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HomeMy WebLinkAboutCOW 2010-08-09 Item 3C.1 - Budget - Tukwila Metropolitan Park District Funding OptionsI CAS NUMBER: 10-089 Fund Source: Comments. 10-089 Initials Meeting Date Prepared by 1 Mayor'y review I ounaIeview 08/09/10 RS 1 y4— I( Ai I .c ITEM INFORMATION 1ORIGINALAGENDA DATE: AUGUST 4, 2010 CAT] GORY Discussion Motion Resolution 1 1 Ordinance Mtg Dote 08/09/10 Mtg Date Mtg Date COUNCIL AGENDA .SYNOPSIS Mtg Date I II AGENDA ITEM TITLE Tukwila Pool Metropolitan Park District Funding Option Bid Award Mtg Date SPONSOR Council Mayor Adm Svcs I 1 DCD U Finance n Fire 1 I Legal Pe7R Police I I PIYI SPONSOR'S At the June 22, 2010 Council Budget Work Session Council determined that the Tukwila SUMMARY Pool would close unless alternate funding could be found. A Metropolitan Park District was decided on and staff was instructed to begin looking into this option. At the July 12, 2010 C.O.W, Council gave staff further direction and a timeline on the process of establiching a Metropolitan Park District for the Tukwila Pool. Staff is bringing an update of this process and information before the City Council tonight. Rf;VIEWED BY COW Mtg. n CA &P Cmte n Utilities Cmte n Arts Comm. F &S Cmte Transportation Cmte Parks Comm. I 1 Plannin Comm. DATE. 7/12/10 Council Budget Work Session Mtg on 6/22/10 RECOMMENDATIONS: SPONSOR /ADMIN. Parks and Recreation Department COMMITTEE COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED MTG. DATE 1 RECORD OF COUNCIL ACTION 06/22/10 Discussion at Council Budget Work Session 07/12/10 1 Discussion at Committee of the Whole ITEM NO. Public Hearing Other Mtg Date Mtg Date APPROPRIATION REQUIRED MTG. DATE 1 ATTACHMENTS 08/09/10 1 Informational Memorandum dated 8/4/10, with exhibits and attachments 93 94 City of Tukwila TO: Jim Haggerton, Mayor Tukwila City Council FROM: Rick Still, Director of Parks Recreation DATE: August 5, 2010 INFORMATIONAL MEMORANDUM SUBJECT: Tukwila Pool Metropolitan Park District Funding Option Jim Haggerton, Mayor ISSUE The City Council directed staff to investigate the creation of a Metropolitan Park District to fund the continued operations and improvements of the City of Tukwila Pool. BACKGROUND On June 22, 2010, the City Council held a Council Budget Work Session which included discussions regarding the Tukwila Pool. Attachment A is an Informational Memo dated June 21, 2010 that was distributed at the June 22, 2010 Council Budget Work Session. It was determined that the City Council values and wants to keep the pool open. However, due to the current economy it is not feasible for the City to continue to support funding pool operations. The City Council determined that it could be possible to keep the pool open with an alternate funding mechanism, like a Metropolitan Park District (MPD) allowed under RCW 35.61. It was concluded that a "vote of the people" would be necessary to decide the future of the pool with the formation of a Metropolitan Parks District (MPD). The pool is located on land leased from the Tukwila School District (TSD). The City's lease with TSD expires on September 14, 2011. City Administration is negotiating with the TSD regarding the lease extension and determining how this will work with the establishment of the MPD. The Tukwila Pool lease is tentatively scheduled for the TSD Board meeting on August 24, 2010. Decision points to consider when establishing a Metropolitan Pool District include: 1. Governance 2. Boundaries 3. Support Services 4. Operating Budget Expenditures and Revenue 5. Capital Improvement Program 6. Millage Rate 7. Ballot Measure Timeline DISCUSSION OF DECISION POINTS A MPD may be created for the management, control, improvement, maintenance, and acquisition of parks, parkways, boulevards, and recreational facilities. A MPD may include territory located in portions or all of one or more cities or counties, or one or more cities and counties, when created or enlarged as provided in this chapter (RCW 35.61) 95 96 INFORMATIONAL MEMO Tukwila Pool Metropolitan Park District Funding Option Page 2 1. GOVERNANCE: The MPD will be composed of a board of metropolitan park commissioners from among the following alternatives (35.61.050): a. The commissioners of the district may be selected by election, in which case at the same election at which the proposition is submitted to the voters as to whether a MPD is to be formed, five park commissioners shall be elected. The election of park commissioners shall be null and void if the MPD is not created. b. In a district wholly located within a city or within the unincorporated area of a county, the governing body of such city or legislative authority of such county may be designated to serve in an ex officio capacity as the board of metropolitan park commissioners, provided that when creation of the district is proposed by citizen petition, the city or county approves by resolution such designation. c. Where the proposed district is located within more than one city, more than one county, or any combination of cities and counties, each city governing body and county legislative authority may be designated to collectively serve ex officio as the board of metropolitan park commissioners through selection of one or more members from each to serve as the board, provided that when creation of the district is proposed by citizen petition, each city governing body and county legislative authority approve by resolution such designation. POLICY DECISION 1: What form of Governance should be established for the MPD? Staff Recommendation: "b" the City Council should be established as an ex officio capacity as the board of metropolitan park commissioners. 