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HomeMy WebLinkAbout2010-04-26 Committee of the Whole MinutesCALL TO ORDER /PLEDGE OF ALLEGIANCE OFFICIALS CITY OFFICIALS Tukwila City Council Committee of the Whole Meeting City Hall Council Chambers April 26, 2010 7:00 P.M. MINUTES Council President Robertson called the Tukwila City Council meeting to order at 7:03 p m and led the audience in the Pledge of Allegiance Present were Dennis Robertson, Council President, Councilmembers Joe Duffie, Joan Hernandez, Allan Ekberg, Verna Seal, Kathy Hougardy, De'Sean Quinn Jim Haggerton, Mayor; Steve Lancaster, City Administrator; Shawn Hunstock, Finance Director; Peggy McCarthy, Finance Deputy Director; Derek Speck, Economic Development Administrator; Bob Giberson, Public Works Director; Jack Pace, Community Development Director; Nora Gierloff, Community Development Deputy Director; Kathy Stetson, Code Enforcement Officer; David Haynes, Police Chief; Evelyn Boykan, Human Services Manager; Mary Miotke, Information Technology Director; Christy O'Flaherty, City Clerk; Melissa Hart, Deputy City Clerk. SPECIAL PRESENTATIONS a. Animal Control Update, Shawn Hunstock, Finance Director, and Carrie Cihak, Director of Strategic Initiatives, King County. Shawn Hunstock, Finance Director, introduced Carrie Cihak, Director of Strategic Initiatives, King County. Mr Hunstock utilized a PowerPoint presentation to provide background information on the issue of animal control The City has until May 5, 2010 to inform King County of the City's interest in continuing to participate in negotiations for an interlocal agreement with King County for animal control services In reviewing how animal services could be provided within the region and in Tukwila specifically, six potential alternatives were developed to be potentially feasible for how the City could provide this service to our residents. 1 Procure the service through a regional King County model for the County's proposed 2 -1/2 year term 2 Procure the service through a regional King County model for six months, provide the service either individually or through a sub regional model with Kent, SeaTac and /or Burien 3 Provide the service in -house 4. Provide the service through an interlocal agreement with SeaTac to share the cost of all three services (animal control, sheltering and licensing) 5 Provide the service through a sub regional consortium model with SeaTac and Burien 6 Provide the service through a sub regional consortium model with SeaTac, Burien and Kent King County provides animal control services for unincorporated King County and 35 cities, with most of those cities contracting for all three service components' animal control, sheltering and licensing. The cities of Auburn, Shoreline, Kirkland, SeaTac and Tukwila purchase a higher level of animal control services The service agreement has not been revisited since its inception, and King County contributes approximately $2 million annually from the General Fund to support the services King County has provided overall cost information to the cities for field services, sheltering and licensing under the new regional model. The costs allocated to Tukwila specifically are $38,031 for animal control, $78,208 for sheltering and $12,000 for licensing, for a total cost of $128,239. These costs are offset by projected licensing revenue of $30,348, for a net cost of $97,891 King County is offering transitional Tukwila City Council Committee of the Whole Minutes April 26, 2010 Page 2 of 11 support of $23,609, bringing the net cost down to $74,282 The current budget for animal care and control services is $38,000, in which the City would need to increase the budget by $36,282 to cover the $74,282 total cost. King County has committed to cap cost increases by 5% each year, which includes salary, benefits and operation costs In anticipation of the termination of contracts, a Joint Cities County Work Group has been meeting since January to develop a proposed "Agreement in Principle" for a new regional animal control system. This "Agreement in Principle" is intended to define a new basis for animal service contracts that could preserve the benefits of a regional animal services system. Animal control services for the regional option will include response to high priority emergent calls Field officers will respond to calls in the order of priority, and some lower priority calls will be handled by phone if field officers are not available Animal Control officers would assist police if there is a criminal investigation relating to a dog attack or if the police were to go to a property on a search warrant and know there is an animal on -site that needs care. King County has been divided into four districts and each district would be staffed with one dedicated animal control officer 5 days a week at 8 hours per day. There would also be one animal cruelty sergeant, three full -time call center employees, and six officers to cover sick and vacation leave. After