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Home My WebLink AboutFS 2008-11-18 Item 2F - Resolution - 2009 Non-Represented Employee Salary Schedule and Benefits Summary City of Tukwila 6200 Southcenter Boulevard. Tukwila} Washington 98188 Jim Haggerton} Mayor Memo To: Finance & Safety Committee Members Mayor Jim Haggerton Rhonda Beny, City Administrator Shawn Hunstock, Director of Finance I. . Viki L. Jessop, PHR, Administrative Services Director !-rj 11/13/2008 cc: From: Date: Re: Recommendation for 2009 Non-Represented Wages & Benefits Package Mayor Haggerton, Rhonda Berry and I have had a number of conversations over the past few months regarding the state of the economy~ the overall regional financial situation, and the City of Tukwila's budgetary concerns. Though many of the City's neighbors are implementing hiring freezes and layoffs, the City of Tukwila has made a conscious decision to maintain equitable wages and benefits by adhering to its philosophy of being at the average of comparables in the market. This year the Consumer Price Index All Wage Earners (CPI-W) for Seattle- Tacoma-Bremerton (first half of calendar year 2007-first half of calendar year 2008) came in at 4.9%. CPI-W reflects the instability of the economy over the past year. The data for the first half of 2007 to the first half of 2008 is calculated as: Reporting period ending in February: 5.1 % Reporting period ended in April: 3.8% Reporting period ended in June: 6.2% For an average of 4.9% In a departure from a wage increase based on a percentage of the CPI-W, the Mayor is recommending the following compensation package for the Non-Represented Employees for calendar year 2009: 1) A flat rate 4.5% increase to the non-represented wages, effective January 1, 2009; and Phone: 206-433-1800 · City Hall Fax: 206-433-1833. www.cUukwila.wa.us 2) Updated benefits schedule; and 3) Implementation of a longevity schedule, effective January 1, 2009 The addition of a longevity schedule brings the Non-Represented employees into an area of compensation that rewards the Non-Represented employees for their institutional knowledge, commitment and dedication to the City of Tukwila, and is more in alignment with intemal compensation equity. The longevity schedule benefits the City by recognizing, rewarding and enhancing the retention of our valuable City resource. The Mayor believes this combination of base wage increase, benefits, and longevity pay, provides a fair and equitable package to the Non-Represented employees while staying within the boundaries of the Mayor's recommended biennial budget. Mayor Haggerton requests that the Finance & Safety Committee forward the Non-Represented compensation and benefit resolution to the November 24th Council of the Whole meeting, with a recommendation for approval. A sample of the format used for the Non-Represented Salary schedule is attached to the resolution. Attachment "An, the actual wage schedule, will be updated with the . recommended 2009 Non-Represented wages prior to the Council of the Whole meeting based on the outcome of the Finance & Safety meeting discussion. Thank you for your consideration. If you have questions or need additional information regarding this memo, please do not hesitate to contact me. I will be in attendance at the Finance & Safety Committee meeting on November 18th. . Page 2 n~ ;l!, ~T ~~ -":'b~-r.D !J A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKvVILA, WASHINGTON, UPDATING Al\.TD CLARIFYING THE NON- REPRESENTED EMPLOYEES' COMPENSATION AND ADOPTING THE NON-REPRESENTED SALARY SCHEDULE AND BE!