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Home My WebLink AboutFS 2008-11-18 Item 2E - Interlocal Agreement - Tourism and Marketing Services to City of Des Moines City of Tukwila 6200 Southcenter Boulevard · Tukwila} Washington 98188 Jim Haggerton} Mayor FROM: Mayor Finance and Safety Committee ~ ,7 ,If Tourism & Marketing Program Managerlh, r)./ October 31, 2008 DATE: SUBJECT: Des Moines Interlocal Agreement ISSUE This agenda item is to approve an interlocal agreement to provide tourism and marketing services to the City of Des Moines. BACKGROUND In 2005, the City of Des Moines entered into an agreement with the City of Tukwila to purchase tourism and marketing services for increasing awareness of Des Moines as a travel destination. The City of Tukwila provides these services under the Seattle Southside Visitor Services brand. SSVS is the official convention and visitor bureau for the Cities of Tukwila, SeaTac, Kent and Des Moines. The agreement with Des Moines had a three-year term that expires on January 1, 2009. It is time to renew the agreement. DISCUSSION The proposed agreement is very similar to the previous one. The main change is the new term is for one year commencing on January 1, 2009. It shall renew for subsequent one-year terms unless otherwise terminated for cause or with 120 days notice. Des Moines's payment to SSVS will remain the same at 100 percent of Des Moines lodging tax collected per year. The City's Lodging Tax Advisory Committee has reviewed the opportunity and recommends that it be renewed. FISCAL IMP ACT Des Moines's annual lodging tax collected is approximately $20,000 and was approved for SSVS for 2009-2010. Both City Councils review this program annually as part of the Cities' regular budget process. This proposed agreement is already reflected in the City of Tubvila's proposed 2009-2010 budget and no additional budgetary authority is necessary. ATTACHMENTS Draft Inter-local Agreement for Tourism and Marketing Services between the City of Tukwila and the City of Des Moines. RECOMMENDATION Authorize Mayor to sign a new Inter-local Agreement. Phone: 206-433-1800 .. City Hall Fax: 206-433-1833" www.ci.tukwila.wa.us INTERLOCAL AGREEMENT FOR TOURISlVI AND l\1ARKETING SERVICES BETWEEN CITY OF TUKWILA AND CITY OF DES l\10INES THIS INTERLOCAL AGREEMENT ("Agreement") is made and entered into pursuant to the Interlocal Cooperation Act, Chapter 39.34 of the Revised Code of\Vashington, by and between the City of Tukwila, a municipal corporation, hereinafter called "Tubvila" and the City of Des Moines, a municipal corporation, hereinafter called "Des Moines". RECITALS WHEREAS, Des Moines desires to acquire professional tourism and marketing services for the purpose of increasing awareness of Des Moines and the surrounding areas as a tourist destination; \VHEREAS, Tukwila is designated as the Administrator responsible for administering Interlocal Agreements with the Cities of Des Moines, SeaTac, and Kent to provide tourism and marketing services under the program name Seattle Southside Visitor Services ("SSVS"); WHEREAS, it is in the best interests of the citizens of Des Moines to continue its participation in the SSVS program; NOW THEREFORE, in consideration of the mutual covenants contained in this agreement, the parties agree as follows: AGREEMENT 1. Purpose. The purpose of this Agreement is to continue to include Des Moines in SSVS's tourism and marketing program, as administered by Tukwila, to promote tourism in Des Moines. 2. Scope of Services. The City of Tukwi1a and SSVS agrees to provide the following tourism and marketing services to Des Moines: a) Incorporate Des Moines's tourism businesses into the existing SSVS Tourism Networking Committee for the purposes of creating awareness, support and participation in SSVS's various marketing activities; b) Facilitate input from Des Moines's tourism businesses for the purposes of developing, implementing and evaluating annual marketing strategies; c) Attend Des Moines's Lodging Tax Advisory Committee meetings; d) Submit quarterly reports to Des Moines's Lodging Tax Advisory Committee regarding marketing budget information, implementation schedules, and marketing strategies; e) Implement annual marketing and media plans incorporating Des Moines's tomism businesses INTERLOCAL AGREEMENT FOR TOURISM AND MARKETING SERVICES - 1 f) Incorporate Des Moines hotels, major tourist attractions and Des Moines sponsored events and venues into SSVS's vacation planner, web site, coupon book and restaurant concierge book. Shopping destinations, restaurants, tourist attractions, and other tourism businesses located in Des Moines will be offered the opportunity to be included in these materials for a fee; g) Create and distribute tourism materials, including but not limited to those identified in subsection "f' above, regarding Des Moines related tourism businesses h) Provide Annual Economic Impact Report as required under SBH 3206, chapter 28, laws of 2008, to the City of Des Moines each year until this section expires in 2013 no later than April 1 for submittal to the State of \Vashington Department of Community, Trade and Economic Development, no later than May 1. The scope of services described above may be increased or decreased from time to time by mutual written agreement by this Agreement's Administrators. The scope of services shall not include implementation of Des Moines's specific tourism projects. At such time as Des Moines and SVSS mutually agree, SSVS may advise or assist Des Moines regarding Des Moines's specific projects. 3. Compensation. As its proportionate share of SSVS' program, Des Moines will contribute 100% of its Hotel-Motel Tax revenue for so long as this agreement remains in effect, for the services provided for by this Agreement. SSVS shall invoice Des Moines monthly. 4. Tenn. The term of this Agreement shall be for one year commencing on January 1, 2009. Unless written notice of non-renewal is given by either party 120 days before the end of the term, this Agreement shall automatically renew for one-year terms until terminated as set forth below. 5. Records. SSVS, as administered by Tukwi1a, shall maintain or cause to be maintained books of accounts concerning the total operation of this Agreement, in \vhich books shall be entered, fully and accurately, each transaction pertaining to this Agreement. All the books will be open during normal business hours for inspection and examination by Des Moines. 6. Termination. Tukwi1a or Des Moines may terminate this Agreement in \vriting with 120 days written notice. The terminating party shall be liable for its share of financial obligations entered into on its behalf prior to tennination including but not limited to printing costs and media buys. 7. Ownership. SSVS shall maintain ownership of all propeliy acquired pursuant to this Agreement. 8. Amendment. This Agreement may be amended or modified in writing at any time with the mutual consent of both parties. 9. Hold Hann1ess. Tukwila and Des Moines agree that each party shall defend, indemnify, and hold harmless the other party and its officers, officials, agents employees, and INTERLOCAL AGREEMENT FOR TOURISM AND MARKETING SERVICES - 2 volunteers from any and all claims, injuries, actions, damages, losses or suites including reasonable attorney's fees, which arise out of or are connected with any errors, omissions or negligent acts in the performance of this Agreement. 10. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Copies of notices to the City of Tukwila shall be sent to the following address: Katherine Kertzman, Tourism and Marketing Program Manager Seattle Southside Visitors Center 14220 interurban Avenue South, Ste 130 Tukwila, W A 98168 Copies of notices to the City of Des Moines shall be sent to the following address: Patrice Thorell, Parks and Recreation Director 1000 South 220th Street Des Moines, WA 98198 IN \VITr.fESS WHEREOF, the parties hereto have caused this Agreement to be executed. CITY OF TUKWILA CITY OF DES MOll\TES , Mayor Dated: , Mayor Dated: Attest: Attest: City Clerk City Clerk Approved as to Form: Approved as to Form: City Attorney Assistant City Attorney INTERLOCAL AGREEMENT FOR TOURISM AND MARKETING SERVICES - 3