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HomeMy WebLinkAboutCOW 2010-05-24 Item 4B - Budget - Program Reduction Options for Addressing Budget GapCOUNCIL AGENDA SYNOPSIS Inztials Meetzng Date Prepared by 1 Maypr evzezv evzezv 05/24/10 SL ITEM INFORMATION CAS NUMBER. 10-061 (0 1 I ORIGINAL AGENDA DATE. MAY 24, 2010 AGENDA ITEM TITLE Program Reduction Options for addressing budget gap CATEGORY Discussion Motion Resolution Mtg Date 5/24/10 Mtg Date Mtg Date SPONSOR n Council Mayor Adm Svcs n DCD SPONSOR'S SUMMARY Fund Source: Comments. 1 MTG. DATE 5/24/10 MTG. DATE 5/24/10 Ordinance Mtg Date 11 n Bid Award Mtg Date n Public Hearing n Other Mt Date Mtg Date Finance I 'Fire I I Legal n Pe 7R 1 I Police PWI ITEM No. In accordance with preliminary budget targets and the schedule established at the April 5, 2010 Regular Council meeting, staff is presenting information on proposed program or service reductions related to Information Technology, Public Works and Parks and Recreation Departments, and Foster Golf Links. REVIEWED BY COW Mtg E. CA &P Cmte F &S Cmte 111 Transportation Cmte Utilities Cmte 1 1 Arts Comm. 1 1 Parks Comm. Planning Comm. DATE: RECOMMENDATIONS: SPONSOR /ADMIN Consider proposed program reductions and provide feedback to staff. COMMI rI'LE EXPENDITURE REQUIRED $N /A COST IMPACT FUND SOURCE AMOUNT BUDGETED $N /A RECORD OF COUNCIL ACTION ATTACHMENTS Program or Service Reduction Proposals Matrix Updated May 24, 2010 Program or Service Reduction Proposals (21) Parks and Recreation Summary Sheafc (9) APPROPRIATION REQUIRED $N /A 11 12 PROGRAM OR SERVICE REDUCTION PROPOSALS SUMMARY PROGRAM I TARGET I PROPOSAL I REDUCTION May 10, 2010 Boards and $27,500 Reduce Arts Commission Budget $21,500 Commissions Reduce Equity and Diversity Commission Budget 3,100 Reduce Sister City Committee Budget 2,850 $27,450 City Council $5,000 Reduce "Other Services and Charges" and "Supplies" $5,000 Mayor's Office $125,000 Eliminate "Analyst" position $100,000 Modify method of contracting for legal services $50,000 $150,000 Community $300,000 Eliminate second electrical inspector position $94,500 Development Reduce level of graphics and mapping services 45,800 Dept. Cross -train Permit Technicians 46,500 Transition to lower -cost GIS 17,080 Fund existing staff through housing program revenue 80,000 Reduce capacity for unanticipated needs 16,120 $300,000 Municipal Court $6,000 Reduce Court, Probation and Parole expenditures $6,000 Human Services n/a Maintain current level of support for CSC $0 May 24, 2010 Information $112,500 Reduce Cell Phone expenses $10,000 Technology Dept. Miscellaneous budget reductions 14,500 Reduce MS Office licensing costs 27,000 Reduce PC specifications /extend rotation period 63.000 $114,500 Public Works $375,000 Eliminate Development Engineer position $101,050 Department Reduce the CERT Training Program 44,500 Reduce Street Maintenance level of service 71,500 Reduced service levels in Bridge and overlay programs 137,500 Eliminate Dump Pass and Neighborhood Clean -up 32.500 $387,050 Service ReductionsMatrix_5- 14- 10.docx sjl Page 1 13 14 Parks and Recreation Dept. Foster Golf Course Service ReductionsMatrix_5- 14- 10.docx $448,000 Reduce Administrative capabilities $103,000 Eliminate Tukwila Days $25,000 Eliminate Employee Recognition Banquet 12,000 Reduce Programs for Seniors 102,000 Reduce Programs for Youth and Teens 51,000 Reduce General Recreation Programs 42,000 Reduce Services for Facility Rentals and Operations 11,000 Reduce Various Administrative Expenses 17,000 Transfer 0.5 FTE from Parks Maintenance to Golf 28,000 Reduce Overall Parks Maintenance services 77.000 $468,000 $62,000 Reduce General Fund Subsidy $62,000 sjl Page 2 CITY OF TUKWILA PROGRAM OR SERVICE REDUCTION PROPOSAL AND ASSESSMENT PROPOSAL: IT DEPARTMENT Reduce cell phone budget line item. DESCRIPTION: IT gradually reduced cell phone charges in 2009 by electronically managing the accounts, consolidating and revising call plans, and reducing the total number of cell phones in service. Replacing all cell phones with newer models has reduced service calls and repairs. The same savings are expected in 2010 even when considering possible rate increases. SERVICE This reduction leaves adequate funding to provide the same level of service IMPACT: as currently provided. If there is a justifiable need to increase cell phone usage in the future, additional funding would be requested. PROPOSAL DECISIONS: NEXT STEPS: No decision is needed at this time. Staff will formalize this budget proposal as part of the 2011 -2012 biennial budget process. Provide