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Home My WebLink AboutCOW 2010-07-12 Item 4F - Resolution - Seattle Southside Change Fund1 CAS NUMBER: 10-083 AGENDA ITEM TITLE Seattle Southside Visitors Center (SSVS) change fund. CATEGORY Discussion Motion Resolution Ordinance Bic Award 1 1 Public Heanng Other Mtg Date 7/12/10 Mtg Date Mtg Date 7/19/10 Mtg Date Fund Source. Comments. MTG. DATE 7/12/10 7/19/10 MTG. DATE 7/12/10 COUNCIL AGENDA SYNOPSIS Initials Meetznx Date Prepared by 1 Mayail-r f ew 1 Counal review 07/12/10 SH 1 (k� 1 Jld✓< 07/19/10 sh ITEM INFORMATION ORIGINAL AGENDA DATE: JULY 12, 2010 Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R n Police PW SPONSOR'S The Seattle Southside Visitors' Service Center (SSVS) plans to begin selling tourism related SUMMARY items, such as admission tickets, to the public. To realize operational efficiencies, establishment of a new $100.00 change fund level is requested. REVIEWED BY COW Mtg n CA &P Cmte Z F &S Cmte in Utilities Cmte Arts Comm. Parks Comm. DATE: 7/7/10 RECOMMENDATIONS: SPONSOR /ADMIN. Finance COMMInhE Unanimous Approval; Forward to Committee of the Whole COST -MPACT/ FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED RECORD OF COUNCIL ACTION ATTACHMENTS Informational Memorandum dated 6/16 /2010, with attachments Minutes from the Finance and Safety Committee Meeting of 7/7/10 ITEM No. Transportation Cmte n Planning Comm. APPROPRIATION REQUIRED 137 138 TO: FROM: Peggy McCarthy, Deputy Finance Director DATE: June 16, 2010 SUBJECT: Establishment of a New $100.00 Change Fund Level for the Seattle Southside Visitor Center and Repeal of Resolution 1676. ISSUE To establish a new $100.00 change fund level for the Seattle Southside Visitor Center (SSVC) and for the repeal of Resolution No. 1676. BACKGROUND The Seattle Southside Visitors Center plans to begin selling tourist related items such as admission tickets to area attractions and bus passes. For operational efficiency and to best serve customers who tender cash in payment for these items, it is the desire of SSVC staff to establish a new change fund level in the amount of $100.00. DISCUSSION The attached proposed draft resolutions will establish a new change fund level for the Seattle Southside Visitor Center as follows: Once the City Council approves the establishment of a new change fund level for the Seattle Southside Visitor Center through the repeal of Resolutions No. 1676, a claims disbursement check will be issued through Accounts Payable to release the funds. RECOMMENDATION ATTACHMENTS City of Tukwila INFORMATIONAL MEMORANDUM Mayor Haggerton Finance and Safety Committee Hotel /Motel Tax Special Revenue Fund $100.00 Please forward this item to the July 12, 2010 Committee of the Whole meeting for consideration and forward to the July 19, 2010 Regular Meeting for Council approval of final resolution. Draft copy of resolution to repeal existing Resolution No. 1676 Copy of current Resolution No. 1676 Jim Haggerton, Mayor 139 140 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ESTABLISHING A SEATTLE SOUTHSIDE VISITOR CENTER CHANGE FUND LEVEL; AND REPEALING RESOLUTION NO. 1676. WHEREAS, the Tukwila City Council previously established Change Funds and Petty Cash Fund levels, most recently by Resolution No 1676, passed February 2, 2009; and WHEREAS, for the implementation of new retail operations, cashiering functions and improved customer service, there is a need to establish a new change fund level in the amount of $100 00 for the Seattle Southside Visitor Center; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The Change Fund levels are hereby set as follows: Finance Department City Clerk's Office Seattle Southside Visitor Center Municipal Court Parks and Recreation Golf Course Section 2. The Petty Cash Fund levels are hereby set as follows: Finance Department Police Investigation /Tukwila Fire Department Parks and Recreation Public Works Division II Public Works Division I Section 3. Resolution No. 1676 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2010 ATTEST /AUTHENTICATED Christy O'Flaherty, CMC, City Clerk APPROVED AS TO FORM BY- Office of the City Attorney W. Word Processing Resolutions \Southside Change Fund.docx PM:lsn 6/29/2010 DRAFT Water Fund General Fund Hotel/Ivlotel Tax Fund General Fund General Fund Foster Golf Course Fund General Fund General Fund General Fund General Fund General Fund General Fund Dennis Robertson, Council President Filed with the City Clerk: Passed by the City Council. Resolution Number 0001 100.00 0001 100 001 101 1 100 001 0001 300 00 000_1 300.00 411 I 1,200.00 (or less, as needed) 000 800 00 000 10,000.00 000 350.00 000 500.00 000 350.00 000 200 00 Page 1 of 1 141 142 Finance Department City Clerk's Office !Municipal Court !Parks and Recreation I Golf Course APPROVED AS T RM BY the City of Tukwila Washington Resolution No. 6 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ESTABLISHING A CITY CLERK'S OFFICE CHANGE FUND LEVEL, AND REPEALING RESOLUTION NO 1664. WHEREAS, the Tukwila City Council previously established Change Funds and Petty Cash Fund levels, most recently by Resolution No 1664, passed June 23, 2008, and WHEREAS, for the implementation of a new cashiering system for operational efficiency and improved customer service, associated with City Clerk operations, there is a need to establish a new change fund Ievel in the amount of $100 00 for the City Clerk's Office, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The Change Fund levels are hereby set as follows. 