HomeMy WebLinkAboutReg 2010-06-21 Item 5D - Final Acceptance - 2009 Small Drainage Program by Green River Construction Inc for $523,179.44CAS NUIvMBER: 10-071
COUNCIL AG H SYNOPSIS
Initials
Meeting Date Prepared by ilIayor'r gview 1 6'ewuil review
06/21/10 BG A ff
ITEM INFORMATION
I ORIGINAL AGENDA DA 1E: JUNE 21, 2010
AGENDA ITEM TITLE Accept as complete 2009 Small Drainage Program and release retainage
CATEGORY
SPONSOR
SPONSOR'S
SUMMARY
Mtg Date
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REVIEWED BY n COW Mtg. n CA &P Cmte U F &S Cmte I I Transportation Cmte
Utilities Cmte I I Arts Comm. 1 1 Parks Comm. 1 1 Planning Comm.
DATE: 06/15/10
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works
COMM11 Unanimous Approval; Forward to Regular Consent Agenda
1 MTG. DATE
I 06/21/10
MTG. DATE
06/21/10
Discussion Motion I I Resolution I I Ordinance T Bid Award 1 I Public Heari ng n Other
Mtg Date 06/21/10 Mtg Date
Council n Ma 1 1 Adm Suer DCD El Finance F ire 1 I Legal n P&R L( Police PIS
The contract with Green River Construction, Inc. of Tukwila, WA is complete for the 2009
Small Drainage Program. This project provided storm drainage improvements at six sites.
Construction began July 13, 2009 and was completed on March 8, 2010. Nine change
orders were issued for $14,527.07 and under -runs credited $62,534.13. Council is being
asked to accept and finalize the contract in the amount of $523,179.44.
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ATTACHMENTS
Informational Memorandum dated 06/07/10
State of WA Dept of Revenue Notice of Completion 09 -112
Minutes from the Utilities Committee meeting of 06/15/10
tbltg Date Mtg Date
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$523,179.44 $656,864.48 $0.00
Fund Source: 412.02 SURFACE WATER FUND (PG. 144, 2010 CIP)
Comments:
RECORD OF COUNCIL ACTION
ITEM No.
5.D.
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City of Tukwila
TO: Mayor Haggerton
Utilities Committee
FROM: Public Works Director
DATE: June 7, 2010
ISSUE
INFORMATIONAL MEMORANDUM
SUBJECT: 2009 Small Drainage Program
Project No. 09 -DR01, Contract No. 09 -112
Project Completion and Acceptance
Accept contract as complete and authorize release of retainage.
BACKGROUND
ANALYSIS
Contract Award Amount
Change Order Nos. 1 9
Unit Price Under -runs
Total Amount Paid (including retainage)
RECOMMENDATION
$571,186.50
14, 527.07
(62,534.13)
$523.179.44
The Council is being asked to formally accept and authorize the release of retainage,
subject to standard claim and lien release procedures, for the 2009 Small Drainage
Program's contract with Green River Construction, Inc. in the final amount of
$523,179.44, and to consider this item on the Consent Agenda of the June 21, 2010
Regular Meeting.
Attachment: Notice of Completion
WAPW Eng \PROJECTS\A- DR Projects \09 -DRO1 (2009 SDP) \ConstructiorMfter Construction \info Memo Closeout of 2009 SDP, 6 -8 -10 doc
Jim Haggerton, Mayor
The Notice to Proceed for Contract No. 09 -112 with Green River Construction, Inc. of
Tukwila, Washington was issued on July 13, 2009 for the 2009 Small Drainage
Program. This project provided storm drainage improvements at six sites; South 146
Street, South 133 Street, South 131 Place, West Marginal Place South, 33 34
Avenue South, and South 143 Street outfall.
Construction was physically completed on March 8, 2010. Nine change orders were
executed for adjustments to unexpected site conditions and unanticipated utility
conflicts. Unit price under -runs were due to force account items not completely utilized
during construction. The budget for this project was $656,864.48 and the outstanding
retainage amount is $26,158.97.
