HomeMy WebLinkAboutReg 2010-05-17 Item 5C - Final Acceptance - Foster Links Reclaimed Water Pipeline Project by Precision Earthworks for $111,000.371 CAS NUMBER: 10-058
CA EGORY Discwssion Motion Resolution
Mtg Date Mtg Date 05/17/10 Mtg Date
SPONSOR'S
SUMMARY
MTG DATE
1 05/17/10
EXPENDITURE REQUIRED
MTG. DATE
05/17/10
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COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date Prepared by J Ma eview cAunci1 review
05/17/10 BG -11 (:,==d
ITEM INFORMATION
I ORIGINAL AGENDA DA 1E: MAY 17, 2010
AGENDA ITEM TITLE Accept as complete Foster Links Reclaimed Water Pipeline Project and
release retainage
1I
Mtg Date
Ordinance ['Bid Award Public Hearing Other
SPONSOR Council Mayor Adm Svcs DCD Finance n Fire n Legal n P &R Police PV
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RECORD OF COUNCIL:ACTION
ATTACHMENTS
Informational Memorandum dated 05/05/10
State of WA Dept of Revenue Notice of Completion 09 -056
Minutes from the Utilities Committee meeting of 05/11/10
Mtg Date Mtg Date Mtg Date
ITEM No.
The contract with Precision Earthworks, Inc. of Mukilteo, WA is complete for the Foster
Links Reclaimed Water Pipeline Project. Construction began March 23, 2009 and was
completed on June 20, 2009. Two change orders were issued for $20,060.60 and under
runs credited $13,539.40. All construction costs are being reimbursed by King County as
this was a pilot project for reclaimed water. Council is being asked to accept and finalize
the contract in the amount of $111,000.37.
REVIEWED BY COW Mtg. n CA &P Cmte F &S Cmte
Utilities Cmte Arts Comm. n Parks Comm. Planning Comm.
DALE: 05/11/10
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works
COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT FUND SOURCE
AMOUNT BUDGETED APPROPRIATION REQUIRED
$111,000.37 113,723.95 $0.00
Fund Source: 401.02 WATER FUND (PG. 92, 2010 CIP)
Comments: All construction funds reimbursed by King County Dept. of Natural Resources Parks
Transportation Cmte
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INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Utilities Committee
FROM: Public Works Director
DATE: May 5, 2010
SUBJECT: Foster Links Reclaimed Water Pipeline
Project No. 92 -WT06, Contract 09 -056
Project Completion and Acceptance
ISSUE
Accept contract as complete and authorize release of retainage.
BACKGROUND
The Notice to Proceed for Contract No. 09 -056 with Precision Earthworks, Inc., of Mukilteo, Washington, was issued
on March 23, 2009 for construction of a new reclaimed water line extension. This water line connected the King
County reclaimed water system to the Foster Links irrigation pond and is to be used to irrigate Foster Golf Course. All
construction costs are being reimbursed by King County per Agreement 08 -062, which was approved by Council on
July 21, 2008.
ANALYSIS
Construction was physically completed on June 20, 2009. Two change orders were issued during construction.
Change Order No.1, in the amount of $2,818.34, was required to provide a drainage system to relieve the
collection of pond water seeping through the ground into a flow control vault. Change Order No.2, in the amount
of $17,242.26, was required because several of the vaults and other design elements on the plans prepared by
King County Reclaimed Water Division were determined to be undersized for the planned piping systems. King
County Engineers re- designed the system requiring the return of the original vaults and the use of larger vaults.
Under -runs were due to the non -use of fees for Unforeseen Utility Conflict Resolution and under -use of
miscellaneous work and restoration fees: The budget for this contract with a 10% contingency was $113,723.95
and the outstanding retainage amount is $5,068.51.
Contract Award Amount
Change Order Nos 1 and 2
Cost Under -runs
Sales Tax
Total Amount Paid (incl. retainage)
RECOMMENDATION
The Council is being asked for formal acceptance and retainage release authorization, subject to standard claim and
lien release procedures, for the contract with Precision Earthworks, Inc. in the amount of $111,000.37 and consider
this item on the consent agenda of the May 17, 2010 Regular Meeting.