staff feedback on potential budget reductions. BUDGET 2010 2011+ IMPACT: ANNUAL COST SAVINGS $10,000 $10,000 REVENUE INCREASE (DECREASE) ANNUAL NET SAVINGS 0 0 $10,000 $10,000 ALTERNATIVES: Leave funding at current level with an expectation to under spend. Service Reduction Proposal IT Cell Phones.docx mm 05/24/10 Page 1 15 16 PROPOSAL: IT DEPARTMENT Reduction in funding for miscellaneous IT budget line items. DESCRIPTION: General reductions to IT budget to include non standard software purchases, staff training, technical support and repair maintenance. SERVICE IMPACT: CITY OF TUKWILA PROGRAM OR SERVICE REDUCTION PROPOSAL AND ASSESSMENT Staff has already adjusted to the 3% reductions taken in 2009 and 2010 and this proposal will make most of those reductions peinianent. There will be slight impacts for specific line items not yet reduced by 3 such as requests to purchase specialized software will need to be funded by the requesting department, funding for IT staff training will be minimal, repair supplies and maintenance capabilities will be reduced and procunng outsourced technical assistance will be limited. PROPOSAL No decision is needed at this time. Staff will foil iialize this budget DECISIONS: proposal as part of the 2011 -2012 biennial budget process. NEXT STEPS: Provide staff feedback on potential budget reductions. BUDGET IMPACT: ANNUAL COST SAVINGS REVENUE INCREASE (DECREASE) ANNUAL NET SAVINGS ALTERNATIVES: Reduce costs in other areas. 2010 2011+ $14,500 $14,500 0 0 $14,500 $14,500 Service Reduction Proposal IT Misc.docx mm 05/24/10 Page 1 17 18 CITY OF TUKWILA PROGRAM OR SERVICE REDUCTION PROPOSAL AND ASSESSMENT PROPOSAL: IT DEPARTMENT Reduction in funding for MS Office licenses DESCRIPTION: Using our current four -year rotation schedule, MS Office Professional licenses are purchased every year for 1 /4 of the City's total primary PCs and laptops. This results in the potential for City staff to be using four different versions of MS Office software. SERVICE Alternate licensing is being evaluated as a separate proposal and if IMPACT: approved, impacts to service will be minimal as versions are upgraded. A service improvement could be realized if all versions are standardized and staff could better collaborate and coordinate projects between departments. PROPOSAL DECISIONS: BUDGET IMPACT: This reduction is dependant upon the approval of alternate licensing options and no decision is needed at this time. Staff will formalize this budget proposal as part of the 2011 -2012 biennial budget process. NEXT STEPS: Provide staff feedback on potential budget reductions. ANNUAL COST SAVINGS REVENUE INCREASE (DECREASE) ANNUAL NET SAVINGS ALTERNATIVES: Reduce costs in other areas. 2010 2011+ $27,000 $27,000 0 0 $27,000 $27,000 Service Reduction Proposal IT MSLicensing.docx mm 05/24/10 Page 1 19 20 SERVICE IMPACT: PROPOSAL DECISIONS: NEXT STEPS: BUDGET IMPACT: *Based on 6 year rotation CITY OF TUKWILA PROGRAM OR SERVICE REDUCTION PROPOSAL AND ASSESSMENT PROPOSAL: IT DEPARTMENT Reduce specifications for PCs and laptop computers and extend rotation period to 6 years instead of 4. DESCRIPTION: We currently purchase PCs and Laptops to be robust enough to meet the processing requirements to run software programs on the desktop as required by staff. In moving to a virtualized environment, the PC applications will use the processing power at the server level, not on the local PC. The PC can therefore be a bare bones computer, which reduces the cost and extends the useful life of a PC. Purchasing portable devices will also be less expensive due to advances in technology. All computing devices will continue to be Energy Star rated for power savings and the virtualized environment will further reduce power consumption. Increased efficiency will be realized for the end -user, as their desktop will be customized for their use and easily accessed at any PC in the City. Both the applications and user data would be stored on the network server for ease of back up. No decision is needed at this time. Staff will foimalize this budget proposal as part of the 2011 -2012 biennial budget process. Provide staff feedback on potential budget reductions. ANNUAL COST SAVINGS REVENUE INCREASE (DECREASE) ANNUAL NET SAVINGS 2010 $63,000 2011+ $63,000 0 0 $63,000 $63,000 ALTERNATIVES: Continue with current purchasing plan and /or modify rotation schedule. Service Reduction Proposal IT Reduced Specs.docx mm 05/24/10 Page 1 21 22 CITY OF TUKWILA PROGRAM OR SERVICE REDUCTION PROPOSAL AND ASSESSMENT PROPOSAL: Eliminate the vacant Development Engineer position. DESCRIPTION: