HomeMy WebLinkAboutCOW 2010-05-10 Item 4E - Budget - Program or Service Reductions1 CAS NUMBER: 10-057
EXPENDITURE REQUIRED
$N /A
Fund Source:
Comments:
MTG..DATE'
5/10/10
MTG. DATE
5/10/10
11
COUNCIL AGENDA SYNOPSIS
Meeting Date J Prepared b I M eviezv 1 founciI review
OS/10/10 J SL �1 t�' 1 MLA
1
ITEM INFORMATION
Initials
1 ORIGINAL AGENDA DA i E: MAY 10, 2010
AGENDA ITEM TITLE Program Reduction Options for addressing budget gap
C VI'EGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date 5/10/10 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
I SPONSOR Council Mayor Adm Svcs DCD Finance n Fire Legal P&'R Police n PW/
SPONSOR'S In accordance with preliminary budget targets and the schedule established at the April 5,
SUMMARY 2010 Regular Council Meeting, staff is presenting information on proposed program or
service reductions related to Boards and Commissions, City Council, Mayor's Office,
Community Development Department, Municipal Court and Human Services.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte
Utilities Cmte Arts Comm. Parks Comm. t Planning Comm.
DATE:
RECOMMENDATIONS:
SPONSOR /ADMIN. Consider proposed program reductions and provide feedback to staff.
COMMIT FEE
COST IMPACT FIND SOURCE
AMOUNT BUDGETED
$N /A
Transportation Cmte
RECORD OF COUNCIL ACTION
ATTACHMENTS
Program or Service Reduction Proposals matrix dated May 10, 2010
Program or Service Reduction Proposals (14)
I
E
APPROPRIATION REQUIRED
$N /A
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PROGRAM OR SERVICE REDUCTION PROPOSALS
SUMMARY
PROGRAM TARGET PROPOSAL 1 REDUCTION
May 10, 2010
Boards and $27,500 Reduce Arts Commission Budget $21,500
Commissions Reduce Equity and Diversity Commission Budget 3,100
Reduce Sister City Committee Budget 2,850
$27,450
City Council $5,000 Reduce "Other Services and Charges" and "Supplies" $5,000
Mayor's Office $125,000 Eliminate "Analyst" position $100,000
Modify method of contracting for legal services $50,000
$150,000
Community $300,000 Eliminate second electrical inspector position $94,500
Development Reduce level of graphics and mapping services 45,800
Dept. Cross -train Permit Technicians 46,500
Transition to Tower -cost GIS 17,080
Fund existing staff through housing program revenue 80,000
Reduce capacity for unanticipated needs 16,120
$300,000
Municipal Court $6,000 $6,000
Human Services n/a Maintain current level of support for CSC $0
Service ReductionsMatrix.docx sjl
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PROPOSAL:
DESCRIPTION:
SERVICE
IMPACT:
PROPOSAL
DECISIONS:
NEXT STEPS:
BUDGET
IMPACT:
CITY OF TUKWILA
PROGRAM OR SERVICE REDUCTION
PROPOSAL AND ASSESSMENT
Reduce the Arts Commission budget by 50
The Arts Commission $43,000 budget for 2010 includes: $25,000 for supplies
and other services and charges that support a variety of visual and
performing arts activities; $15,000 for the purchase of art (subject to City
Council approval); and $3,000 for holiday banners.
Reduction of the Arts Commission Budget by 50% could be accomplished by
the following:
Eliminate the Tukwila Days Art Show
Eliminate the Music in the Park program
Eliminate City support for the All Nations Cup Art Show
Reduce the annual budget for art acquisition to $4,600
No decision is needed at this time. Staff will formally propose an Arts
Commission budget for 2011 and 2012 as part of the biennial budget process
later this year.
Provide staff feedback on the potential budget reductions.
ANNUAL COST SAVINGS
REVENUE INCREASE (DECREASE)
ANNUAL NET SAVINGS
2010
$0
$o
$0
2011+
$21,500
$0
$21,500
ALTERNATIVES: Reducing the annual budget for art acquisition would allow funding for the
Music in the Park program and one of the annual art shows.
SERVICE REDUCTION PROPOSAL ArtsCommission.docx sjl Page 1
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CITY OF TUKWILA
PROGRAM OR SERVICE REDUCTION
PROPOSAL AND ASSESSMENT
PROPOSAL: Reduce the Equity Diversity Commission budget by 50
DESCRIPTION: The current 2010 operating budget for the Equity Diversity Commission is
$6,200.