1 Water Fund General Fund I General Fund (General Fund Foster Golf Course Fund Section 2, The Petty Cash Fund levels are hereby set as follows. Finance Department Police Investigation /Tukwila !Fire Department (Parks and Recreation Public Works Div II }Public Works Div I I General Fund !General Fund General Fund (General Fund (General Fund (General Fund Section 3. Resolution No 1664 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Council Meeting thereof this day of 'Fe arc, 2009 ATTEST/ AUTHENTICATED nP Christy O'F1ahgty, CMC, City C erk 1' 0001 100 00 0001 100 00 0001 300 00 0001 300 00 411 I 1,200 00 (or less as needed) 000 800 00 000 10,000 00 000 350 00 000 500 001 000 350 001 000 200 001 Jan Hernandez, Council Pr7sident Filed with the City Clerk. 0 Passed by the City Council. ,Q oq Resolution Number. 1 V' it7 C. \Documents and Settings \All Users Desktop Kelly \MSDAPA\ Resolutions Change Fund City Cterk.doc LJ.KSN 1/ Page 1 of 1 143 144 FINANCE AND SAFETY COMMITTEE Meeting Minutes City of Tukwila Finance and Safety Committee July 7, 2010 5:00 p.m.; Conference Room #3 *Wednesday meeting due to holiday PRESENT Councilmembers: De'Sean Quinn, Chair; and Dennis Robertson (for Kathy Hougardy) Absent: Allan Ekberg Staff: Shawn Hunstock, Peggy McCarthy, Dave Haynes, Tami Erble Harris, Nick Olivas, Bob Benedicto, Marty Grisham, Gail Labanara, Bob Giberson, Hillman Mitchell, Jack Pace, Steve Lancaster and Kimberly Matej Guests: Mary Hulvey CALL TO ORDER: Chair Quinn called the meeting to order at 5:01 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Bond Ordinance for Southcenter Parkway Extension This item was originally heard by the Finance Safety Committee on June 7, 2010. At that time, Committee members had some clarifying questions for staff and requested the item return to Committee for further discussion, unless grant fund processing was time sensitive. Staff is seeking approval of an ordinance providing for the issuance of new bonds in the amount of $6 million, and authorization for the execution of a continuing disclosure agreement for such. The information memo in the Committee agenda packet addressed prior Committee inquiries (see Committee minutes dated June 7, 2010). Council President Robertson expressed concern over the City's current economic situation and the cost of items being requested in the draft bond ordinance (outside of Southcenter Parkway improvements). He acknowledged the need for these emergency preparedness items; however, he was concerned this may not be the best way to finance these items. Committee Chair Quinn shared his concerns with the emergency preparedness items, which included: 1) the City's ability to pay for these items in the short-term in comparison to the need; and 2) how the Police Department will secure matching grant funds for the mobile command unit if the items are not included in the draft bond ordinance. Staff answered questions and provided clarity on emergency preparedness items as outlined in the Emergency Preparedness Capital Asset List included in the Committee agenda packet. The items are essential to maintaining continuity of internal and external operations during and emergency. Failure of current equipment, not replaced through the bond, could be catastrophic. After a lengthy discussion, the two Committee Members agreed to forward this item to Council for discussion, recommending that the draft bond ordinance be approved as is, including the purchase of the emergency preparedness items. UNANIMOUS APPROVAL. FORWARD TO JULY 12 COW FOR DISCUSSION. B. Resolution: Establishina a Seattle Southside Visitor Center Chanae Fund. Staff is seeking full Council approval of a resolution that will establish a change fund in the amount of $100.00 for Seattle Southside Visitor Center. The addition of the change fund is needed for cash transactions related to customer purchases such as admission tickets and transportation. The change fund will increase operational efficiency and improve customer service for the Center. This will require the repeal of Resolution No. 1676. UNANIMOUS APPROVAL. FORWARD TO JULY 12 COW FOR DISCUSSION. 145