There are three (3) approved Development Engineer positions budgeted in Public Works Administration under the General Fund. One of the three Development Engineers was transferred in June 2009 to be the vacant Interim NPDES Coordinator, which is budgeted in the Surface Water Enterpnse 412 Fund. SERVICE With Public Works permit activity at the lowest level in ten years, the third IMPACT: Development Engineer will not be needed until development activity increases. Forecasts suggest that development recovery could be many years out. PROPOSAL No decision is needed at this time. Staff will formalize this budget proposal as part DECISIONS: of the 2011 -2012 biennial budget process. 2010 savings will be captured through a budget amendment later this year. NEXT STEPS: Provide staff feedback on potential budget reductions. BUDGET 2010 2011+ IMPACT: ANNUAL COST SAVINGS 101,049.00 101,049.00 REVENUE INCREASE (DECREASE) 0.00 0.00 ANNUAL NET SAVINGS 101,049.00 101,049.00 ALTERNATIVES: Continue to fund three (3) Development Engineers C: \temp\XPgrpwise \PW SERVICE REDUCTION PROPOSAL Dev Engineer docx 23 24 PROPOSAL: DESCRIPTION: SERVICE IMPACT: PROPOSAL DECISIONS: NEXT STEPS: BUDGET IMPACT: ALTERNATIVES: CITY OF TUKWILA PROGRAM OR SERVICE REDUCTION PROPOSAL AND ASSESSMENT Reduce the CERT training program level of service by downgrading the CERT Trainer position to half time (0 5 FTE). The CERT Trainer position was presented to Council in 2006 and the Mayor was authorized at the May 21, 2007 Council Meeting to implement Year 1 of the Emergency Management Initiative. Other parts of Year 1 have been completed Standby power systems at City Hall and Fire Stations 52, 53 and 54 have been installed and the Disaster Emergency Response Trailers (DERTs) have been purchased. Years 2 3 of the EM Initiative are on indefinite hold. These phases include standby power systems for the 6300 Building, Fire Station 51, the Community Center, Minkler Shops, George Long Shops, and a permanent EOC /ECC. In the first 72 hours after a disaster, first responders will be overwhelmed and community members will need the tools and training to assist themselves until help can arrive. The long -term goal of the CERT Program is to train individuals to become better prepared in disaster situations. Those individuals can, in turn, lend support in training others in their neighborhoods, businesses, or multi family complexes to assist themselves in an emergency situation With a part-time CERT Trainer, there will be limited resources to train and certify our citizens, and our citizens will then have reduced services in an emergency situation. No decision is needed at this time. Staff will formalize this budget proposal as part of the 2011 -2012 biennial budget process. 2010 savings will be captured through a budget amendment later this year. Provide staff feedback on potential budget reductions 2010 2011+ ANNUAL COST SAVINGS 89,189.00 $44,494.50 REVENUE INCREASE (DECREASE) 0.00 0 00 ANNUAL NET SAVINGS 89,189 00 44,494 50 Fund the CERT Trainer position at a full -time level. Eliminate the CERT training position and look for ways to accomplish CERT training utilizing trained volunteers. C.\DOCUME— I \steve I\LOCALS —I \Temp\ rpwise\PW SERVICE REDUCTION PROPOSAL CERT Trainer docx 25 26 PROPOSAL: Reduce the street maintenance level of service and eliminate the vacant Street Division's Maintenance and Operations Specialist position. DESCRIPTION: Effective 2/1/10, Public Works has one Street M 0 Specialist position vacant after internal transfers of staff to hire a new Water Quality Specialist budgeted in the 401 Water Enterprise Fund. The Street's Maintenance and Operations Specialist position is responsible for a variety of skilled activities that maintain and repair City infrastructure that include bridges, roads, right -of -way, and easements. The Street's M &O Specialists also perform mowing, trimming, applying pesticides, painting and graffiti removal. The Street crew responds to emergency events and situations, to include snow, ice, power outages, and flooding. SERVICE IMPACT: CITY OF TUKWILA PROGRAM OR SERVICE REDUCTION PROPOSAL AID ASSESSMENT Loss of production by not filling the M &O full -time position, would mean that: Only 1 roadside mower would operate from May through September, Only 1 sweeper for Fall leaves cleanup and the timeline would extend on the one existing sweeper to operate an additional 30 days into December. Summer crack sealing would be reduced, causing roads to deteriorate at a faster rate. Emergency response would be affected. BUDGET 2010 2011+ IMPACT: ANNUAL COST SAVINGS 65,500 00 71,500.00 REVENUE INCREASE (DECREASE) 0.00 0.00 ANNUAL NET SAVINGS 65,500 00 71,500 00 ALTERNATIVES: Continue to fund the Streets Maintenance Operations Specialist. C \temp \XPgpwise \PW SERVICE REDUCTION PROPOSAL Streets M &O Spclst.docx 27 28 PROPOSAL: DESCRIPTION: SERVICE IMPACT: PROPOSAL DECISIONS: NEXT STEPS: BUDGET IMPACT: CITY OF TUKWILA PROGRAM OR SERVICE REDUCTION PROPOSAL AND ASSESSMENT Reduce program service levels within the Annual Bridge and Overlay Programs and eliminate the vacant Senior Transportation Engineer position. There are two (2) Senior Transportation Engineer positions budgeted in the 104 Arterial Street Fund (under the General Fund). The second Senior Transportation Engineer position became vacant October 1, 2009 with the promotion of Robin Tischmak to Interim City Engineer. On April 1, 2010, Robin accepted the position permanently. Transportation Engineering duties had been split between the two Senior Transportation Engineers. The vacant position was responsible for managing a fair share of the transportation design projects (including TDB Phase II III, Southcenter Parkway, Interurban Ave S, and the Annual Overlay and Repair Program). The vacant position was also responsible for managing the Annual Bridge Inspection Program, Pavement Management System and Residential Street Program. The burden will be put on the City Engineer to provide coverage for these programs. No decision is needed at this time. Staff will formalize this budget proposal as part of the 2011 -2012 biennial budget process. 2010 savings will be captured through a budget amendment later this year. Provide staff feedback on potential budget reductions. 2010 2011+ ANNUAL COST SAVINGS $137,511.00 137,511.00 REVENUE INCREASE (DECREASE) 0 00 0.00 ANNUAL NET SAVINGS 137,511.00 137,511 00 ALTERNATIVES: Continue to fund two Transportation Engineers. C \temp\XPgrpwise \PW SERVICE REDUCTION PROPOSAL Senior Transp Engineer.docx 29 30 CITY OF TUKWILA PROGRAM OR SERVICE REDUCTION PROPOSAL AND ASSESSMENT PROPOSAL: Eliminate the Dump Pass and Neighborhood Cleanup Programs. DESCRIPTION: The Dump Pass Program provides dump passes to Tukwila residents annually (usually in May). The Dump Passes allow residents to dispose of trash items and large bulky items at the Bow Lake Transfer Station free of charge (up to 2,000 lb weight limit). The Neighborhood Cleanup Program allows neighborhoods to gather debris and dispose of the items free of charge at Bow Lake. SERVICE Elimination of the Dump Pass Program will have some impact to Tukwila IMPACT: residents that do not have regular garbage /recycling services. For those that have regular garbage /recycling services, Allied Waste offers free, annual curbside collection of large and bulky items such as furniture, freezers, washer, dryers, and other appliances. The curbside event is usually offered in June. BUDGET 2010 2011+ IMPACT: ANNUAL COST SAVINGS 32,500.00 32,500.00 REVENUE INCREASE (DECREASE) 0.00 0 00 ANNUAL NET SAVINGS 32,500.00 32,500.00 C \temp \XPgpwise \P W SERVICE REDUCTION PROPOSAL Dump Pass.docx To date, the City has not experienced significant issues associated with the lack of the Neighborhood Cleanup Program. The City's contract with Allied Waste provides support for clean -up events throughout the year. Through this support from Allied Waste, the City has offered a clean -up event in the Fall at the Tukwila Village site to all Tukwila residents. At this event, all residents can drop off bulky items and electronics. ALTERNATIVES: Continue to fund the Dump Pass and Neighborhood Cleanup Programs 31 32 CITY OF TUKWILA PROGRAM OR SERVICE REDUCTION PROPOSAL AND ASSESSMENT PROPOSAL: Reduce the general fund subsidy for the Foster Golf Links operations by $62,000. DESCRIPTION: The Parks and Recreation Department will reduce the subsidy from the City's general fund for Foster Golf Links by $62,000. The Restaurant Concessionaire, who is now in full operations, will pay their portion of the utilities, equipment maintenance and custodial services; and make concessionaire payments based on their gross revenue. SERVICE This proposal will hold the Restaurant Concessionaire accountable to pay their portion of the IMPACT: utilities, equipment maintenance and custodial services; and make concessionaire payments based on their gross revenue In 2009, the City did not have a restaurant concessionaire from January to June. Billy Baroos started their restaurant operations on June 23, 2009. The City started receiving concessionaire payments and the restaurant started paying their portion of