SERVICE Reducing the Equity and Diversity Commission budget by 50% will affect
IMPACT: the amount of funding the Commission provides to community groups and
organizations offering programs in support of the Commission's goals.
Although the reduction will impact the Commission's funding availability,
not identifying specific line item reductions will give the Commission the
flexibility to determine funding for certain projects /financial requests.
PROPOSAL
DECISIONS:
NEXT STEPS:
No decision is needed at this time. Staff will formally propose an Equity and
Diversity Commission budget for 2011 and 2012 as part of the biennial
budget process later this year.
Provide staff feedback on the potential budget reductions.
BUDGET 2009 2010+
IMPACT: ANNUAL COST SAVINGS 0.00 3,100
REVENUE INCREASE (DECREASE) 0 .0 0 0.00
ANNUAL NET SAVINGS 0.00 3,100
ALTERNATIVES: Eliminate $5,000 for funding of outside programs and projects and request
the Commission focus on service- oriented activities requiring and in need of
volunteer time commitments rather than City funding. Maintain supplies
budget of $1,200 for incidentals.
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PROPOSAL: Reduce the Sister City Committee budget by 50%
DESCRIPTION: The Sister City Committee budget for 2010 is $5,700. The Sister City budget
has been relatively stable in recent years. It is used to cover major City
expenses involved in 1) hosting the Miyoshi delegation when it visits Tukwila,
and 2) to cover some City expenses incurred in sending a Tukwila delegation
to Miyoshi. It should be noted that the majority of expenses related to
hosting or visiting our Sister City are covered by the travelers themselves,
and by volunteer host families, with some expenses covered by Sister Cities
Committee fundraising efforts.
PROPOSAL
DECISIONS:
CITY OF TUKWILA
PROGRAM OR SERVICE REDUCTION
PROPOSAL AND ASSESSMENT
The most recent visit by Miyoshi to Tukwila occurred in 2009, and the City's
hosting expenses slightly exceeded the 2009 budgeted amount. The most
recent visit by Tukwila to Miyoshi occurred in 2010. We anticipate under
spending the 2010 Sister City budget by approximately $3,000.
The Committee is anticipating a visit from a Miyoshi delegation in 2011, and
planning a Tukwila visit to Miyoshi in 2012.
SERVICE Reducing the Sister City Committee budget by 50% could be accomplished
IMPACT: by scaling back on expenses related to periodically hosting the Miyoshi
delegation. For example, approximately half of the 2009 budget was devoted
to the traditional banquet held during the delegation's visit to Tukwila. The
City typically hosts one or more outings during each visit (e.g. bowling,
Mariners game, etc.). Selecting less costly options or reducing the number of
host family participants "hosted" by the City could also reduce expenses.
No decision is needed at this time. Staff will formally propose a Sister City
budget for 2011 and 2012 as part of the biennial budget process later this
year. Staff may also propose a 2010 budget reduction as part of a budget
amendment later this year. There are numerous variations to the ways in
which the Sister City Committee could reduce its expenditure of City
funding. It would probably be most efficient to work with the Committee
each year to find ways to accomplish their goals within a reduced budgeted
amount.
SERVICE REDUCTION PROPOSALSisterCities bevs.docx sjl
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NEXT STEPS: Provide staff feedback on the potential budget reductions.
2009 2010+
BUDGET ANNUAL COST SAVINGS $2,850 2, 8 5 0
IMPACT:
REVENUE INCREASE (DECREASE) 0 0
ANNUAL NET SAVINGS $2,850 2, 8 5 0
ALTERNATIVES: Additional alternatives could be explored by the Sister City Committee once
budget amounts are established.
SERVICE REDUCTION PROPOSALSisterCities bevs.docx sjl Page 2
PROPOSAL: Reduce the Other Services Charges and Supplies budget of the City
Council by 10% ($5,000).
DESCRIPTION: Outside of salaries and wages, the majority of the City Council budget
($45,000) is dedicated to training and /or appropriate travel for
Councilmembers; included but not limited to: dues and subscriptions
registration and training fees to attend National League of Cities, Association
of Washington Cities and other applicable classes, seminars and training
opportunities.