2. BOUNDARIES: The MPD may include territory located within one city or county, or may include portions of one or more cities or counties. For each city or county that the boundary extends into a vote would need to be performed within each governance to be included within district boundary. (RCW 35.61.020) POLICY DECISION 2: What Boundaries should be established for the MPD? Staff Recommendation: Establish the boundaries to be contiguous with the City of Tukwila boundaries. 3. SUPPORT SERVICES: Consideration of support services that the MPD will need to include are payroll, finance, legal, and insurance to complete day to day operations. Currently these services are provided by the City. Support service options may include: a. City: a contract with the City to perform support services. b. Contracted Services: the MPD can contract these services with outside agencies. c. MPD Staff: most services can be completed in house' by an executive director /MPD manager d. Combination: a mixture of the above. A cost analysis of each support services method varies greatly depending upon the Governance and Boundaries. Staff will prepare the cost analysis once these decisions are made. W V0101n1aMemusVAPO Fundg Op 8610 SH (loaf INFORMATIONAL MEMO Tukwila Pool Metropolitan Park District Funding Option Page 3 POLICY DECISION 3: What Support Services method should be established for implementing the MPD? Staff Recommendation: Determine this once the policy decisions are made regarding the Governance and Boundaries and staff prepares a cost analysis of the various support services methods. 4. Operating Budget Expenditures and Revenue: The 2011 to 2021 budget scenarios are based on the current 2010 budget (including 3% budget reductions). An anticipated growth rate for revenue is 1% for pool participant fees and 2% for the tax rate, while the expenditures are anticipated to increase at about 4% per year. The proposed revenue and expenditure budget scenarios projected out for ten (10) years can be found in Exhibit 1. Table 1 is a summary of these revenue and expenditures, for the ten fiscal years starting in 2012, ending in 2021 and an average of the revenues and expenditures. As you can see the expenditures out grow the revenues over the course of time, however, there would be approximately $31,354 carried over to start Fiscal Year 2022. W V0101nfoM. osIMPD Fimdig Oplwn 85.10SH Eocx TABLE 1 TUKWILA POOL PROJECT REVENUES AND EXPENDITURES, 2012 -2021 Revenue 2012 1 2021 Average Programs 204,020 223,134 213,451 Rentals Tax Revenue 776,240 1 927,679 841,961 Total 980,260 1,150,812 1 1,063,411 Expenditures 1 1 Overhead 316,312 1 394,147 353,199 Operations 588,931 838,233 1 707,077 Total 905,243 1,232,380 1,060,276 Please refer to Attachment A, page 2, table 1, for a review of the Tukwila Pool historical expenditures and revenues from 2003 -2009. POLICY DECISION 4: What expenditure and revenue budget should be established for implementing the MPD? Staff Recommendation: Use the proposed expenditure and revenue budget outlined in Exhibit 1 until after the Support Services cost analysis is completed and the lease issue is resolved with the Tukwila School District. 5. CAPITAL IMPROVEMENT PROGRAM: The Tukwila Pool is 37 years old and is in need of repairs, renovations and replacement of fixed assets to make the pool operate more efficiently, to keep the pool operating properly and to increase the longevity and integrity of the pool Table 2 demonstrates a review of the types of improvements that will reduce operational costs and extend the life of the pool. A full list of Capital Improvements can be found on Exhibit 2. 97 INFORMATIONAL MEMO Tukwila Pool Metropolitan Park District Funding Option Page 4 98 W 12010 MoIrlemasIMPO FUndng Op!. 9•6•106H Eacx Capital Projects a. Energy Efficiency Projects b Operational Projects c. Longevity and Integrity Projects TABLE 2 TUKWILA POOL CAPITAL IMPROVEMENT PROJECTS Cost 1 1 120,500 1 405,500 1 317,000 Total 1 843,000 1 Timeline 2011 -2012 2012 -2013 2013 -2018 POLICY DECISION 5: What Capital Improvement budget should be established for implementing the MPD? Staff Recommendation: Use the proposed Capital Improvement budget outlined in Exhibit 2. These projects need to be completed if the pool is to be viable for future operations. 6. MILLAGE RATE: The millage rate or tax rate would be established by the City Council. To determine this rate the budget discussed needs to be determined and the millage rate set to cover the cost above the program and rental revenue. A tax rate of $0.15 per $1,000 assessed value would secure the funding that is needed to continue pool operations. The impact of the millage rate can be determined by using the assessed value of the home times the millage rate. For the examples below, the average single family home assessed value in the City of Tukwila is $249,475. Table 3 indicates approximately what the annual and monthly cost would be for a single family resident with the average assessed value assuming the boundaries would be continuous within City boundaries. Likewise, the cost for Multi- family and Condominiums are included. Average Single Family Home Assessed Value 239,475 Average Tax Annual Per month Rate Rate Cost 0.15_ 35.92 TABLE 3 AVERAGE COST PER TYPE OF HOME Average Multi Familv Home Assessed Value 1,806,516 Average Annual Per month Rate Cost 8.87 0.74 Average Condominium Assessed Value 177,720 Average Annual Per month Rate Cost 26.66 2.22 Please see Exhibit 3 for details regarding State and City millage rate limits. POLICY DECISION 6: What Millage Rate should be established for implementing the MPD? Staff Recommendation: Use the proposed Millage Rate of $0.15 per $1,000 assessed value. This could be amended at a later time if the cost associated with other decision points either increase or decrease the needed tax revenue. INFORMATIONAL MEMO Tukwila Pool Metropolitan Park District Funding Option Page 5 7. BALLOT MEASURE