the utilities, equipment maintenance and custodial services in July, 2009. Additionally, the City's contract requirements' were to provide a fully operational kitchen and clean restaurant and kitchen to the concessionaire. The total cost for cleaning the kitchen, repairing the kitchen equipment and restaurant utilities for the six month period was approximately $30,000. A conservative average of the current concessionaire payments for 2010 would be approximately $32,000 from January to June 2010, the same time period that we did not have a restaurant operation in 2009. Specific impacts may be reduced costs for restaurant and kitchen utilities, kitchen equipment maintenance, custodial services; and increased revenue from the restaurant operations. PROPOSAL No decision is needed at this time. Staff will formally propose a Parks and Recreation budget for DECISIONS: 2011 and 2012 as part of the biennial budget process later this year. NEXT STEPS: Provide staff feedback on the potential budget reductions BUDGET 2010 2011+ IMPACT: ANNUAL COST SAVINGS $30,000 3 0, 0 0 0 REVENUE INCREASE (DECREASE) $32,000 3 2, 0 0 0 ANNUAL NET SAVINGS $62,000 6 2, 0 0 0 ALTERNATIVES: SERVICE REDUCTION PROPOSAL Parks Recreation Department 5 -1 r5 Page 12 33 34 CITY OF TUKWILA PROGRAM OR SERVIC JH REDUCTION PROPOSAL AND ASSESSMENT PROPOSAL: Reduce the Administrative capabilities for the Parks and Recreation Department. DESCRIPTION: This proposal is to eliminate the Deputy Director of Parks and Recreation position (Non Represented), thus reducing the staffing of the Parks and Recreation Department by 1.0 FTE. SERVICE This proposal will permanently reduce staff resources available for department -wide staff IMPACT: supervision and development, operations and CIP Budget development and management, CIP and Small Works project management, policy and procedure development, long range planning, Commission and Board support, and assisting other city departments. Work that would otherwise be undertaken by the Deputy Director will be assigned to the Director, Project Coordinator, Recreation Superintendent, Volunteer /Events Superintendent, Parks Superintendent and Administrative Secretary or will be delayed or forgone Specific impacts may include longer response time related to constituent services, less frequent Commission and Board meetings, delay in development plan and land use permit reviews, reduced levels of intradepartmental coordination and oversight, compared to what would occur with currently authorized staffing levels PROPOSAL No decision is needed at this time. Staff will formally propose a Parks and Recreation budget for DECISIONS: 2011 and 2012 as part of the biennial budget process later this year. NEXT STEPS: Provide staff feedback on the potential budget reductions. BUDGET 2010 2011+ IMPACT: ANNUAL COST SAVINGS $70,000 $10 3, 0 0 0 REVENUE INCREASE (DECREASE) 0 0 ANNUAL NET SAVINGS $70,000 $10 3, 0 0 0 ALTERNATIVES: Fill the Deputy Director position and reduce other programs and services more SERVICE REDUCTION PROPOSAL Parks Recreation Department 5 -1 rs Page 1 35 36 PROPOSAL: Eliminate Tukwila Days. CITY OF TUKWILA PROGRAM OR SERVICE, REDUCTION PROPOSAL AND ASSESSMENT DESCRIPTION: This proposal is to eliminate the Tukwila Days special event. SERVICE IMPACT: The 500 to 700 people that usually participate in Tukwila Days will not have the event to attend and vendors and service clubs will not be able sell or show their goods and promote their services PROPOSAL DECISIONS: NEXT STEPS: No decision is needed at this time Staff will formally propose a Parks and Recreation budget for 2011 and 2012 as part of the biennial budget process later this year. Provide staff feedback on the potential budget reductions. BUDGET IMPACT: 2010 2011+ ANNUAL COST SAVINGS 0 $25,000 REVENUE INCREASE (DECREASE) 0 0 ANNUAL NET SAVINGS 0 $25,000 ALTERNATIVES: Provide these events and reduce other city programs and services more. SERVICE REDUCTION PROPOSAL Parks Recreation Department 5 rs Page 2 37 38 PROPOSAL: CITY OF TUKWILA PROGRAM OR SERVICE REDUCTION PROPOSAL AND ASSESSMENT Eliminate the Employee Recognition Banquet. DESCRIPTION: The City has traditionally held an annual employees banquet. This banquet was the occasion when special employee awards and service pins were presented. SERVICE IMPACT: This proposal will permanently eliminate the Employee Recognition Banquet. The 250 Staff and the City Council who normally attend the Employee Recognition Banquet to celebrate Departmental Awards, City -wide Awards and the Mayor's Special Award and longevity recognition will no