SERVICE
IMPACT:
PROPOSAL
DECISIONS:
NEXT STEPS:
CITY OF TUKWILA
PROGRAM OR SERVICE REDUCTION
PROPOSAL AND ASSESSMENT
Reducing the Other Services Charges line item will require the Council to
reduce the number and /or frequency with which they attend certain
trainings and meetings as well as professional and city associations.
Additionally, reducing the Supplies line item will eliminate items and
displays available in the Tukwila Days City Council booth and the provision
of refreshments during certain meeting and visits.
No decision is needed at this time. Staff will work with the Council to
propose a budget for 2011 and 2012 as part of the biennial budget process
later this year.
Provide direction on potential budget reductions.
BUDGET 2009 2010+
IMPACT: ANNUAL COST SAVINGS 0 $5,000
REVENUE INCREASE (DECREASE) 0 0
ANNUAL NET SAVINGS 0 $5,000
ALTERNATIVES: Eliminate all travel (in and out of state) or eliminate all travel not directly
related meetings with state and federal officials to promote the needs of the
City.
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PROPOSAL:
DESCRIPTION:
SERVICE
IMPACT:
PROPOSAL
DECISIONS:
NEXT STEPS:
BUDGET
IMPACT:
CITY OF TUKWILA
PROGRAM OR SERVICE REDUCTION
PROPOSAL AND ASSESSMENT
Eliminate "Analyst" position within Mayor's Office
The Assistant City Administrator position was eliminated and replaced by an
Analyst position several years ago. The Analyst position has remained
unfilled. This proposal is to eliminate the Analyst position, thus reducing the
staffing of the Mayor's Office by 1.0 FTE.
This proposal will permanently reduce staff resources available for both
administrative and analytic needs within the Mayor's office. Work that
would otherwise be undertaken by the Analyst will be assigned to the City
Administrator, the Executive Secretary, and the Economic Development
Manager or will be delayed or forgone. Specific impacts may include longer
response time related to constituent services (e.g. meetings, correspondence,
and outreach) and reduced levels of interdepartmental coordination and
oversight, compared to what would occur with currently authorized staffing
levels.
No decision is needed at this time. Staff will formalize this budget proposal
as part of the 2011 -2012 biennial budget process. 2010 savings will be
captured through a budget amendment later this year.
Provide staff feedback on potential budget reductions.
ANNUAL COST SAVINGS
REVENUE INCREASE (DECREASE)
ANNUAL NET SAVINGS
2010
$100,000
$0
$100,000
2011+
$100,000
$0
$100,000
ALTERNATIVES: Retain the analyst position and reduce Mayor's Office Extra Labor and
Professional Services budgets by $20,000 and $10,000, respectively.
SERVICE REDUCTION PROPOSALAnalystPosition l.docx sjl Page 2
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PROPOSAL:
DESCRIPTION:
SERVICE
IMPACT:
PROPOSAL
DECISIONS:
NEXT STEPS:
BUDGET
IMPACT:
CITY OF TUKWILA
PROGRAM OR SERVICE REDUCTION
PROPOSAL AND ASSESSMENT
Modify method of contracting for legal services
Tukwila contracts with Kenyon Disend PLLC for both general city attorney
services and prosecution services. Compensation for general city attorney
and prosecution services is set at $447,432 for 2010. Our current contract
expires at the end of 2010.
Analysis of current contract provisions and service levels, and preliminary
discussions with Kenyon Disend and the Tukwila Municipal Court indicate
the City could likely reduce costs substantially for legal services by
contracting separately for general city attorney and prosecution services.
Impact on service levels is expected to be minor, depending upon the outcome
of service provider selection and contract negotiation. Our current provider
has extensive "back -up" resources upon which to draw. We will need to
ensure that any new provider has adequate resources to maintain
appropriate service levels.
No decision is needed at this time. Staff will continue discussions with
potential service providers and formalize this budget proposal as part of the
2011 -2012 biennial budget process. Implementation would also involve City
Council approval of new contracts for general legal and prosecution services
prior to the end of 2010.
Provide staff feedback on potential budget reductions.
2010
ANNUAL COST SAVINGS 0
REVENUE INCREASE (DECREASE) 0
ANNUAL NET SAVINGS 0
ALTERNATIVES: Negotiate reduced service levels for general city attorney and prosecution
services.