\TEFITS SUMMARY, EFFECTIVE JAl\.TUARY 1,2009. vVHEREAS, the Tukwila City Council approved Resolution No. 1537, dated December I, 2003, which provided that a COLA would be applied to the non- represented employee wage schedule in odd-numbered calendar years; and WHEREAS, the COLA in previous years has been based on the Consumer Price Index, All Wage Earners (CPI-W) Seattle-Tacoma-Bremerton Area Semi-Annual Average (first half of calendar year to first half of following calendar year); and vVHEREAS, the CPI-W average for the above-stated period of time (first half of 2007 compared to first half 2008) is 4.9%; and vVHEREAS, a percentage of the CPI-W, as stated above, has been used to make wage adjustments in previous years; and WHEREAS, due to the unpredictability of the economy, internal equity considerations, and the funding within the recommended 2009-2010 City budget, the Mayor recommends the Council provide a flat-rate increase of 4.5% to base wage effective January I, 2009 for non-represented employees. WHEREAS, in recognition of the commitment and expertise that long-term employment brings to the City, the Mayor also recommends a longevity pay plan for the non-represented employees. This plan recognizes internal equity and values the institutional knowledge that is inherent in retaining long-term employees. In this uncertain economy, and with the impending retirement of many of the Baby Boom generation, retaining long-term employees becomes crucial for achieving our mission to preserve and enhance the quality of life for the citizens in Tukwila. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Non-Represented Vvage Plan. A. The 2009 wage schedule for non-represented employees shall be increased by a flat rate of 4.5%. B. Employees currently above the top step of the 2009 wage schedule shall also receive a 4.5% increase for 2009. The 4.5% shall be applied to their actual wage that is above the control point. C Longevity pay will be added as described in "Attachment C" D. Merit will continue to be eliminated from the plan at this time due to economic conditions, as well as a desire that the wage schedule for non-represented employees C:\Documenls and Settings\All Users\Desktop\Kelly\MSDATA\Reso]ulions\2009 Non-rep salary.doc KG:ksn 11/13/2008 Page 1 of 7 better reflect the wages offered by those jurisdictions determined to be comparable, and may be reconsidered as a plan element in subsequent years. Section 2. Non-Represented'Vage Schedule, Benefits Summary and Longevity Pay Plan. A. The non-represented wage schedule, "Attachment A" hereto, shall be approved, effective January 1, 2009. B. The non-represented benefits summary, "Attachment B" shall be approved, effective January 1, 2009. C. The non-represented longevity pay plan, "Attachment C" shall be approved, effective January 1, 2009. PASSED BY THE CITY COUNCIL OF THE CITY OF TlJKV\l1LA, WASHINGTON, at a Regular Meeting thereof this day of , 2008. ATTEST! AUTHENTICATED: Joe Duffie, Council President Christy O'Flaherty, CMC, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney Filed \^,'ith the City Clerk: Passed by the City Council: Resolution Number: Attachments: Attachment A, Non-Represented Salary Schedule and Structure - 2009 Attachment B, Non-Represented Employee Benefits - 2009 Attachment C, Non-Represented Longevity Pay Plan C:\Documents and Settings\All Use...,,\Desktop\Kelly\MSDA T A \Resolutions\2009 Non-rep salOI)'.doc KG:ksn 11/13/2008 Page 2 of 7 ATT ACHNffii\.TT A, Page 1 CITY OF TUKV\'lLA NON-REPRESENTED SALARY SCHEDULE - 2009 Classification Title Job Title Range , Administrative Support Technician Administrative Support Technician Al2 Office Technician Personnel Technician B21 Office Specialist Administrative Secretary B22 Civil Service Secretary /Exarniner ! Administrative Assistant Deputy City Clerk B23 Executive Secretary Administrative Secretary I Council Administrative