longer be able to participate in this event. PROPOSAL DECISIONS: A new employee recognition program with significantly reduced costs would be developed. No decision is needed at this time. Staff will formally propose a Parks and Recreation budget for 2011 and 2012 as part of the biennial budget process later this year. NEXT STEPS: Provide staff feedback on the potential budget reductions. BUDGET IMPACT: ANNUAL COST SAVINGS REVENUE INCREASE (DECREASE) ANNUAL NET SAVINGS 2010 2011+ $12,000 $12,000 $o $12,000 ALTERNATIVES: Provide these events and reduce other city programs and services more SERVICE REDUCTION PROPOSAL Parks Recreation Department 5 -1 r5 $o $12,000 Page 3 39 40 CITY OF TUKWILA PROGRAM OR SERVICE REDUCTION PROPOSAL AND ASSESSMENT PROPOSAL: Reduce Recreation Programs and Services for Seniors. DESCRIPTION: This proposal will permanently reduce staff resources, materials and supplies and contracted services for Senior programs, events, and trips. SERVICE IMPACT: PROPOSAL DECISIONS: NEXT STEPS: This proposal is to permanently eliminate approximately $70,000 in salary and benefits for the vacant Senior Programs Recreation Specialist (1.0 FTE, Union). Some of the work that would otherwise be undertaken by the Recreation Specialist will be assigned to the Recreation Coordinators for Seniors and General Programs, other Programs' Recreation Specialists and the Recreation Assistant for the Senior Programs. Specific impacts of eliminating this position may include longer response times constituent requests and approximately 10 less `office' hours per week related to senior services such as front line human service needs, scheduling Meals on Wheels and Foot Care appointments and personal discussions (not the phone, which they dislike), reduced special events from 6 to 3 per year, reduced day trips from 48 to 36 per year, reduced overnight trips from 6 to 4 per year, reduced operations for the Duwamish Curve Cafe from 3 to 2 days per week, and reallocation of some Senior programming and logistical support to the General Programs Recreation Specialist, compared to what would occur with currently authorized staffing levels. This proposal also includes budget reduction of $32,000 for eliminating or reducing programs that cannot be undertaken by other Department staff. Specific impacts may include eliminating Senior Square Dance and reducing expenses related to the Senior Deli, Senior Hikers, Senior Parties, Senior Programs supplies, Senior Shopping Van, and Senior Trips. No decision is needed at this time. Staff will formally propose a Parks and Recreation budget for 2011 and 2012 as part of the biennial budget process later this year Provide staff feedback on the potential budget reductions. SERVICE REDUCTION PROPOSAL Parks Recreation Department 5 rs Page 4 41 42 BUDGET IMPACT: ANNUAL COST SAVINGS REVENUE INCREASE (DECREASE) ANNUAL NET SAVINGS 2010 2011+ $60,000 $102,000 $o $o $60,000 $102,000 ALTERNATIVES: Fill the Recreation Specialist position and reduce other programs and services more. Increase Program Fees enough to cover the cost of Recreation Specialist. SERVICE REDUCTION PROPOSAL Parks Recreation Department 5 -1 rs Pag SERVICE IMPACT: PROPOSAL DECISIONS: NEXT STEPS: CITY OF TUKWILA PROGRAM OR S I REDUCTION PROPOSAL AND ASSESSMENT PROPOSAL: Reduce Recreation Programs and Services for Youth and Teen Programs DESCRIPTION: This proposal will permanently reduce the Youth and Teen programs by $51,000 including, reducing staff resources (temporary part- time), materials and supplies and contracted services offer for the events, trips and camps for the youth and teen population in our community. Specific impacts may include eliminating Ladies Night Out, Teen Summer Kickoff Festival, TCSC Teen Spring Break Camp, Teen Winter Break Camp, and Up All Night Basketball Tournament. Specific impact may also include reducing Late Night Events, Santa Breakfast, Step Up to Health, Summer Camps, TCSC Spring Break Camp, Teen Programs, and Youth Camps. No decision is needed at this time. Staff will formally propose a Parks and Recreation budget for 2011 and 2012 as part of the biennial budget process later this year. Provide staff feedback on the potential budget reductions. BUDGET 2010 2011+ IMPACT: ANNUAL COST SAVINGS 0 $51,000 REVENUE INCREASE (DECREASE) 0 0 ANNUAL NET SAVINGS 0 $5 1 0 0 0 ALTERNATIVES: Increase Program Fees enough to cover the overhead cost for these Recreation Programs. SERVICE REDUCTION PROPOSAL Parks Recreation Department 5 -1 r, Page 6 43 44 PROPOSAL: DESCRIPTION: This proposal will permanently reduce the General Recreation