SERVICE REDUCTION PROPOSALLegal.docx sjl
2011+
$50,000
$o
$50,000
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CITY OF TUKWILA
PROGRAM OR SERVICE REDUCTION
PROPOSAL AND ASSESSMENT
PROPOSAL: Eliminate the second electrical inspector position.
DESCRIPTION: Remove the unfilled electrical inspector position from the DCD budget.
SERVICE At current permit volumes, a second electrical inspector is not needed. If
IMPACT: there were a spike in electrical inspections due to a specific project, we
could use contract inspectors, funded through pei fees, to maintain
response times.
PROPOSAL No decision is needed at this time. Staff will formalize this budget
DECISIONS: proposal as part of the 2011 -2012 biennial budget process. 2010 savings
will be captured through a budget amendment later this year.
NEXT STEPS: Provide staff feedback on potential budget reductions.
BUDGET 2010 2011+
IMPACT: ANNUAL COST SAVINGS 94,500 $94,500
ALTERNATIVES: At such time as permit levels increase to a level that justifies an additional
inspector and pelinit fees would support that inspector we will reevaluate
whether to rely on contract inspectors or propose to make this hire.
NG
REVENUE INCREASE (DECREASE) 0 0
ANNUAL NET SAVINGS $94,500 $94,500
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DESCRIPTION: This service reduction would be accomplished by reducing the Graphics
Specialist position to half time, a reduction of 1040 hours per year.
NG
PROPOSAL:
SERVICE
IMPACT:
CITY OF TUKWILA
PROGRAM OR SERVICE REDUCTION
PROPOSAL AND ASSESSMENT
Reduce the level of graphics and mapping services provided within DCD
and to other depaitments.
The change would have limited impact on services to the public. We
anticipate that standard map products such as zoning maps would continue
to be available and updated on a regular basis. DCD would continue to
maintain GIS data layers such as zoning, sensitive areas, parks, schools etc.
and this would be prioritized over other tasks.
DCD would have a very limited ability to design custom posters and
graphics for other departments though we could continue to plot those
designed by others. This is currently a minimal part of the graphics
workload.
The greatest impact of the proposal would be to significantly reduce
DCD's ability to create custom maps for the public and other departments.
However, GIS information would be available on a self -serve basis from
the online eCityGov NW Maps application. We could provide some
internal training sessions to teach city staff how to use NW Maps and King
County's Parcel Viewer to produce the maps and information they need.
PROPOSAL No decision is needed at this time. Staff will formalize this budget
DECISIONS: proposal as part of the 2011 -2012 biennial budget process.
NEXT STEPS: Provide staff feedback on potential budget reductions.
BUDGET 2010 2011+
IMPACT: ANNUAL COST SAVINGS 0 $45,800
REVENUE INCREASE (DECREASE) 0 0
ANNUAL NET SAVINGS 0 45 8 0 0
ALTERNATIVES: A different DCD staff position could be reduced or eliminated.
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PROPOSAL:
DESCRIPTION:
SERVICE
IMPACT:
PROPOSAL
DECISIONS:
NEXT STEPS:
BUDGET
IMPACT:
ALTERNATIVES:
NG
CITY OF TUKWILA
PROGRAM OR SERVICE REDUCTION
PROPOSAL AND ASSESSMENT
Create a team of four cross trained Permit Technicians with existing
Depaitment of Community Development and Public Works staff
Cross training would allow us to reduce planners by .5 FTE by relying on
front counter staff to take in land use permits and answer routine questions.
This would involve upgrading the Administrative Support Assistant position
to a Administrative Support Technician position.
This is something that we expect will actually improve customer service.
While we would still assign a planner to cover the counter for more involved
questions many routine zoning questions and permit intakes would be handled
more quickly by counter staff. PW would gain additional back up and support
for their permit processes and customers wouldn't have to be handed back and
forth between the DCD and PW permit counters.
The cost to upgrade the DCD front counter position from an Admin Support
Assistant to an Admin Support Technician would be approximately $3,000 per
year. However the customer service improvement and cost savings in planner
time would more than justify the change
We could start phasing this in as early as 3rd quarter 2010 for additional
budget savings.
No decision is needed at this time. Staff will formalize this budget proposal as
part of the 2011 -2012 biennial budget process. 2010 savings will be captured
through a budget amendment later this year.
Provide staff feedback on potential budget reductions.