Assistant Program Coordinator Systems Administrator C41 Personnel Assistant Management Coordinator City Clerk C42 Court Administrator Police Records Manager Management Analyst Legislative Analyst Personnel Analyst i Public Works Analyst Assistant to the City Administrator i I I Program Administrator Internal Operations Manager C43 I Public Works Coordinator I EmergencyA1anagementCoordinator i Program Manager Assistant City Administrator D61 Senior Engineer Building Official , IT Manager ; i Administrative Manager Maintenance Operations Manager D62 Police Commander Assistant Director Deputy Community Development Director D63 Deputy Finance Director i Deputy Public Works Director Deputy Parks & Recreation Director Department Manager Assistant Fire Chief D72 Assistant Police Chief City Engineer Department Administrator Economic Development Administrator E81 Department Head Administrative Services Director E83 DCD Director , Finance Director IT Director Parks & Recreation Director Department Director Fire Chief E91 Police Chief Public Works Director City Administrator City Administrator FlO2 C:\Docwnenls and Settings\All Users\Desktop\Kelly\MSDATA \ResoJutions\2000l Non-Tep saiar)'.doc KG:ksn 11/13/2008 Page 3 of 7 SAMPLE ATIACHIvIENT AT Page 2 2009 NON-REPRESEhTTED SALARY STRUCTURE (MONTHLY) DBM (Minimum) Rating Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 All XXXX XXXXI XXXX XXXX XXXXI A12 XXXX XXXXI XXXX XXXXI XXXX A13 XXXX XXXX XXXX XXXX XXXX B21 XXXX XXXXI XXXXI XXXX XXXXI B22 XXXX XXXXI XXXX XXXXI XXXX B23 XXXX XXXX XXXX XXXXI XXXXI B31 XXXX XXXX XXXX XXXX XXXX B32 XXXX XXXX XXXX XXXX XXXXI I C41 I XXXX XXXX XXXX XXXX XXXXI XXXX C42 XXXX XXXX XXXXI XXXXI XXXXI XXXX C43 I XXXX XXXX XXXXI XXXX XXXX XXXX C51 XXXX XXXX XXXX XXXXI XXXXI XXXX C52 XXXX XXXX XXXXI XXXX XXXXI XXXX D61 XXXX XXXX XXXX XXXX XXXX XXXX D62 XXXX XXXX XXXX XXXX XXXX XXXX D63 XXXX XXXX XXXX XXXX XXXX XXXX D71 XXXX XXXX XXXXI XXXX XXXX XXXX D72 XXXX XXXX XXXXI XXXX XXXX XXXX E81 XXXX XXXXI XXXX XXXX XXXX XXXX XXXX E82 XXXX XXXXI XXXX XXXX XXXXI XXXX XXXX E83 XXXX XXXX XXXX XXXX XXXXI XXXX XXXX E91 XXXX XXXX XXXX XXXXI XXXX XXXXI XXXX E92 XXXX XXXX XXXX XXXX XXXX XXXXI XXXX Fl01 XXXX XXXX XXXX XXXX XXXX XXXX XXXX Fl02 XXXX XXXX XXXX XXXXI XXXX XXXX XXXX The salary grid provides a flat rate 4.5% increase for 2009. C:\Docurnenls and Settings\All Users\Desktop\Kelly\MSDATA \Resolutions\2009 Non-rep salary.doc KG:ksn 11/13/2008 Page 4 of 7 ATT ACHMThTT B NON-REPRESEI\.TTED EMPLOYEE BENEFITS - 2009 SOCIAL SECURITY (FICA): Social Security benefits shall be provided as contained in Section 2.52.010 of the Tukwila Municipal Code (TMC). STATE-\VIDE EMPLOYEE RETillEMENT SYSTEM (PERS): Retirement shall be provided as contained in Section 2.52.020 of the TMC HOLIDAYS: Holidays shall be provided as contained in Section 2.52.030 of the TMC Regular part-time employees shall be entitled to benefits on a pro-rata basis. SICK LEAVE: Sick leave shall be provided as contained in Section 2.52.040 of the TMC Regular part-time employees shall be entitled to benefits on a pro-rata basis. MEDICAL INSURANCE: The City shall pay 100% of the 2009 premium for regular full-time employees and their dependents under the City of Tukwila self-insured medical/ dental plan. Premium increases above 10% per year shall result in a modified plan document to cover the additional cost above 10%, or a premium shall be implemented for the difference, at the City's discretion. The City reserves the right to select all medical plans and providers. Regular part-time employees shall be entitled to benefits on a pro-rata basis. Employees who choose coverage under the Group Health Cooperative plan shall pay the difference between the City of Tukwila plan full-family