TIMELINE: On July 1, 2010, the Legislative Analyst prepared a memorandum regarding the schedule of items and due dates necessary in order to hold a special election for the formation of a MPD. The City Council's consensus was to move forward with the election in February 8, 2011 vs. an April 26, 2011. Table 4 below is a brief outline of the ballot Measure Timeline for a February election; refer to Attachment B for more detailed information. TABLE 4 BALLOT MEASURE TIMELINE 1 Date Action 09/24/10 TSD Pool Lease discussions finalized 10/04/10 Consultant research recommendation regarding levy rate 11/22/10 Draft resolution to enter City Council process 12/23/10 Ballot Measure /Resolution due to King County requesting special election 02/08/11 I Special Election POLICY DECISION 7: What Timeline should be established for implementing the MPD? Staff Recommendation: Use the proposed Timeline outlined in Attachment B for the February 8, 2011 election. ALTERNATIVES If the MPD does not pass in February, the options for the future operations of the Tukwila Pool include: a. Transfer operating responsibilities of the pool to a third party as described in the June 22, 2010 Informational Memorandum: Attachment A, Page 6, Option E. b. Contract subsidized services with another pool. For example, an arrangement with the SeaTac YMCA could be made for Tukwila residents to be able to participate in swimming programs at the YMCA at a reduced rate. c. Review options submitted to council on June 22, 2010 listed in Attachment A. RECOMMENDATION Provide policy direction on the seven (7) decision points. ATTACHMENTS Exhibit 1 Revenue and Expenditure 10 -year projections Exhibit 2 CIP Projects 2001 -2018 Exhibit 3 Millage Rate Limits Attachment A June 22, 2010 Informational Memorandum Attachment B July 1, 2010 Ballet Measure Timeline W 12010 1nloMdnos1MPD Funding 0piwn 13b10SH don 99 Revenue and Expenditures ANNUAL ESTIMATED EXPENDITURES SUMMARY 4 TOTAL REVENUE 946,098 13 TOTAL EXPENDITURES 796,940 14 YEAR END BALANCE 149,158 Metropolitan Park District TUKWILA POOL Example of Approximate Anticipated Revenues and Expenditure for 2012 to 2021 with $0.15 Millage Rate ANNUAL ESTIMATED REVENUE 1% increase per year in fee revenue and 2% for Property Tax revenue 2010 2011 1 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 1 PROGRAMS 1% growth 110,000 1 111,100 I 112,211 1 113,333 1 114,466 1 115,611 I 116,767 1 117,935 I 119,114 I 120,305 I 121,508 1 122,724 2 RENTALS 1% growth 90,000 1 90,900' 91,809 1 92,727 1 93,654 1 94,591 1 95,537 1 96,492 I 97,457 1 98,432 I 99,416 1 100,410 3 TAX REVENUE $0.15at2% growth 746,098 1 761,020 1 776,240 1 791,765 1 807,600 I 823,752 1 840,227 1 857,032 1 874,172 1 891,656 1 909,489 1 927,679 4 TOTAL REVENUE 946,098 965,031 I 980,260 997,825 1,015,721 1,033,954 1,052,531 1,071,459 1,090,744 1,110,393 1,130,413 1,150,812 5 CARRYOVER and RESERVES 75,017 136,686 184,103 216,319 232,340 231,125 211,586 172,583 112,921 31,354 4% increase per year based on 2010 original budget, less 3% budget directive OPERATIONS 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 9 SALARIES WAGES 1 323,000 1 335,920 I 349,357 1 363,331 1 377,864 1 392,979 1 408,698 1 425,046 1 442,048 1 459,730 1 478,119 1 497,244 10 PERSONNEL BENEFITS 84,900 88,296 1 91,828 1 95,501 1 99,321 103,294 107,426 111, I 11 SUPPLIES 14,000 1 14,560 I 15,142 1 15,748 16,378 1 17,033 1 17,714 18,423 723 116,192 120,839 125,673 130,700 19,160 1 19,926 I 20,723 I 21,552 12 OTHER SERVICES CHARGES 1 122,600 1 127,504 1 132,604 1 137,908 1 143,425 1 149,162 1 155,128 1 161,333 1 167,787 1 174,498 1 181,478 1 188,737 Total Operations 544,500 566,280 1 588,931 612,488 636,988 662,468 688,966 716,525 745,186 774,993 805,993 838,233 13 TOTAL EXPENDITURES 796,940 875,520 I 905,243 936,155 968,304 1,001,738 1,036,510 1,072,673 1,110,283 1,149,396 1,190,075 1,232,380 Exhibit 1 OVERHEAD 2010 2011 1 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 6 OVERHEAD 185,000 1 191,800 1 198,872 1 206,227 I 213,876 1 221,831 1 230,104 1 238,708 1 247,657 1 256,963 1 266,642 1 276,707 7 CIP RESERVE 1 50,000 1 50,000 1 50,000 1 50,000 1 50,000 1 50,000 1 50,000 1 50,000 1 50,000 1 50,000 1 50,000 8 BOND PAYMENT (see CIP Page) ,67,440'1 67,440 1 67,440 1 67,440 1 67,440 1 67,440 1 67,440 1 67,440 1 67,440 I 67,440 1 67,440 1 67,440 Total Overhead 252,440 309,240 316,312 323,667 331,316 339,271 347,544 356,148 365,097 374,403 384,082 394,147 965,031 980,260 997,825 1,015,721 1,033,954 1,052,531 1,071,459 1,090,744 1,110,393 1,130,413 1,150,812 875,520 905,243 936,155 968,304 1,001,738 1,036,510 1,072,673 1,110,283 1,149,396 1,190,075 1,232,380 89,511 1 75,017 61,670 47,417 32,216 16,021 (1,215) (19,539) (39,004) (59,661) (81,568) W UdmlmslrauonW ICItlBUDGET2010 I I a9, cuts for 2011\TUkude Pool antl MPD 8- 9 -10WPD Popust- Final\T,kwda Pool. WO number, S.S10 CPS 8 MAIN, CSP Projects 2011 -2018 Ia a a a a I a a a a a a a b I b b b b b b c Ic c c c Ic Ic C 0 c c c c Project Sewer Deduct Meter Pool Cover /Blanket HVAC Lobby Supply VSD HVAC Lobby Exhaust VSD Building Heat Pump VSD Pool Heat Pump VSD HVAC Natatorium Supply Fan VSD Pool Recirculation Pump VSD Insulate Boiler Plumbing Lighting Conversion HVAC Controls /Dampers Washer /Dryer /Refrigerator Replacement Subtota VGBA Main Drain Renovation Plumbing /Valve replacement Pool Liner, Deck Tile, and Pool Lights PVI Boiler Instantaneous Deep End Guard Chair Refinish Retrofit Filter Tank (Square DE) Commissioning Replace Roof (PVC product) Painting (Int and Ext) Interior Doors Replacement Chemtrol Replacement Compressor Replacement Tile Work /Repair Heat Exchanger Starting Blocks Diving Board Exterior Doors Replacement Shallow End Guard Chair Sewer Lines Repair ADA Improvements (Parking Lot) Subtotal Total Su btota Metropolitan Park District TUKWILA POOL Life Recovery