ANNUAL COST SAVINGS
REVENUE INCREASE
(DECREASE)
C: \temp\XPGrpWise\DCD_Permit Team PROPOSAL- 5 -4 -10_1 .docx
2010
15,000
$0
ANNUAL NET SAVINGS 15,000
2011+
$46,500
$0
$46,500
We could implement this with just the two existing DCD Permit Technicians
though we would not realize the same benefits.
05/05/2010
NG
PROPOSAL:
CITY OF TUKWILA
PROGRAM OR SERVICE REDUCTION
PROPOSAL AND ASSESSMENT
Transition to a lower -cost web -based Geographic Infofniation Systems (GIS)
analysis tool.
DESCRIPTION: Since 2006, we have contracted with Digital Map Products to maintain a web site
that allows up to 30 concurrent users citywide to view our GIS data and pictures,
create small custom maps, create public notice mailing labels, and extract and
analyze KC Assessor parcel data. The annual maintenance cost for this
application has been $20,080. The current contract expires at the end of 2010.
This has been a more cost effective solution than Iicensing additional seats of the
more technical ArcView GIS software or hiring additional staff to create and
maintain a custom viewer/browser.
SERVICE Because CityGIS is a web based tool it is more intuitive for casual users than the
IMPACT: ArcView and ArcInfo software and so enables wider use of our GIS data by non-
technical staff. We propose to replace the tool with the eCityGov NW Maps
program with an annual subscription fee of $3,000.
The NW Maps program is primarily a browsing rather than analysis tool. This
would limit non -GIS trained staff to viewing our GIS data and pictures and
creating small custom maps. This means that our GIS trained staff would have
more requests for assistance and it may take longer to obtain maps and parcel
data. It would be less efficient for us to continue to generate public notice mailing
labels for land use applicants though it will still be possible.
However, eCityGov is close to releasing an RFP for a rewrite of the application
that will increase its functionality. NW Maps can also be used as an external
browser to make selected GIS information available to the public which would be
a service enhancement.
PROPOSAL No decision is needed at this time. Staff will formalize this budget proposal as
DECISIONS: part of the 2011 -2012 biennial budget process.
NEXT STEPS: Provide staff feedback on potential budget reductions.
BUDGET 2010 2011+
IMPACT: ANNUAL COST SAVINGS 0 17,080
REVENUE INCREASE (DECREASE) 0 0
ANNUAL NET SAVINGS 0 $17,080
ALTERNATIVES: We could decide not to use either application. This would increase the demands
on our limited GIS staff and reduce the accessibility of our GIS data.
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PROPOSAL:
CITY OF TUKWILA
PROGRAM OR SERVICE REDUCTION
PROPOSAL AND ASSESSMENT
Fund existing .5 FTE Building Inspector, .25 FTE Administrative Support
Technician, and .25 FTE Code Enforcement Officer from Rental Housing
Program revenues.
DESCRIPTION: The City Council has recently adopted a residential rental business license and
mandatory inspection program for all rental housing units in the City. This
will require administrative, inspection and code enforcement work to conduct
the licensing, inspections and follow up on any deficiencies found during
inspections. The licensing and inspection rates have been set at levels that
would support the implementation of the Rental Housing Program.
SERVICE We will automate the licensing and renewal process through Permits Plus so
IMPACT: that it will not with have negative service impacts at our current level of
permit activity. At such time as building permit volumes and revenues
increase enough to justify additional staff we will re- evaluate and make a
budget proposal.
In order to absorb the rental inspections with our current staff we will plan
inspections evenly over the four year cycle rather than having the bulk in the
first year. At such time as building permit inspections increase to a level that
prevents us from absorbing the rental housing inspections we will re- evaluate
whether to rely on contract inspectors, funded through permit fees.
PROPOSAL No decision is needed at this time. Staff will formalize this budget proposal as
DECISIONS: part of the 2011 -2012 biennial budget process.
NEXT STEPS: Provide staff feedback on potential budget reductions.
BUDGET 2010 2011+
IMPACT: ANNUAL COST SAVINGS 0 0
(EXPENSE)
ANNUAL NET SAVINGS 0 $80,000
ALTERNATIVES: The rental housing proposal recently approved by the City Council anticipated
the hiring of an additional .5 FTE Administrative Support Technician position
and greater reliance on contract building inspectors.
NG
REVENUE INCREASE
(DECREASE)
0 $80,000
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NG
PROPOSAL:
CITY OF TUKWILA
PROGRAM OR SERVICh REDUCTION
PROPOSAL AND ASSESSMENT
Reduce capacity for responding to unanticipated needs.