hours emergency calls would be dispatched through the King County Sheriff's office, and an on -call animal control officer would be responsible for responding to the calls. Carrie Cihak, Director of Strategic Initiatives for King County, thanked the Council for the opportunity to present the updated information. She explained they could increase the licensing rates and reduce the overall costs associated with the program. She indicated that King County would like the partnering cities to recognize there are no fast fixes with the animal control system. They are currently working on innovative sheltering options such as a public /private partnership for sheltering that would include shelter volunteers and a larger foster pet program. The current enhanced program that Tukwila has participated in has helped King County evaluate the current service provided and make changes and improvements to the program Mr Hunstock explained that four neighboring cities contracted with Nancy McKenney to provide an independent overview of animal care and control options for the South King County area He explained the information provided by Ms. McKenney included options and instructions for a city to implement an in- house animal control program. At this time, a sub regional model with Burien, Kent, SeaTac and Tukwila is not feasible. The Work Group has acknowledged that King County needs to commit to on -going communication improvements, explore private licensing vendors, enhance non profit and volunteer resources, and explore service efficiencies This will be achieved through the Joint City- County Committee. The committee will meet not less than twice a year and will review and make recommendations regarding the services provided Councilmember Quinn indicated this item was discussed at the Finance and Safety meeting and there was Committee consensus to contract with King County for the next 2-1/2 years Councilmember Hernandez asked if the County could define the meaning of a high priority call prior to the City signing a contract. She explained that previous information presented showed the average King County response time for an animal control call for the years of 2005 through 2009 was 21 hours, which is unacceptable Ms Cihak explained the information on response time was gathered from a Seattle Times article. Part of the issue is King County does not have the technology to code the calls they are receiving. One of the recent changes staff has implemented involves a new process that distinguishes between emergency issues and other animal control matters. Councilmember Ekberg asked what parts of unincorporated King County would be served Ms Cihak explained the unincorporated areas are Vashon Island, Skyway and White Center. Councilmember Seal explained the Council is being asked for their input on the regional model, and her understanding is there will be a second letter of intent for review by the end of May 2010. She indicated Tukwila City Council Committee of the Whole Minutes April 26, 2010 Page 3 of 11 she supports the regional model with King County; however, she has concerns that owner responsibility has not been addressed. Ms. Cihak clarified that King County has four funds for animal services and one of them is an Owner Retention Fund that would provide education and assistance for pet owners with troubled pets Councilmember Hougardy requested clarification relating to coding emergency calls, and why King County is not able to code them. Ms. Cihak explained that in the past King County has not coded emergent calls in their database systems. She indicated that if an individual called about a dog bite, staff was not coding whether the dog bite was in progress or if it was an issue from a prior day. There is a difference between how those two types of calls would be addressed. If the incident happened the day prior, the officer would conduct a telephone investigation and review call logs to aid in that investigation. If an incident was currently in progress, an officer would respond immediately. She explained the data from the Seattle Times article was evaluating response times and did not distinguish between the two different types of calls. The old data system did not track those differences The new technology that King County has recently implemented is able to provide better data. Council President Robertson asked whether the agreement could be terminated with 30 days written notice if the City signed the 2 -1/2 year agreement. Mr. Hunstock clarified the agreement would be for a full 2 -1/2 years. Council President Robertson explained he feels the County's emphasis is more about animal sheltering In his experiences with the field service officers, they have been more concerned with animal welfare than the protection of the residents He explained that a dog bite in progress is a priority call, and he feels resident safety is more important than animal welfare. Unless the management in King County is changed, the level of service will not