetings for a one year term. Committee of the Whole meetings are held the second and fourth Mondays at 7 PM. Issues discussed are forwarded to the Regular Council meeting for official action. GENERAL INFORMATION At each Council meeting citizens are given the opportunity to address the Council on items that are not included on the agenda during Citizen Comment. Please limit your comments to five minutes. Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial or personnel matters. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action of matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: The proponent shall speak first and is allowed 15 minutes for a presentation. The opponent is then allowed 15 minutes to make a presentation. Each side is then allowed 5 minutes for rebuttal. 4. Citizens who wish to address the Council may speak for 5 minutes each time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. the question, but may not engage in further debate at this time. 6. After the Public Hearing is closed, the Council may discuss the issue among themselves without further public testimony. Council action may be taken at this time or postponed to another date. No one may speak a second Each speaker can respond to Office of the Mayor Tukwila, Washington PROCLAMATION WHEREAS, the Congress of the United States has designated the week of May 9 through May 15 as "National Police Week" and Tuesday, May 11 as "Peace Officers' Memorial Day;" and WHEREAS, the law enforcement officer is our guardian of life and property; defender of the right to be free; leader in the war against crime; and dedicated to the preservation of life, liberty and the pursuit of happiness; and WHEREAS, our community joins with other cities and towns to honor all peace officers everywhere; and WHEREAS, the Tukwila Police Department will remember and honor their fallen brother and sister officers by wearing a black band over their badges on May 11; and WHEREAS, the citizens of Tukwila designate May 11 as "Peace Officers' Memorial Day," when the flag at Tukwila City Hall shall be flown at half mast; NOW, THEREFORE, I, JIM HAGGERTON, MAYOR of the City of Tukwila, do hereby proclaim Tuesday, May 11,2010: Peace Officers' Memorial Day in Tukwila and urge all citizens to remember those officers who gave their lives serving the public. Signed this 3rd day of May 2010 Jim Haggerton, Mayor 2 CAS NUMBER: AGENDA ITEM TITLE Renaming of Tukwila Sounder Station Fund Source: Comments: MTG. DATE 5/10/10 MTG. DATE 05/10/10 ID- OS Go UNCIL A GENDA S YN O P SI S Initials Meeting Date Prepared by 1 or view Council review 05/10/10 MCB 1 /zQ ICAi? 05/17/10 MCB 1 1 ITEM INFORMATION 10RIGINAL AGENDA DATE: MAY 10, 2010 RECORD OF COUNCIL ACTION ITEM NO. 4 CATEGORY Discussion Motion Resolution Ordinance Bid Award F1 Public Hearing Other Mtg Date 5/10/10 Mtg Date 5/17/10 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date 1SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P &R Police Ply SPONSOR'S Sound Transit's Board is considering a name change of the Sounder Commuter SUMMARY Rail /AMTRAK station name from "Tukwila Station" to "Tukwila Longacres Station." The Council is being asked to consider this item and make a motion at the next Regular Meeting regarding the name change. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte n Transportation Cmte Utilities Cmte Arts Comm. I Parks Comm. Planning Comm. DATE: 4/26/10 RECOMMENDATIONS: SPONSOR /ADMIN. Department of Community Development COMMITTEE unanimous Approval; Forward to Committee of the Whole COST IMPACT/ FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0 $0 ATTACHMENTS Informational Memorandum dated 04/20/10, with attached maps Minutes from the Community Affairs and Parks Committee meeting of 4/26/10 3 4 To: BACKGROUND DISCUSSION City of Tukwila INFORMATIONAL MEMORANDUM Mayor Haggerton Community Affairs and Parks Committee From: Jack Pace, Director Date: April 20, 2010 Subject: Renaming Tukwila Sounder Station ISSUE Sound Transit staff is requesting the City's input on the renaming of the Sounder "Tukwila Station." They suggest "Tukwila Longacres Station." Jim Haggerton, Mayor The Tukwila City Council provided input to the Sound Transit Board via a motion regarding the Link station name. With the Link station now operational, many people are referring to it as the Tukwila station rather than the Tukwila International Boulevard station; thereby causing confusion with the Sounder Tukwila Station. Sound Transit Staff are suggesting a name change for the Sounder station to help alleviate confusion. The Sounder commuter rail service has been operating since 1991. The Tukwila Station also acts as an Amtrak stop for the Cascades service, which is a Pacific Northwest regional train service between Eugene and Vancouver B.C. As a system, there are few stops and all the existing station names reflect the City where the Station is located, except the Tacoma Dome station. See the Sound Transit System Map that is attached. The general requirements established by the Sound Transit Board for the naming of facilities are as follows: 1. Station names must reflect the nature of their environment such as landmarks, and street names plus geographical location. 2. Station names will be brief and easy to read 3. Station names must adhere to the 30 characters per name standard to insure compliance with the Americans with Disabilities Act. 4. Commercial names should be avoided because names can change and prove costly and confusing to the public. The Sounder station's address is 7301 S. Longacres Way; therefore the Tukwila Longacres station is a reasonable recommendation. It reflects the actual street location, is Tess than 30 characters in length, and reflects the history of the area. 5 6 INFORMATIONAL MEMO Page 2 RECOMMENDATION Forward this item to the May 10 Committee of the Whole meeting with a motion citing the City's preference for a new name for the Sounder station. ATTACHMENT Sound Transit System Map. C:Itemp\XPg rpwise\CAP I nfoMemo.doc Sound Transit Page 1 of 2 Sounder Commuter Rail Map of Service Sounder stations offer free parking (except King Street Station in Seattle), bike lockers and/or racks, weather protection and ticket vending machines. Most have connecting bus service. Sounder schedules Sounder fares Tacoma Seattle Sounder Service Map 4/20/2010 7 Sound Transit Page 2 of 2 Everett Seattle Sounder Service Map 4/20/2010 8 Central Link Map Click on station icons for detailed information SeaTac Airport to downtown Seattle Transit Tunnel 9 1 0 COMMUNITY AFFAIRS AND PARKS COMMITTEE Meeting Minutes III. MISCELLANEOUS Meeting adjourned at 5:30 p.m. Next meeting: Monday, May 10, 2010 5:00 p.m. Conference Room 143 Committee Chair Approval Mirflites by MH. Reviewed by KAM. City of Tukwila Community Affairs and Parks Committee April 26, 2010 5:00 p.m.; Conference Room #3 PRESENT Councilmembers: Joe Duffle, Chair; Joan Hernandez and Verna Seal Staff Dave Johnson, Steve Batz, Jack Pace, Steve Lancaster and Melissa Hart CALL TO ORDER: Committee Chair Duffle called the meeting to order at 4:56 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Renamine of Sound Transit/Amtrak Station Sound Transit staff is requesting the City's input on the renaming of the Sounder "Tukwila Station." With the Link Light Rail station now operational, many people are referring to it as the Tukwila Station rather than the Tukwila International Boulevard Station. This is causing confusion with the Sounder "Tukwila Station," which is also a stop for the Amtrak trains. Sound Transit staff is suggesting a name change for the Sounder Station to help alleviate potential problems. They suggest "Tukwila Longacres Station" as the name for the facility. The renaming recommendation meets all of Sound Transit's requirements for naming facilities, and the recommended name includes a part of the history of the area. Committee Member Hernandez suggested a piece of artwork for the station be considered that includes a tribute to the Longacres Track. UNANIMOUS APPROVAL. FORWARD TO MAY 10 COW FOR DISCUSSION. B. Raikes Foundation Grant Award As an information only item, Dave Johnson, Recreation Superintendent, updated the Committee on the award of $20,000 from the Raikes Foundation to be used for the Recreation Department's Teen Friday Late Night Program. In 2009, the Raikes Foundation extended its current grant program to Municipal agencies, and the City was one of nine agencies to be awarded the grant. Tukwila Community Center staff have already completed some of the required training. The Committee members thanked staff for the update and congratulated them for receiving the grant funding. INFORMATION ONLY. C. 2010 Parks and Recreation Issues Senior Programs Steve Batz, Senior Program Specialist, gave a brief PowerPoint presentation on senior activities at the Tukwila Community Center. The update involved information on services provided, to include: Duwamish Curve Cafe, Meals on Wheels, pet food bank, courtesy van service for shopping and banking, foot care, blood pressure checks, AARP defensive driving classes, tax preparation assistance, square dancing, beginning and advanced line dancing, watercolor and oil painting, senior men's poker club, pinochle and bridge groups, sports and fitness programs, overnight trips and holiday dinners. These programs served 7,337 participants in 2009. Committee members expressed an interest in this presentation being given to the full Council when appropriate. INFORMATION ONLY. CAS NUMBER: AGENDA ITEM TITLE CA I I SPONSOR SPONSOR'S SUMMARY D DLL Discussion Motion Mtg Date 05/10/10 Mtg Date Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PW/ This resolution will designate Bob Giberson, Public Works Director, as the City's representative and Pat Brodin, Operations Manager, as alternate to the Metropolitan Water Pollution Abatement Advisory Committee Council is being asked to approve the resolution authorizing the representation to MWPACC and repeal Resolution Nos. 1415 and 1543. REVIEWED BY COW Mtg. L CA &P Cmte n F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DA I'E: 04/27/10 RECOMMENDATIONS: SPONSOR /ADMIN. Public Works Comm ihE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 Fund Source: Comments: MTG. DATE I 05/10/10 MTG. DAT 05/10/10 05/17/10 EXPENDITURE REQUIRED $0.00 05/17/10 COUNCIL A GENDA SYNOPSIS Meeting Date Prepared by Mayor :z resew ounci /eview 05/10/10 J BG -I 05/17/10 1 BG.01I ITEM INFORMATION I ORIGINAL AGENDA DATE: MAY 10, 2010 Initials Resolution designating representatives to the Metropolitan Water Pollution Abatement Advisory Committee MWPAAC). Resolution n Ordinance Bid Award Public Hearing Other Mtg Date 05/17/10 Mtg Date Mtg Date Mtg Date Mtg Date RECORDOF COUNCILACT1ON ATTACHMENTS Informational Memorandum dated 04/21/10 Draft Resolution Minutes from the Utilities Committee meeting of 04/27/10 ITEM No. 11 12 TO: FROM: DATE: SUBJECT: ISSUE Continue to designate the Public Works Director as the City's representative to the Metropolitan Water Pollution Abatement Advisory Committee (MWPAAC) and designate the City's Operations Manager as the alternate. BACKGROUND City of Tukwila INFORMATIONAL MEMORANDUM Mayor Haggerton Utilities Committee Public Works Director 43 April 21, 2010 Metropolitan Water Pollution Abatement Advisory Committee Resolution Designating Sewer Agency Representatives Jim Haggerton, Mayor MWPAAC advises the King County Council and Executive on matters related to water pollution abatement. It was created by state law (RCW 35.58.210) and consists of representatives from cities and local sewer utilities that operate sewer systems within King County. Most of these cities and sewer utilities deliver their sewage to King County for treatment and disposal. Tukwila's Operations Manager, Pat Brodin, has been involved with MWPAAC for some time and works with many of the same people that work on regional water issues such as the Cascade Water Alliance. Pat is involved with MWPAAC regionally on the engineering and planning subcommittee regarding the update to the County's Reclaimed Water Comprehensive Plan process. ANALYSIS The resolution will update Tukwila's representation for the regional MWPAAC meetings and officially confirms the City's authorization for voting on issues while at the meetings. The resolution also reflects the new contact person with King County, Sharman Herrin, who acts as the County's liaison with the member agencies that collect wastewater and contract with King County for sewage treatment. RECOMMENDATION The Council is being asked to approve this resolution and consider this item at the May 10, 2010 Committee of the Whole meeting and subsequent May 17, 2010 Regular Meeting. Attachment: Draft Resolution W: \PW Eng \OTHER \Pat Brodin \Info Memo Resolution for MWPAAC.doc 13 14 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DESIGNATING BOB GIBERSON AS REPRESENTATIVE AND PAT BRODIN AS ALTERNATE, TO SERVE ON THE METROPOLITAN WATER POLLUTION ABATEMENT ADVISORY COMMITTEE (MWPAAC); AND REPEALING RESOLUTION NOS. 1415 AND 1543. WHEREAS, RCW 35.58.210 provides for each metropolitan municipal corporation authorized to perform water pollution abatement to establish a Metropolitan Water Pollution Abatement Advisory Committee to be composed of representatives of each component city and county within such metropolitan municipal corporation; and WHEREAS, the City of Tukwila has officially designated a representative to said committee; and WHEREAS, the City Council of the City of Tukwila finds it to be in the interest of the City of Tukwila to be represented on said Metropolitan Water Pollution Abatement Advisory Committee; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Bob Giberson is hereby designated as the representative of the City of Tukwila to the Metropolitan Water Pollution Abatement Advisory Committee and Pat Brodin is hereby designated as alternate to said committee. Section 2. The City Clerk's Office shall forward a copy of this resolution to the Metropolitan Water Pollution Abatement Advisory Committee in care of Sharman Herrin, King County Department of Natural Resources, M.S. KSC -NR- 0501, 201 South Jackson Street, Seattle WA 98104 -3855. Section 3. Resolution Nos. 1415 and 1543 are hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2010. ATTEST /AUTHENTICATED: Christy O'Flaherty, CMC, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney cT W. Word Processing Resolutions Metropolitan Water Pollution Abatement.docx PB.ksn 4/14/2010 Dennis Robertson, Council President Filed with the City Clerk: Passed by the City Council: Resolution Number: Page 1 of 1 15 16 UTILITIES COMMITTEE Meeting Minutes April 27, 2010 5:00 p.m. Conference Room #1 CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:00 p.m. I. PRESENTATIONS No Presentations III. MISCELLANEOUS Meeting adjourned at 5:16 p.m. Next meeting: Tuesday, May 11, 2010 5:00 p.m. Conf. Room No. 1. Committee Chair Approval Minute y KAM. Reviewed by GL. City of Tukwila Utilities Committee PRESENT Councilmembers: Kathy Hougardy, Chair; Joe Duffle and Allan Ekberg Staff: Bob Giberson, Frank Iriarte, Mike Cusick, Gail Labanara, Pat Brodin, Robin Tischmak and Kimberly Matej Guests: Chuck Parrish II. BUSINESS AGENDA A. MWPAAC Resolution Establishinu an Aeencv Representative Staff is seeking Council approval of a resolution designating City representatives to serve on the Metropolitan Water Pollution Abatement Advisory Committee (MWPAAC). As a formality, King County requires each participating city to approve a resolution naming its representatives. The City's resolution names Bob Giberson as the representative and Pat Brodin as the alternate. Pat mentioned that MWPAAC will be working on a Reclaimed Water Comprehensive Plan, which the City of Tukwila may be able to provide instrumental input into. UNANIMOUS APPROVAL. FORWARD TO MAY 10 COW FOR DISCUSSION. B. Water and Sewer Comprehensive Plan 2010 Consultant and Aereement Staff is seeking Council approval to enter into a consultant agreement with Carollo Engineers in the amount of $291,000 for updates relative to the 2010 Water and Sewer Comprehensive Plans. Carollo Engineers was chosen from four consultants interviewed from the MRSC roster. Although staff has not worked with Carollo Engineers before, Carollo has worked with the City of Renton who has been satisfied with their performance The Departments of Health and Ecology require the City to update these comprehensive plans every five years. The process is usually lengthy as it takes a while for the documents to get through the regulatory agencies sewer is reviewed by the Department of Ecology and the Department of Health reviews the water plan. The last City update began in 2005. This year's updates will focus on two elements: financials (i.e.: capital improvements) and reclaimed water. A Committee Member inquired about the possibility of overages on this type of project. Staff relayed that overages on these types of contracts are rarely unforeseen and would not happen unless additional work was requested by the City, at which time a contract amendment would need to be approved by Council. UNANIMOUS APPROVAL. FORWARD TO MAY 10 COW FOR DISCUSSION. 17 18 MTG. DATE 05/10/10 05/17/10 MTG. DATE 05/10/10 05/17/10 COUNCIL AGENDA SYNOPSIS Meeting Date I Prepared by 9 1 Ma I)im 1 Council review 05/10/10 I MC a I Lloot 05/17/10 1 MC I I I I I ITEM INFORMATION 1 CAS NUMBER: I 05 ORIGINAL AGENDA DATE: MAY 10, 2010 AGENDA ITEM TITLE Water and Sewer Comprehensive Plans Consultant Agreement with Carollo Engineers CA 1 EGORY Discussion Motion Resolution L] Ordinance n Bid Award Public Hearing Other Mt& Date 05/10/10 Mtg Date 5/17/10 Aftg Date Mtg Date Mtg Date Mtg Date Mtg Date 1SPONSOR Council Mayor n Adm Svcs DCD Finance Fire 1 I Legal P&'R Police PTV SPONSOR'S This contract is for the 2010 update to the Water and Sewer Comprehensive Plans. Nine SUMMARY consultant firms from the MSRC Consultant Works Roster were mailed a Request for Professional Qualifications and four responses were received. All four consultants were interviewed and Carollo Engineers was chosen as the most qualified. Council is being asked to approve the contract with Carrollo Engineers in the amount of $291,000.00. REVIEWED BY COW Mtg. CA&P Cmte F &S Cmte Transportation Cmte Utilities Cmte C Arts Comm. 1 1 Parks Comm. Planning Comm DATE: 04/27/10 RECOMMENDATIONS: SPONSOR /ADMIN. Public Works COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $291,000.00 $300,000.00 $0.00 Initials Fund Source: 401 402 WATER SEWER FUNDS (PAGES 95 124, 2010 CIP) Comments: RECORD OF COUNCIL ACTION ATTACHMENTS Informational Memorandum dated 04/21/10 Consultant Rating Sheet Consultant Agreement with Scope of Work Minutes from the Utilities Committee meeting of 04/27/10 ITEM No. 1 3 20 TO: Mayor Haggerton Utilities Committee FROM: Public Works Director' DATE: April 21, 2010 SUBJECT: Water and Sewer Comprehensive Plans Project Nos. 10 -WT01 and 10 -SW02 Consultant Recommendation and Agreement ISSUE Approve Carollo Engineers to perform 2010 Water and Sewer Comprehensive Plan updates. BACKGROUND The Departments of Health and Ecology require that the City of Tukwila update the Water and Sewer Comprehensive Plans every six years. The updates are scheduled for this year. ANALYSIS The City of Tukwila mailed a Request for Professional Qualifications (RFQ) to nine consulting firms from the MRSC of Washington for preparing the 2010 Water and Sewer Comprehensive Plan updates. The City received four responses from the nine consultants. City staff reviewed the four submittals from the consultants and then conducted interviews. The firms interviewed were: 1) Carollo Engineers, Seattle, WA 3) CHS Engineers, LLC, Bellevue, WA 2) HDR, Bellevue, WA 4) Huitt Zollar, Seattle, WA Carollo Engineers is recommended for the 2010 update to the Water and Sewer Comprehensive Plans. Carollo Engineers is an environmental engineering firm specializing in planning, design, and construction of water and wastewater facilities. With 28 offices in 12 states, the professional staff members have backgrounds in water and wastewater engineering, planning, economics, financial analysis, mapping, and utility management. Water Plan Update Sewer Plan Update RECOMMENDATION City of Tukwila Consultant's Agreement $148,000.00 143,000.00 $291.000.00 The Council is being asked to approve this agreement with Carollo Engineers in the amount of $291,000.00 for the 2010 Water and Sewer Comprehensive Plan updates and consider this item at the May 10, 2010 Committee of the Whole meeting and subsequent May 17, 2010 Regular Meeting. Attachments: Consultant Rating Sheet Consultant Agreement with Scope of Work (wPW Eng /Projects /10 -WT01 /Info Memo Carollo Engineers 041410) INFORMATIONAL MEMORANDUM CIP Budaet $150,000.00 150, 000.00 $300.000.00 Jim Haggerton, Mayor 21 2010 WATER SEWER COMPREHENSIVE PLAN QUALIFICATION REVIEW PROJECT EXPERIENCE RE�EVEVANT P M C1P1Estimating ,Financial r W a tee Plan $eweC Plan ent Protect W anagem C TOTAL- OUT OF 60 POINTS FIRM KING `nri Projanton -vgol W Come Rian \Consultant Rating v v 0 tiO G G 6.33. 