HomeMy WebLinkAbout2010-07-20 Finance and Safety MinutesFINANCE AND SAFETY COMMITTEE
Meeting Minutes
July 20, 2010 5:00 p.m.; Conference Room #3
PRESENT
Councilmembers: De' Sean Quinn, Chair; Allan Ekberg and Kathy Hougardy
Staff: Shawn Hunstock, Jennifer Ferrer Santalnes, Don Lincoln, Steve Lancaster and Kimberly Matej
Guests: Chuck Parrish
CALL TO ORDER: Chair Quinn called the meeting to order at 5:02 p.m.
I. PRESENTATIONS
No presentations.
City of Tukwila
Finance and Safety Committee
II. BUSINESS AGENDA
A. Comprehensive Annual Financial Report (CAFR)
Copies of the 2009 Comprehensive Annual Financial Report (CAFR) were placed in each
Councilmember mailboxes last week. As with 2008, the City had no audit findings for 2009. Jennifer
reported that the auditors focused on review of City utilities and the new cashiering system.
Although there were no findings, Shawn mentioned that the auditors had commented on the City's
indirect costs recovery plan. FCS Group completed an update to the City's plan a couple months ago
which is anticipated to be implemented by 2011. Shawn made special note that despite a 22% decrease in
sales tax revenue, the City did an exceptional job of adapting to the decrease and keeping the net change
of the general fund balance relatively low in consideration. For future reference, it was identified that
page 134 of the 2009 CAFR outlines the City's debt capacity. INFORMATION ONLY.
B. Crime Reporting Proposal
As information only, Don Lincoln reported that the Police Department is in the process of
indentifying/exploring mechanisms for reporting crime statistics on the City's website. In consideration of
the current budget limitations, it is important that the identified mechanism does not significantly impact
the crime analyst's workload or increase Department costs.
Don distributed a sample of informational reporting that is simply numbers driven and does not include
any statistics. He described the difference between information available to the public and information
that is only available to the Police Department.
Kimberly presented information available from another jurisdiction that utilizes crimereports.com, and
inquired about the Committee's interest in a program such as this. She explained that in the past, Council
was leaning more towards real -time /calls for service reporting verses actual case reports. The particular
program she was referring to uses case reports. The Committee was in support of using case report data if
it made it easier /more functional for the Department to provide information.
After a brief discussion, it was determined that Don will discuss items further with Chief Haynes and
return to Committee in approximately one month with several reporting options for the Committee to
consider. This may include the use of press log information, numerical reporting, automating reports for
placement on the City's website and /or use of case reporting. Currently, there is a "press log" available to
the public in the Records Section of the Police Department. The Committee expressed an interest in
Finance Safety Committee Minutes JuIv 20. 2010 Paae 2
information that balances what is currently available to the public, with real time statistics that the Police
Department produces electronically. INFORMATION ONLY.
III. MISCELLANEOUS
Meeting adjourned at 5:38 p.m.
Next meeting: Tuesday, August 3, 2010 5:00 p.m. Conference Room #3
Committee Chair Approval
Minutes by KAM. Reviewed by SH