improve. Ms. Cihak thanked the Council for the candid communications and appreciates the level of concern and information that has been provided. King County has been trying to address these same issues, and King County Executive Constantine has made the first step by hiring a new Animal Control Manager In the new model, there is a defined line as it relates to duties of an officer. If an officer is assigned as a field officer, they are dedicated to providing service to the community They will not be separating their time between field work and shelter duties. Councilmember Seal explained that cities are mandated to provide these types of services and she is in favor of the administration's recommendation King County has a very large part in providing these essential services to the residents Councilmember Hernandez thanked Mr. Hunstock and Ms. Cihak for the presentation She indicated the recommendation from administration is acceptable. However, she would like feedback as it relates to the other King County cities and the program they choose Councilmember Duffie encouraged King County to work on the communication aspect of the program. Councilmember Quinn explained this is an important opportunity for the Council to make a statement to all pet owners in the City. It is vital that pet owners in Tukwila take responsibility for their animals Mr Hunstock explained the administration recommends acceptance of the 2 -1/2 year contract with King County Although this is not the lowest cost option, this would provide the City time to evaluate the services the County provides and, if necessary, create a Tukwila -only model to meet the needs of the residents He explained the next step is Council direction on the regional plan and notification to King County of the City's interest by May 5, 2010 COUNCIL CONSENSUS EXISTED TO HAVE STAFF RETURN TO A FUTURE COUNCIL MEETING WITH THE 2 -1/2 YEAR KING COUNTY ANIMAL SERVICES CONTRACT. Tukwila City Council Committee of the Whole Minutes April 26, 2010 Page 4 of 11 CITIZEN COMMENTS Nicholas Lee, representing Westfield (Southcenter Mall), indicated the City is facing a tough time due to the economy and Westfield is doing everything they can to help their retailers increase business and be competitive He explained that Westfield has reviewed the proposed Sign Code revisions and will be providing suggested amendments to the Council for review and consideration. Mr. Lee conveyed that Westfield looks forward to working with the City on a new Sign Code program that is beneficial to everyone. PUBLIC HEARING a. An ordinance vacating a certain of right -of -way within the City of Tukwila dedicated for street purposes, generally described as approximately 60 feet by 85 feet along 14403 51 Avenue South and within a portion of Old Macadam Road. Bob Giberson, Public Works Director, indicated the petitioner, Mr. Rick Tsang, has provided a complete request for a street vacation of the property abutting 14403 51 Avenue South and a comprehensive appraisal. Mr Tsang is the only abutting property owner On April 5, 2010, the Council passed Resolution No. 1709 setting a public hearing date of April 26, 2010, and this is the next step in the process. The Public Works Department sent notices to all utilities and property owners within 500 feet of the property He explained the unused right -of -way was created during the construction of Interstate 5 8:28 p.m. Council President Robertson opened the Public Hearing. Melissa Hart, Deputy City Clerk, explained the City received written comments for the Public Hearing from Mr Charles Tyson via e -mail on April 19, 2010. The Mayor, Councilmembers, and key staff were provided copies of the written comments. Steven Beck, 19244 39 Avenue South, SeaTac, indicated he is representing the applicant. Mr Tsang acquired this site as a foreclosure and has recently had an appraisal and property survey completed The requested vacation area has been utilized as parking for the building occupants, and his formal request for vacation of the City's right -of -way will allow for one continuous parcel. 8:31 p.m. Council President Robertson closed the Public Hearing. b. An ordinance updating regulations relating to noise, as codified at Tukwila Municipal Code Chapter 8.22, to clarify definitions, requirements and enforcement and repealing Ordinance No. 2002. Kathy Stetson, Code Enforcement Officer, indicated the noise code contains regulations that are administered by the Police Department and the Community Development Department. The Community Development Director issues variances and fields citizen complaints during the daytime hours, and the Chief of Police is charged with enforcing the noise complaint sections of the code. The current noise ordinance was last amended in 2002. Enforcement of the noise regulations for public disturbances is difficult or impractical if the use of a noise measuring device is required. She also explained the proposed amendments will provide for greater clarity, definition