7 .6 7 7.33 8.00 8.33 6.67 6.33 6.67. 7.00\ 6.67 6 6. 8.3 7 7 5 00 9.33i f 7.6? 0 3� __7.00` 6 67 8.67 7.33 X 0.00 .00 37 44.33\ 44 53.00 i 4 22 CONSULTANT AGREEMENT FOR 2010 WATER AND SANITARY SEWER COMPREHENSIVE PLAN UPDATES THIS AGREEMENT is entered into between the City of Tukwila, Washington, herein -after referred to as "the City and Carollo Engineers hereinafter referred to as "the Consultant in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform professional engineering services in connection with the project titled Comprehensive Water and Sanitary Sewer Plans. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Time for Performance. Work under this contract shall commence upon the giving of written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement within 500 calendar days from the date written notice is given to proceed, unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $143,000.00 for the Sanitary Sewer Comprehensive Plan Update and $148,000.00 for the Water Comprehensive Plan Update without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment is provided in this section shall be full compensation for work perfoniied, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and state for a period of three (3) years after final payments. Copies shall be made available upon request. 23 24 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services to be rendered under this Agreement. 7. Indemnification. The Consultant shall indemnify, defend and hold harmless the City, its officers, agents and employees, from and against any and all claims, losses or liability, including attorney's fees, arising from injury or death to persons or damage to property occasioned by any negligent act, omission or failure of the Consultant, its officers, agents and employees, in performing the work required by this Agreement. With respect to the perform -ance of this Agreement and as to claims against the City, its officers, agents and employees, the Consultant expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the obligation to indemnify, defend and hold harmless provided for in this paragraph extends to any claim brought by or on behalf of any employee of the Consultant. This waiver is mutually negotiated by the parties. This paragraph shall not apply to any damage resulting from the sole negligence of the City, its agents and employees. To the extent any of the damages referenced by this paragraph were caused by or resulted from the concurrent negligence of the City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid and enforceable only to the extent of the negligence of the Consultant, its officers, agents and employees. 8. Insurance. The Consultant shall secure and maintain in force throughout the duration of this contract comprehensive general liability insurance, with a minimum coverage of $500,000 per occurrence and $1,000,000 aggregate for personal injury; and $500,000 per occurrence/ aggregate for property damage, and professional liability insurance in the amount of $1,000,000. Said general liability policy shall name the City of Tukwila as an additional named insured and shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the City. Certificates of coverage as required by this section shall be delivered to the City within fifteen (15) days of execution of this Agreement. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an inde- pendent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or 2 social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the tetuis of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Attorneys Fees and Costs. In the event either party shall bring suit against the other to enforce any provision of this Agreement, the prevailing party in such suit shall be entitled to recover its costs, including reasonable attorney's fees, incurred in such suit from the losing party. 16. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 3 25 26 Notices to Consultant shall be sent to the following address: '17. Third Parties. The services to be performed by Consultant are intended solely for the benefit of the City. No person or entity not a signatory to this Agreement shall be entitled to rely on the Consultant's performance of its services hereunder, and no right to assert a claim against the Consultant by assignment of indemnity rights or otherwise shall accrue to a third party as a result of this Agreement or the performance of the Consultant's services hereunder. 18. City- Provided Information. The City shall furnish the Consultant available studies, reports and other data pertinent to Consultant's services and Consultant shall be entitled to use and rely upon all such information provided by the City or others in performing Consultant's services under this Agreement. 19. Integrated Agreement. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. This Agreement may be amended only by written instrument signed by both the City and the Consultant. DATED this Carollo Engineers 1218 Third Avenue, Suite 1600 Seattle, WA 98101 day of 2010. CITY OF TUKWILA CONSULTANT By: Mayor Printed Name: Printed Name: Title: Title: Attest/Authenticated: Approved as to Form: City Clerk Office of the City Attorney 4 EXHIBIT A CITY OF TUKWILA SCOPE OF SERVICES COMPREHENSIVE WATER PLAN The following is a scope of work for the Comprehensive Water Plan (Plan) for the City of Tukwila. The Plan will be completed by the Consultant Team: Carollo Engineers and Katy Isaksen Associates. However, some tasks and task elements will require the participation of City staff from the Planning, Finance, and Public Works Departments. This scope is developed to describe the content and purpose of the Plan, determine tasks to be completed for the update of the previous plan, and identify the resources necessary to accomplish those tasks. The Plan will be based on the Washington Administrative Code (WAC) 246 -290 -100 standards and State of Washington Department of Health (DOH) regulations. The plan will include a future water demand forecast and supply analysis through 2030 for existing (2010), 6 and 20 -year scenarios and a capital improvements plan (CIP) through 2030 for the 6 and 20 -year scenarios. The 2005 Water System Plan Update (HDR) will be used as the basis for this scope of work. The scope of services for the above project will consist of the following tasks: TASK 100 PROJECT MANAGEMENT This task includes routine management activities, submittal of monthly progress reports, City Council presentations, interface with the public and overall coordination and assistance. It is anticipated that the Project will be complete by August 2011. Project timeline modifications may require project hour and budget modifications. Specific tasks are as follows: 101 Monthly Progress Reports. This subtask includes production and implementation of the project plan, schedule, and budget. Assist the project team members in the implementation of the task items, reviewing the work -in- progress reports. Prepare and submit monthly activity reports showing current project status and identifying key issues or elements of the project that will need to be addressed in the proceeding weeks. An electronic version of the monthly progress reports will be sent to the City for review and approval. This task assumes that no hard copy of the monthly progress reports will be distributed. 102 Proiect Manaaement Plan. Prepare a Project Management Plan (PMP) that describes deliverables, Plan outline, anticipated meetings, project roles and responsibilities, lists contact information for the project team, describes quality management, and includes the scope of services, schedule, and budget. Quality Management includes, but is not limited to, the following elements: Project Manager overview of all primary documents to verify technical consistency and compliance with contract requirements. Organization of the work into logical deliverables with qualified staff for each task assigned to the work. Resolution of all review comments with a memorandum summarizing key comments and the manner in which each was addressed in the work. pw:1\ Documents\ Client \WA \Tukwilal_Proposals \Comp Plans\Tukwila W Scope.doc 1 27 Highline water district intertie Water district 75 intertie Water district #75 intertie An electronic version of the Project Management Plan will be sent to the City for review and approval. This task assumes that no hard copy of the Project Management Plan will be distributed. 103 DOH Kick -off Meetina Attend the DOH Kick -off Meeting with the City. Carollo will summarize the Plan outline and discuss Plan schedule and timeline. Meetings 1. DOH Kick off meeting Deliverables 1. 16 Monthly progress report(s) 2. Project Management Plan 3. Draft Plan outline TASK 200 INTRODUCTION This task includes basic information that will serve as a foundation for developing a comprehensive program to meet current and projected future water system needs. This task will develop Chapter 1 Introduction. Tasks involved include: 201 Data Acauisition Data requests will be provided at the kick -off meeting and as needed throughout the project. The City will provide: Hardcopy and electronic copy of all volumes of the 2005.PIan, City planning documents, and new interlocal agreements since the adoption of the 2005 Plan. New history information, number of service connections (existing and approved) and most recent Water Facility Inventory (WFI) forms from DOH. Related comprehensive water plans from the neighboring purveyors and other related plans. Agreements with CWA, SPU, neighboring purveyors, if available. Neighboring /adjacent purveyors map, in Geographic Information System (GIS) format with current boundaries. GIS data for the water system including City Limits, current Retail Water Service Area (RWSA), urban growth area (UGA), AutoCAD data for existing facilities, and interties. Policies related to service area, satellite management, duty to serve and conditions of service, in MS Word. Emergency Management goals, including redundancy and reliability standards related to system components or supply, in MS Word. The system components criteria and standards, such as fire flow standards, pressure standards, storage criteria, booster pump stations, in MS Word. pw:\\ Documents\ Client \WA \Tukwila\_Proposals \Comp Plans\Tukwila W Scope.doc 2 The water use efficiency (water conservation) goals and objectives, in MS Word. Financial policies related to the Water Utility, in MS Word. 202 Plan Purpose and Summary Summarize the purpose of the Plan and provide a summary of the Plan elements. Review and summarize related comprehensive water plans from the neighboring purveyors and other related plans. Update the history of the City's water system to include new data provided by the City. Update the Ownership and Management, water facilities inventory and system background sections, as needed. 203 Policies and Criteria All policy and criteria data will be summarized and organized into similar subject areas. The policies and criteria will be reviewed for inconsistencies or missing standards. The City will identify the RWSA; this scope does not include additional analysis to develop the Retail Water or Franchise Service Areas. This information will become part of Chapter 1. 204 Chapter 1 Carollo will prepare the introduction to the plan including a review of the relevant policies and criteria in Chapter 1: introduction. The City will confirm and develop new policies and criteria as needed at Meeting No. 3. Carollo will finalize the policies and criteria in Chapter 1. An electronic version of draft Chapter 1 will be sent to the City for review and approval. This task assumes that no hard copy of the chapter will be distributed. Deliverables 1. Draft Chapter 1: Introduction, policies and regulations 2. Comment response log TASK 300 PLANNING CONSIDERATIONS This Task will define basic planning data, future land use and future water demands, so that the City can adequately plan to accommodate its water needs. This task will summarize the existing and future land use, zoning, employment, and population data. It will also analyze historical water consumption and projected water consumption for the City over the next 20 years. This task will develop Chapter 2 Demographic and Demand Projections of the Plan. Tasks involved include: 301 Data Acauisition Data requests will be provided at the kick -off meeting and as needed throughout the project. The City will provide: Historical water sales by customer class per month and annually for the past 6 years in an Excel spreadsheet to be provided by Carollo for the City to complete. Largest demand and fireflow customer locations on a map and consumption by month for the past 6 years in an Excel spreadsheet to be provided by Carollo for the City to complete. Accounted -for Non Revenue Water for the past 6 years. Daily water purchase data for the past 6 years, with calculated total monthly purchase and maximum day purchases system -wide. Data to be submitted in an Excel spreadsheet to be provided by Carollo for the City to complete. pw:\ \Documents \Client \WA \Tukwila \_Proposals \Comp Plans \Tukwila W Scope.doc 3 29 30 Growth rates by customer class through the end of the water supply planning horizon (2030). The rates will be based on City Planning Department available planning data. City Planning Department existing and future populations for the City limits and Potential Annexation Areas. GIS Data: land use, zoning data within the City Limits, RWSA and, UGA. It is assumed that these data will be provided in GIS format. 302 Service Area Review and update descriptions of existing and future service areas, characteristics, and service area agreements. The RWSA boundaries will be provided by the City. A map of the neighboring /adjacent purveyors with current boundaries will be included. The RWSA, City Limits and Potential Annexation Areas will be summarized in the plan. This task does not include multiple iterations to develop the RWSAs. 303 Land Use and Zonina Summarize the existing and future land use and zoning for the City Water Service Area. The plan may include both text and figures. Other service area characteristics such as climate and topography will also be summarized. It is assumed that existing and future land use and zoning data will be available in GIS format. 304 Population The City will provide existing and future populations from the City Planning Department for the City Limits, Urban Growth Area and Water Service Area. This will be a total population in the area, not only the population receiving water service from the City. 305 Historical Water Use The City will provide the peak day, monthly, and annual water purchase data for the past 6 years. The City will also provide the monthly and annual usage and total number of connections for each 'customer class for each of the past 6 years. Carollo will provide the City with an MS Excel spreadsheet to be completed with the required data. Carollo will review the existing water use data. Review customer sales data from City and analyze historical water use patterns, including average (ADD) and maximum (MDD) day demands. Summarize the accounted -for revenue water uses and estimate the water loss and leakage planning values. Establish Equivalent Residential Unit (ERU) values and peaking factors. Estimate the total number of residential connections served by the City. 306 Future Water Demand The future water demand will be based on the existing number of connections and the future growth rate of each customer class. The City will use the population, household, and employment forecasts through 2030 (20 -year scenario) within the water service area to develop the future growth rates for each customer class. Carollo will provide an MS Excel spreadsheet to be completed with the required growth projection data. Projection maps will be developed as needed for the chapter. Water demand projections will be developed through the planning horizon (6 and 20- year). The estimated future water demand will be summarized for the entire water service area by customer class. The future water demand will be estimated for each individual pressure zone based on either existing customers within each zone or the proportional land use area within each zone, depending on the availability of City data. The scope does not include a detailed meter analysis of the customers serviced in each zone. The future water demand will be summarized in terms of MDD, ADD, and total ERUs. 307 Meetina No. 2 The water demand forecast and policies and criteria will be reviewed at the Meeting No. 2. The team will discuss policies and criteria, historical water use, the established ERU value, pw: 11DocumentslClient \WAkTukwilal_Proposals \Comp PlanslTukwila W Scope.doc 4 population and household forecasts, and water demand projections. Carollo will finalize the water demand forecast and prepare a draft of Chapter 2 for the City to review. 308 Chapter 2 Carollo will summarize the planning considerations in Chapter 2: Demographic and Demand Projections. An electronic version of draft Chapter 2 will be sent to the City for review and approval. This task assumes that no hard copy of the chapter will be distributed. Meetings 1. Meeting 2: Policies and Criteria Demographic Projections and Demand Projections Deliverables 1. Draft Chapter 2: Demographic Analysis and Demand Projections 2. Comment response log 3. Meeting 2 Agenda, materials, meeting minutes /decision log TASK 400 SOURCE OF SUPPLY ANALYSIS The objective of this task is to evaluate the future sources of supply, review system reliability, and describe existing and proposed interties. The task will develop Chapter 4 Water Supply Analysis of the Plan. Tasks involved include: 401 Data Acquisition Data requests will be provided at the kick -off meeting and as needed throughout the project. The City will provide: Existing intertie agreements. Cascade water alliance (CWA) agreement. An electronic version of the Future Reclaimed Water Strategy, include customer locations, uses and maps. Water quality test results for the distribution system in Excel format. Testing Waivers. Current Water Quality Monitoring Plan. Sample Locations. Existing conservation plan in MS Word format and historical budgets. Water use efficiency goals. Anticipated future conservation program elements and budget. 402 Water Supply Summary Review existing sources of supply for the City Service Area. Evaluate the adequacy of the existing water supply facilities with respect capacity and reliability criteria. Summarize the future water supply strategy from CWA. pw: \1 Documents\ Clien t \WA\Tukwila \_Proposals\Comp Plans \Tukwila W Scope.doc 5 31 32 403 Water Quality Summary This subtask will evaluate distribution system water quality only; it is assumed that the CWA is responsible for meeting regulatory requirements related to treatment and treated water quality. This subtask will summarize the distribution system water quality regulations, evaluate distribution system water quality, discuss any trends that have developed, summarize any water quality violations, summarize reporting requirements, and recommend improvements if necessary to meet anticipated or future distribution system water quality regulations. 404 Water Use Efficiency This subtask will summarize the City's Water Use Efficiency Program, commonly referred to as the Water Conservation Program. The City will be responsible for obtaining this material from CWA. Carollo will be responsible for providing guidance on content, and reviewing the plan for consistency with DOH requirements. 405 Reclaimed Water The reclaimed water evaluation conducted as part of the Comprehensive Sanitary Sewer Plan will be summarized. Potential impacts of reclaimed water use on system demands will be determined. 406 Meetina No. 3 The results of the initial evaluation on water supply, water quality, conservation and reclaimed water will be will be discussed at the Meeting No. 3. 407 Chapter 3 Carollo will summarize the supply analysis in Chapter 3: Source of Supply Analysis. An electronic version of draft Chapter 3 will be sent to the City for review and approval. This task assumes that no hard copy of the chapter will be distributed. Meetings 1. Meeting 3: Source of Supply Analysis Deliverables 1. Draft Chapter 3: Source of Supply Analysis 2. Comment response log 3. Meeting 3 Agenda, materials, meeting minutes /decision log TASK 500 EXISTING SYSTEM The objective of this task is to summarize the existing water system facilities and components including water supply sources, storage facilities, transmission and distribution facilities, booster pumps, pressure zones, and interties. Tasks involved include: 501 Data Acauisition Data requests will be provided at the kick -off meeting and as needed throughout the project. The City will provide: AutoCAD data for existing facilities, and interties. Data on number, horsepower, capacity, and design point for all pumps at the City's booster pump station. pw:\\ Documents Client WAVTukwila\_Proposals\Comp Plans\Tukwila W Scope.doc 6 Data on age, type of construction, base and overflow elevation, and typical operating levels for the City's reservoir. Data on diameters and set points for all pressure reducing valves (PRVs), including multiple PRVs included in the same PRV station. Data on pipeline materials and age by linear feet, as available. Existing renewal and replacement programs. 