Grant or Cost Expectancy Annual Savings Years Rebate 1,000 20 yrs 500 1 -2 yrs N/A 19,000 12 yrs 12,000 1 -2 yrs 50 -70% 1,500 10 yrs 235 -470 2 -8 yrs Yes 1,500 10 yrs 235 -470 2 -8 yrs Yes 1,500 10 yrs 235 -470 2 -8 yrs Yes 1,500 10 yrs 25 -50 10+ yrs Yes 5,000 10 yrs 235 -470 2 -8 yrs Yes 7,000 10 yrs 500 -2,300 2 -10 yrs Maybe 4,000 25 yrs not sure not sure Maybe 15,000 20 yrs 800 10 -20 yrs Yes 60,000 20 yrs 8,000- 15,000 3 -10 yrs Maybe 3,500 15 yrs 300 12 yrs Maybe 120,500 20,000 20 yrs n/a No 20,000 15 yrs n/a No 285,000 15 yrs Longevity n/a No 45,000 12 yrs 750 -5,000 6+ yrs Maybe 8,000 20 yrs n/a No 25,000 20 yrs 3,000 5 yrs No 2,500 20 yrs N/A N/A 50% 405,500 80,000 25 yrs n/a Not likely 80,000 15 yrs n/a Not likely 5,000 15 yrs n/a No 7,000 15 yrs n/a No 5,000 15 yrs n/a No 15,000 30 yrs n/a No 20,000 15 yrs n/a No 22,000 15 yrs n/a No 10,000 15 yrs 1 n/a No 20,000 15yrs 1 n/a No 3,000 15 yrs I n/a No 10,000 25 yrs 1 n/a No 40,000 25 yrs 1 n/a No 317,000 843;000 1 67,440 8% Bond Payment Comments Exhibit 2 Quick savings Quick savings Energy savings Energy savings Energy savings Energy savings Energy savings Size so runs at 75% (or best for best efficiency Energy savings, cooler mechanical room Improve lighting, energy savings, easier maintenance Needed, overall better control and comfort for users Washer /dryer need replacing, fridge w /in 5yrs Required by Health Dept. (do same time as liner) Make it last 20 yrs? Make it last 20 yrs? (do VGBA drains at same time) Needed, new exhaust stack, slightly more efficient Needs replacing now, then make it last through 20 yrs Maint. Savings Understand systems better, run more efficiently Do within 5 yrs Do within 10 yrs Some need now, some w /in Syrs, make last for 20yrs Do within 7yrs, then make it last through 20 Do within 7yrs, then make it last through 20 Cosmetic only Do Within 10 yrs Cosmetic right now, will be need w /in 10 yrs though Cosmetic right now, will be need w /in 10 yrs though As needed, do within 10 yrs Do within 10 yrs Do within 10 yrs, when breaks happen Nicer for patrons, not required at this point Administration \RICK\BUDGE7\2010 11 49% cuts for 2011 \Tukwila Pool and MPD 8- 9- 10\MPD August FinallTukwila Pool- MPD numbers 8 -4 -10 work sheet.xls (1) (2) (3) (4) (5) (6) (7) 102 Metropolitan Park District Tukwila Pool EXHIBIT 3 Millage Rate Limits The City is authorized to impose (1) a regular levy (up to $3.60/$1,000, Tess the Rural Library District levy (not to exceed $0.50/$1,000 of assessed value) and (2) excess levies (unlimited as to rate or amount). The regular levy is imposed without a vote of the people for general purposes, including payment of debt service on the Bonds, and is subject to limitations (see "General Property Taxes Regular Property Tax Limitations" herein). Excess levies are imposed, upon voter approval, to pay debt service on unlimited tax general obligation bonds. The overlapping taxing districts within the City have the statutory power to levy regular property taxes at the following rates, subject to the limitations provided by chapter 84.55 RCW, and levy excess voter approved property taxes. For purposes of demonstration, representative levy rates for "levy code 2340," the largest levy code within the City, as well as the statutory levy authority of each type of potential overlapping district, are listed below. 2010 LEVY RATES VS. STATUATORY LEVY AUTHORITY Representative Levy Rates Per $1,000 of Assessed Value Statutory Levy Authority Per $1,000 of King County Rural Library District Port of Seattle Fire Protection District The City Hospital District State Schools School District No. 403 Emergency Medical Services King County Flood Zone Ferry District Total rate for King County levy code 2340: Includes both "regular" and "excess" (voter- approved) levies. Levy code area 2340 is not within the boundaries of any fire protection district. Pursuant to RCW 84.52.043(1), a county may increase its levy from $1.80 per $1,000 of assessed value to a rate not to exceed $2.475 per $1,000 of assessed value for general county purposes if (i) the total levies for both the county and any road levy imposed within the county do not exceed $4.05 per $1,000 of assessed value and (ii) no other taxing district has its levy reduced as a result of the increased county levy. Road levies are collected only within the unincorporated portions of a county and therefore do not apply to any territory within the City. King County imposes a road levy at a rate of $1.93572 per $1,000 assessed value. Pursuant to RCW 41 16.060, $0.225 of the total $3 60 must be used for fire pension funding purposes, if required; otherwise this tax may be levied and used for any other municipal purpose The City's levy authority of $3.60 per $1,000 of assessed value is reduced by the actual rate levied by the King County Rural Library District which has the authority to levy up to $0 50 per $1,000 of assessed value. RCW 84.52.043(1). The levy by the State may not exceed $3.60 per $1,000 of assessed value adjusted to the State equalized value in accordance with the indicated ratio fixed by the State Department of Revenue, which levy is to be used exclusively for the support of the common schools. Washington school districts do not have nonvoted regular levy authority. Source: King County Assessor for Levy Code 2340. t $1.28499 0.46088 0.21597 n /a 2.66345 0.53290 2.22253 3.74381 0.30000 0.10514 0.00348 $11.53315 Assessed Value $1.80 (3) 0.50 0.45 0.75 3.60 (4)(5) 0.75 3.60 tb) 0.50 0.50 0.075 $12.525 ti �v4 L i1A J qs, Attachment City of Tukwila J ,y y cs. Jim Haggerton, Mayor ^'r INFORMATIONAL MEMORANDUM TO: Tukwila City Council FROM: Jim Haggerton, Mayor Steve Lancaster, City Administrate DATE: June 21, 2010 SUBJECT: Options for Operating Tukwila Pool ISSUE The City of Tukwila owns and operates