of terms, and variance requirements 8:39 p.m. Council President Robertson opened the Public Hearing. Laura Musso Escude, 15700 Dayton Avenue North, Shoreline, indicated she is the Acoustics, Air Quality, and Energy Specialist with the Department of Transportation (WSDOT) Ms Musso Escude distributed WSDOT's April 26, 2010 request to the Council for clarification and suggestions for consideration She explained that WSDOT has circulated the proposed code changes internally, and they agree the proposed amendments are consistent with national trends for addressing temporary construction noise and outline the best available mitigation measures She indicated that WSDOT supports the City's efforts to streamline the noise variance process. However, they would like staff to review their request as it pertains to variances and the notification requirements relating to after -hours projects Tukwila City Council Committee of the Whole Minutes April 26, 2010 Page 5 of 11 Vanessa Zaputil, 15171 52 Avenue South, indicated she has reviewed the new proposed noise ordinance She explained that Tukwila has a unique blend of existing residences and businesses co- existing in harmony. She requested the Council consider a modification to address noise in areas that are residential but have been zoned as a commercial district. She explained that in 1979 her husband constructed their triplex in a residentially -zoned area within Tukwila, and a few years later the City re- zoned the area Office /Commercial. She feels "residential district" should be defined as anywhere in the City where there is residential use. Allowing facility maintenance noise beyond 1000 p.m in a residential area, zoned commercial, is an unfair burden to those residents She feels this technicality could be remedied by extending the noise code to all residential uses, not just residential zoning. Ms. Zaputil said she agrees with the proposed notification regulations pertaining to variances, and that notifying citizens of noise issues after 10:00 p.m is a courtesy to the affected residents. Lynn Peterson, 15185 62 Avenue South, indicated he is concerned about the language relating to the definition of "plainly audible sound" and the use of a tape measure rather than a decibel meter. He feels it would be in the best interest of the City to utilize a decibel meter Aaron Hundtofte, 3723 South 126 Street, indicated he has reviewed the proposed noise code amendments and the proposed changes would be beneficial to the City and the residents 8:50 p.m. Council President Robertson closed the public hearing. SPECIAL ISSUES a. Budget Revenue Options: Surplus City Property, Property Tax Levy Lid Lift, EMS Levy, Planning Fees, TBD Sales Tax, Utility Tax on City -owned utilities, Increase business license fees; Revenue generating regulatory license. S Pronertyj Mr Hunstock explained there are City -owned properties that have the potential to be surplussed, and other properties that are underutilized that could be sold or put to a different use Selling the surplus property could be accomplished with little cost and effort by City staff He stated there are two major decision points to this proposal' 1) whether to sell each particular property; 2a) if the decision is to sell, when should the sale take place, and 2b) if the decision is not to sell, is there a better use for the property than its current use. Derek Speck, Economic Development Administrator, explained the City does not have an expressed policy relating to the disposal of City property Upon review of the property that staff has identified as surplus, the Council could move forward with possibly selling the property Staff would coordinate an appraisal process and provide those values to the Council at a later date The property value information provided in the agenda packet was received from the King County Assessor's Office. Council President Robertson explained the purpose of the discussion of these items is to provide direction to staff and the administration. Property No. 1 Old Fire Station 53, located at 12026 42 Avenue South: The building is vacant and the garage currently is used for Police evidence storage Lease and sale of the existing land and buildings are constrained by the existing non conforming use in a residential zoned area It would be possible that a short plat of three lots could be sold for $150,000 each. Council President Robertson explained he would be in favor of selling the property if it were developed as residential. He indicated he would like to review an analysis of the value of the property in its current state and the value of the property if the buildings were demolished. Councilmember Hernandez explained that since the building is not usable, it would be better served as three lots for residential development. Councilmember Quinn indicated he supports selling the property. However, the issue of the Police evidence storage is a very big part of the final decision. Tukwila City Council Committee of the Whole Minutes