502 Review Existing Water System The existing water system storage, transmission, booster pumps, pressure zones and interties will be reviewed and summarized. A GIS map showing the service area and all system components will be developed. 503 Meetina No. 1 The results of the initial evaluation on existing system will be will be discussed at the Meeting No. 1 504 Chapter 4 Carollo will summarize the existing system in Chapter 4. An electronic version of draft Chapter 4 will be sent to the City for review and approval. This task assumes that no hard copy of the chapter will be distributed. Meetings 1. Meeting 1: Existing System Deliverables 1. Draft Chapter 4: Existing System 2. Comment response log 3. Meeting 1 Agenda, materials, meeting minutes /decision log TASK 600 HYDRAULIC MODEL UPDATE AND MAPPING The objective of this task is to update the current hydraulic model with any changes to the system since the 2005 plan, calibrate the model with recent test data and document the model as part of Chapter 5 Hydraulic Model Update. Tasks involved include: 601 Data Acquisition Data requests will be provided at the kick -off meeting and as needed throughout the project. The City will provide: Infrastructure Data: Mains, hydrant locations, meter or service line locations, zone boundaries, and pump station, reservoir, PRV, or other locations. Identification of all changes since the last model update. GIS Background Data Layers: Aerial photographs, property parcels, street centerlines, contours, development boundaries, land use, service area boundary, planning area boundary, zoning, or any other data layers that describe the physical features of the service area. pw:\ \Documents \Client \WA \Tukwila \_Proposals \Comp Plans\Tukwila W Scope.doc 7 33 34 Infrastructure Data: Elevations of facilities; reservoir(s) size and height; elevation of influent and effluent reservoir piping, pump number, size, and performance curves; PRV diameter, number, and setpoints; zone boundary locations; and other information necessary to complete the subsequent tasks. Operational Information: SCADA data, infrastructure control schemes and setpoints, fire hydrant test data, location and use of control valves or altitude valves. Location and volume of the largest fire flow in each service area. 602 Update Water Model The hydraulic model from the last plan will be used and updated with improvements made since the last plan and the demand projections developed as part of the current planning process. It is also assumed that the existing model is in the same spatial projection as the available GIS data. 603 Calibrate Water Model Calibrate the model using current hydrant test data provided by the City. Establish and verify appropriate model settings and parameters (such as tank levels, pump curves, etc.) using data provided by City, including SCADA information. Carollo will identify appropriate locations for collecting hydrant test data. City will perform fireflow tests and submit data to Carollo for model calibration. 604 Develop Water Fiaures Convert existing facility data to a common GIS format and develop system figures for the water system including key infrastructure in addition to modeled hydraulic segments and nodes. It is assumed that all data to be included in the GIS are available in electronic format (e.g., AutoCAD, existing shapefiles). It is assumed that the figures developed will be for planning purposes and that the positional accuracy of the entities on the figures will be no different than the data provided to create the figuress. This task does not include physical inspection, completing locates on any infrastructure, transferring any data only available in paper format to the GIS. Additional effort to develop individual base maps with all system components and complete the water maps based on paper data is not included in this scope of services. Additionally this scope does not include ongoing maintenance to the figures. 605 Meetina No. 3 The results of the model update and calibration will be discussed at Meeting No. 3. The draft existing system maps will be submitted to City for review and confirmation. Carollo will develop final maps based on City comments. This scope does not include multiple map iterations and future map maintenance. 606 Chapter 5 Chapter 5 will document the current hydraulic model including the updates made to the model since the last plan and the model calibration results. An electronic version of draft Chapter 5 Hydraulic Model will be sent to the City for review and approval. This task assumes that no hard copy of the chapter will be distributed. Meeting 1. Meeting 3: Hydraulic Model Development Deliverables 1. Electronic (pdf) and paper copies of the Water System Plan Figures (draft and final) 2. Draft Chapter 5: Hydraulic Model pw:l\ Documents\ Client \WAlTukwilal_Proposals \Comp PlanslTukwila W Scope.doc 8 3. Comment response log 4. Meeting 3 Agenda, materials, meeting minutes /decision log TASK 700 DISTRIBUTION SYSTEM ANALYSIS The objective of this task is to determine if the existing system facilities are capable of supplying a sufficient quantity of water to meet existing and projected demands. This task will form the basis for Chapter 6 Distribution System Analysis of the Plan. This task will use the updated hydraulic model to perform analyses in accordance with proposed policies and criteria and identify any projected deficiencies. The hydraulic modeling task will also involve developing recommended improvements to the system in support of a CIP for 6 and 20 -year scenarios. Tasks involved include: 701 Storage and Pump Station Analysis Conduct storage needs analysis. DOH has previously considered the City's storage needs to be met through the ample storage of the City's wholesale water providers. Carollo will use this same approach, as allowable by DOH. Carollo will identify the storage volume required by the City based on DOH's minimum storage criteria. It is anticipated a limited evaluation of the ability of the existing reservoir to meet storage needs will be performed. It is assumed that additional storage projects will not be needed. Carollo will evaluate the pump station's ability to perform based on the City's criteria and standards. The current performance of the existing booster pump station will be compared to the results of the above modeling scenarios, and required upgrades /modifications will be recommended, as necessary. It is assumed that the water model has the current booster pump curves and adequately models the performance of each of the existing pump stations. 702 Fire and System Pressure Analysis Perform steady state analysis of the system evaluating fire flow and system pressures per DOH regulations and guidelines based on recommended water system policies and criteria from Task 2. It is assumed that all design criteria necessary to identify deficiencies will be included in these guidelines, and that these will be finalized prior to this task. The analysis will include the current (2010) system, in addition to projected 6 and 20 -year scenarios. The analysis will include an evaluation of available fire flows under MDD. Fire flow requirements (FFR) will be assigned to the model nodes based on land use classification. In addition, a specific FFR will be assigned to the single node in each zone representing the account with the highest FFR. The model will also be used to identify minimum system pressures during peak -hour demands. The hydraulic analysis will focus on deficiencies which occur within the distribution system. The b- and 20 -year analyses will one water supply scenario. Separate steady state model runs will be conducted for each scenario. Carollo will develop a hydraulic profile of the existing system (2010) and future systems (6- and 20- year). The system will be reviewed in accordance with the hydraulic model and recommendations for upgrading and /or modifying existing hydraulic zones or distribution facilities to improve system operation. 703 Identification of Water Improvement Proiects Carollo will review the City's pipeline replacement program based on the City's distribution piping maps and replacement history to recommend improvements. This may include data on pipe materials on a hard copy map or areas that have had leakage problems provided by the City. The program will be summarized with a budget for future implementation for the CIP. pw: Documents\ Client \WA \Tukwilal_Proposals \Comp Plans \Tukwila W Scope.doc 9 35 36 Carollo will summarize identified deficiencies under the MDD firefiow simulations and the peak hour simulations for the current system (2010) and the 6- and 20 -year scenarios. 704 Meetina No. 4 The results of the distribution system analysis and initial recommended improvements will be discussed at Meeting No. 4. 705 Chapter 6 Chapter 6 will document the distribution system analysis including the recommended improvements to the system. An electronic version of draft Chapter 6 Distribution System Analysis will be sent to the City for review and approval. This task assumes that no hard copy of the chapter will be distributed. Meetings 1. Meeting 4: Distribution System Analysis Deliverables 1. Draft Chapter 6: Distribution System Analysis 2. Comment response log 3. Meeting 4 Agenda, materials, meeting minutes /decision log 4. System maps TASK 800 OPERATION AND MAINTENANCE This task will largely be completed by the City based on the Operation and Maintenance Chapters in the 2005 Plan. This task will include: 801 Outline Carollo will compile a Chapter outline for the City to use in the development of the Operation and Maintenance Chapter. 802 Formattina Carollo will format the Operation and Maintenance Chapter developed by the City to match the formatting of the rest of the Plan. TASK 900 CAPITAL IMPROVEMENT PLAN This task will summarize the recommended improvements for the sources of supply, storage, distribution and transmission, and pressure zones in accordance with the City's Policy and Criteria. This task will develop Chapter 8 Capital Improvement Program for the Plan. Total project costs will be developed for each recommended improvement and ranked by priority. Additionally, improvements will be shown on overlays of existing City base maps developed from the City's GIS data. Tasks involved include: 901 Cost Estimates Develop planning level cost estimates for all recommended projects using costs provided in other planning efforts. Cost estimates for construction, site acquisition, engineering, permitting, and other contingencies will be prepared; all costs will be given in 2011 dollars. 902 Prioritization Prioritize capacity related projects identified in the previous tasks for inclusion in the CIP. pw:l\ Documents\ Client \WAlTukwilal_Proposals \Comp Plans\Tukwila W Scope.doc 10 903 Electronic CIP Develop an electronic CIP tool using Excel to assist the City with future budgeting. Each project will be listed on a separate tab including project description, justification, estimated cost, and recommended year for implementation. City staff will be provided the ability to adjust indirect costs and escalation factors. A copy of the electronic CIP will be provided to City staff. Hardcopies of the project cut sheets will be included as an appendix. The Consultant will train City staff on using the CIP Tool. 904 Meetina No. 5 The recommended CIP will be discussed and reviewed at the Meeting No. 5. 905 Chapter 8 Prepare Chapter 8 Capital Improvements Plan, including a description of cost estimating methods, project analysis, final recommendations, summary table, and system maps with the location of recommended improvements. An electronic version of draft Chapter 8 will be sent to the City for review and approval. This task assumes that no hard copy of the chapter will be distributed. Meetings 1. Meeting 5: Capital Improvement Plan Deliverables 1. Draft Chapter 8: CIP 2. Comment response log 3. Meeting 5 Agenda, materials, meeting minutes /decision log TASK 1000 FINANCIAL ANALYSIS The financial analysis task will be completed by Katy lsaksen Associates. A six -year financial program will be developed for the utility to ensure that the plan can be implemented, and the estimated impact on rates will be known. The recommended capital improvement projects and changes in operations and maintenance programs from earlier chapters will be combined with outstanding debt and sources of revenue in this chapter. An alternative funding plan may be developed for consideration. Information to be provided by the City: Three years historical financial reports for all water related funds (2007- 2009). Current budget for all water related funds (2010). Beginning 2010 Fund balances for all water related funds, including reserves. Outstanding debt schedules and most recent bond resolution. Number of customers, consumption, billing totals for billing in 2009. Ordinances or current City code on all rates, fees and charges for water. Tasks involved include: 1001 Financial Analysis pw: Documents \Client \WAITukwila' Proposals \Comp Plans \Tukwila W Scope.doc 11 37 38 Data Collection Work with staff and engineers to obtain the necessary information to review, document and develop the financial program. Historical Summary A financial overview of the water utility for three years will be prepared based on data provided by the City. Outstanding debt for the utility will be detailed. Current Rates, Fees and Charges The current rates, fees and charges will be described for the water utility based on ordinances, city code and /or interviews with staff. Financial Policies Financial policies of the water utility will be summarized based on review of city code, ordinances, city budget documents and interviews with staff. These will be reviewed for potential areas of conflict between existing policies and the ability to meet the future operating needs, debt and CIP scheduling. The policies will guide the six year projections, CIP Funding The City's philosophy of funding its CIP program will be described and funding sources for recommended CIP projects will be identified. A funding plan will be identified for the recommended six -year capital improvements. Future debt will be estimated where needed to balance the plan. The impact on rates will be evaluated for alternative capital schedules to support the City in selecting a preferred capital program. Six -Year Financial Plan Revenue projections will be made for the six -year period, and compared to expenses for operations, maintenance, administration, debt, capital and reserves. Any adjustments to the existing level of expense will be documented, for example recommendations from the chapter on O &M. If each of the overall programs cannot be afforded with existing rates and charges, up to 2 alternatives will be developed indicating the percentage impact on rates. Adjustments to CIP priority scheduling and /or policy changes may be discussed with staff to optimize the ratepayers' investment. The outcome will be two tables with descriptions of line items showing revenue sufficiency and the associated impact on rates. 1002 City Review Two review points are anticipated: A meeting (Meeting No. 6) with staff /engineers is anticipated to review the draft funding plan to ensure a balance between the engineering needs and financial ability prior to developing the financial chapter. The financial chapter will be presented to the City for review at Meeting No. 7. Based on comments received, the chapter will be finalized. 1003 Financial Analysis Chapter A financial analysis chapter will be written and included in the draft water plan. The budget anticipates one draft chapter and one final for the Plan. Recommendations for further study will be included. An electronic version of draft Chapter 9 will be sent to the City for review and approval. This task assumes that no hard copy of the chapter will be distributed. Meetings 1. Meeting 6: Financial Analysis 2. Meeting 7: Financial Analysis pw: 11Documents1ClientlWAlTukwilal _Proposals1Comp PlanslTukwila W Scope.doc 12 Deliverables 1. Draft Chapter 9: Financial Analysis 2. Final Chapter 9: Financial Analysis TASK 1100 PLAN PREPARATION This Task will include the compilation of all previous tasks. Carollo will prepare a final Comprehensive Water Plan that is the compilation of the chapters that have been created as a part of the project, with revisions based on feedback provided by the City throughout the project. The Comprehensive Water Plan will comply with WAC 246- 290 -100. 1101 Executive Summary Carollo will prepare an executive summary, summarizing each element of the Comprehensive Plan. 1102 Prepare Staff Review Draft Incorporate comments from draft chapters. Compile Chapters and develop Technical Appendices. Prepare review draft document for City Staff in Three (3) notebook binder copies. 1103 Meeting No. 8 Meet with City to discuss comments of draft document at Meeting No. 8. Comments to be incorporated into SEPA/Agency Review Draft. 1104 SEPA Checklist Carollo will develop a draft SEPA checklist based on examples provided by the City. The City will review and finalize the SEPA checklist and submit the checklist to the appropriate agencies. 1105 Prepare Agency Review Draft Prepare two hard copies and one CD version for the City to distribute for agency review. This task assumes the City will lead the Agency Review process. The City will obtain Consistency Statements from the City and County during the Agency Review period. Carollo will assist City in responding to written comments by regulatory agencies, neighboring jurisdictions, and the public, including no more than three letters. No meetings are anticipated for this task. Additionally, no major plan revisions are included in the scope based on Agency Review comments. 1106 Prepare Final Comprehensive Water Plan Incorporate final comments based on agency reviews, as requested by the City. Provide City with one (1) signed and stamped Final Comprehensive Water Plans and one CD version containing electronic copy for the City's use. This task assumes only the documents above will be developed for the Plan approval and any other interim draft plan documents are considered out of scope. Meetings 1. Meeting 8: Plan Review Deliverables 1. Draft Executive Summary 2. Meeting 8 Agenda, materials, meeting minutes /decision log 3. PDF and three hard copies of the full plan "Staff Review Draft" pw:\ \Documents \Client \WA \Tukwila \_Proposals \Comp Plans\Tukwila W Scope.doc 13 39 40 4. SEPA 5. PDF and two hard copies of the full plan "Agency Review Draft" 6. Comment response log 7. PDF and one hard copy of the full plan "Final" OPTIONAL TASKS TASK 1200 OPERATION AND MAINTENANCE The objective of this task is to assure satisfactory management of water system operations. It will provide an overview of the water system responsibility and authority, system operation and maintenance plan, equipment supplies and inventory, water quality monitoring, emergency response, and cross connection control. The City may need to update its existing cross connection control plan or emergency response plan that will be included as appendices to the Comprehensive Plan. This task will include: 1201 Data Acauisition Data requests will be provided at the kick -off meeting and as needed throughout the project. The City will provide: Copy of the organization chart, coliform and disinfection by- product monitoring plans, emergency response plan, and cross connection control program (or enabling ordinance). Review of the previous plan and proposed changes since last plan. 1202 Proaram Summary At the project meeting with Operations, the programs completed since the last plan will be discussed. Carollo will summarize the current operation and maintenance (O &M) programs in accordance with the DOH Planning Handbook. 1203 Recommendations The current operation and maintenance program will be summarized. It is assumed that recommendations will be limited to the identification of major deficiencies in the City's operation and maintenance programs. A detailed evaluation of City's O &M programs will not be conducted. 1204 Meeting The O &M program will be discussed at a project meeting. Results will be summarized in Chapter 7, which will summarize the programs currently being performed and recommendations, if necessary, to meet standards. 