Tukwila Pool, located on land leased from the Tukwila School District. The City's lease with TSD expires on September 14, 2011. The City must determine whether it is feasible and in the community's best interests (from both a financial and a service standpoint) to extend the lease and continue to operate the pool beyond 2011. Key factors to consider in making this determination are: How important is continued operation of the pool to the community? How much does it cost today, and how much will it cost in the future to provide this service? Options to be considered include: A. Continue operating the pool as in recent years. B. Reduce program offerings and hours of operation to reduce costs. C. Modify fees to increase revenues. D. Some combination of options A, B and C. E. Contract with Third Party Operator F. Close Tukwila Pool at the end of the current lease. BACKGROUND In the early 1970's King County built the "South Central Pool" on property it leased from the South Central School District (since renamed and hereafter referenced as the Tukwila Pool and the Tukwila School District). In 2002, due to King County budget issues, the County indicated its intention to close the pool or, alternatively, turn it over to another entity to operate. The City of Tukwila agreed to assume responsibility for operating the pool, and King County transferred ownership of the pool and assigned its ground lease with TSD to the City in January 2003. At the same time, King County assumed full responsibility for operation, maintenance and ultimate replacement of the South Park Bridge, which responsibilities had previously been shared between the County and the City. The City contributed $3 million as its final obligation toward bridge operation, maintenance and replacement, and ceased paying annual operation and maintenance costs. 103 INFORMATIONAL MEMO Page 2 The City of Tukwila has operated the Tukwila Pool since 2003 on property owned by and leased from the Tukwila School District. The history of operating costs, capital costs and pool revenues is provided by Table 1. A cost breakdown and percentage of the operating budget can be found on Attachment A. Additionally, a Capital Improvement Project summary in Attachment B. TABLE 1 TUKWILA POOL COSTS AND REVENUES, 2003 -2009 Year 1 Operating Cost Capital Cost Total Cost Revenue Net Cost 2003 1 388,052 9,593 397,645 169,949 (227,696) 2004 1 439,642 76,478 516,120 178,861 (337,259) I 2005 1 466,912 39,572 506,484 190.952 (315.532) 2006 512,973 8,964 521,937 216,357 (305,580) 2007 549,450 10,091 559,541 192,106 (367,435) 2008 1 579,596 0 579,596 195,465 (384,131) 2009 1 633,964 0 633,964 192,206 (441,758) I Average 1 510,084 20,671 530,755 190,842 (339,913) Annual pool operating costs increased by approximately 44% between 2004 and 2009, while operating revenue increased by approximately 7.5 In 2009, the general fund subsidy for operating the Tukwila Pool was $441,758. Programs at the City of Tukwila Pool focus on increasing water safety knowledge, and enhancing a person's quality of life by providing opportunities for physical fitness, socialization, and emotional balance. Core programs at the pool include: swim lessons for all ages and skill levels, water aerobics, water walking, dive classes, lifeguard certification courses, lap swim, open swim, and family swim. The facility is also rented to groups for private functions such as pool parties, corporate training sessions, and several other unique pool uses (ex. kayak instruction, airline water rescue simulation). Additionally, high school swim teams and private swim league organizations rent the pool for swim practices. Table 2 indicates the total number of participants per program by year between 2003 and 2009. Table 2 TUKWILA POOL ATTENDANCE, 2003 -2009 Drop In Program Facility Membership Programs: Participation Rentals Passes lap swim, open Youth Swim Lessons private parties, high scanned swipes swim, family swim, school swim teams, water walking, private swim aerobics leagues Non Year Mixed Use Resident Resident Mixed Use Mixed Use Total 2003 18,148 1 8,409 1 9,108 30,313 1 13,930 79,908 2004 18,409 1 9,454 1 9,938 45,427 1 15,275 98,503 2005 19,277 1 8,917 1 12,547 56,886 15,851 113,478 1 2006 18,771 1 8,920 1 13,118 57,047 15,879 113,735 2007 16,295 1 8,521 1 12,781 42,677 1 14,323 94,597 2008 15,694 1 11,208 1 12,947 42,532 1 14,478 96,859 2009 1 14,493 1 11,267 1 12,807 1 56,815 1 14,234 109,616 W:1Steve\BUDGE11Tukwila Pool Options 6 -21 -10 sjl.doc 6/21/2010 12:51:32 PM 104 INFORMATIONAL MEMO Page 3 Table 3 reflects resident vs. non resident use for youth swim lesson programs (does not include rental, membership and drop in users as data was not collected). Table 3 TUKWILA POOL SWIM LESSONS, 2003 -2009 Year Resident Visits Non Resident Visits 2003 48.58% 1 51.42% 1 2004 1 48.75% 51.25% 2005 41.54% 58.46% 2006 40.48% 1 59.52% 2007 40.10% 59.90% 2008 1 46.40% 53.60% 2009 1 46.88% 1 53.12% Average 1 44.71% I 55.32% ANALYSIS OF OPTIONS The following analysis is provided to assist the City in determining an appropriate course of action. There remains considerable uncertainty regarding several important issues bearing on this decision (including future lease rates, future operating costs, and the ability of customers to absorb fee increases). This analysis should be considered an "order of magnitude" assessment at this time. Option A Continue Operating Tukwila Pool as in Recent Years Three factors are important in understanding the financial implications of continuing to operate Tukwila Pool in a manner similar to recent years: 1. Extension of the current lease with Tukwila School District 2. Projected operating expenses 3. Projected capital expenses 4. Projected revenue Extension of Lease. The City's lease with the Tukwila School District expires on September 14, 