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From:
State of Washington
Department of Revenue
PO Box 47474
RE VENUE Olympia WA 98504 -7474 Contractor's Registration No. (UBI No.) 600 582 949
Date
City of Tukwila
Attn: Diane Jaber
6200 Southcenter Boulevard
Tukwila, WA 98188
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
ante Address of Public "Agency:: Department: Use Only
Assigned To
Notice is hereby given relative to the completion of contract or project described below
Description of Contract Contract Number
2009 Small Drainage Program, 09 -DRO1
Contractor's Name
Green River Construction, Inc. 206 246 -9456
Contractor's Address
6402 South 144th Street, #1, Tukwila, WA 98168
Date Work Commenced Date Work Completed Date Work Accepted
7/13/09 3/8/10
Surety or Bonding Company
Travelers Casualty and Surety Company of America
Agent's Address
Propel Insurance, 1201 Pacific Avenue, Suite 1000, Tacoma, WA 98402
Comments:
Finance Approval
Contract Amount 571,186.50
Additions 14,527.07
Reductions 62,534.13
Sub -Total 523,179.44
Amount of Sales Tax Paid at 0.0 0.00
(If various rates apply, please send a breakdown.)
TOTAL 523,179.44
Date Assigned
Signature
Type or Print Name Diane Jaber
Phone Number 206 433 -1871
Amount Disbursed
Amount Retained
isbursing Ofticer`::
09 -112
Telephone Number
Liquidated Damages 0.00
497,020.47
26,158.97
TOTAL 523,179.44
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,
PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype
(TT users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov.
REV 31 0020e (6- 27 -01)
UTILITIES COMMITTEE
Meeting Minutes
June 15, 2010 5:00 p. m. Conference Room #1
City of Tukwila
Utilities Committee
PRESENT
Councilmembers: PRESENT: Kathy Hougardy, Chair; Allan Ekberg ABSENT: Joe Duffle
Staff: Bob Giberson, Frank Iriarte, Gail Labanara, Pat Brodin, Peter Lau, Greg Villanueva, Robin
Tischmack and Kimberly Matej
CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:02 p.m.
L PRESENTATIONS No Presentations
II. BUSINESS AGENDA
A. NPDES Program: Stormwater Education Survey Results
As previously reported by staff, the NPDES permit requires that municipalities conduct an educational
survey to determine consumer awareness of surface water systems and water quality. On January 22, a
15- question survey was included with the utility bills of 1,000 randomly selected residential surface water
customers in the 98168 zip code.
Staff reviewed the results from the 14.6% survey return rate. Response was anticipated at 3 4 so staff
is satisfied with the increased return rate. Completed surveys are still being returned with surface water
bills. Results suggested that respondents are participating in pollution reduction, but need to be offered
opportunities for additional education on reducing urban run -off. Ongoing education regarding
stormwater systems and pollution will be forthcoming to the Tukwila community via TV21, City website,
Hazelnut, brochures and education inserts in utility bills. INFORMATION ONLY.
B. 2009 Small Drainage Program: Proiect Completion and Acceptance
Staff is requesting Council approval for formal contract acceptance and release of retainage to Green
River Construction, Inc. for the 2009 Small Drainage Program.
Nine change orders were issued during this project, due to unexpected site conditions and unanticipated
utility conflicts. Even with change orders, the project came in over $130,000 under budget due to cost
under runs. UNANIMOUS APPROVAL. FORWARD TO JUNE 21 REGULAR MEETING
CONSENT AGENDA.
C. Cascade Water Alliance Update
Staff provided a brief overview of the June 5 Cascade Water Alliance (CWA) Board retreat. The majority
of the retreat was centered on actual demand forecasting. Demand forecasting is a dynamic process,
which is consistently changing. For example, water usage compared to 25 years ago is down, more likely
than not, due to conservation efforts.
Staff also shared some of the new water issues the CWA membership is undertaking with the recent
purchase of Lake Tapps, including general lake operation and milfoil concerns. The Board also discussed
public outreach opportunities for the Alliance. INFORMATION ONLY.
III. MISCELLANEOUS Meeting adjourned at 5:30 p.m.
Next meeting: Tuesday, June 29, 2010 5:00 p.m. Conf. Room No. 1.
Committee Chair Approval
Min s by KAM. Reviewed by GL.
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