1205 Chapter 7 The current operation and maintenance program and recommended changes to the program will be summarized in Chapter 7. This task does not include a new cross connection control plan, emergency response plan or a detailed O &M Manual. Additionally, this task also does not include an evaluation of the City's maintenance management system. An electronic version of draft Chapter 7 will be sent to the City for review and approval. Meetings 1. Meeting: Operation and Maintenance Deliverables pw :UDocuments\CtientlWAlTukwital _proposals \Comp Plans\Tukwila W Scope.doc 14 1. Draft Chapter 7: O &M Program 2. Comment response log 3. Meeting Agenda, materials, meeting minutes /decision log TASK 1300 FINANCIAL ANLAYSIS PHASE II Several tasks have not been included in the financial analysis task (Task 1000) and could be considered to be in Phase II. More information and the extent of the tasks will be better known as the financial analysis is underway. Connection Charge Review. Rate Structure Analysis. To provide support to City staff in implement rate adjustments. pw: Documents\ Client \WA \Tukwilal_Proposals \Comp Plans \Tukwila W Scope.doc 15 41 42 The following is a scope of work for the Comprehensive Sanitary Sewer Plan (Plan) for the City of Tukwila. The Plan will be completed by the Consultant Team: Carollo Engineers and Katy Isaksen Associates. However, some tasks and task elements will require the participation of City staff from the Planning, Finance, and Public Works Departments. This scope is developed to describe the content and purpose of the Plan, determine tasks to be completed for the update of the previous plan, and identify the resources necessary to accomplish those tasks. The Plan will be based on the Washington Administrative Code (WAC) 173 240 -050 standards. The plan will include a future sewer flow forecast and system analysis through 2030 for existing (2010), 6 and 20 -year scenarios and a capital improvements plan (CIP) through 2030 for the 6- and 20 -year scenarios. The 2005 Sewer System Plan Update (HDR) will be used as the basis for this scope of work. The scope of services for the above project will consist of the following tasks: TASK 100 PROJECT MANAGEMENT EXHIBIT A CITY OF TUKWILA SCOPE OF SERVICES COMPREHENSIVE SANITARY SEWER PLAN This task includes routine management activities, submittal of monthly progress reports, City Council presentations, interface with the public, and overall coordination and assistance. It is anticipated that the Project will be complete by August 2011. Project timeline modifications may require project hour and budget modifications. Specific tasks are as follows: 101 Monthly Proaress Reports. This subtask includes production and implementation of the project plan, schedule, and budget. Assist the project team members in the implementation of the task items, reviewing the work -in- progress reports. Prepare and submit monthly activity reports showing current project status and identifying key issues or elements of the project that will need to be addressed in the proceeding weeks. An electronic version of the monthly progress reports will be sent to the City for review and approval. This task assumes that no hard copy of the monthly progress reports will be distributed. 102 Project Management Plan. Prepare a Project Management Plan (PMP) that describes deliverables, Plan outline, anticipated meetings, project roles and responsibilities, lists contact information for the project team, describes communications protocols, quality management, and includes the scope of services, schedule, and budget. Quality Management includes, but is not limited to, the following elements: Project Manager overview of all primary documents to verify technical consistency and compliance with contract requirements. Organization of the work into logical deliverables with qualified staff for each task assigned to the work. pw:l \Documents\ Client \WA \Tukwilal_Proposals \Comp Plans\Tukwila WW Scope.doc 1 43 44 Resolution of all review comments with a memorandum summarizing key comments and the manner in which each was addressed in the work. An electronic version of the Project Management Plan will be sent to the City for review and approval. This task assumes that no hard copy of the Project Management Plan will be distributed. Deliverables 1. 16 Monthly progress report(s) 2. Project Management Plan 3. Draft Plan outline TASK 200 INTRODUCTION This task includes basic information that will serve as a foundation for developing a comprehensive program to meet current and projected future sewer system needs. This task will develop Chapter 1 Introduction. Tasks involved include: 201 Data Acauisition Data requests will be provided at the kick -off meeting and as needed throughout the project. The City will provide: Hardcopy and electronic copy of all volumes of the 2005 Plan, city planning documents, and new interlocal agreements since the adoption of the 2005 Plan. Related comprehensive sewer plans from the neighboring jurisdictions and other related plans. Agreements with neighboring jurisdictions Neighboring /adjacent jurisdictions map, in Geographic Information System (GIS) format with current boundaries. GIS data for the sewer system including City Limits, current sewer service area, urban growth area (UGA), AutoCAD data for existing facilities, and interties. Policies related to service area and conditions of service, in MS Word. Emergency Management goals, including redundancy and reliability standards related to system components, in MS Word. The system components criteria and standards, in MS Word. Financial policies related to the sewer system, in MS Word. 202 Plan Purpose and Summary Summarize the purpose of the Plan and provide a summary of the Plan elements. Review and summarize related comprehensive sewer plans from the neighboring jurisdictions and other related plans. Update the history of the City's sewer system to include new data provided by the City. Update the Ownership and Management and system background sections, as needed. 203 Policies and Criteria All policy and criteria data will be summarized and organized into similar subject areas. The pw:\\ Documents\ Client \WA\Tukwila \_Proposals \Comp Plans \Tukwila WW Scope.doc 2 policies and criteria will be reviewed for inconsistencies or missing standards. This information will become part of Chapter 1. 204 Chapter 1 Carollo will prepare the introduction to the plan including a review of the relevant policies and criteria in Chapter 1: Introduction. The City will confirm and develop new policies and criteria as needed at Meeting No. 3. Carollo will finalize the policies and criteria in Chapter 1. An electronic version of draft Chapter 1 will be sent to the City for review and approval. This task assumes that no hard copy of the chapter will be distributed. Deliverables 1. Draft Chapter 1: Introduction and policies 2. Comment response log TASK 300 PLANNING CONSIDERATIONS This Task will define basic planning data, future land use and population projections, so that the City can adequately plan to accommodate its sewer needs. This task will summarize the existing and future land use, zoning, employment, and population data. This task will develop Chapter 2 Demographic Analysis of the Plan. Tasks involved include: 301 Data Acquisition Data requests will be provided at the kick -off meeting and as needed throughout the project. The City will provide: City Planning Department existing and future populations for the City limits and Potential Annexation Areas. GIS Data: and use, zoning data within the City Limits, sewer service area and UGA. It is assumed that these data will be provided in GIS format. 302 Service Area Review and update descriptions of existing and future service areas, characteristics, and service area agreements. The sewer service area and UGA boundaries will be provided by the City. A map of the neighboring /adjacent jurisdictions with current boundaries will be included. The sewer service area, City Limits, and Potential Annexation Areas will be summarized in the plan. This task does not include multiple iterations to develop the sewer service area. 303 Land Use and Zoning Summarize the existing and future land use and zoning for the City Sewer Service Area. The Plan will include both figures and text. Other service area characteristics such as climate and topography will also be summarized. It is assumed that existing and future land use and zoning data will be available in GIS format. 304 Population The City will provide existing and future sewered populations from the City Planning Department for the City Limits, UGA and Sewer Service Area. 305 Current and Future Water Demand in Sewer Service Area. The sewer flow rates will be determined (in Task 402) based on the water consumption data, as the City does not meter the sewer flows. However, since the sewer service area and water service area are different, the water demand within the sewer service area will need to be pw:\\ Documents\ Client \WA\Tukwila\_Proposals \Comp Plans\Tukwila WW Scope.doc 3 45 46 determined separately from the water demand within the Retail Water Service Area (RWSA) (as determined in Tasks 305 and 306 in the Comprehensive Water Plan Scope of Services). The current and future water demand in the sewer service area will be based on the existing number of connections and the future growth rate of each customer class. The City will use the population, household, and employment forecasts through 2030 (20 -year scenario) within the sewer service area to develop the future growth rates for each customer class. Carollo will provide an MS Excel spreadsheet to be completed with the required growth projection data. Projection maps will be developed as needed for the chapter. Water demand projections within the sewer service area will be developed through the planning horizon (6 and 20- year). The estimated future water demand will be summarized for the entire sewer service area by customer class. The future water demand within the sewer service area will be summarized in terms of maximum day demand (MDD), average day demand (ADD), and total ERUs. 307 Meetina No. 2 The sewered population projections, water demand projections within the sewer service area and policies and criteria will be reviewed at Meeting No. 2. The team will discuss policies and criteria and population projections. Carollo will finalize the sewered population, water demand projections within the sewer service area and prepare a draft of Chapter 2 for the City to review. 308 Chapter 2 Carollo will summarize the planning considerations in Chapter 2: Demographic Projections. An electronic version of draft Chapter 2 will be sent to the City for review and approval. This task assumes that no hard copy of the chapter will be distributed. Meetings 1. Meeting 2: Demographic Projections Deliverables 1. Draft Chapter 2: Demographic Analysis 2. Comment response log 3. Meeting 2 Agenda, materials, meeting minutes /decision log TASK 400 FLOW PROJECTIONS The objective of this task is to develop the sewer flow projections for the sewer service area for the current (2010), 6- and 20 -year scenarios. Since sewer flows are not measured, the sewer flow rate projections will be based on water demands within the sewer service area as developed in the previous task. The information developed in this task will become Chapter 3 Flow Projections. Tasks involved include: 401 Data Acauisition Data requests will be provided at the kick -off meeting and as needed throughout the project. The City will provide: Current 1/1 program. Summary of 1/1 projects completed since the 2005 Plan. Sewer connections by customer class. pw:l\ Documents Cl ientlWA \Tukwilal_Proposals1Comp Plans\Tukwila WW Scope.doc 4 Sewer conservation flow reduction rate. Map with direct connections to King County wastewater system. Pump station run times. 402 Sewer Base Flow Proiections Sewer flow projections will be developed following the methodology established in the 2005 Plan. The projections will be based on the projected water demand within the sewer service area. The historical water use data during summer and winter months will be reviewed to establish a factor relating water use to sewer generation rates. This data will be used to develop a per capita sewer generation rate, which will be used to project the future sewer flow for the b- and 20 -year scenarios. Average daily flow, maximum month flows and peak hourly flow rates will be developed for the current, 6 and 20 -year scenarios. Two sewer flow rates will be evaluated, one with no conservation and another with a conservation plan agreed upon with the City. No hydraulic modeling will be done as part of this task. 403 I/I Projections Review the existing I/1 program. Summarize completed projects. Identify or update I/1 reduction goals. Historical pump run time data and basin land use data will be evaluated and analyzed to estimate the base and peak flowrates for drainage basins with lift stations: No. 1, 2/18, 3, 8, 11, and 13 and for basin No. 4 which drains to basin No. 8. No I/1 analysis will be done for the remainder of the basins which are either not served or send flow directly to King County interceptors. I/1 flow rates will be estimated using the base and peak data for each lift station basins and compared to region specific I/1 factors. No hydraulic modeling will be done as part of this task. Review basins identified with high 1/I for potential causes of 1/1 including a history of repairs, and pipe age and material. Discuss 1/1 causes with City operation staff. Summarize general I/1 reduction strategies for City implementation. 405 Reclaimed Water As required by Ecology, reclaimed water opportunities will be evaluated. The City currently uses reclaimed water from King County's South Treatment Plant. The City's current use will be summarized. Carollo will evaluate opportunities based on current customers and City landuse for expanding reclaimed water use in the vicinity of King County's South Treatment Plant. The evaluation will include a list of potential users and planning level costs for supplying those users. 406 Meetina No. 3 The base sewer flow rates and 1/1 projections will be reviewed at Meeting No. 3. 407 Chapter 3 Carollo will summarize the sewer flow projections in Chapter 3: Flow Projections. An electronic version of draft Chapter 3 will be sent to the City for review and approval. This task assumes that no hard copy of the chapter will be distributed. Meetings 1. Meeting 3: Flow Projections and I &I Evaluation Deliverables 1. Draft Chapter 3: Flow Projections pw: \DocumentslClient \WA \Tukwila \_Proposals \Comp Plans \Tukwila WW Scope.doc 5 47 48 2. Comment response log 3. Meeting 3 Agenda, materials, meeting minutes /decision log TASK 500 EXISTING SYSTEM The objective of this task is to summarize the existing sewer system facilities and components including lift stations, and interties. Tasks involved include: 501 Data Acauisition Data requests will be provided at the kick -off meeting and as needed throughout the project. The City will provide: AutoCAD data for existing facilities, and interties. Data on number, horsepower, capacity, design point for all pumps at the City's Lift Stations. Data on pipeline materials and age by linear foot, as available. Existing renew and replacement program. Summary of improvements completed since the 2005 Plan. SCADA data for sewer system. 502 Review Existina Sewer System Review the components of the major sewer collectors and pump stations using data from the City's SCADA system, discussions with staff, and previous studies. Develop chapter text and tables summarizing the City's collection system. Summarize the boundaries of sewer service basins. Provide description for each of the City's lift stations and force mains. Provide total length of pipe based on diameter and material. Summarize improvements to the City's' wastewater collection system that have been completed since the 2005 Plan, based on discussions with City Staff. A GIS map showing the service area and all system components will be developed. 503 Meeting No. 1 The results of the initial evaluation on existing system will be will be discussed at Meeting No. 1. 504 Chapter 4 Carollo will summarize the existing system in Chapter 4. An electronic version of draft Chapter 4 will be sent to the City for review and approval. This task assumes that no hard copy of the chapter will be distributed. Meetings 1. Meeting 1: Existing System Deliverables 1. Existing System Maps 2. Draft Chapter 4: Existing System pw \lDocumentslCJient \WA\Tukwila \_Proposals \Comp Plans \Tukwila WW Scope.doc 6 3. Comment response log 4. Meeting 1 Agenda, materials, meeting minutes /decision log TASK 600 SYSTEM MAPPING The objective of this task is to develop a series of system maps for the sewer service system. Tasks involved include: 601 Data Acquisition The City will provide: Infrastructure Data: electronic data showing locations for lift station, King County intertie, pipes, force mains and interceptors, zone boundaries and manholes, King County trunk lines. Diameters for pipelines and King County trunk lines. GIS background data layers: aerial photographs, property parcels, street centerlines, contours, development boundaries, land use, service area boundaries, planning area boundary, zoning, or any other data layers that describe the physical features of the service area. Infrastructure data: elevations of lift stations, pump number, size, and performance curves, zone boundary locations; and other information necessary to complete the subsequent tasks. Operational information: SCADA data, infrastructure control schemes and setpoints, Known operational issues with the sewer system including the lift stations, pipe segments with root intrusions and sags, pipe segments in areas of unstable soil, or any other known operational issues. 602 Develop Sewer Maps Convert existing facility data to a common GIS format and develop system maps for the sewer system including components such as pipelines, lift stations, King County interceptors, roads, zoning and service area boundaries. It is assumed that all data to be included in the GIS are available in electronic format (e.g., AutoCAD, existing shapefiles). This task does not include physical inspection, completing locates on any infrastructure, transferring any data only available in paper format to the GIS. Additional effort to complete the sewer maps based on paper data is not included in this scope of services. The maps will be for planning purposes and the positional accuracy of the entities on the map will be no different than the data provided to create the maps. Additionally this task does not cover any ongoing maintenance for the system maps. 603 Meetina No. 2 The sewer system maps will be reviewed at Meeting No. 2. The draft existing system maps will be submitted to the City for review and confirmation. Carollo will develop final maps based on City comments. This scope does not include multiple integrations and future map maintenance. Meetings 1. Meeting 2: Sewer Map Review Deliverables 1. Electronic (pdf) and paper copies of Existing System Maps (draft and final) pw:1\ Documents\ Client \WA1Tukwilal_Proposals \Comp Plans \Tukwila WW Scope.doc 7 49 50 2. Meeting 2 Agenda, materials, meeting minutes /decision log TASK 700 CONVEYANCE SYSTEM ANALYSIS The objective of this task is to determine if the existing system lift stations have the capacity to convey the projected quantities of sewage and I /l. This task will form the basis for Chapter 5 Conveyance System Analysis of the Plan. No hydraulic modeling will be done as part of this task. Known condition issues and criteria pipe replacement will be established for the City's collection system and a capacity and reliability assessment will be conducted for the lift stations. This task will develop recommended improvements to the system in support of a CIP for 6 and 20 -year scenarios. Tasks involved include: 701 Lift Station Analysis Carollo will evaluate the existing lift stations operational and hydraulic performance. We focus on hydraulic capacity, redundancy, facility reliability, and operational considerations. The scope does not include a site visit of each facility. Facility reliability is defined in terms of a reliable design and system layout and not the reliability of specific components. The current performance of the existing lift stations will be compared to the projected peak flows and I/I rates (generated for basins 1, 2/18, 3, 4, 8, 11 and 13) and required upgrades /modifications will be recommended, as necessary. Alternatives to address identified operational, hydraulic, reliability and redundancy issues will be developed. Planning level costs, technical considerations and operation and maintenance issue will be compared to develop a recommended alternative. Particular emphasis will be placed on basin 4 and the ability to serve this basin. Results of this task will be incorporated into the CIP. 702 Collection System Condition Assessment The City's reported condition problems for root intrusions and sags will be summarized. A GIS map will be created, identifying the location of these pipe segments. Pipe replacement criteria will be established and summarized for the City's collection system. This task does not assume any site visits. 