April 26, 2010 Page 6 of 11 After Council discussion, there was consensus to have staff complete an analysis for the recommendation of selling the land with the caveat that it be developed into a residential use. Property No. 2 South 180 and West Valley Highway: Currently, NC Machinery is utilizing this space as generator storage with a month -to -month agreement without compensation to the City After Council discussion, it was determined the property has no other uses, and the Council requested an analysis for the recommendation of selling the property. Property No. 3 Old Newporter Site located at 149xx and Tukwila International Boulevard: Derek Speck, Economic Development Administrator, explained the property was intended as a relocation site for Northfield Carwash, and it is currently vacant. Adjoining property owners have contacted the City about potential uses for the parcel, and staff is performing an analysis on the value of selling the property alone and the value of the property if it were to be sold in conjunction with adjacent properties Councilmember Hernandez explained that selling this property would raise the most funds and would decrease the amount of tax increases. She would like to see an analysis of the potential of the property including the appraised value of the property Councilmember Quinn explained he would like more information about potential uses of the parcel and the possible development. The location of the parcel is on Tukwila International Boulevard and a great development could continue to revitalize the area, maintaining the City's vision for that part of the City. Council President Robertson indicated the location of the parcel is within walking distance of the light rail station He would like to have staff provide detailed information relating to the possible sale of the parcel There was Council consensus to have staff continue with an analysis on a the sale of the parcel Property No. 4 Old Tukwila City Hall former library building: Councilmember Quinn indicated the Council heard three possible uses for this building at the April 19, 2010 Regular Council Meeting. He explained he would like more information on other potential uses and funding for the facility. Councilmember Hougardy explained she would like staff to research other uses that include leasing the facility. Councilmember Hernandez explained this building is the only building that is on the National Historical Register, and she would like to review other potential uses for the facility After Council discussion, there was consensus for staff to continue analyzing potential uses for the site with lease options, and to remove the facility from the surplus property list. Property No. 5 located at 15421 42 Avenue South This single family residence is leased to the Way Back Inn as a transitional housing facility. One family is currently utilizing the residence. Council President Robertson asked how the Way Back Inn is able to utilize the residence Evelyn Boykan, Human Services Manager, indicated the City has a lease with the Way Back Inn for three transitional housing sites within the City Volunteers from the Way Back Inn maintain each of the facilities The City is responsible for the utilities and those costs are funded through the Human Services budget. Currently, approximately $15,000.00 is budgeted for these types of expenses Property No. 6 located at 14688 Macadam Road South This duplex currently has one family in each unit. Families are allowed up to 90 days in the transitional housing through the Way Back Inn program Tukwila City Council Committee of the Whole Minutes April 26, 2010 Page 7 of 11 After Council discussion, there was consensus to remove both of the properties from the surplus list and continue the transitional housing program with the Way Back Inn Council President Robertson summarized that there is Council consensus for staff to continue with analysis for the potential sale of properties no.'s 1 -3 The Council would like properties no 's 5 -6 removed from the surplus property list; and continuation of the analysis for the best use of property 4, which is the old Tukwila City Hall /former library building. He requested the administration provide a recommendation and analysis on the four projects to the Council no later than July 2010. Steve Lancaster, City Administrator, explained the administration could provide a recommendation and analysis on the potential sale of properties number 1 -3 However, at the direction of the Council, it was determined that suggested uses for the old Tukwila City Hall /former library building would follow the Council process and be reviewed at the Finance and Safety Committee meetings Mr Lancaster explained that staff would try to meet the July 2010 deadline for a recommendation of potential uses for that facility Property tax Ievv lid lift: Mr Hunstock explained the proposal would be to increase property tax assessments through an increase in the City's property tax levy rate The City's