2011 (approximately 15 months from now). Preliminary discussions with regard to extension of the lease have been held with Tukwila School District representatives. The District indicates an extended lease must include lease payments reflecting the value of the property. The District contracted for an appraisal in early 2009 which estimated the land plus improvement value at $1,015,000 at that time. This value was discounted due to the remaining (at that time) 30 months on the City's $1 per year lease. Prior to applying this discount, the appraised value was estimated at $1,350,562 ($510,000 land value plus $840,562 improvements value). The City has requested but has not yet received a suggested future lease rate from the District. Proiected Ooeratina Expenses Without changes in operations or fee structure, operating costs can be expected to continue to grow faster than revenues over the mid -to -long term. W: \StevelBUDGETITukwila Pool Options 6 -21 -10 sjl.dac 6/21/2010 12:51:32 PM 105 INFORMATIONAL MEMO Page 4 One notable change in near -term future operating expenses will be that the Pool Operator was reclassified effective in 2010 to a Project Coordinator which is budgeted out of the Department's Administration budget. Therefore, 0.75 FTE will be transferred to the Administration Budget for a cost savings of approximately $53,000 with salary and benefits annually for the Pool Budget. This transfer was accounted for in the Parks and Recreation Department Service Reduction Proposals presented to the City Council on May 24, 2010. The utility cost can be reduced with capital investments to the pool operating systems. For example, in December 2009, a three -way actuator valve for the pool air heating system was replaced. This $4,000 project has reduced our gas consumption by over $2,000 per month. Other operating cost can be reduced with similar Capital investments (See Table 4 below). The utilities are approximately 18% of the operating budget (see Attachment A for a cost and percentage pie chart of the Tukwila Pool operating budget). Proiected Capital Expenses At City Council direction, the Pool has not made major Capital Improvements since the High Performance Coating, often referred as painting, in 2005. There are 13 projects listed in Table 4 that show how the City of Tukwila could invest in the Tukwila Pool to operate more efficiently. The list below indicates by priority what could be done to save annual operational cost by reducing utilities such as gas, electricity, water and sewer. TABLE 4 TUKWILA POOL POTENTIAL ENERGY EFFICIENT PROJECTS Project Minimum Maximum Life Estimated Recovery Grant Cost Cost Expec- Annual Years or tancy Savings Rebate 1 1 Sewer Deduct Meter 0 1,000 N/A 500 1 -2 yrs N/A 2 1 Pool Cover /Blanket 18,000 70,000 12 yrs 12,000 1 -2 yrs 50 70% 3 HVAC Natatorium 3,000 7,500 10 yrs 235 -470 2 -8 yrs Yes 4 HVAC Lobby Supply 1,000 2,000 10 yrs 235 -470 2 -8 yrs Yes 5 HVAC Lobby Exhaust 1,000 2,000 10 yrs 235 -470 2 -8 yrs Yes 6 Building Heat Pump* 1,000 2,000 10 yrs 235 -470 2 -8 yrs Yes 7 Pool Heat Pump 1,000 2,000 10 yrs 25 -50 10+ yrs Yes 8 HVAC Controls /Dampers 40,000 90,000 40 yrs 8,000 15,000 3 -10 yrs Maybe 9 Lighting Conversion 8,000 15,000 20 yrs 800 10 -20 yrs Yes 10 Pool Recirculation Pump 3,000 7,500 10 yrs 500 -2,300 2 -10 yrs Maybe 11 PVl Boiler Instantaneous 30,000 40,000 12 yrs 750 -5,000 6+ yrs Maybe 1 Commissioning 1,000 5,000 N/A N/A N/A 50% 13 Solar Panels 47,000 90,000 12 yrs 12,000 15,000 4 yrs Maybe Total $154,000 $334,000 VSD or Variable Speed Drive pump motor that doesn't have to run at 100% capacity if it is not needed. Implementing all of these investments could reduce average net annual costs by up to $50,000 over a ten year period. W:\Stevel6UDGETITukwila Pool Options 6 -21 -10 sil.doc 6/21/2010 12:51:32 PM 106 INFORMATIONAL MEMO Page 5 There are a couple of projects that are necessary to extend the life and integrity of the Tukwila Pool. The current pool liner was installed in the early 1990's and its expected life is near the end. This project is identified in Project A below in Table 5 and would cost approximately $250,000 to $275,000. The Pool Filters, Project B below, are currently a Vacuum Diatomaceous Earth type of filter system. This is outdated and could be retrofitted to a High Rate Sand Filter type system that is more efficient, using less chemically treated and heated -pool water, and would reduce annual maintenance cost. TABLE 5 TUKWILA POOL POTENTIAL CAPITAL IMPROVEMENT PROJECTS Project Minimum Maximum Life Annual Recovery Grant or Cost Cost Expec- Savings Years Rebate tancy 1 A 1 Pool Liner I 250,000 1 275,000 1 15 yrs 1 Longevity 1 N/A 1 Not likely 1 B 1 Retrofit Filters 1 40,000 1 50,000 1 30 yrs 1 $4,000 1 10 -13 yrs 1 Unknown 1 1 Total 1 $290,000 1 $325,000 1 1 1 Projected Revenue The 2010 projected revenue for the Tukwila Pool is on target to exceed the current revenue goal of $205,000. The first five months of 2010 shows over a 5% increase in revenue as compared to the same months in 2009. If this growth is consistent throughout 2010, revenues should out perform the budget goal by more than $10,000. Summary Without changes in operations or fee structure, operating costs can be expected to continue to grow faster than revenues over the mid -to -long term. This growth in the cost /revenue gap will be stowed by the previously mentioned Project Coordinator reclassification (approximately $50,000 per year) and could be further slowed by some strategic investments in energy efficiency improvements (up to $50,000 per year with an up -front investment of $150,000 to $300,000). Additionally the City should anticipate investing approximately $300,000 in necessary capital improvements in the next few years. Option B Reduce Program Offerings and Hours of Operation There are program offerings and hour reductions that could be implemented to reduce the Tukwila Pool operating budget. These are as follows: 9 Cut open swims in the evening open swims cannot be combined with anything other fee generating programs because they use the entire pool $5,700. 