703 Identification of Sewer Improvement Projects Carollo will review the City's pipeline replacement program based on the City's conveyance piping maps and replacement history to recommend improvements. This may include data on pipe material an age on a hard copy map or areas that have had condition problems as provided by the City. The program will be summarized with a budget for future implementation for the CIP. 704 Meetina No. 4 The results of the distribution system analysis and initial recommended improvements will be discussed at Meeting No. 4. 705 Chapter 5 Chapter 5 will document the conveyance system analysis including the recommended improvements to the system. An electronic version of draft Chapter 6 Conveyance System Analysis will be sent to the City for review and approval. This task assumes that no hard copy of the chapter will be distributed. Meetings 1. Meeting 4: Conveyance System Analysis Deliverables 1. Draft Chapter 5: Conveyance System Analysis pw: Documents \Client \WA \Tukwila\_Proposals \Comp Plans \Tukwila WW Scope.doc 8 2. Comment response log 3. Meeting 4 Agenda, materials, meeting minutes /decision log TASK 800 OPERATION AND MAINTENANCE This task will largely be completed by the City based on the Operation and Maintenance Chapters in the 2005 Plan. This task will include: 801 Outline Carollo will compile a Chapter outline for the City to use in the development of the Operation and Maintenance Chapter. 802 Formatting Carollo will format the Operation and Maintenance Chapter developed by the City to match the formatting of the rest of the Plan. TASK 900 CAPITAL IMPROVEMENT PLAN This Task will summarize the recommended improvements for the conveyance system and lift stations in accordance with the City's Policy and Criteria. This task will develop Chapter 8 Capital Improvement Program for the Plan. Total project costs will be developed for each recommended improvement and ranked by priority. Additionally, improvements will be shown on overlays of existing City base maps developed from the City's GIS data. Tasks involved include: 901 Cost Estimates Develop planning level cost estimates for all recommended projects using costs provided in other planning efforts. Cost estimates for construction, site acquisition, engineering, permitting, and other contingencies will be prepared; all costs will be given in 2011 dollars. 902 Prioritization Prioritize condition related and capacity related projects identified in the previous tasks for inclusion in the CIP. 903 Electronic CIP Develop an electronic CIP tool using Excel to assist the City with future budgeting. Each project will be listed on a separate tab including project description, justification, estimated cost, and recommended year for implementation. City staff will be provided the ability to adjust indirect costs and escalation factors. A copy of the electronic CIP will be provided to City staff. Hardcopies of the project cut sheets will be included as an appendix. The Consultant will train City staff on using the CIP Tool. 904 Meetina No. 5 The recommended CIP will be discussed and reviewed at Meeting No. 5. 905 Chapter 8 Prepare Chapter 8 Capital Improvements Plan, including a description of cost estimating methods, project analysis, final recommendations, summary table, and system maps with the location of recommended improvements. An electronic version of draft Chapter 8 will be sent to the City for review and approval. This task assumes that no hard copy of the chapter will be distributed. Meetings 1. Meeting 5: Capital Improvement Plan pw: Documents Client \WA1Tukwila \_Proposals \Comp Plans \Tukwila WW Scope.doc 9 51 52 Deliverables 1. Draft Chapter 8: CIP 2. Comment response log 3. Meeting 5 Agenda, materials, meeting minutes /decision log TASK 1000 FINANCIAL ANALYSIS The financial analysis task will be completed by Katy Isaksen Associates. A six -year financial program will be developed for the utility to ensure that the plan can be implemented, and the estimated impact on rates will be known. The recommended capital improvement projects and changes in operations and maintenance programs from earlier chapters will be combined with outstanding debt and sources of revenue in this chapter. An alternative funding plan may be developed for consideration. Information to be provided by the City: Three years historical financial reports for all sewer related funds (2007- 2009). Current budget for all sewer related funds (2010). Beginning 2010 Fund balances for all sewer related funds, including reserves. Outstanding debt schedules and most recent bond resolution. Number of customers, consumption, billing totals for billing in 2009. Ordinances or current City code on all rates, fees and charges for sewer. Tasks involved include: 1001 Financial Analysis Data Collection Work with staff and engineers to obtain the necessary information to review, document and develop the financial program. Historical Summary A financial overview of the sewer utility for three years will be prepared based on data provided by the City. Outstanding debt for the utility will be detailed. Current Rates, Fees and Charges The current rates, fees and charges will be described for the sewer utility based on ordinances, city code and /or interviews with staff. Financial Policies Financial policies of the sewer utility will be summarized based on review of city code, ordinances, city budget documents and interviews with staff. These will be reviewed for potential areas of conflict between existing policies and the ability to meet the future operating needs, debt and CIP scheduling. The policies will guide the six year projections. CIP Funding The City's philosophy of funding its CIP program will be described and funding sources for recommended CIP projects will be identified. A funding plan will be identified for the recommended six -year capital improvements. Future debt will be pw:\\ Documen1s \Client1WA \Tukwilal_Proposals \Comp Plans\Tukwila WW Scope.doc 10 estimated where needed to balance the plan. The impact on rates will be evaluated for alternative capital schedules to support the City in selecting a preferred capital program. Six -Year Financial Plan Revenue projections will be made for the six -year period, and compared to expenses for operations, maintenance, administration, debt, capital and reserves. Any adjustments to the existing level of expense will be documented, for example recommendations from the chapter on operations and maintenance. If each of the overall programs cannot be afforded with existing rates and charges, up to 2 alternatives will be developed indicating the percentage impact on rates. Adjustments to CIP priority scheduling and /or policy changes may be discussed with staff to optimize the ratepayers' investment. The outcome will be two tables with descriptions of line items showing revenue sufficiency and the associated impact on rates. 1002 City Review Two review points are anticipated: A meeting with staff /engineers is anticipated to review the draft funding plan to ensure a balance between the engineering needs and financial ability prior to developing the financial chapter. The financial chapter will be presented to the City for review. Based on comments received, the chapter will be finalized. 1003 Financial Analysis Chapter A financial analysis chapter will be written and included in the draft sewer plan. The budget anticipates one draft chapter and one final for the Plan. Recommendations for further study will be included. An electronic version of draft Chapter 9 will be sent to the City for review and approval. This task assumes that no hard copy of the chapter will be distributed. Meetings 1. Meeting 6: Financial Analysis 2. Meeting 7: Financial Analysis Deliverables 1. Draft Chapter 9: Financial Analysis 2. Final Chapter 9: Financial Analysis TASK 1100 PLAN PREPARATION This Task will include the compilation of all previous tasks. Carollo will prepare a final Comprehensive Sewer Plan that is the compilation of the chapters that have been created as a part of the project, with revisions based on feedback provided by the City throughout the project. The Comprehensive Sewer Plan will comply with WAC 173 240 -050. 1101 Executive Summary Carollo will prepare an executive summary, summarizing each element of the Comprehensive Plan. 1102 Prepare Staff Review Draft Incorporate comments from draft chapters. Compile Chapters and develop Technical Appendices. Prepare review draft document for City Staff in three (3) notebook binder copies. pw: Documents\ Client \WA \Tukwilal_Proposals \Comp Plans\Tukwila WW Scope.doc 11 53 54 1103 Meeting No. 8 Meet with City to discuss comments of draft document at Meeting No. 8. Comments to be incorporated into SEPA/Agency Review Draft. 1104 SEPA Checklist Carollo will develop a draft SEPA checklist based on examples provided by the City. The City will review and finalize the SEPA checklist and submit the checklist to the appropriate agencies. 1105 Prepare Aaencv Review Draft Prepare two hard copies and one CD version for the City to distribute for agency review. This task assumes the City will lead the Agency Review process. The City will obtain Consistency Statements from the City and County during the Agency Review period. Carollo will assist City in responding to written comments by regulatory agencies, neighboring jurisdictions, and the public, including no more than three letters. No meetings are anticipated for this task. Additionally, no major plan revisions are included in the scope based on Agency Review comments. 1106 Prepare Final Comprehensive Sewer Plan Incorporate final comments based on agency reviews, as requested by the City. Provide City with one (1) signed and stamped Final Comprehensive Sewer Plans and one CD version containing electronic copy for the City's use. This task assumes only the documents above will be developed for the Plan approval and any other interim draft plan documents are considered out of scope. Meetings 1. Meeting 9: Plan Review Deliverables 1. Draft Executive Summary 2. Meeting 9 Agenda, materials, meeting minutes /decision log 3. PDF and three hard copies of the full plan "Staff Review Draft" 4. SEPA 5. PDF and two hard copies of the full plan "Agency Review Draft" 6. Comment Response Log 7. PDF and one hard copy of the full plan "Final" OPTIONAL TASKS TASK 1200 OPERATION AND MAINTENANCE The objective of this task is to assure satisfactory management of sewer system operations. It will provide an overview of the sewer system responsibility and authority, system operation and maintenance plan, equipment supplies and inventory, and emergency response. The City may need to update its existing emergency response plan that will be included as an appendix to the Comprehensive Plan. This task will include: pw:\\ Documents\ Client \WA \Tukwila\_Proposals1Comp Plans \Tukwila WW Scope,doc 12 1201 Data Acquisition Data requests will be provided at the kick -off meeting and as needed throughout the project. The City will provide: Copy of the organization chart. Copy of the FOG control program. Copy of the overflow emergency response plan. 1202 Program Summary At the project meeting with Operations, the programs completed since the last plan will be discussed. Carollo will summarize the current operations and maintenance programs in accordance with the Water Comprehensive Plan Development. 1203 Recommendations The current operation and maintenance program will be summarized. It is assumed that recommendations will be limited to the identification of major deficiencies in the City's operation and maintenance (O &M) programs. A detailed evaluation of City O &M programs will not be conducted 1204 Meetina The O &M program will be discussed at a project meeting. Results will be summarized in Chapter 7, which will summarize the programs currently being performed and recommendations, if necessary, to meet standards. 1205 Chapter 7 The current O &M program and recommended changes to the program will be summarized in Chapter 7. This task does not include a fog ordinance or program, overflow emergency response plan or a detailed O &M Manual. Additionally, this task also does not include an evaluation of the City's maintenance management system. An electronic version of draft Chapter 7 will be sent to the City for review and approval. This task assumes that no hard copy of the chapter will be distributed. Meetings 1. Meeting: Operation and Maintenance Deliverables 1. Draft Chapter 7: O &M Program 2. Comment response log 3. Meeting Agenda, materials, meeting minutes /decision log TASK 1300 FINANCIAL ANALYSIS PHASE 11 Several tasks have not been included in the financial analysis task (Task 1000) and could be considered to be in Phase II. More information and the extent of the tasks will be better known as the financial analysis is underway. Connection Charge Review. pw:\\ Documents \Client \WA \Tukwila \_Proposals \Comp Plans \Tukwila WW Scope.doc 13 55 56 Rate Structure Analysis. To provide support to City staff in implement rate adjustments. pw:\ 1Documents1Client \WAlTukwila1_Proposals1Comp Plans\Tukwila WW Scope.doc Tukvsla Budget TASK/ DESCRIPTION Task 100 Proiect Management 101 (Monthly progress reports 1 32 102 IProlect Management Plan (w) 2 1 102 !Project Management Plan (s) 2 I 103 IDOH (Oak off meeting 4 I 1 Subtotal -Task 1001 40 Task 200 Introduction 201 IData acquisition 202 'Plan purpose and summary 1 203 IPollcies and criteria 204 (Chapter 1 (wb 204 ICharater 1 (s) Subtotal -Task 200 Task 400 Source of Supply Analysis Sewer Flow Projections 401 (Data arqulsdlon I 2 402 I Water supply summary 2 403 (Water quality summary 404 (Water Use Efficiency 4 405 IReclaimed Water 402 Sewer base flowproiec8ons 403 1/1 Projection 405 Reclaimed Water 406 Meeting No. 3 407 Chapter 3 (w) 407 Chapter 3 (s) Subtotal Task 4001 18 PM 1 PIC PE PE Kammereck Matson Pozos Conklin 0189.00 0226.00 1 0150.00 $150.00 I 2 2 2 2 Task 300 Planning Considerations I 301 IDala acquisition 2 1 302 (Service area 1 2 303 ILand use and zoning 304 Population 305 Historical water use 306 Future water demand I 305 'Current and future water demand in sewer service area 1 307 Meeting No. 2 1 2 308 Chanter 2 (4 2 2 308 Chapter 2 (s) 1 2 Subtotal Task 300I 10 0 2 2 2 2 2 2 CAROLLO LABOR I I SLBANTSUI OTHER DIRECT COSTS W Modeling PE GIS P Financial sub Marku Travel and PECE TOTAL Wlklein Vandevort Dunn Varies Total Cerollo Labor Sub Total p COST $150.00 $125.00 0125.00 $81,00 Hours Cost I Cost Ot her $Mr 10% Directs 9.00 Total ODC I I I I 16 48 I 7,344 1$ -1 1 2 8 4 16 I$ 2.002)$ 2 8 4 17 1$ 2.152 I$ 4 8 I 1,256 I 0 20 0 24 89 I 12,754 I 4 4 2 4 0 4 10 2 0 EXHIBIT B CITY OF TUKWILA COMPREHENSIVE WATER AND SEWER PLANS ESTIMATED LEVEL OF EFFORT 8 8 8 8 40 8 4 4 8 8 9 8 8 73 4 4 4 4 8 4 4 8 12 8 18 18 18 74 10 6 4 8 8 8 10 20 20 103 10 1 5 1,378 1 2 4 8 10 1,178 I$ 16 22 2,900 I 24 28 3.75615 2 2 250 I 9 9 15 1.125 1 5 8 8 14 32 I 4.528 1 6 32 40 1 9 5.278 1 4 6 I$ 8781$ 2 8 4 17 1 2,228 15 2 6 4 1 17 1 9 2,228 13 10 10 129 0_. 8 191 15 25,727 1 5 4/20/2010 1,6781$ -1$ I0 1,0001$ -10 I$ 2,578 1 1 I 2,302 1 0 -1 0 1 2,302 1 I I 9,860' I 1 0 1,378 1 13 1 878 1 I I IS 50 01$ I$ I$ 1.000 1 0 I$ 1.0001$ 1 1$ 1,000 1 15 1 0 S 1,125 1$ 1$ 10 1.3781$ 1 I0 2.502I$ I I$ 2,502 I 1 13 13,263 1 5 I S I 0 432 432 7.776 1 3,888 3,888 1 -1 I 144 0 144 2.146 1 2,146 I 1 1$ 0 153 153 2,305 1 5 2.305 1 -1 1 3 72 72 1,328 1 1,328 -1 15 I 5 801 801 13.555 1 7,362 6,193 yll•t: "..r. ',71,..!5 V, S _v 'n .4.i,c,. 10$ 78 r^' 1�$1$ 893 893 72 72 1,072 1 536 536 162 162 2,740 1 1.370 1.370 162 162 2,464 I 2,464 162 162 I 0 2,464 1 2.464 666 666 1 10,526 I 5,263 5,263 1 90 90 1.468 18 734 734 1 54 54 932 1$ 466 466 1 8 36 36 I S 536 1 268 8 268 I 72 72 1,072 I 0 536 536 1 5 72 72 15 1,072 1 536 536 1 5 72 721$ 1.07215 536 8 536 1 0 81 81 i 1.206 1$ 1.206 200 5 90 290 i 1.668 1 0 834 0 834 180 180 I 2,682 1 0 2.682 180 180 15 2.682 1 2 682 200 8 927 1.127 I 14,390 I 6,592 7,798 1 1 90 90 1 1.468 734 734 I 72 72 1 1.250 1$ 1.250 8 198 198 I 3,098 I 3,098 252 5 252 i 0 4,008 1 4,008 0 0 18 3 1818 268($ 268 5 81 81 I 1,206 1 1.206 5 788 0 788 I 4,816 I 0 4.816 360 360 1 5.638 1 5.638 54 254 1 9 1.132 1 566 566 1 153 153 I 2.381 1 5 2.381 I 153 153 I 0 2,381 I 2,381 1 1.719 4 1,9191 27.646 I 12,305 15.341 1 water sewer total total 1 013 c f 1 P A TASK! DESCRIPTION 'Task 500 Existing System 1 501 'Data acquisdion 502 !Review existing w1 et' srstem 502 (Review existing sewer system 1 503 IMeetiw No.1 1 504 I Chapter 4 1Y 504 !Chapter 4 (s) 1 Subtotal Task 5001 17as11 600 Hydraulic Model Development and Mapping I 1 601 IData acquisition 602 'Update water model 603 ICaObrate water hydraulic model 604 !Develop Water Maps (draft and final) 602 'Develop Sewer Maas (draft and final) 603 IMeeISlg No. 2 (Sewer Mans reviewt 605 IMeehno No. 3 (water model review) 606 'Chapter 5 (w1 Subtotal Task 600i Task 700 Conveyance and Distribution System Analysis 1 701 15tora60 and Pump Station Analysis I 702 !Fire and System Pressure AnIhnsis 703 'Identification of Water Improvement Projects 1 701 (Lift station analysts 702 'Distribution system condition assessment 703 'Identification of sewer improvement anneals 704 'Meeting No. 3 (sewer analysis) 704 I Meetin0 No. 4 (water analysis) 705 IChaoter 6 (w) 705 'Chapter 5 (s) I I Tulnula Budget PM Kammereck 3189.00 2 4 2 2 10 2 4 4 4 4 2 21 2 PIC PE Matson Pozos S226.00 3150.00 PE Conklin 0150.00 Modeling I PE Wlklein Vandevort 0150.00 S125.00 1 1 8 12 16 46 1$ 6,278 1 5 1 S 16 24 1S 3.200I5 I$ 16 24 1 0 3.200 1 5 I S 8 10 30 1$ 4,40616 I$ 1 4 8 4 4 23 1$ 3.028 1 0 1$ 1 4 8 4 4 23 1 0 3.028 1 5 1 5 2 28 26 0 70 24 0 170 1 23,140 1 -1 8 6 4 20 10 8 24 2 30 10 6 8 20 40 6 66 20 10 10 4 2 1 8 I 2 1 Subtotal Task 7001 11 2 26 Task 800 Oceration and Maintenance I 1 801 (Outline I 1 802 IChaoter formatting I 1 Subtotal -Task 8001 0 0 2 2 68 44 24 64 40 100 12 4 4 76 168 4 20 40 12 12 92 75 4 4 4 37 4 EXHIBIT B CITY OF TUKWILA COMPREHENSIVE WATER AND SEWER PLANS ESTIMATED LEVEL OF EFFORT CAROLLO LABOR ISUBCONSU L7AM'S I OTHER DIRECT COSTS GIS WP Total Carole Labor Financial Sub Total Sob Mado9, Cost Travel and PECE TOTAL Dunn Vades Hours 0125.00 Cast I I I Other Sfir COST 0125.00 681.00 109E Dkects 9.00 Total ODC 4 4202010 I 1 I 1$ 414 414 1 6.6921$ 15 5 216 0 2161$ 3.4161$ 1$ 3 216 5 216 1 3.41615 1$ 0 200 270 470 1 4.876 1$ 1$ 207 207 1 0 3.235 1$ I 207 207 I 3,235 I -1 200 1,530 1.730 1 24.670 1 water total 3,346 3.416 0 2.438 3.235 12,435 sewer total 3,346 1 3.416 1 2.4361 3.235 1 12,4351 l 10 1,578 1 0 1 I 5 5 90 90 1 1.668 I S 834 8341 20 5 3.000 I I 1 5 180 180 1 0 3.180 13 3.180 -1 44 6 6,756 1 5 1 1 5 S 396 396 I 7.152 I 7.152 -I 100 5 12,956 1 5 I I 580 6 900 1.480 1 5 14.436 I 14,436 -1 152 6 19.456 1 S 10 1 5 S 698 1.368 2.058 1 5 21.514 1 6 0 21.514 12 0 1.956 15 I 1 3 200 108 5 308 i 2,264 1 0 5 0,264 1 24,612 i I 9 1,389 1 S I 1 5 200 0 81 281 1 1.670 1 1.670 5 35 4.728 I I 1 S 6 6 315 315 I 5.043 1 5.043 1 382 51,819 1 S S 1 S 1.670 3.438 5,108 16 56,927 I 32.315 vt 7t :tiF Y in: •;u d..':''.l a .x.;3$'° 2'•5 1.. i.". 1 32 4 300 15 1 I 6 288 288 1 4,588 1$ 4,588 20 3.000 I S 1 S 1 3 180 180 1 5 5160 I 0 3180 3 47 6.503 1 I I 6 423 423 I 6.926 I 6,926 S 70 5 9.500 I I 1 0 630 S 630 I S 10.130 15 10.130 1 12 1.5001 0 1 S 1 5 5 108 108 1 0 1.6081 0 1,608 20 6 3,000 1 5 1 I 5 180 180 1 6 3.180 1 S 1,180 9 0 1.389 1 1 6 1 5 200 81 281 1 5 1.670 10 1,670 12 5 1,956 1 1 1$ 3 200 108 308 1 2.264 10 2264 S 33 4.428 1 I I 297 6 297 1 4.725 I 0 4.725 S 33 4.428 1 S 1 6 1 297 297 I 4.725 I 4.775 1 288 40.004 I I I 400 2,592 6 2.992 1 42,996 I 21.683 21,3131 I I 2 1 5 250 1 5 I I 6 6 18 18 1 9 268 15 134 1341 4 1 0 324 1 I S I S 36 36 1 360 1$ 180 180 6 1 5 674 1 5 -1 I 54 5 54 i$ 628 I 314 6 114 I I 2013 I Total I TASK/ DESCRIPTION (Task 900 Capital Improvement Plan 901 'Cast estimates (v) 901 (Cost estimates (s) 902 'Prioritization 903 'Electronic CIP (wand s) 1 904 IMeet,nn No, 5 905 (Chapter 8 (w) 905 !Chanter 7 (s) Task 1300 Operation and Maintenance 1 1301 'Financial Plan Phase II 1 I I Tuk9Ala Budget PM Kammereck 9189.00 2 1 2 OPTIONAL TASKS Task 1200 Operation and Maintenance 1201 Data acquisition 1202 Program summary 1203 Recommendations 1 1204 Meeting 1 1205 Prepare Chapter 7 (w) 1 1205 Prepare Chapter 6 (S) 1 2 Subtotal Task 12001 9 1 Subtotal -Task 13001 0 4 2 1 1 2 1 4 1 Subtotal Task 900 12 2 20 20 Task 1000 :Financial lnancial Anal s v is 1 1001 !Financial analysis 1 1002 ICitv Review (meeting No. 6 7) 1 4 1003 1Financtal analysis chapter (Chapter 9) 1 2 1 Subtotal -Task 10001 6 ITask 1100 Plan Premration 1101 'Executive Summary (w) 8 1101 'Executive Summary (s) 1102' Prepare Staff Review Draft (w) 2 2 1102 'Prepare Staff Review Draft (s) 2 2 1103 'Meeting No. 8 4 4 1 1104 ISEPA checklist 4 1 1105 'Prepare Agency Review Draft (w) 1 4 1 6 1 1105 !Prepare Agency Review Draft (s) 1 4 1 6 1106 'Prepare Final Comprehensive Water Plan (w) 1 4 1 6 1106 (Prepare Final Comprehensive Water Plan (s) 1 4 1 6 I Subtotal Task 11001 24 8 22 26 2 PIC PE Matson Pozos 5226.00 0150.00 4 4 4 4 1 1 2 2 18 10 8 2 0 0 PE Modeling Conklin Wrklein $150.00 $150.00 4 EXHIBIT B CITY OF TUKWILA COMPREHENSIVE WATER AND SEWER PLANS ESTIMATED LEVEL OF EFFORT PE Vandevort 0125.00 20 GIS Dunn $125.00 WP Total Varies Hours 581,00 26 20 26 8 40 40 2D 12 4 4 1 27 12 4 4 27 104 8 8 1 174 4 1 2 1 10 2 10 28 2 12 t 46 28 2 12 r 46 8 a 4 16 16 2 12 1 41 15 2 12 1 41 12 2 16 1 41 12 2 16 41 120 16 84 300 I CAROLLO LABOR 4/20/2010 SUBCONSU LTANTS I OTHER DIRECT COSTS Financial Sub Markup CO5 Travel and PECE TOTAL Car Cost Labor Sub Total I M Other $/hr COST 00 10% Directs 9.00 Total ODC 1 1 I 1 3.478 I 9 1 234 234 I 3.478 1 3 1 234 234 I 120013 I$ 72 0 721$ 5,000 1 1 360 360 I 3.156 1 1 8 200 180 380 1 3,528 1 1 243 243 1 3.528 1 1 243 243 1 23.368 I I 200 1,566 1,766 1 1 20,000 20.000 I 2,000 0 756 1 2,000 2.000 1 200 100 2 1,752 1 5,000 5.000 1 500 8 2,508 1 27,000 27,000 i 2,700 100 5 I I I I 1,362 15 I 90 90 1 1.452 1 1,362 1 9 1 90 90 I 1,452 1 5,400 1 1 5 200 5 414 614 15 6,014 1 5,400 1 0 I 0 200 414 614 I 0 6.014 1 1.356 1 1 S 72 72 (0 1,428 1 2.4041$ I$ 144 144(0 2.5481$ 5.104 I 9 1 5 500 369 869 15 5,973 5 9 5,104 1 1 I 5 500 369 869 15 5,973 10 4,928 I 3 1 5 5 200 369 569 1 5 5.497 I 3 4,928 I 0 0 5 200 369 569 I 5,497 1 5 37,348 I S 1 5 1,800 2,700 4,500 1 41,848 15 I I I I 16 18 1 5 2376 15 1 1 5 16 i 16 1$ 2,00013 I0 10 8 1 5 1.200 I$ 1 5 1 3 20 1 3,156 1 3 1 S 16 4 1 24 I 3,039 I 1 1 16 4 1 25 I 3,228 1 I 18 64 0 8 i 111 I 16,001 1 5 1 5 I$ I I 1 I I$ -I5 I5 15 0 0 1 5 1 5 I 1 S 5 5 36 135 171 162 144 72 200 180 216 225 200 999 730, ',261 17 2".