current levy rate is $2.67 per $1,000 of assessed value The City's maximum allowable levy rate is $3 10, and an increase of $0 43 that would generate $2 1 million in additional revenue. Councilmember Ekberg asked if the Council would be required to set the duration for the levy lid lift. Mr. Hunstock answered in the affirmative Council President Robertson explained this item could increase revenue by $2 1 million, and he is in favor of considering a property tax increase. Councilmember Hernandez explained the voters would decide on this property tax increase, and she would be willing to explore this option Councilmember Duffie concurred with Ms. Hernandez. Councilmember Quinn explained he does not approve of this option that at this time. He would like this option returned after the Council has reviewed the possible service reductions. Councilmember Hougardy explained the Council would need to be able to explain why the increase is necessary. She suggested postponing the discussion on this item until there is a good answer to that question Council President Robertson stated the Council would need to provide direction to staff about how much of an increase they recommend and the duration of the lid lift. After Council discussion, it was determined staff would provide information on a $0.20 increase or $2.87 per $1,000.00 of valuation for discussion in January or February 2011. Council President Robertson explained there is Council consensus to keep this item on the list of potential revenue options for a future discussion Emergency Medical Service (EMS) Levy: RCW 84.52.069 allows for an additional regular property tax levy for emergency medical services of up to $0.50 per $1,000 of assessed value. King County currently has a county -wide levy for EMS purposes. The City could assess $0.20 per $1,000 of assessed value that would generate approximately $1 million in revenue Council President Robertson asked whether the City could consider this option if the City participated in a Fire District. Tukwila City Council Committee of the Whole Minutes April 26, 2010 Page 8 of 11 Mr Hunstock explained the City could assess the levy, and the revenue could be passed onto the Fire Authority or a Fire District. Council President Robertson suggested this item be removed from the potential revenue source list until the Council reviews the Fire District or Fire Authority items. There was Council consensus to remove this item from the list of revenue options Community Development Department Planning Fees: Jack Pace, Community Development Director, indicated staff is proposing a fixed fee increase for most permits while implementing a retainer plus hourly fee for processing more complex applications This would include Unclassified Use Permits, Development Agreements, Comprehensive Plan Amendments and Subdivisions. The new fee structure would avoid the administrative effort and processing delay involved in tracking hours and issuing multiple invoices to applicants Mr. Pace explained that staff is seeking direction on the following• 1 Determine the extent to which Tukwila planning fees will be comparable to those surrounding jurisdictions 2 Determine whether to raise the fixed permit fees, change to an hourly fee system, or develop a hybrid approach Council President Robertson asked if the Council would like the fees to be based on comparable fees or the actual cost to process a permit application. Councilmember Quinn indicated he would prefer the hourly fee for special projects and a comparable fee structure to neighboring cities Councilmember Hougardy explained she would like to have the fee schedule comparable to other neighboring cities. Councilmember Seal explained the City should be comparable with other cities, however, we should also recover the costs associated with processing permit applications. Councilmember Ekberg explained he likes the suggestion of the additional mailing charge for Notice of Application and Notice of Hearing mailings. Councilmember Hernandez suggested staff review comparable permit fees and decide on a balanced fee approach Councilmember Duffie stated the City does not want to overprice the permit fees that could possibly deter development. It was determined the Council was interested in a hybrid approach, which consisted of a comparable neighboring cities review and recovering full costs associated with special projects The Council requested staff prepare the information and return to Council as soon as possible for additional consideration. Mayor Haggerton asked if the Council would allow staff the discretion to provide an average of the permit fees for the surrounding cities. Council President Robertson answered in the affirmative. Transportation Benefit District: Mr Hunstock explained this proposal is to create a Transportation Benefit District (TBD) with funding through a 0.2% increase in the sales tax rate for the City of Tukwila, with the revenue generated to be dedicated for transportation projects. He explained the