9 Cut out Friday night lap swim. This allows the pool to close at 1 pm Currently there are no lessons on Friday. $6,000. Close the Pool on Saturdays. $11,000 Reduce 0.75 $45,000 or 1.0 FTE $73,000 6 Transfer the 0.75 FTE Project Coordinator to the P$R Administration Budget reducing the Pool budget by $53,000 (as previously mentioned, this increased expense to the Administration budget is offset by other program reductions previously recommended to Council). W1Steve\BUDGETITukwila Pool Options 6 -21 -10 sjl.doc 6/21/2010 12:51.32 PM 107 INFORMATIONAL MEMO Page 6 The proposed service reduction impacts may upset some pool patrons. However, Staff believes that patrons would be more accepting of fee increases than having the pool closed. Attachment D outlines the current and proposed revised pool operating hours as described above. Under this proposal the pool would be available for use 57.5 hours per week, a reduction of approximately 20% compared to the current 72 hours per week. A range for the cost reduction for this proposal is approximately $120,000 to $150,000 annually. Option C Modify Fees to Increase Revenues The pool fees could be modified to increase the revenues generated to pay for the operating cost of the Tukwila Pool. The proposed fees could increase the revenues by approximately $45,000. It may be too much of an impact to raise the fees to the proposed amounts at one time. So, a graduated fee increase system would be recommended to reach the fee increase goal. The new revenue is based on the current users' numbers being the same as in 2009. If the higher fees make people not want to use the Tukwila Pool then revenue may not reach this new amount and could possibly be reduced. A price break point has not been established and further studies would need to be performed prior to implementing the proposed fee structure identified in Attachment E. Option D Combination of Options A. B and C This Option represents a "best case scenario," from a financial standpoint, of continuing City operation of the Tukwila Pool. It would have the following characteristics: G Implement the most promising energy efficiency projects over a several year period (Cost: $150,000 to $335,000. Annual Savings: $35,000 to $50,000). O Implement the Pool Liner and Pool Filters replacement projects (Cost: $290,000 to $325,000). Reduce program offerings and hours of operation (Annual Savings: $120,000 to $150,000). Modify fees (Annual Revenue Increase: up to $45,000). This best -case scenario would involve a one -time investment of approximately $440,000 to $660,000. If we borrowed this money, the annual debt service would be approximately $35,000 to $55,000 per year. Net operating costs could be reduced by approximately $155,000 to $200,000 per year, or $105,000 to $165,000 per year after debt service payments. Please note this does not include lease payments to the Tukwila School District at this point. These numbers may represent an optimistic view of continued City operation, and should the City decide to pursue this option, staff proposes to prepare a much more detailed analysis prior to a final decision. Option E Transfer Operating Responsibilities to a Third Party When King County divested itself of its community pools in 2002 -2003 a variety of arrangements were made for their continuing operation. Some, like Tukwila Pool, were transferred to cities; some to school districts. A few were transferred to private non profit organizations. For example, Mercer Island's Mary Wayte Pool is owned and operated by W:15teve16UDGETITukwila Pool Options 6 -21 -10 sjl.doc 6121/2010 12:51:32 PM 108 INFORMATIONAL MEMO Page 7 Northwest Center, a non profit social service organization. The City of Mercer island contributes $100,000 annually to the operation of Mary Wayte Pool, with the remaining costs borne by Northwest Center. Northwest Center also operated the Redmond Hartman pool (leased from the City of Redmond) until June 18 of this year but reports it has not been able to negotiate a favorable lease to continue this arrangement. The City could investigate the potential for finding a third party operator for Tukwila Pool. Alternatively the City could investigate assisting its residents to access alternative existing facilities and services. For example, the City of SeaTac provides a level of support to its residents allowing for decreased cost for City residents using the new YMCA facility on South 188 Street. Option F Close Tukwila Pool Fall of 2011 Under this option the City would cease operating Tukwila Pool and vacate the premises to the Tukwila School District no later than September 14, 2011. RECOMMENDATION Under the best case scenario for continued City operation of Tukwila Pool, the City will need to continue subsidizing pool operations by at least $250,000 to $300,000 per year or more, depending on negotiation of a new lease with the Tukwila School District and our success in controlling future operating costs. Based upon the City's current financial situation and our forecasts of future general fund expenses and revenue, continued operation of the Tukwila Pool would necessitate significant reductions elsewhere within the City's operating budget, on top of reductions already under consideration. Tukwila Pool has provided outstanding and important services to the residents of Tukwila and surrounding areas for over 35 years, first under King County operation and more recently under City operation. The City can no longest afford to provide this service as it has since 2003. With regret, we recommend that the City plan for the closure of Tukwila Pool no later than September 2011. In the interim, staff will explore two options for providing some level of related services to Tukwila Residents. 