DESCRIPTION: The Department of Community Development has traditionally used funds
in our Professional Services and Overtime budgets to allow for quick
reaction to emerging issues. We are proposing a reduction in these funds
by $16,120 [$13,500 Professional Services and $2,620 Overtime].
SERVICE
IMPACT:
This will reduce our ability to react in a timely manner to changes in
demands for development services or to do projects that are not part of the
work plan.
PROPOSAL No decision is needed at this time. Staff will formalize this budget
DECISIONS: proposal as part of the 2011 -2012 biennial budget process.
NEXT STEPS: Provide staff feedback on potential budget reductions.
BUDGET 2010 2011+
IMPACT: ANNUAL COST SAVINGS 0 $16,120
REVENUE INCREASE (DECREASE) NA NA
ANNUAL NET SAVINGS 0 $16,120
ALTERNATIVES: Reduce cost in other areas.
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PROPOSAL: Improved efficiencies in court, probation and parole services.
DESCRIPTION: The Municipal Court has been successful in achieving cost savings (through
improved scheduling and other efficiencies) in the need for pro -tem judges,
public defender resources, interpreter services and witness /jury fees. These
savings can be incorporated into the Court's base budget for 2011 -2012.
SERVICE
IMPACT:
CITY OF TUKWILA
PROGRAM OR SERVICE REDUCTION
PROPOSAL AND ASSESSMENT
No significant service impact anticipated
PROPOSAL No decision is needed at this time. Staff will formalize this budget proposal
DECISIONS: as part of the 2011 -2012 biennial budget process.
NEXT STEPS: Provide staff feedback on potential budget reductions.
BUDGET 2010 2011+
IMPACT: ANNUAL COST SAVINGS 0 $6,000
REVENUE INCREASE (DECREASE) 0 0
ANNUAL NET SAVINGS 0 $6,000
ALTERNATIVES: Staff is investigating options for reducing printing costs by putting court
forms online. We anticipate that in- custody paperwork will be processed
online with the opening of the SCORE jail in fall, 2011 for additional cost
savings.
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PROPOSAL: Maintain current level of support for Community Schools Collaboration;
transfer budget to Human Services division (Mayor's Office).
DESCRIPTION: City Council has requested that staff evaluate the Community Schools
Collaboration program with regard to potential duplication or gaps in
service. Please see attached memorandum.
SERVICE
IMPACT:
CITY OF TUKWILA
PROGRAM OR SERVICE REDUCTION
PROPOSAL AND ASSESSMENT
No service impact.
PROPOSAL No decision is needed at this time. Staff will implement the transfer of funds
DECISIONS: from the Parks and Recreation Department to the Mayor's Office as a
separate line item, as part of the 2011 -2012 biennial budget process.
NEXT STEPS: Provide staff feedback on CSC program.
BUDGET 2010 2011+
IMPACT: ANNUAL COST SAVINGS 0 0
REVENUE INCREASE (DECREASE) 0 0
ANNUAL NET SAVINGS 0 0
ALTERNATIVES: Reduce funding for CSC program.
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City of Tukwila
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton, Steve Lancaster
FROM: Evie Boykan, Human Services Manager
DATE: 4/30/10
SUBJECT: Analysis of Community Schools Collaboration contract
ISSUE
A request for an analysis of Community Schools Collaboration funding and programming
BACKGROUND
Jim Haggerton, Mayor
Since the 06 -07 school year, the Community Schools Collaboration has been funded by the City
of Tukwila for operational support of the academic and enrichment focused full service learning
center. At this time $100,000 was added to their budget as a line item in the Parks and
Recreation department. The original funding for this program consisted of in -kind recreation
services only, representing the value of about $70,000. In 2009 $130,000 was budgeted and
recreation services were no longer provided. Operational support covers personnel at each one
of the schools in addition to cultural liaisons and administrative costs. A contract was developed
in 2009 with the Human Services office, having been developed initially with Parks and
Recreation.
CSC received the Community Schools National Award for excellence in 2007. Support for the
program is broad based, from the building level through the Administration level.