Attachment: Dept of Revenue Notice of Completion
City of Tukwila
94,849.00
20,060.60
(13,539.40)
9,630.17
111.000.37
W \PW Eng \PROJECTS\A- WT Projects \92WT06 Foster Golf Reclaimed Water \Construction PhaseWfter ConstructiontfNFO MEMO Closeout 5 -11 -10 doc
Jim Haggerton, Mayor
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From:
State of Washington
/mss Department of Revenue
PO Box 47474
RE VENUE Olympia WA 98504 -7474
Contractor's Registration No. (UBI No.) 600 500 505
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Comments:
Date 4/12/10
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Notice is hereby given relative to the completion of contract or project described below
Description of Contract
Foster Links Reclaimed Water Pipeline
Contractor's Name
Precision Earthworks, Inc.
Contractor's Address
3 816 South Road, Mukiteo, WA 98275
Date Work Commenced Date Work Completed Date Work Accepted
3/23/09 6/20/09
Surety or Bonding Company
Travelers Casualty and Surety Company of America
Agent's Address
601 Union St. Suite 1000, Seattle, WA 98101 -4064
Sub -Total 101,370.20
Amount of Sales Tax Paid at 9.5 9,630.17
(If various rates apply, please send a breakdown.)
TOTAL 111,000.37
iJv
ress::
Contract Amount 94,849.00
Additions 20,060.60
Reductions 13,539.40
F r fly
J. m. :1
Assigned To
Date Assigned
Signature
Type or Print Name Diane Jaber
Phone Number 206 -433 -1871
Liquidated Damages 0.00
Amount Disbursed
Amount Retained
105,931.86
5,068.51
TOTAL 111,000.37
IsU i s n 7;76r
e artmen f:Use,Onl" :w
Contract Number
09 056
Telephone Number
(425) 742 -1276
6/21/09
The Disbursing Officer must complete and mail THREE copies of this notice to the Depat tiuent of Revenue,
PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype
(T">:Y) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov.
REV 31 0020e (6- 27 -01)
UTILITIES COMMITTEE
Meeting Minutes
May 11, 2010 5:00 p.m. Conference Room #1
PRESENT
Councilmembers: Kathy Hougardy, Chair; Joe Duffle and Allan Ekberg
Staff: Bob Giberson, Frank Iriarte, Mike Cusick, Gail Labanara, Pat Brodin, Mike Mathia, Robin
Tischmack and Kimberly Matej
CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 4:57 p.m.
I. PRESENTATIONS
No Presentations
II. BUSINESS AGENDA
A. Foster Golf Links Reclaimed Water Pioeline: Proiect Completion and Acceptance
Staff is seeking Council approval for formal project completion, acceptance and release of retainage to
Precision Earthworks, Inc. for the Foster Golf Links Reclaimed Water Pipeline project.
Two change orders were issued during this project, both of which were related to design issues with the
County's plan. Even with change orders, the project came in under budget due to cost under runs. King
County will reimburse the City for full construction costs. Staff reported that some in -kind City services
were also utilized; for example, City staff wrote the project specifications. UNANIMOUS APPROVAL.
FORWARD TO MAY 17 CONSENT AGENDA.
City of Tukwila
Utilities Committee
B. King County Reclaimed Water Comprehensive Plan Update
At the April 27 Utilities Committee meeting, staff briefly discussed the development of the Reclaimed
Water Comprehensive Plan for King County. As information only, staff reported more details on the
development of the Plan including planning processes, guiding principles and conceptual strategies.
Tukwila will benefit from this project by receiving empirical data regarding reclaimed water. As well, the
City will be able to assist the group in formulating the plan and provide feedback on irrigation
methods /best practices. INFORMATION ONLY.
C. 2010 1s Ouarter Reports
The Committee reviewed the status of program goals as outlined in the 2010 1s Quarter Report, and asked
clarifying questions as appropriate. Committee members recognized that many projects have been
deferred due to the Howard Hanson Dam crisis. INFORMATION ONLY.
III. MISCELLANEOUS
Meeting adjourned at 5:14 p.m.
Next meeting: Tuesday, May 25, 2010 5:00 p.m. Conf. Room No. 1.
Committee Chair Approval
Minute 4 M Reviewed by GL.
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