rate and the rate charged to them by Group Health. DENTAL INSURANCE: The City shall provide 100% of the 2009 premium for the regular full-time employees and all dependents under the City of Tukwila self-insured medical/ dental plan for dental coverage. Regular part-time employees shall be entitled to the same benefits on a pro-rata basis. LIFE INSURANCE: For regular full-time employees, the City shall pay the premium for Plan C (Multiple of annual earnings) or similar group life and accidental death and dismemberment insurance policy. Said plan shall be at 100% of annual earnings rounded up to the next $1,000. Regular part-time employees that work at least 20 hours per week shall be entitled to benefits on a pro-rata basis (per insurance program requirements) . VISION/OPTICAUHEARING CARE: The City shall provide coverage for eye examinations, vision, optical and hearing care to non-represented regular full-time employees and their dependents at the rate of $200 per person, to a maximum of $400 per family unit, each year. Regular part-time employees and their dependents shall be entitled to benefits on a pro-rata basis. DISABILITY INSURANCE: The City shall provide 100% of the premium for regular full-time employees for a comprehensive long-term disability policy. Regular part-time employees that work at least 20 hours per week shall be entitled to benefits on a pro- rata basis (per insurance program requirements). HEALTH REIMBURSEMENT ARRANGMENTfVOLUNTARY EMPLOYEE BENEFIT ASSOCIATION (HRAfVEBA): VEBA benefits shall be provided as contained in Resolution 1445, and as amended. VACATION: Follov..>ing the 6th month of continuous employment, annual vacation leave of 6 full days (each day is calculated at 8 hours, regardless of schedule worked) shall be granted. Thereafter, an additional day of annual leave shall accrue each month, up to a total of 12 days. Three additional days of annual leave shall be granted on the employee's anniversary date after the 3rd, 4th, and 5th years. After 6 years, the employee shall be granted 1 day per year additional annual leave to a maximum of 24 days per year. The maximum number of accrued hours is 384, or 48 days. C\Doc"UlIlrnts and Setlings\Al1 Users\Deskrop\Kelly\MSDATA \Resolunons\2i.Xl9 Non-rep salary.doc KG:ksn 11/13/2003 Page 5 of 7 Years of Service 0-1 years 1-2 years 3-6 years 7 years 8 years 9 years Vacation Accrual 12 days* 12 days 15 days 16 days 17 days 18 days Years of Service 10 years 11 years 12 years 13 years 14 years 15 years Vacation Accrual 19 days 20 days 21 days 22 days 23 days 24 days (maximum) *Six full days will be granted following the sixth month of continuous employment. (Days accrue at 8 hours, regardless of schedule worked.) Regular part- time employees shall be entitled to benefits on a pro-rata basis. UNIFORM ALLOWANCE: An annual uniform allowance of $350 shall be granted to the following employees: Fire Chief, Assistant Fire Chief, Police Chief, Assistant Police Chief, Police Commander, and Records Manager. C:\Documents aI,d Settings\All Users\I?..sktop\Ke!ly\MSDAT A \Resolutions\2009 Non-rep salary.doc KG:ksn 11/13/20038 Page 6 of 7 AITACHMENT C LONGEVITY PAY PLAN FOR NON-REPRESENTED EMPLOYEES The monthly longevity flat rates shall be as follows for regular full-time employees after the completion of the number of years of full time employment vdth the City set forth below. Regular part-time employees shall receive longevity on a pro-rata basis. Completion of 5 years $75 Completion of 10 years $100 Completion of 15 years $125 Completion of 20 years $150 Completion of 25 years $175 Completion of 30 years $200 C\Documents and Settings\All Users\Deskrop\KelJy\MSDATA \Reso]ulions\2())9 Non-rep salary_doc KG:ksn 11/13/20JS Page 7 of 7