proposed increase would generate approximately $3 4 million in additional sales tax receipts A TBD is a separate, quasi municipal corporation and a separate taxing district from the City. The legislative authority, which would be the Tukwila City Council, would be the governing body of the TBD. The revenue generated could fund infrastructure projects by selling bonds and utilization of the sales tax collected for debt service payments. Tukwila City Council Committee of the Whole Minutes April 26, 2010 Page 9 of 11 Council President Robertson explained this would require voter approval, and transportation has always been a priority for the Council and the City. Councilmember Hougardy asked what the current sales tax rate is for the City Mr. Hunstock explained the sales tax currently is 9.5% for general items and 10% for food. Councilmember Quinn explained this item could potentially compete with a King County proposal King County is reviewing options for increasing the sales tax for law enforcement services The Councilmembers discussed this issue, and it was determined the Council was interested in reviewing this item further and keeping it on the list of potential revenue sources Utility Tax on Citv -owned utilities: Council President Robertson explained this item was discussed at the April 12, 2010 Committee of the Whole Meeting and is on this agenda for final discussion Mr Hunstock explained that if the sunset provision were to be extended at the current rate of 10 this would generate $1 million annually in additional revenue. 10:20 p.m. Council President Robertson declared a brief recess. 10:25 p.m. Council President Robertson reconvened the Committee of the Whole Meeting. The Councilmembers continued the discussion on the Utility Tax on City -owned utilities, and it was determined the Council was interested in extending the sunset provision in Ordinance No. 2258. Increase Business License Fees: Council President Robertson explained this item was discussed at the April 12, 2010 Committee of the Whole Meeting and staff has returned with the requested information for further discussion Mr Hunstock explained staff made several changes to the employee categories and associated business license fees The Councilmembers discussed this issue, and it was determined the Council was interested in extending Option A, which is an increase for businesses with 11 or more employees. This option will generate approximately $78,750 of additional annual revenue The Council also expressed interest in implementation of the new business license fees as soon as possible Revenue Generating Reaulatory License (RGRL): Council President Robertson explained this item was discussed at the April 12, 2010 Committee of the Whole Meeting, and the Council was interested in this revenue option. Staff has provided the requested information, so the Council can review all the options. The Councilmembers discussed this issue, and it was determined the Council was interested in the $55 00 fee. This option will generate approximately $2 1 million of additional annual revenue The Council consensus was to implement the fee as soon as possible, and follow the example of the cities of Renton and Redmond by creating an advisory group comprised of business and citizen representatives The advisory group would provide suggestions as to how the revenue would be allocated and the appropriate revenue split. The Council requested a staff update by July 2010 b. A resolution formally adopting the Council Committee Meeting schedule. Councilmember Quinn indicated this item was discussed at the Finance and Safety Committee meeting on April 20, 2010. The committee members were unanimous in recommending approval RCW 42.30.030 states that all meetings of the governing body of a public agency shall be open and public, and all persons shall be permitted to attend any meeting While Tukwila's website has the full schedule of Council Committee meetings, it is in the best interest of the City to formally adopt a resolution that establishes the Council Committee meeting days, times, and locations. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. Tukwila City Council Committee of the Whole Minutes April 26, 2010 Page 10 of 11 c. Minor Home Repair Program for 2011. Councilmember Duffie indicated this item was discussed at the Community Affairs and Parks Committee meeting on April 12, 2010. The committee members were unanimous in recommending approval. Evelyn Boykan, Human Services Program Manager, provided an update on the item. The Minor Home Repair Program successfully assists low- and moderate income homeowners in maintaining their homes The Office of Human Services has been the administrator of this program since 2005 In 2009, the program served 24 unduplicated households with 165 hours of labor. The program is funded by Community Development Block Grant (CDBG) funds in the amount of $110,000 and serves the cities of Tukwila, SeaTac, Des Moines and Covington. Tukwila's share of the grant is $25,000. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. d. An ordinance vacating a certain right -of -way within the City of Tukwila dedicated for street purposes, generally described as approximately 60 feet by 85 feet along 14403 51 Avenue South and within a portion of Old Macadam Road. Councilmember Seal indicated this item was discussed at the Transportation Committee meeting on March 15, 2010. The committee members were unanimous in recommending approval. On April 5, 2010, the Council passed Resolution No 1709 setting a public hearing date of April 26, 2010, and adoption of the ordinance is the next step in the street vacation process COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. e. Noise Regulations. Councilmember Duffie indicated this item was discussed at the Community Affairs and Parks Committee meeting on April 12, 2010. The committee members were unanimous in recommending approval Staff is requesting the Council review the following: 1 An ordinance updating regulations relating to noise, as codified at Tukwila Municipal Code Chapter 8.22, to clarify definitions, requirements and enforcement and repealing Ordinance No. 2002 2. An ordinance amending the Zoning Code to reflect changes based on new noise regulations. 3. A resolution to include a Noise Fee Schedule Kathy Stetson, Code Enforcement Officer, explained staff will provide a new informational memorandum addressing the concerns of the individuals who testified during the public hearing earlier in the evening. This information will be provided for the Council to review in the agenda packet for the next Regular Meeting. Council President Robertson explained he feels the variances should be administered by the Police Department. Due to the lateness of the hour, Council President Robertson inquired if there was Council consensus to suspend the Council rules and extend the meeting beyond 11:00 p.m COUNCIL CONSENSUS EXISTED TO CONTINUE THE MEETING UNTIL 11:20 P.M. David Haynes, Police Chief, explained the City currently has a process in place for the approval of variances, and that process should not change for the party permit. When officers respond to a call, the officers would review the approved variance and any restrictions that have been placed on the permit. After review of the permit, the officers could then enforce the noise ordinance if the event has exceeded the parameters of the permit. Councilmember Quinn suggested additional notification when the City approves a variance application Tukwila City Council Committee of the Whole Minutes April 26, 2010 Page 11 of 11 Steve Lancaster, City Administrator, explained the additional notification does present an operational challenge. He indicated that staff could review how to place the burden of notice on the applicant. He also clarified that most of the variance requests received by the City relate to the Washington State Department of Transportation. Ms. Stetson explained that the administrator has the discretion to analyze the variance to review the necessity of noticing individuals within 500 feet of a project area Councilmember Quinn indicated he is comfortable with the staff direction, and administrator review of the variance application. Councilmember Seal explained the cost associated with noticing could be very expensive, and she agrees with an administrative review of an application for noticing requirements Ms. Stetson explained the City has processed less than 24 variance requests since 2005. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. f. A resolution authorizing the Mayor to sign an Interlocal Agreement with King County related to processing of building permits and land use applications for the Tukwila South annexation area. Councilmember Duffie indicated this item was discussed at the Community Affairs and Parks Committee meeting on April 12, 2010. The committee members were unanimous in recommending approval Jack Pace, Community Development Director, indicated the Interlocal Agreement is between King County and the City relating to processing of building permits and land use applications for the Tukwila South annexation area. King County received four permit applications in the area of Tukwila South prior to the annexation. In order for King County to continue to process and complete the applications, both Councils must approve the interlocal agreement and resolution. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. g. Draft Agenda for Joint Meeting with the Tukwila School District. Council President Robertson indicated that due to the lateness of the hour, he would like Council consensus to forward this item to the next Regular Meeting for discussion. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. REPORTS Due to the lateness of the hour, the Council dispensed with reports ADJOURNMENT 11:12 p.m. COUNCIL PRESIDENT ROBERTSON DECLARED THE COMMITTEE OF THE WHOLE MEETING ADJOURNED. Dennis Robe s o n C ouncil President 9 czl-z;u --4- Melissa Hart, Deputy City Clerk