•.1' ,79615:"'240,3651.5 27.11001::2710001 11$.1,r.2:7004 SF. 4.770 .5,,.16;164',' S1 23.934',,5..290.99913 water sewer total total 3,712 1 5 3,712 3.712 i 5 3.712 1.272 1 5 636 636 I 5,360 1$ 2.680 2.680 I 3.536 1 1.768 1.768 I 3.771 1 3,771 -1 3,771 1 3.771 1 26,134 I 12,567 12,567 2,000 1 22,000 I 11,000 11.000 I 3361 3.092 I 1,546 1,546 1 635 I 7,387 1 3,694 3,694 1 2,971 1 32.479 19 16,240 5 16,240 1.452 -1 1.452 1 6,014 1 6.014 1 714 714 1 1.274 1,274I 5,973 5.973 5.497 5.497 20.924 20,924 148.000 143.000 I 5 162 1 5 2.540 1 1.270 1,270 144 I 2.144 I 1,072 1,072 S 72 1 3 1.272 1 1.272 380 15 3.536 15 1.768 1,766 216 1$ 3,255 1 3,255 225 1$ 3.453 1 0 3,453 1,199 1 16,200 I 8,637 7,663 1 5 15 5 -IS •t`'�`.6 I Task total TBO 3 o(3 60 Exhibit B, continued CAROLLO ENGINEERS, PC FEE SCHEDULE As of March 1, 2010 pw:11PHX- POP•PW.Carollo. local :Carollo \Documents1Cllent \WA \Tukwila \_Proposals\Comp Plans1 Hourly Rate Engineers /Scientists Assistant Professional $125.00 Professional 150.00 Project Professional 189.00 Senior Professional 226.00 Technicians Technicians 95.00 Senior Technicians 125.00 Support Staff Document Processing Clerical 81.00 Project Equipment Communication Expense 9,00 (PECE) Per DL Hour Other Direct Expenses Travel and Subsistence at cost Mileage IRS Reimbursement Rate Subconsultant cost 10% Other Direct Cost cost 10% Expert Witness Rate x 2.0 This fee schedule is subject to annual revisions due to labor adjustments. UTILITIES COMMITTEE Meeting Minutes April 27, 2010 5:00 p.m. Conference Room #1 PRESENT Councilmembers: Kathy Hougardy, Chair; Joe Duffie and Allan Ekberg Staff: Bob Giberson, Frank Iriarte, Mike Cusick, Gail Labanara, Pat Brodin, Robin Tischmak and Kimberly Matej Guests: Chuck Parrish CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:00 p.m. L PRESENTATIONS No Presentations II. BUSINESS AGENDA A. MWPAAC Resolution Establishing an Aaencv Representative Staff is seeking Council approval of a resolution designating City representatives to serve on the Metropolitan Water Pollution Abatement Advisory Committee (MWPAAC). As a formality, King County requires each participating city to approve a resolution naming its representatives. The City's resolution names Bob Giberson as the representative and Pat Brodin as the alternate. Pat mentioned that MWPAAC will be working on a Reclaimed Water Comprehensive Plan, which the City of Tukwila may be able to provide instrumental input into. UNANIMOUS APPROVAL. FORWARD TO MAY 10 COW FOR DISCUSSION. .4( City of Tukwila Utilities Committee B. Water and Sewer Comprehensive Plan 2010 Consultant and Agreement Staff is seeking Council approval to enter into a consultant agreement with Carollo Engineers in the amount of $291,000 for updates relative to the 2010 Water and Sewer Comprehensive Plans. Carollo Engineers was chosen from four consultants interviewed from the MRSC roster. Although staff has not worked with Carollo Engineers before, Carollo has worked with the City of Renton who has been satisfied with their performance The Departments of Health and Ecology require the City to update these comprehensive plans every five years. The process is usually lengthy as it takes a while for the documents to get through the regulatory agencies sewer is reviewed by the Department of Ecology and the Department of Health reviews the water plan. The last City update began in 2005. This year's updates will focus on two elements: financials (i.e.: capital improvements) and reclaimed water. A Committee Member inquired about the possibility of overages on this type of project. Staff relayed that overages on these types of contracts are rarely unforeseen and would not happen unless additional work was requested by the City, at which time a contract amendment would need to be approved by Council. UNANIMOUS APPROVAL. FORWARD TO MAY 10 COW FOR DISCUSSION. HI. MISCELLANEOUS Meeting adjourned at 5:16 p.m. Next meeting: Tuesday, May 11, 2010 5:00 p.m. Conf. Room No. 1. ck i Committee Chair Approval Minute.Uby KAM. Reviewed by GL. 61 62 CAS NUMBER: Fund Source: Comments. 10 0510 EXPENDITURE REQUIRED COUNCIL A GENDA SYNOPSIS Meeting Date Prepared by 05/10/10 SH AGENDA ITEM TITLE Budget Review Status Report REVIEWED BY Li COW Mtg. CA &P Cmte Utilities Cmte Arts Comm. DATE: RECOMMENDATIONS: SPONSOR /ADMIN. Finance Department COMMITTEE Initials Mayper -Wew ou nc;reUiew ITEM INFORMATION ORIGINAL AGENDA DATE: MAY 10, 2010 ITEM No. CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 5/10/10 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor n Adm Svcs DCD Finance Fire Legal P&R Police PW" SPONSOR'S An update is provided to Council on recommendations or directions given to administration SUMMARY for potential revenue enhancements. The information will be updated as program /service reductions and wage /benefit changes are presented and discussed. This item is for informational purposes only. n F &S Cmte Parks Comm. COST IM PACT 1 FUND'SOURCE AMOUNT BUDGETED MTG. DATE RECORD OF COUNCIL ACTION 5/10/10 1 1 1 MTG. DATE I ATTACHMENTS 5/10/10 Informational Memorandum dated 05/05/2010 Council Retreat Budget Follow -Up Items Transportation Cmte Planning Comm. APPROPRIATION REQUIRED 63 64 City of Tukwila TO: Mayor Haggerton Committee of the Whole INFORMATIONAL MEMORANDUM FROM: Shawn Hunstock, Finance Director DATE: May 5, 2010 SUBJECT: Update on Budget Changes ISSUE At the April 26 Committee of the Whole meeting, City Council provided direction to administration on several revenue enhancement options that were discussed that night. Council has asked for an update on the status of recommendations from that evening, in the context of the overall budget discussion that occurred during the Council retreat at the end of February. BACKGROUND City Council identified during the retreat three different areas to address in dealing with the City's financial situation. Those areas were revenue enhancements, program or service reductions, and salary and benefit changes. The overall targeted reduction from all three areas is $9 million per year. DISCUSSION The items included on the attachment are ones that Council considered already at its April 26 Committee of the Whole meeting. Additional discussions will occur during May on program or service reductions, and later options will be discussed on salary and benefit changes. As these items are considered and input is received from Council, the list will be updated with dollar amounts and time frame for adoption. RECOMMENDATION No recommendation, this item is for informational purposes only. ATTACHMENTS Council Retreat Budget Follow -Up Items Jim Haggerton, Mayor 65 Council Retreatu Budget follow -1.1p Items Annual ReVe :_,207.1.+ (b) et $3.4 million) 20 Targ (c) Revenue Increases 500,000 (a) (d) 750,000 (a) 79,000 tax levy lid lift 282,000 2,100,000 prope 161,0 1050, EMS levy city -run utilities 120,0 utility tax fees 2,475,000 Increase 350,000 (e) Increase business license head taxi (fl 1a RGRL( fees 3,800,000 (ai Increase S 6800,0�(a) 2,299,000 authority 1,050,000 -MO sales tax fire district) 3 385,000 SpeCial purpose roved 11300,000 Non -voter app (a) Voter approved 14,68 1 7 evenue increasesje %Pendlture reductions illion in r `d- Targeted Goal: $9 m 1 i 3.4 million) Wages Benefits (Target One-time Sell surplu P roperty vote appro �dentj business advisory committee. e option requires lift in 2011. revenue. es lid ice optio e ar in purpose/composition of r Consider of fire service million per year Pure proposal for evaluation T8Q options, W meef d property tax le (b) C PrDP h 2015, generating 000), and °1d NewP °Rer site $10 000 td _Hold EMS levy Pr rate through t0 them in July regarding 1130 during a 1 e C un tend 10% report back and discusse Hwy )$250. (dl to One-time m ou sted a rep presented 5 180th w Valley (el _Council has request will be P forfire service provision F55 (f} Options from sale One -time revenue lgi et- 2 2rrrillionl Programs &Services (Targ 1 CAS NUMBER: I D 0 `J EXPENDITURE REQUIRED $N /A Fund Source: Comments: MTG..DATE' 5/10/10 MTG. DATE 5/10/10 11 COUNCIL AGENDA SYNOPSIS Meeting Date J Prepared b I M eviezv 1 founciI review OS/10/10 J SL �1 t�' 1 MLA 1 ITEM INFORMATION Initials 1 ORIGINAL AGENDA DA i E: MAY 10, 2010 AGENDA ITEM TITLE Program Reduction Options for addressing budget gap C VI'EGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 5/10/10 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date I SPONSOR Council Mayor Adm Svcs DCD Finance n Fire Legal P&'R Police n PW/ SPONSOR'S In accordance with preliminary budget targets and the schedule established at the April 5, SUMMARY 2010 Regular Council Meeting, staff is presenting information on proposed program or service reductions related to Boards and Commissions, City Council, Mayor's Office, Community Development Department, Municipal Court and Human Services. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Utilities Cmte Arts Comm. Parks Comm. t Planning Comm. DATE: RECOMMENDATIONS: SPONSOR /ADMIN. Consider proposed program reductions and provide feedback to staff. COMMIT FEE COST IMPACT FIND SOURCE AMOUNT BUDGETED $N /A Transportation Cmte RECORD OF COUNCIL ACTION ATTACHMENTS Program or Service Reduction Proposals matrix dated May 10, 2010 Program or Service Reduction Proposals (14) I E APPROPRIATION REQUIRED $N /A 67 68 PROGRAM OR SERVICE REDUCTION PROPOSALS SUMMARY PROGRAM TARGET PROPOSAL 1 REDUCTION May 10, 2010 Boards and $27,500 Reduce Arts Commission Budget $21,500 Commissions Reduce Equity and Diversity Commission Budget 3,100 Reduce Sister City Committee Budget 2,850 $27,450 City Council $5,000 Reduce "Other Services and Charges" and "Supplies" $5,000 Mayor's Office $125,000 Eliminate "Analyst" position $100,000 Modify method of contracting for legal services $50,000 $150,000 Community $300,000 Eliminate second electrical inspector position $94,500 Development Reduce level of graphics and mapping services 45,800 Dept. Cross -train Permit Technicians 46,500 Transition to Tower -cost GIS 17,080 Fund existing staff through housing program revenue 80,000 Reduce capacity for unanticipated needs 16,120 $300,000 Municipal Court $6,000 $6,000 Human Services n/a Maintain current level of support for CSC $0 Service ReductionsMatrix.docx sjl Page 1 69 70 PROPOSAL: DESCRIPTION: SERVICE IMPACT: PROPOSAL DECISIONS: NEXT STEPS: BUDGET IMPACT: CITY OF TUKWILA PROGRAM OR SERVICE REDUCTION PROPOSAL AND ASSESSMENT Reduce the Arts Commission budget by 50 The Arts Commission $43,000 budget for 2010 includes: $25,000 for supplies and other services and charges that support a variety of visual and performing arts activities; $15,000 for the purchase of art (subject to City Council approval); and $3,000 for holiday banners. Reduction of the Arts Commission Budget by 50% could be accomplished by the following: Eliminate the Tukwila Days Art Show Eliminate the Music in the Park program Eliminate City support for the All Nations Cup Art Show Reduce the annual budget for art acquisition to $4,600 No decision is needed at this time. Staff will formally propose an Arts Commission budget for 2011 and 2012 as part of the biennial budget process later this year. Provide staff feedback on the potential budget reductions. ANNUAL COST SAVINGS REVENUE INCREASE (DECREASE) ANNUAL NET SAVINGS 2010 $0 $o $0 2011+ $21,500 $0 $21,500 ALTERNATIVES: Reducing the annual budget for art acquisition would allow funding for the Music in the Park program and one of the annual art shows. SERVICE REDUCTION PROPOSAL ArtsCommission.docx sjl Page 1 71 72 CITY OF TUKWILA PROGRAM OR SERVICE REDUCTION PROPOSAL AND ASSESSMENT PROPOSAL: Reduce the Equity Diversity Commission budget by 50 DESCRIPTION: The current 2010 operating budget for the Equity Diversity Commission is $6,200. SERVICE Reducing the Equity and Diversity Commission budget by 50% will affect IMPACT: the amount of funding the Commission provides to community groups and organizations offering programs in support of the Commission's goals. Although the reduction will impact the Commission's funding availability, not identifying specific line item reductions will give the Commission the flexibility to determine funding for certain projects /financial requests. PROPOSAL DECISIONS: NEXT STEPS: No decision is needed at this time. Staff will formally propose an Equity and Diversity Commission budget for 2011 and 2012 as part of the biennial budget process later this year. Provide staff feedback on the potential budget reductions. BUDGET 2009 2010+ IMPACT: ANNUAL COST SAVINGS 0.00 3,100 REVENUE INCREASE (DECREASE) 0 .0 0 0.00 ANNUAL NET SAVINGS 0.00 3,100 ALTERNATIVES: Eliminate $5,000 for funding of outside programs and projects and request the Commission focus on service- oriented activities requiring and in need of volunteer time commitments rather than City funding. Maintain supplies budget of $1,200 for incidentals. SERVICE REDUCTION PROPOSAL EDC.docx kam Page 1 73 74 PROPOSAL: Reduce the Sister City Committee budget by 50% DESCRIPTION: The Sister City Committee budget for 2010 is $5,700. The Sister City budget has been relatively stable in recent years. It is used to cover major City expenses involved in 1) hosting the Miyoshi delegation when it visits Tukwila, and 2) to cover some City expenses incurred in sending a Tukwila delegation to Miyoshi. It should be noted that the majority of expenses related to hosting or visiting our Sister City are covered by the travelers themselves, and by volunteer host families, with some expenses covered by Sister Cities Committee fundraising efforts. PROPOSAL DECISIONS: CITY OF TUKWILA PROGRAM OR SERVICE REDUCTION PROPOSAL AND ASSESSMENT The most recent visit by Miyoshi to Tukwila occurred in 2009, and the City's hosting expenses slightly exceeded the 2009 budgeted amount. The most recent visit by Tukwila to Miyoshi occurred in 2010. We anticipate under spending the 2010 Sister City budget by approximately $3,000. The Committee is anticipating a visit from a Miyoshi delegation in 2011, and planning a Tukwila visit to Miyoshi in 2012. SERVICE Reducing the Sister City Committee budget by 50% could be accomplished IMPACT: by scaling back on expenses related to periodically hosting the Miyoshi delegation. For example, approximately half of the 2009 budget was devoted to the traditional banquet held during the delegation's visit to Tukwila. The City typically hosts one or more outings during each visit (e.g. bowling, Mariners game, etc.). Selecting less costly options or reducing the number of host family participants "hosted" by the City could also reduce expenses. No decision is needed at this time. Staff will formally propose a Sister City budget for 2011 and 2012 as part of the biennial budget process later this year. Staff may also propose a 2010 budget reduction as part of a budget amendment later this year. There are numerous variations to the ways in which the Sister City Committee could reduce its expenditure of City funding. It would probably be most efficient to work with the Committee each year to find ways to accomplish their goals within a reduced budgeted amount. SERVICE REDUCTION PROPOSALSisterCities bevs.docx sjl Page 1 75 76 NEXT STEPS: Provide staff feedback on the potential budget reductions. 2009 2010+ BUDGET ANNUAL COST SAVINGS $2,850 2, 8 5 0 IMPACT: REVENUE INCREASE (DECREASE) 0 0 ANNUAL NET SAVINGS $2,850 2, 8 5 0 ALTERNATIVES: Additional alternatives could be explored by the Sister City Committee once budget amounts are established. SERVICE REDUCTION PROPOSALSisterCities bevs.docx sjl Page 2 PROPOSAL: Reduce the Other Services Charges and Supplies budget of the City Council by 10% ($5,000). DESCRIPTION: Outside of salaries and wages, the majority of the City Council budget ($45,000) is dedicated to training and /or appropriate travel for Councilmembers; included but not limited to: dues and subscriptions registration and training fees to attend National League of Cities, Association of Washington Cities and other applicable classes, seminars and training opportunities. SERVICE IMPACT: PROPOSAL DECISIONS: NEXT STEPS: CITY OF TUKWILA PROGRAM OR SERVICE REDUCTION PROPOSAL AND ASSESSMENT Reducing the Other Services Charges line item will require the Council to reduce the number and /or frequency with which they attend certain trainings and meetings as well as professional and city associations. Additionally, reducing the Supplies line item will eliminate items and displays available in the Tukwila Days City Council booth and the provision of refreshments during certain meeting and visits. No decision is needed at this time. Staff will work with the Council to propose a budget for 2011 and 2012 as part of the biennial budget process later this year. Provide direction on potential budget reductions. BUDGET 2009 2010+ IMPACT: ANNUAL COST SAVINGS 0 $5,000 REVENUE INCREASE (DECREASE) 0 0 ANNUAL NET SAVINGS 0 $5,000 ALTERNATIVES: Eliminate all travel (in and out of state) or eliminate all travel not directly related meetings with state and federal officials to promote the needs of the City. SERVICE REDUCTION PROPOSAL Council.docx kam Page 1 77 78 PROPOSAL: DESCRIPTION: SERVICE IMPACT: PROPOSAL DECISIONS: NEXT STEPS: BUDGET IMPACT: CITY OF TUKWILA PROGRAM OR SERVICE REDUCTION PROPOSAL AND ASSESSMENT Eliminate "Analyst" position within Mayor's Office The Assistant City Administrator position was eliminated and replaced by an Analyst position several years ago. The Analyst position has remained unfilled. This proposal is to eliminate the Analyst position, thus reducing the staffing of the Mayor's Office by 1.0 FTE. This proposal will permanently reduce staff resources available for both administrative and analytic needs within the Mayor's office. Work that would otherwise be undertaken by the Analyst will be assigned to the City Administrator, the Executive Secretary, and the Economic Development Manager or will be delayed or forgone. Specific impacts may include longer response time related to constituent services (e.g. meetings, correspondence, and outreach) and reduced levels of interdepartmental coordination and oversight, compared to what would occur with currently authorized staffing levels. No decision is needed at this time. Staff will formalize this budget proposal as part of the 2011 -2012 biennial budget process. 2010 savings will be captured through a budget amendment later this year. Provide staff feedback on potential budget reductions. ANNUAL COST SAVINGS REVENUE INCREASE (DECREASE) ANNUAL NET SAVINGS 2010 $100,000 $0 $100,000 2011+ $100,000 $0 $100,000 ALTERNATIVES: Retain the analyst position and reduce Mayor's Office Extra Labor and Professional Services budgets by $20,000 and $10,000, respectively. SERVICE REDUCTION PROPOSALAnalystPosition l.docx sjl Page 2 79 80 PROPOSAL: DESCRIPTION: SERVICE IMPACT: PROPOSAL DECISIONS: NEXT STEPS: BUDGET IMPACT: CITY OF TUKWILA PROGRAM OR SERVICE REDUCTION PROPOSAL AND ASSESSMENT Modify method of contracting for legal services Tukwila contracts with Kenyon Disend PLLC for both general city attorney services and prosecution services. Compensation for general city attorney and prosecution services is set at $447,432 for 2010. Our current contract expires at the end of 2010. Analysis of current contract provisions and service levels, and preliminary discussions with Kenyon Disend and the Tukwila Municipal Court indicate the City could likely reduce costs substantially for legal services by contracting separately for general city attorney and prosecution services. Impact on service levels is expected to be minor, depending upon the outcome of service provider selection and contract negotiation. Our current provider has extensive "back -up" resources upon which to draw. We will need to ensure that any new provider has adequate resources to maintain appropriate service levels. No decision is needed at this time. Staff will continue discussions with potential service providers and formalize this budget proposal as part of the 2011 -2012 biennial budget process. Implementation would also involve City Council approval of new contracts for general legal and prosecution services prior to the end of 2010. Provide staff feedback on potential budget reductions. 