DISCUSSION
CSC provides monthly reports to the City covering the number of children served at each
school, children on waiting lists, activities offered, and program highlights. The report also
includes a summary of activities conducted by the cultural liaisons. On a quarterly basis, the
City receives financial statements and progress reports on outcomes. Biannual presentations
are made to the Council providing program updates. In 2010 identified outcomes include 1)
increasing homework completion and turn in 2) improved attitudes towards school and
submission of any additional evaluative data. An extensive evaluation was completed by Judy
Swanson, as part of the Stuart foundation that the Collaboration receives. That 39 page
evaluation is available for review. A new evaluator has been hired and we are in
communication.
Research on afterschool programs correlates consistent participation with better attitudes
toward school and higher educational aspirations, improved homework completion, higher
attendance rates and Tess tardiness, fewer disciplinary actions and lower dropout rates.
Additionally, research has also identified three factors critical for creating settings that achieve
positive youth outcomes: sustained participation in the program, quality programming and
staffing, and strong partnerships between school, family and other community institutions.
INFORMATIONAL MEMO
Page 2
Concerns around duplication /gaps in services
I have reviewed programming by both CSC and Parks and Recreation. Both Kirstin May and
Lynda Hall were consulted. It appears that there is little overlap and the programs are serving
different populations. There is no overlap with the following program; preschool, summer
programming, swimming, before school programming and Friday programming (both afterschool
and Friday programming).
Elementary Programming
CSC targets an academic focus- 4 days of homework time, and building math and reading skills.
Enrollment for elementary students is based primarily on teacher referral for children that need
math and reading support assistance. 90% of children at the Cascade View and Thorndyke
program qualify for free and reduced lunch. Physical recreation includes Girls on the Run
program at all three elementary sites. Other recreation programs are led by existing program
staff.
Tukwila Community Center's afterschool program is curriculum based with a different
theme /activity each day. The families are given the option to sign up for the whole week /month
or for days that interest the child. While CSC and the community center serve the same diverse
population, TCC does not get as many new arrivals or refugees enrolled.
Middle School programming
80% of enrollment is open, 20% teacher referral. Programming focuses on "carrots" to keep
children engaged towards academic completion. Programming includes homework help and
academic skill acquisition, refugee success club, and some physical activity sports, mentoring
and self esteem, soccer through Starfire partnership and basketball programming during the
year.
TCC programming includes teen open gym, Friday night activities, intramural sports leagues
and camps, spring and winter break camps and specialized recreation such as dance,
gymnastics, martial arts and piano to name a few. TCC has a H.E.R.O scholarship fund, that is
used to help subsidize those that may not be able to pay the full amount for a program. 95% of
the residents that apply for a scholarship are granted one. The amount of the scholarship varies
depending on the program and the family's income.
High School programming
CSC programming is all drop in. Staff collaborates with Recreation for Career Day and college
visits. Multicultural Action Committee, study table and babysitting.CPR /first aid are additional
programs offered.
TCC programming is the same as what is identified under middle school.
Financial status of CSC
During a recent meeting l learned that two administration layoffs were made. This included a
program assistant and volunteer coordinator. Staff described the program at running at basic
levels. It is estimated that the Tukwila School District provides $40,000 worth of in -kind services.
The CSC program is in the 2 year of the 21S century grant. Due to restructuring at the federal
level CSC could lose this funding by August of 2011. This would amount to $240,000 out of an
annual budget of $587,000. Each site manager and benefits costs approximately $50,000. The
program has received pass through dollars from the district for immigrant and refugee services
to the tune of $43,400. Stuart Foundation funding of $15,000 will likely not be refunded. Budget
for the programs at each of the sites varies depending on the numbers of contracted services
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INFORMATIONAL MEMO
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brought in, grants received, and staffing. Tukwila Elementary's budget is $68,492, Cascade
Views program is $58,594, Showalter's is $108,331 (includes United Way grant) and Foster's
budget is $78,467.
If the Council chooses to make cuts CSC will respond by cutting both support staff and
programs that come into the building. The net result of this is that fewer services will be
provided and fewer children will be served. The program continues to build its governing board,
but generation of funding through Board work is limited. CSC has not reached a place of self
sustainability.
RECOMMENDATION
City Council set a precedent and expectations by funding CSC at a level disproportionate to the
funding of other human services. In light of current budget deficits, it is natural that the program
be scrutinized closely. No other program funding duplicates this service provided to Tukwila
children and families. If cuts are made, subsequent cuts will be made to service mix and
numbers of children served. Impacts to the evaluative success of the program are unknown.
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