Programs and services by $42,000 including, reducing staff resources (temporary part- time), materials and supplies and contracted services for events, trips, leagues, camps and activities for the general population in our community. General Recreation Programs includes special interest classes, sports leagues and camps, pre school, and the Fitness Room supervision. SERVICE IMPACT: CITY OF TUKWILA PROGRAM OR SERVICE REDUCTION PROPOSAL AND ASSESSMENT Reduce General Recreation Services and Programs. Specific impacts may include eliminating Ballroom Dance, Baby Sign Language, Breath your way through Birthing, Creative Dance, Healthy Living Classes Stress Reduction and Fibromyalgia, Hip Hop Dance, Jazz Dance, Men's Basketball League, Mortgage Classes, Playground Program, Real- estate classes, V -Bac "Birthing and Youth Sports Leagues for Flag Football and Mini Soccer. Specific impact may also include reducing the Fitness Room Supervision, Hoop Shoot, Preschool, and the Youth Teen Basketball League. PROPOSAL No decision is needed at this time. Staff will formally propose a Parks and Recreation budget for DECISIONS: 2011 and 2012 as part of the biennial budget process later this year. NEXT STEPS: Provide staff feedback on the potential budget reductions. BUDGET 2010 2011+ IMPACT: ANNUAL COST SAVINGS 0 $42,000 REVENUE INCREASE (DECREASE) 0 0 ANNUAL NET SAVINGS 0 $42,000 ALTERNATIVES: Increase Program Fees enough to cover the overhead cost for these Recreation Programs. SERVICE REDUCTION PROPOSAL Parks Recreation Department 5 rs Page 7 45 46 CITY OF TUKWILA PROGRAM OR SERVICE REDUCTION PROPOSAL AND ASSESSMENT PROPOSAL: Reduce Recreation Programs and Services for Facility Rentals and Operations. DESCRIPTION: The reduction of the Parks and Recreation Budget by $448,000 or 11.49% could partially be accomplished by reducing the Recreation Division's budget by $11,000. This proposal is to reduce Programs and Services for Facility Rentals and Onerations Programs. SERVICE This proposal will permanently reduce the Facility Rental and Operations Programs and services IMPACT: by $11,000 including, Facility Operations Extra Labor staffing for Monday through Friday, materials and supplies and contracted services for the facility rental services offered to our community. Specific impact may include reduced front counter customer service assistance causing delays for rental registration, check -in and room set up; delay in transitiomng from one renter to another due to less contracted emergency facility clean up; and a dirty floor covering for the gymnasium due to reducing the carpet cleaning by 50 and increasing staff work load by reducing the contracted monthly kitchen cleaning contract, compared to what would occur with currently authorized staffing and funding levels. PROPOSAL No action is needed at this time. Staff will formally propose a Parks and Recreation budget for DECISIONS: 2011 and 2012 as part of the biennial budget process later this year. NEXT STEPS: Provide staff feedback on the potential budget reductions. BUDGET 2010 2011+ IMPACT: ANNUAL COST SAVINGS 0 $11, 000 REVENUE INCREASE (DECREASE) 0 0 ANNUAL NET SAVINGS 0 $11,000 ALTERNATIVES: Increase Rental Fees enough to cover the overhead cost for these Services. SERVICE REDUCTION PROPOSAL Parks Recreation Department page 8 5- 20- 10.docx rsPage 1 47 48 PROPOSAL: Reduce various Administrative expenses DESCRIPTION: This proposal will permanently reduce Community Center marketing and CLASS Scheduling capabilities, materials and supplies and contracted services for various support functions of the recreation activities that are provided to our community. SERVICE IMPACT: PROPOSAL DECISIONS: NEXT STEPS: CITY OF TUKWILA PROGRAM OR SERVICE REDUCTION PROPOSAL AND ASSESSMENT Specific impacts may include eliminating advertizing in the Banquet Guide and Special Events NW guide; eliminating newspaper subscriptions, reducing the CLASS scheduling system annual maintenance agreement for some simpler scheduling tasks; and reducing expenditures for various program supplies, printing and distribution of the Recreation Brochure, special accommodations services, and staff training. No decision is needed at this time. Staff will formally propose a Parks and Recreation budget for 2011 and 2012 as part of the biennial budget process later this year. Provide staff feedback on the potential budget reductions. BUDGET 2010 2011+ IMPACT: ANNUAL COST SAVINGS 0 $17,000 REVENUE INCREASE (DECREASE) 0 0 ANNUAL NET SAVINGS 0 $17,000 ALTERNATIVES: Increase Program Fees enough to cover the overhead cost for these support