2010 ANNUAL COST SAVINGS 0 REVENUE INCREASE (DECREASE) 0 ANNUAL NET SAVINGS 0 ALTERNATIVES: Negotiate reduced service levels for general city attorney and prosecution services. SERVICE REDUCTION PROPOSALLegal.docx sjl 2011+ $50,000 $o $50,000 Page 1 81 82 CITY OF TUKWILA PROGRAM OR SERVICE REDUCTION PROPOSAL AND ASSESSMENT PROPOSAL: Eliminate the second electrical inspector position. DESCRIPTION: Remove the unfilled electrical inspector position from the DCD budget. SERVICE At current permit volumes, a second electrical inspector is not needed. If IMPACT: there were a spike in electrical inspections due to a specific project, we could use contract inspectors, funded through pei fees, to maintain response times. PROPOSAL No decision is needed at this time. Staff will formalize this budget DECISIONS: proposal as part of the 2011 -2012 biennial budget process. 2010 savings will be captured through a budget amendment later this year. NEXT STEPS: Provide staff feedback on potential budget reductions. BUDGET 2010 2011+ IMPACT: ANNUAL COST SAVINGS 94,500 $94,500 ALTERNATIVES: At such time as permit levels increase to a level that justifies an additional inspector and pelinit fees would support that inspector we will reevaluate whether to rely on contract inspectors or propose to make this hire. NG REVENUE INCREASE (DECREASE) 0 0 ANNUAL NET SAVINGS $94,500 $94,500 C:\temp\XPGrpWiseTlecinspector_PROPOSAL-5-3-10.docx 05/05/2010 83 84 DESCRIPTION: This service reduction would be accomplished by reducing the Graphics Specialist position to half time, a reduction of 1040 hours per year. NG PROPOSAL: SERVICE IMPACT: CITY OF TUKWILA PROGRAM OR SERVICE REDUCTION PROPOSAL AND ASSESSMENT Reduce the level of graphics and mapping services provided within DCD and to other depaitments. The change would have limited impact on services to the public. We anticipate that standard map products such as zoning maps would continue to be available and updated on a regular basis. DCD would continue to maintain GIS data layers such as zoning, sensitive areas, parks, schools etc. and this would be prioritized over other tasks. DCD would have a very limited ability to design custom posters and graphics for other departments though we could continue to plot those designed by others. This is currently a minimal part of the graphics workload. The greatest impact of the proposal would be to significantly reduce DCD's ability to create custom maps for the public and other departments. However, GIS information would be available on a self -serve basis from the online eCityGov NW Maps application. We could provide some internal training sessions to teach city staff how to use NW Maps and King County's Parcel Viewer to produce the maps and information they need. PROPOSAL No decision is needed at this time. Staff will formalize this budget DECISIONS: proposal as part of the 2011 -2012 biennial budget process. NEXT STEPS: Provide staff feedback on potential budget reductions. BUDGET 2010 2011+ IMPACT: ANNUAL COST SAVINGS 0 $45,800 REVENUE INCREASE (DECREASE) 0 0 ANNUAL NET SAVINGS 0 45 8 0 0 ALTERNATIVES: A different DCD staff position could be reduced or eliminated. C:\ temp\ XPGrpWise\ Graphics_PROPOSAL- 5- 3- 10_1.docx 05/05/2010 85 86 PROPOSAL: DESCRIPTION: SERVICE IMPACT: PROPOSAL DECISIONS: NEXT STEPS: BUDGET IMPACT: ALTERNATIVES: NG CITY OF TUKWILA PROGRAM OR SERVICE REDUCTION PROPOSAL AND ASSESSMENT Create a team of four cross trained Permit Technicians with existing Depaitment of Community Development and Public Works staff Cross training would allow us to reduce planners by .5 FTE by relying on front counter staff to take in land use permits and answer routine questions. This would involve upgrading the Administrative Support Assistant position to a Administrative Support Technician position. This is something that we expect will actually improve customer service. While we would still assign a planner to cover the counter for more involved questions many routine zoning questions and permit intakes would be handled more quickly by counter staff. PW would gain additional back up and support for their permit processes and customers wouldn't have to be handed back and forth between the DCD and PW permit counters. The cost to upgrade the DCD front counter position from an Admin Support Assistant to an Admin Support Technician would be approximately $3,000 per year. However the customer service improvement and cost savings in planner time would more than justify the change We could start phasing this in as early as 3rd quarter 2010 for additional budget savings. No decision is needed at this time. Staff will formalize this budget proposal as part of the 2011 -2012 biennial budget process. 2010 savings will be captured through a budget amendment later this year. Provide staff feedback on potential budget reductions. ANNUAL COST SAVINGS REVENUE INCREASE (DECREASE) C: \temp\XPGrpWise\DCD_Permit Team PROPOSAL- 5 -4 -10_1 .docx 2010 15,000 $0 ANNUAL NET SAVINGS 15,000 2011+ $46,500 $0 $46,500 We could implement this with just the two existing DCD Permit Technicians though we would not realize the same benefits. 05/05/2010 NG PROPOSAL: CITY OF TUKWILA PROGRAM OR SERVICE REDUCTION PROPOSAL AND ASSESSMENT Transition to a lower -cost web -based Geographic Infofniation Systems (GIS) analysis tool. DESCRIPTION: Since 2006, we have contracted with Digital Map Products to maintain a web site that allows up to 30 concurrent users citywide to view our GIS data and pictures, create small custom maps, create public notice mailing labels, and extract and analyze KC Assessor parcel data. The annual maintenance cost for this application has been $20,080. The current contract expires at the end of 2010. This has been a more cost effective solution than Iicensing additional seats of the more technical ArcView GIS software or hiring additional staff to create and maintain a custom viewer/browser. SERVICE Because CityGIS is a web based tool it is more intuitive for casual users than the IMPACT: ArcView and ArcInfo software and so enables wider use of our GIS data by non- technical staff. We propose to replace the tool with the eCityGov NW Maps program with an annual subscription fee of $3,000. The NW Maps program is primarily a browsing rather than analysis tool. This would limit non -GIS trained staff to viewing our GIS data and pictures and creating small custom maps. This means that our GIS trained staff would have more requests for assistance and it may take longer to obtain maps and parcel data. It would be less efficient for us to continue to generate public notice mailing labels for land use applicants though it will still be possible. However, eCityGov is close to releasing an RFP for a rewrite of the application that will increase its functionality. NW Maps can also be used as an external browser to make selected GIS information available to the public which would be a service enhancement. PROPOSAL No decision is needed at this time. Staff will formalize this budget proposal as DECISIONS: part of the 2011 -2012 biennial budget process. NEXT STEPS: Provide staff feedback on potential budget reductions. BUDGET 2010 2011+ IMPACT: ANNUAL COST SAVINGS 0 17,080 REVENUE INCREASE (DECREASE) 0 0 ANNUAL NET SAVINGS 0 $17,080 ALTERNATIVES: We could decide not to use either application. This would increase the demands on our limited GIS staff and reduce the accessibility of our GIS data. C:\ temp\ XPGrpWise \ECityGov_PROPOSAL- 5- 4- 10.docx 05/05/2010 87 88 PROPOSAL: CITY OF TUKWILA PROGRAM OR SERVICE REDUCTION PROPOSAL AND ASSESSMENT Fund existing .5 FTE Building Inspector, .25 FTE Administrative Support Technician, and .25 FTE Code Enforcement Officer from Rental Housing Program revenues. DESCRIPTION: The City Council has recently adopted a residential rental business license and mandatory inspection program for all rental housing units in the City. This will require administrative, inspection and code enforcement work to conduct the licensing, inspections and follow up on any deficiencies found during inspections. The licensing and inspection rates have been set at levels that would support the implementation of the Rental Housing Program. SERVICE We will automate the licensing and renewal process through Permits Plus so IMPACT: that it will not with have negative service impacts at our current level of permit activity. At such time as building permit volumes and revenues increase enough to justify additional staff we will re- evaluate and make a budget proposal. In order to absorb the rental inspections with our current staff we will plan inspections evenly over the four year cycle rather than having the bulk in the first year. At such time as building permit inspections increase to a level that prevents us from absorbing the rental housing inspections we will re- evaluate whether to rely on contract inspectors, funded through permit fees. PROPOSAL No decision is needed at this time. Staff will formalize this budget proposal as DECISIONS: part of the 2011 -2012 biennial budget process. NEXT STEPS: Provide staff feedback on potential budget reductions. BUDGET 2010 2011+ IMPACT: ANNUAL COST SAVINGS 0 0 (EXPENSE) ANNUAL NET SAVINGS 0 $80,000 ALTERNATIVES: The rental housing proposal recently approved by the City Council anticipated the hiring of an additional .5 FTE Administrative Support Technician position and greater reliance on contract building inspectors. NG REVENUE INCREASE (DECREASE) 0 $80,000 C: \temp\XPGrp Wise\RevRental_Housing_ PROP- 5 -4 -10_ 1.docx 05/05/2010 NG PROPOSAL: CITY OF TUKWILA PROGRAM OR SERVICh REDUCTION PROPOSAL AND ASSESSMENT Reduce capacity for responding to unanticipated needs. DESCRIPTION: The Department of Community Development has traditionally used funds in our Professional Services and Overtime budgets to allow for quick reaction to emerging issues. We are proposing a reduction in these funds by $16,120 [$13,500 Professional Services and $2,620 Overtime]. SERVICE IMPACT: This will reduce our ability to react in a timely manner to changes in demands for development services or to do projects that are not part of the work plan. PROPOSAL No decision is needed at this time. Staff will formalize this budget DECISIONS: proposal as part of the 2011 -2012 biennial budget process. NEXT STEPS: Provide staff feedback on potential budget reductions. BUDGET 2010 2011+ IMPACT: ANNUAL COST SAVINGS 0 $16,120 REVENUE INCREASE (DECREASE) NA NA ANNUAL NET SAVINGS 0 $16,120 ALTERNATIVES: Reduce cost in other areas. C: \temp\XPGrpWise \Overtime_Prof Ser_PROPOSAL- 5- 5- 10.docx 05/05/2010 89 90 PROPOSAL: Improved efficiencies in court, probation and parole services. DESCRIPTION: The Municipal Court has been successful in achieving cost savings (through improved scheduling and other efficiencies) in the need for pro -tem judges, public defender resources, interpreter services and witness /jury fees. These savings can be incorporated into the Court's base budget for 2011 -2012. SERVICE IMPACT: CITY OF TUKWILA PROGRAM OR SERVICE REDUCTION PROPOSAL AND ASSESSMENT No significant service impact anticipated PROPOSAL No decision is needed at this time. Staff will formalize this budget proposal DECISIONS: as part of the 2011 -2012 biennial budget process. NEXT STEPS: Provide staff feedback on potential budget reductions. BUDGET 2010 2011+ IMPACT: ANNUAL COST SAVINGS 0 $6,000 REVENUE INCREASE (DECREASE) 0 0 ANNUAL NET SAVINGS 0 $6,000 ALTERNATIVES: Staff is investigating options for reducing printing costs by putting court forms online. We anticipate that in- custody paperwork will be processed online with the opening of the SCORE jail in fall, 2011 for additional cost savings. SERVICE REDUCTION PROPOSAL Court sjl Page 1 91 92 PROPOSAL: Maintain current level of support for Community Schools Collaboration; transfer budget to Human Services division (Mayor's Office). DESCRIPTION: City Council has requested that staff evaluate the Community Schools Collaboration program with regard to potential duplication or gaps in service. Please see attached memorandum. SERVICE IMPACT: CITY OF TUKWILA PROGRAM OR SERVICE REDUCTION PROPOSAL AND ASSESSMENT No service impact. PROPOSAL No decision is needed at this time. Staff will implement the transfer of funds DECISIONS: from the Parks and Recreation Department to the Mayor's Office as a separate line item, as part of the 2011 -2012 biennial budget process. NEXT STEPS: Provide staff feedback on CSC program. BUDGET 2010 2011+ IMPACT: ANNUAL COST SAVINGS 0 0 REVENUE INCREASE (DECREASE) 0 0 ANNUAL NET SAVINGS 0 0 ALTERNATIVES: Reduce funding for CSC program. SERVICE REDUCTION PROPOSAL CSC.docx sjl Page 1 93 94 City of Tukwila INFORMATIONAL MEMORANDUM TO: Mayor Haggerton, Steve Lancaster FROM: Evie Boykan, Human Services Manager DATE: 4/30/10 SUBJECT: Analysis of Community Schools Collaboration contract ISSUE A request for an analysis of Community Schools Collaboration funding and programming BACKGROUND Jim Haggerton, Mayor Since the 06 -07 school year, the Community Schools Collaboration has been funded by the City of Tukwila for operational support of the academic and enrichment focused full service learning center. At this time $100,000 was added to their budget as a line item in the Parks and Recreation department. The original funding for this program consisted of in -kind recreation services only, representing the value of about $70,000. In 2009 $130,000 was budgeted and recreation services were no longer provided. Operational support covers personnel at each one of the schools in addition to cultural liaisons and administrative costs. A contract was developed in 2009 with the Human Services office, having been developed initially with Parks and Recreation. CSC received the Community Schools National Award for excellence in 2007. Support for the program is broad based, from the building level through the Administration level. DISCUSSION CSC provides monthly reports to the City covering the number of children served at each school, children on waiting lists, activities offered, and program highlights. The report also includes a summary of activities conducted by the cultural liaisons. On a quarterly basis, the City receives financial statements and progress reports on outcomes. Biannual presentations are made to the Council providing program updates. In 2010 identified outcomes include 1) increasing homework completion and turn in 2) improved attitudes towards school and submission of any additional evaluative data. An extensive evaluation was completed by Judy Swanson, as part of the Stuart foundation that the Collaboration receives. That 39 page evaluation is available for review. A new evaluator has been hired and we are in communication. Research on afterschool programs correlates consistent participation with better attitudes toward school and higher educational aspirations, improved homework completion, higher attendance rates and Tess tardiness, fewer disciplinary actions and lower dropout rates. Additionally, research has also identified three factors critical for creating settings that achieve positive youth outcomes: sustained participation in the program, quality programming and staffing, and strong partnerships between school, family and other community institutions. INFORMATIONAL MEMO Page 2 Concerns around duplication /gaps in services I have reviewed programming by both CSC and Parks and Recreation. Both Kirstin May and Lynda Hall were consulted. It appears that there is little overlap and the programs are serving different populations. There is no overlap with the following program; preschool, summer programming, swimming, before school programming and Friday programming (both afterschool and Friday programming). Elementary Programming CSC targets an academic focus- 4 days of homework time, and building math and reading skills. Enrollment for elementary students is based primarily on teacher referral for children that need math and reading support assistance. 90% of children at the Cascade View and Thorndyke program qualify for free and reduced lunch. Physical recreation includes Girls on the Run program at all three elementary sites. Other recreation programs are led by existing program staff. Tukwila Community Center's afterschool program is curriculum based with a different theme /activity each day. The families are given the option to sign up for the whole week /month or for days that interest the child. While CSC and the community center serve the same diverse population, TCC does not get as many new arrivals or refugees enrolled. Middle School programming 80% of enrollment is open, 20% teacher referral. Programming focuses on "carrots" to keep children engaged towards academic completion. Programming includes homework help and academic skill acquisition, refugee success club, and some physical activity sports, mentoring and self esteem, soccer through Starfire partnership and basketball programming during the year. TCC programming includes teen open gym, Friday night activities, intramural sports leagues and camps, spring and winter break camps and specialized recreation such as dance, gymnastics, martial arts and piano to name a few. TCC has a H.E.R.O scholarship fund, that is used to help subsidize those that may not be able to pay the full amount for a program. 95% of the residents that apply for a scholarship are granted one. The amount of the scholarship varies depending on the program and the family's income. High School programming CSC programming is all drop in. Staff collaborates with Recreation for Career Day and college visits. Multicultural Action Committee, study table and babysitting.CPR /first aid are additional programs offered. TCC programming is the same as what is identified under middle school. Financial status of CSC During a recent meeting l learned that two administration layoffs were made. This included a program assistant and volunteer coordinator. Staff described the program at running at basic levels. It is estimated that the Tukwila School District provides $40,000 worth of in -kind services. The CSC program is in the 2 year of the 21S century grant. Due to restructuring at the federal level CSC could lose this funding by August of 2011. This would amount to $240,000 out of an annual budget of $587,000. Each site manager and benefits costs approximately $50,000. The program has received pass through dollars from the district for immigrant and refugee services to the tune of $43,400. Stuart Foundation funding of $15,000 will likely not be refunded. Budget for the programs at each of the sites varies depending on the numbers of contracted services C:l templ GWViewer \ServiceReductionProposal CSCInfoMemo.doc 95 96 INFORMATIONAL MEMO Page 3 brought in, grants received, and staffing. Tukwila Elementary's budget is $68,492, Cascade Views program is $58,594, Showalter's is $108,331 (includes United Way grant) and Foster's budget is $78,467. If the Council chooses to make cuts CSC will respond by cutting both support staff and programs that come into the building. The net result of this is that fewer services will be provided and fewer children will be served. The program continues to build its governing board, but generation of funding through Board work is limited. CSC has not reached a place of self sustainability. RECOMMENDATION City Council set a precedent and expectations by funding CSC at a level disproportionate to the funding of other human services. In light of current budget deficits, it is natural that the program be scrutinized closely. No other program funding duplicates this service provided to Tukwila children and families. If cuts are made, subsequent cuts will be made to service mix and numbers of children served. Impacts to the evaluative success of the program are unknown. C:\ temp\ GWViewer \ServiceReductionProposal CSCInfoMemo.doc SPECIAL MEETING 97 98 CAS NUMBER: REVIEWED BY Fund Source: Comments: I MTG. DATE 5/3/10 MTG. DATE 05/10/10 10 0 P) CATEGORY Discussion n Motion Mtg Date Mtg Date COW Mtg. Utilities Cmte EXPENDITURE REQUIRED $0 Meeting Date 05/10/10 COUNCIL AGENDA SYNOPSIS Prepared by DS CA &P Cmte Arts Comm. Initials Ma1a review 1 Counci/ review )4R ITEM INFORMATION ORIGINAL AGENDA DATE: MAY 10, 2010 ITEM No. 5 pL AGENDA ITEM TITLE A Resolution declaring the Museum of Flight area an "Economic Target Area" and supporting the Museum's vision for a Space Shuttle Gallery Resolution Ordinance Bid Award n Public Hearing Other Mtg Date 5/10/10 Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P6.R Police PTV SPONSOR'S SUMMARY The Museum of Flight has requested the City declare an "Economic Target Area" in the area around the Museum to improve the Museum's ability to receive financing through the Federal New Markets Tax Credit program for their proposed Space Shuttle Gallery. n F &S Cmte n Parks Comm. DATE: 5/3/10 Presentation by Dr. Bonnie Dunbar RECOMMENDATIONS: SPONSOR /ADMIN. Mayor Economic Development COMMITTEE COST:IMPACT FUND SOURCE AMOUNT BUDGETED $0 RECORD OF COUNCIL ACTION Presentation provided by Dr. Bonnie Dunbar Transportation Cmte Planning Comm. APPROPRIATION REQUIRED $0 ATTACHMENTS Informational Memorandum dated 05/06/10, with attachments Resolution Description of New Markets Tax Credit from "50 Projects 50 States" Report Example of FareStart Adult Culinary Academy List of Businesses and Real Estate Developments Approved for NMTCs through 2008 99 100 TO: Mayor Haggerton FROM: Derek Speck, Economic Development Administrator DATE: May 6, 2010 SUBJECT: Designation of Economic Target Area for the Museum of Flight ISSUE BACKGROUND DISCUSSION City of Tukwila INFORMATIONAL MEMORANDUM Jim Haggerton, Mayor The Museum of Flight has requested the City of Tukwila declare an "Economic Target Area" in the area around the Museum to improve the Museum's ability to receive financing through the federal New Markets Tax Credit program for their proposed Space Shuttle Gallery. The Museum of Flight is competing for one of the space shuttles that will be retired in 2010. In order to receive a shuttle, the Museum must have a climate controlled facility to house the building. The building cost is estimated at $11 million. The Museum has $8.9 million in cash and pledges, including a Washington State capital grant of $3.0 million. The Museum plans to apply for approximately $2 million in funding from the New Markets Tax Credit program through the National Development Council, which is a non profit community and economic development organization that has received an allocation of NMTCs. The New Markets Tax Credit program is a federal program created in 2000 and implemented by the Community Development Financial Institutions Fund (CDFI) of the United States Treasury. In short, the Federal government provides tax credits to investors in buildings or businesses located in low income communities. To date, the Fund has made 495 awards totaling $26 billion. At the City Council meeting on May 3, 2010 the Museum of Flight requested the City of Tukwila to include language in the Council's minutes declaring the area around the Museum as an "Economic Target Area This designation will increase the Museum's chance of a successful application for New Markets Tax Credits. The New Markets Tax Credit program is a widely used program across the nation and has funded many businesses and real estate projects located in low income communities. Attached is a list showing 57 businesses and real estate developments approved for NMTC funding in Washington State through 2007. One is listed in Tukwila. Also attached is an example investment in FareStart Adult Culinary Academy in Seattle. The City's declaration of an Economic Target Area will not have an effect on Tukwila other than to support the Museum's funding application. The City's designation will be referenced in a 101 INFORMATIONAL MEMO Page 2 National Development Council report from its staff to its investment committee. The designation has no other purpose. There is no cost to the City to approve the designation of an Economic Target Area nor are there any costs to the City for the Museum's application for New Markets Tax Credits. The New Market Tax Credit program is a very positive program and one that may be useful for other projects to encourage revitalization in the Tukwila International Boulevard Corridor. RECOMMENDATION Staff recommends the City Council approve the attached resolution declaring the area around the Museum of Flight as an "Economic Target Area ATTACHMENTS Draft resolution Description of New Markets Tax Credit from "50 Projects 50 States" Report Example of FareStart Adult Culinary Academy List of Businesses and Real Estate Developments Approved for NMTCs Through 2008 1 0 2 C :ltemp\XPGrpWise\NMTC AGENDA MEMO.doc City of Tukwila Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DECLARING THE MUSEUM OF FLIGHT AREA AN "ECONOMIC TARGET AREA AND SUPPORTING THE MUSEUM'S VISION FOR A SPACE SHUTTLE GALLERY. WHEREAS, the City of Tukwila has worked for many years to revitalize the commercial corridor along Tukwila International Boulevard; and WHEREAS, some of the census tracts along the Tukwila International Boulevard Corridor contain high rates of poverty; and WHEREAS, the Museum of Flight is located at one of the gateways into the Tukwila International Boulevard Corridor; and WHEREAS, the Museum of Flight plans to construct a new gallery to house a Space Shuttle, which will attract more visitors and investment to Tukwila and further the City's goal of revitalizing the Tukwila International Boulevard Corridor; and WHEREAS, the Museum of Flight has a better opportunity to seek funding from the federal New Markets Tax Credits Program if the museum is located in an area designated as an "Economic Target Area NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The Museum of Flight exists within an area of Tukwila that has been declared an "Economic Target Area" with the intention of lifting this part of the community to the level of neighboring areas. This will be done in partnership with the business community located within the area, including the Museum of Flight. Section 2. The City congratulates the Museum of Flight on its vision for the Space Shuttle Gallery and expresses its enthusiastic support. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Council Meeting thereof this day of 2010. ATTEST/ AUTHENTICATED: Christy O'Flaherty, CMC, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney W' \Word Processing Resolutions Museum of Flighf.docx 5/5/20W Dennis Robertson, Council President Filed with the City Clerk: Passed by the City Council: Resolution Number: Page 1 of 1 103 104 About the New Markets Tax Credit Description of New Markets Tax Credits Excerpt From "50 Projects 50 States" New Markets Tax Credit Coalition, December 2008 The New Markets Tax Credit program was enacted in 2000 in order to bring private capital to our country's traditionally underserved, low income communities. The New Markets Tax Credit provides an incentive to taxpayers to invest in businesses and projects in economically distressed communities. Taxpayers invest in Community Development Entities (CDEs). An example of a CDE is a community development loan fund, a community development corporation or a private financial institution. CDEs compete for Credits allocated by the Community Development Financial Institutions (CDFI) Fund of the Treasury Department. CDEs use the proceeds from NMTC investments to provide financing to businesses operating in low- income communities. The idea behind the New Markets Tax Credit is that there are good business opportunities in low- income communities and that a modest federal incentive could spur the flow of private sector capital in urban and rural communities that sorely lack access to capital. Since its inception the NMTC program has directed billions of dollars into low income communities and boosted investor confidence by filling the gap in business and real estate transactions. There is substantial evidence that the NMTC is an effective incentive to encourage private sector investment in low- income areas. A recent GAO report indicated that 88 percent of investors surveyed would not have made the investment in the low- income community without the Credit. A total of 69 percent of the investors indicated that they had not made an investment in a low- income community project prior to working with NMTC. According to a recent statement by U.S. Treasury Deputy Secretary Robert Kimmit, thanks to New Markets, some $12 billion of private- sector capital has been invested in distressed urban and rural communities throughout the country. Through 2007, $9 billion of capital derived through NMTC has been invested into approximately 2,000 businesses and real estate developments helping to develop or rehabilitate over 68 million square feet of real estate, create 210,000 construction jobs, and create or maintain 45,000 full time equivalent jobs at businesses in low- income communities. 105 106 50 Proects 50 States. Washington FareStart Adult ,Culinary Academy Seattle, Washington FareStart is asocial enterprise in Seattle dedicated to transforming the lives of homeless men and women through job training and placement in the food service industry: Students receive job training in the food service area that generates revenue through the daily preparation and distribution of over 2,000 meals. By 2004,'FareStart had outgrown the space it rented and needed a Larger facility; The organization purchased a 33,000 square foot building in a severely distressed New Markets Tax Credit (NMTC)- qualified low income community in Seattle:to expand their training; social services, and business capacity. However, they did not have the funding necessary to renovate and upgrade the facility to make it fully operational. Community Development Funding, LLC made a $17 million NMTC loan and equity investment in FareStart to renovate and upgrade their facility, transforming it into a culinary vocational training academy and restaurant. In the new facility, kitchen and classroom space will be doubled, providing for quality and safe training areas and increase in'business capacity. A family "resource area will provide a safe, "child friendly" space for use by students who are parents of young children. The organization's management and administrative staff will be located in the same building. The new facility provides FareStart the capacity to increase to 575 the number of people served each year and increase by 80 percent the revenue generated through the organization's food service businesses. Self generated revenues will support the majority of FareStart's business operations growth, and hungry children and families will consume 21 million nutritious meals, prepared and delivered by FareStart. New Markets and "Historic Tax Credits were combined to provide below market financing with equity -like terms to make this project feasible. Conventional lenders had declined to make an investment, but with the addition of NMTCs the project was able to move "forward and is now complete. The project team included Community Development Funding, LLC, US. Bank Corporation, FareStart, the architectural firm of Stickney, Murphy Romine and construction management by Sellen Construction NMTC Allocatee Community Development Funding LLC Clarksville, MD Craig Stanley: 410.730.0490 A Subsidiary of CBO Financial Community Profile Severely distressed NMTC- qualified low- income community census tract 40.3% poverty rate Median income 55.3% of area median income Project Highlights Real Estate: culinary school for homeless Total Project Cost: $17.2 million NMTC: $17.2 million Investor: US Bank Corporation Jobs: 93 construction and 24 permanent DC. 20005. New Markets Tax Credit Coalition 1250 Eye St., NW, Ste. 902• Washington• 202.204 4500 or;ww%v newmarketstaxcrediteoali €ion. rg 108 ProiectCity' (Auburn 'Bremerton 1 Bremerton BREMERTON `Bremerton 1BREMERTON 'Bremerton !Bremerton 1 Centralia Centralia 'Clallam County Clallam County IEllensburg I Everett 'Everette Ilwaco 'Kent Langley None Not Applicable 'Othello Pacific Beach SEATAC Seattle !Seattle 'Seattle 'Seattle Seattle Seattle (Seattle (SEATTLE Seattle Seattle Seattle I Seattle !Seattle 'Seattle 'SEATTLE SEATTLE 1 Seattle 'Seattle Seattle Seattle Shelton Spokane SPOKANE Spokane Spokane Spokane 'Tacoma 'Tacoma 1TOKELAND !Tukwila (Union Gap 'Vancouver 'Yakima 1 Yakima List of Businesses and Real Estate Developments Approved for NMTCs Through 2007 Community Development Financial Institutions Fund of the U.S. Treasury 12/2/2008 Excerpt Showing State of Washington BusinessUescriptIon Retail /office building Office building real estate lessor Real Estate Lessor Real Estate Owner Real Estate Lessor Real Estate Owner Real Estate Owner Child services office facility processor of frozen fruits and vegetables Sustainable Forestry Ecological Forestry Operations Recreational Vehicle Sales Retail Mall TREATMENT CENTER Medical Hospital 'Lessor of Commercial Warehouse Space Investor in shopping center Timberlands Operation Timberlands Hotels Motels Develop PUD COMMERCIAL OFFICE BUILDING Pharm- Cancer Research Office Building and Museum 10,858 SF Community Facility for Head Start Retail shopping center with second story office Owner Occupied office building for Economic Development Agency Retail building lessors of Real Property (nonproft CBO) (COMMUNITY CENTER Homeless Shelter Owner occupied office building community center Lessor of Community Center and Retail Space Lessor of Nonresidential Buildings !Educational Facility Real Estate MIXED USE OFFICE RETAIL AND RENTAL HOUSING SHELTER/TRANSITIONAL HOUSING FOR HOMELESS AND OR ABUSED WOMEN AND THEIR CHILDREN 'Lessor of residential and commercial space I Provide social services. Develop and operate neighborhood center providing social services Social service provider. Fish Farming Retail Office HISTORIC THEATER COMMUNITY FACILITY Lessor of Community Facility Community Center Lessor of Retail, Office and Residential Space Office building Medical Clinic Retail Shopping Center Recreational Vehicle Sales gas station Hotels Motels Hotel .OrganIzattonNanie Key Community Development New Markets LLC Key Community Development New Markets LLC Kitsap County NMTC Facilitators I, LLC Kitsap County NMTC Facilitators I, LLC Kitsap County NMTC Facilitators I, LLC Kitsap County NMTC Facilitators I, LLC Kitsap County NMTC Facilitators I, LLC Kitsap County NMTC Facilitators I, LLC Charter Facilities Funding, LLC National New Markets Tax Credit Fund, Inc Ecotrust CDE LLC Ecotrust CDE LLC Community Development Funding, LLC Paramount Community Development Fund, LLC HEDC New Markets, Inc ShoreBank Enterprise Group Pacific Local Initiatives Support Corporation Rural Community Assistance Corporation Rural Development Partners LLC Boston Community Capital Inc. Charter Facilities Funding, LLC ShoreBank Enterprise Group Pacific HEDC New Markets, Inc HEDC New Markets, Inc Key Community Development New Markets LLC 'Key Community Development New Markets LLC 'Key Community Development New Markets LLC 'Key Community Development New Markets LLC 'Key Community Development New Markets LLC ,Community Development Funding, LLC IESIC New Markets Partners LP IHEDC New Markets, Inc (Key Community Development New Markets LLC 'Local Initiatives Support Corporation 1 Banc of America CDE, LLC 'Community Development Funding, LLC 'Consortium America, LLC 1 ESIC New Markets Partners LP ESIC New Markets Partners LP (Local Initiatives Support Corporation 'Seattle Community Investments 'Seattle Community Investments ISeattle Community Investments ShoreBank Enterprise Group Pacific 'Paramount Community Development Fund, LLC I ESIC New Markets Partners LP 1HEDC New Markets, Inc ]Local Initiatives Support Corporation Iusbcde, Ilc 'Local Initiatives Support Corporation 'National New Markets Tax Credit Fund, Inc IShoreBank Enterprise Group Pacific 'National New Markets Tax Credit Fund, Inc 'Community Development Funding, LLC National New Markets Tax Credit Fund, Inc 'Charter Facilities Funding, LLC IHEDC New Markets, Inc ReportYear 2004 2005 2005 2006 2007 2007 2007 2007 2006 Amount_QLICI I 1,700,000] 3,120,0001 1,547,340 5,250,000 3,311,730 5,645,162 5,580,0001 7,440,0001 3,000,0001 2006 2,500,0001 2006 3,880,000 2006 6,155,000 2005 1,110,000 2004 30,500,000 2007 3,694,9851 2007 1,020,1001 2006 13,632,5001 2006 8,000,000 2005 8,370,000 2005 19,130,000 2007 1,044,690 2005 3,166,750 2006 5,720,000 2004 14,550,0001 2004 6,000,7631 20041 1,250,0001 2004 1,400,0001 20041 1,640,0001 20041 2,860,0001 20061 15,660,1901 20061 10,925,0001 20061 4,075,000 20061 9,070,000 20061 3,893,9221 20071 9,274,8841 20071 16,000,0001 20071 13,475,4831 20071 15,546,1391 2007 10,000,000 2007 7,309,4971 20071 5,629,9741 2007 9,700,000 2007 4,070,026 2007 1,213,000 2005 5,850,000 2006 15,200,000 2007 8,685,000 2007 11,875,000 2007 4,950,000 20041 10,247,850 2007 7,000,000 2005 1,600,0001 2006 6,000,0001 2005 876,0001 2007 694,0001 2006 3,960,0001 2006 6,709,977 Tentative Agenda Schedule MONTH MEETING 1- MEETING 2 REGULAR C.O.W. May 3 31s" Memorial Day (City offices closed) June 7 Special Presentation: Certificate of Achievement in Financial Reporting 10 See agenda packet cover sheet for this week's agenda (May 10, 2010 Committee of the Whole Meeting, to be immediately followed by a Special Meeting) 14 Special Issues: Program reductions (Police Department and Fire Deparbnent) 17 21 MEETING 3 REGULAR Special Presentations: Briefing on Sound Transit Link Light Rail (Ron Lewis, Deputy Director, Link Light Rail Dept.) Briefing on Tukwila Village and economic development (Derek Speck, Economic Development Administrator) Proclamation: Recognizing National Public Works Week Bid Award: Authorize the Mayor to sign a contract with Scarsella Bros., Inc. for the Southcenter Parkway Extension project, in the amount of $16,030,030.63 Public Hearing: Ordinance amending various ordinances to incorporate definitions of Diversion Facility and Diversion Interim Services Facility and clarify other definitions (continued from 5 1 0) Unfinished Business: Crisis Diversion Facilities (3 ordinances) Renaming of Sound Transit /Amtrak Station Resolution designating the Metropolitan Water Pollution Abatement Advisory Committee (MWPAAC) representative Agreement with Caro/lo Engineers for the water and sewer comprehensive plans Southcenter Parkway Extension project documents (7) MEETING 4 C.O.W. 24 Special Issues: Program reductions (Information Technology, Parks Recreation, Foster Golf Course, Public Works Department) COMMITTEE OF THE WHOLE MEETING TO BE FOLLOWED BY A SPECIAL MEETING 28 109 110 10th (Monday) 11th (Tuesday) Community Affairs Parks Cmte, 5: 00 PM (CR #3) Tukwila Police Department's National Police Officers Memorial Day Ceremony City Council Committee of the Whole Mtg., 7:00 PM (Council Chambers) Tukwila City Hall (at the flagpole) City Council Regular Mtg., 7:00 PM (Council Chambers) 1•. rPOLICE 9:00 AM C.O.W. TO BE IMMEDIATELY FOLLOWED BY A SPECIAL Utilities Cmte, MEETING 5:00 PM (CR #1) Tukwila International Boulevard Action Cmte, 7:00 PM (Community Center) 17th (Monday) 18th (Tuesday) Transportation Finance Cmte, Safety Cmte, 5:00 PM 5:00 PM (CR #1) (CR #3) Upcoming Meetings Events MAY 2010 12th (Wednesday) Ribbon cutting Ceremony at Tukwila Pond 3:00 PM Andover Park West, south ofStrander Blvd. (across from the Courtyard by Marriott hotel). Meet at the new interpretive sign. 19th (Wednesday) Parks Commission, 5:30 PM (Community Center) Library Advisory Board, 7:00 PM (Foster Library) 13th (Thursday) Seattle Southside's Grand Opening and Ribbon- cutting Ceremony Come see Seattle Southside's new visitor center! 4:00 to 8:00 PM 3100 S. 176th St., Seattle, Wash. 20th (Thursday) 21st (Friday) Crime Hot Spots Task Force Mtg., 10:00 AM (CR 45) Planning Commission, 6:30 PM (Work Session on Environmentally Sensitive Areas) (Council Chambers) Tukwila Historical Society, 7:00 PM (old Tukwila Library at 14475 59th Ave. S.) 14th (Friday) 15th (Saturday) Human Services Advisory Board, 10:00 AM (Human Services office) Court Busy Court and /or Jury Calendar (noted to alert employees and citizens of potential parking difficulty). Residential Recycling Collection Event 9:00 Amto3:00PM Tukwila Village site at the corner of S. 144th St. 41st Ave. S. (one block west of Foster High School) Look under "Headlines" at www.ci.tukwila.wa.us for additional information. Sunday, p May 16 Rake coipkart 3:00 PM Foster Performing Arts Center For more information call 206-781-5618 or visit www.rainier symphony. org 22nd (Saturday) City Council Regular Meeting: 1st 3rd Mon., 7:00 PM, Council Chambers at City Hall. >City Council Committee of Whole (C.O.W.) Meeting: 2nd 4th Mon., 7:00 PM, Council Chambers at City Hall. Community Affairs Parks Committee: 2nd 4th Mon., 5:00 PM, Conf. Room #3. Agenda items for 5/10/10 meeting: (A) Resolution surplussing the Duwamish Gardens (Carosino) structures. (B) 2010 Parks Recreation issues Volunteer Programs (C) 2010 First Quarter Report. Finance Safety Committee: 1st 3rd Tues., 5:00 PM, Conf. Room #3, Human Services Advisory Brd: 2nd Fri. of odd months, 10:00 AM, Human Services Office. Contact Evie Boykan at 206 -433 -7180. Transportation Committee: 1st 3rd Mon., 5:00 PM, Conf. Room #1. >Tukwila lnt'l. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Tukwila Community Center. Contact Chief Dave Haynes at 206 -433 -1812. Utilities Committee: 2nd 4th Tues., 5:00 PM, Conf. Room #1. Agenda items for 5/11/10 meeting: (A) Foster Links Reclaimed Water Pipeline Project completion and acceptance. (B) King County Reclaimed Water Comprehensive Plan update. (C) 2010 First Quarter Report.