services. SERVICE REDUCTION PROPOSAL Parks Recreation Department 5 -1 rs Page 9 49 50 PROPOSAL: DESCRIPTION: SERVICE IMPACT: PROPOSAL DECISIONS: NEXT STEPS: BUDGET IMPACT: CITY OF TUKWILA PROGRAM OR S 1 F;RVICE REDUCTION PROPOSAL AND ASSESSMENT Reduce staff resources for meeting Park Maintenance Standards. This proposal is to transfer 0 5 FTE Park Maintenance Specialist (Union) to the Golf Maintenance budget, thus reducing the staff resources for the Parks Maintenance Division (the golf maintenance budget will be reduced by an equivalent amount in temporary part-time labor). This proposal will permanently reduce staff resources available for park maintenance to meet the existing park maintenance standards, including services on weekends. Work that would otherwise be undertaken by the 0.5 FTE Park Maintenance Specialist will be assigned to the Lead Maintenance Specialist and the remaining Park Maintenance Specialists. Specific impacts may include longer response time to special request and service needs by constituents, other Park and Recreation Divisions and other City Departments; and routine maintenance items like, mowing of parks, weeding of flower beds, trash removal and customer service for ball field and picnic shelter rentals; and an alternate work schedule for Park Maintenance Specialists to work weekends taking them away from the existing maintenance schedule that includes sharing of equipment and temporary part-time labor resources to meet the park maintenance standards, compared to what would occur with currently authorized staffing levels. No decision is needed at this time. Staff will formally propose a Parks and Recreation budget for 2011 and 2012 as part of the biennial budget process later this year. Provide staff feedback on the potential budget reductions ANNUAL COST SAVINGS REVENUE INCREASE (DECREASE) ANNUAL NET SAVINGS 2010 $o 2011+ $28,000 $o $28,000 ALTERNATIVES: Leave the 0 5 FTE in the Park Maintenance budget and reduce other programs and services more. SERVICE REDUCTION PROPOSAL Parks Recreation Department 5 -1 rs Page 10 51 52 PROPOSAL: Reduce overall level of Park Maintenance Services DESCRIPTION: This proposal is to reduce various Parks Maintenance Programs and Services, including, Extra Labor (temporary part-time) staff resources, operating supplies, contracted services and other services and charges in the Park Maintenance Division. SERVICE This proposal will permanently reduce Extra Labor (temporary part-time) staff resources IMPACT: [$30,220], operating supplies [$17,000], contracted services and other services and charges [$23,533], operational capital [$6,500] in the Park Maintenance Division. This proposal will reduce Park Maintenance standards for mowing, aerating, fertilizing, weeding, and watering; for inspections, trash removal, weekend coverage and rental groups' support; and reducing annual flower displays, trail and parking lot repairs and eliminating the Hanging Flower Basket program, compared to what would occur with currently authorized funding levels. Overall impact will be a lowering of the high park maintenance standards the residents are accustomed to. PROPOSAL DECISIONS: NEXT STEPS: ALTERNATIVES: CITY OF TUKWILA PROGRAM OR SERVICE REDUCTION PROPOSAL AND ASSESSMENT No decision is needed at this time. Staff will formally propose a Parks and Recreation budget for 2011 and 2012 as part of the biennial budget process later this year Provide staff feedback on the potential budget reductions. BUDGET 2010 2011+ IMPACT: ANNUAL COST SAVINGS $77,000 REVENUE INCREASE (DECREASE) 0 0 ANNUAL NET SAVINGS $77,000 Keep the 0 5 Park Maintenance Specialist in the Park Maintenance budget and reduce other programs and services more Eliminate rather than transfer 0.5 FTE from Park Maintenance budget. SERVICE REDUCTION PROPOSAL Parks Recreation Department 5 -1 r5 Page 11 53 54 Parks and Recreation 2011 Program Service Reduction Proposa Overview Reduction Percent $103,000 26.8 0 $260,000 10.5 X105.900 10.1 $468,000 12.0% 20,000) $448,00 Budget 384,040 Recreation $2 480,063 Park Maintennce $1 9,301 Tota $3, 00 Revenue Loss Tota' Reduction Goa. 2011+ Parks and Recreation Budget Reset to X3,432,3 Divison Admin1sttb0r Division R Propo Service Reduction 20 prog Overv Revenue Lo Reduc tion $2 60,000 Budg $2, 480,063 Bu dget roaram Sec tion 534,032 P 33$, 111 Adm n istrat 1 Oa s 167 facility Re 642, Tee 352,736 Youth 313,342 General Pr °gram$ Seniors 299,675 ntsN ►untee cent reduction. E Section p *percent reflects Program 20,000) Re duction .17 ,000 -115000 51 ,000 77,p00 67 37 5 000 percent 10.5% p 3% 3% 8% 22% 21% 12%