1. Seek out a partner willing and able to operate Tukwila Pool under a new lease with the Tukwila School District. 2. Investigate options for providing Tukwila residents with access to alternative facilities at an affordable cost. ATTACHMENTS A. Tukwila Pool Operations Budget Breakdown. B. Tukwila Pool Completed CIP Projects C. Tukwila Pool Operations Budget Utilities D. Tukwila Pool Reduced Program Offerings and Hours of Operation E. Tukwila Pool Current and Proposed Fee Schedule W:\Steve\BUDGET\Tukwila Pool Options 6 -21 -10 sjl.doc 6/21/2010 12:54:21 PM 109 Attachment A 0 Tukwila Poo Opera ions ud Breakdo 47 Utilities 17% ,--1.--r-; ...t, Y r .14---._. 4,,i ,Arik-,L,.. 7, r' 40 Other Services t t t 11 Salaries AL '-1 -7� �u%S,' tic c` Xn y e, T.. pi, S �Ci r -v 1m .t` �.2_=` =5 X 6, 7 n sue i y i X 7 5 1 J 1y �4 .F -a 31 Supplies '_`1'- _.CVO -i iZ., e�, t 'f ":SF ,titer i. kh i@ Ty r;_Iirifr= lrs";5 13 to 25 Benefits 4,� m 4,4-::5- 5 '=a 20% r �4 ti .s ..a.,.:.< i14 `t ti ;rte 12 Extra Labor 18% Attachment B g %v V tit'• rt z E P fin p T AwiDa P of Completed CIP Projects -y 1-2 -r G=, r �'7w�z kb-5d544 Cy .re, C Year Total Review Project Purpose rim r wi (Boiler /Burner INewboiler, replaced leaking one 1 1 x 1 R 2004 61,029 PVI Hot Water Heater work I Repair work 1 1 x 1 1 R 2004 2,199 1 Boiler Emergency Stops !Required by Code x 1 1 1 N 2004 1,920 9210 Pool Slide, Pump 1Part of new slide amenity x 1 x 1 N, E 2004 19,519 9210 Pool Slide, Pump install !Part of new slide amenity x 1 N 2004 5,472 'Electrical for 9210 Slide !Part of new slide amenity 1 x 1 N 2004 1,334 Minnow Slide 1 New Amenity 1 x 1 1 x 1 N, E 2004 3,041 2004 Electrical bonding for 9210 Slide I Part of new slide amenity x 1 x I N 2004 1,014 1 95,528 ADA Hand Rails (Assist senior patrons traverse exterior steps x x N, E 20051 3,148 ADA Design !Future plan: move ADA parking closer to entrance x 1 1 x 1 20051 3,330 Safe, Digital Lock, Installation ITo improve money security x 1 x N, E 20051 838 (ADA Pool Stairs 'Replace previous stairs that broke x 1 x R 20051 1,985 1 Diving Board Standard 'Replacing deteriorating stand x x R 20051 8,170 I, !Paint Interior Exterior (High Performance coating for moisture control x 1 x N, E 20051 50,200 1 Consultation for Painting 'Professional opinion on color selection options 1 1 1 x 20051 324 j Lane lines Reel 1To control swim lanes M x 1 1 x 2005 2,307 Exterior Mechanical Room Doors 1 Old ones deteriorated 1 x 1 1 R 2005 6,177 Heating Element (Was leaking boiler system water into pool x x 1 x 1 R 20051 9,869 2005 Beam Detectors 1 Required by Fire Code, old ones failed I x x R 20051 5,626 $91,975, HVAC Improvements 1Work on the main air supply fan, was breaking 1 x 1 R 20061 2,591 'HVAC Improvements 'Part 2 of the main air supply fan repair 1 1 x 1 1 1 R 1 20061 3,243 Filter Covers I Necessary every 12 -24 months, pool water filter system 1 1 x 1 1 R 1 20061 2,003 2006 'Complete Filter Replacement !Replacing some of the broken filters 1 1 1 x 1 R 1 20061 598 $8,436' 2008 Natatorium Lamps and Ballasts Improve lighting and safety x x R 2008 1,387 $1,3871 Tukwila City Pool Total CIP Funds Spent 197,325 Attachment C m 4 t �d .4 Utilities Tuk �v 00 eratIons Sever 7 500 Electr 7% $22,000 21% 7 Water $6 500 r ,ti ;Y� l'' 7 4par# 44 b4 1 k4g ,1 .,i0:fa,V -i.%, i.,,,47-D,-,1-,F,(4,,-1,,,,,,, a r S ir!r: 5 .y; .1., Y� 7 --Y, s�-' 2 iS- u. c -(v ry r �:1 Vi s.. +1 4.,,, J ?f t 2z 3"y.'.. r- r dr. is' 1 .3X ,f,� 1_, :4- iC r„: Ge''FC o �4 t- .UeT,k s S �a r j r J F 77 l s r '1"M ?3 4, r S '34 I 1 t 0 g• r r r r S 1 •''-F a t p r r` r,✓ 1 'r"�T.s tea j.. c ru w 1 =r -+c" t t 1 is LgV y'-f 7 y 4 ri r}�� J Y t r r� F' F t k tt �l ya p F� ti ti,1 1�. ;a-`�. _.-rry v l �k L._-s n z s d t F ,.f t ?.t< C-z C i fizi� f.:I '{�.V.'.,''k_. 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Attachment E Tukwila Pool Current and Proposed Fee Schedule Past Present Future Swim Passes 2009 2010 2011+ Youth /Senior 1 Month resident $251 $28 $361 Inon- resident $281 $31 $48 3 Month resident $601 $66 $96 non resident $661 $73 $128 6 Month 'resident $1101 $121 $1661 Inon resident $1211 $133 $222 12 Month 'resident $1701 $187 $238 Inon- resident $1871 $205 $317 Adult 'resident $35 $39 $481 1 Month Inon- resident $39 $43 $72 3 Month resident $95 $105 $128 non resident $105 $115 $192 6 Month resident $170 $187 $222 non resident $187 $206 $333 12 Month Iresident $280 $308 $317 Inon- resident $308 $339 $475 Punch Cards Youth /Senior 10 X Swim resident 1 $201 $27 $36 non resident 1 $201 $27 $45 20 X Swim resident 1 $401 $54 $68 non- resident 1 $401 $54 $901 10 X Aerobics resident 1 $321 $42 $54 non resident 1 $321 $42 $72 20 X Aerobics 'resident $641 $84 $108 Inon- resident 1 $641 $84 $144 Adult 10 X Swim resident $301 $361 $451 non resident $301 $36J $63 20 X Swim resident $60 $721 $90 non resident $60 $721 $1261 10 X Aerobics resident $42 $521 $631 'non-resident $42 $521 $811 20 X Aerobics resident $84 $1041 $1261 non resident $84 $1041 $1621 Drop Ins Youth /Senior 'resident J $2 $31 $41 Swim Inon- resident 1 $2 $31 $51 Aerobics resident 1 $41 $51 $61 non resident 1 $41 $51 $81 Adult Swim resident 1 $31 $41 $51 non resident 1 $31 $41 $7 Aerobics resident 1 $51 $61 $7 non resident 1 $51 $61 $9 Private Iresident I $221 $251 $30 'non- resident I $221 $25 $36 Semi Private resident $281 $30 $35 non resident $281 $301 $42 1 14 E �T 0 ND TO: Tukwila City Council FROM: Steve Lancaster, City Administrator BY: Kimberly Matej, Legislative Analyst CC: Mayor Haggerton Shelley Kerlsake, City Attorney Rick Still, Parks Recreation Director DATE: July 1, 2010 SUBJECT: Ballot Measure Timeline Attachment B City of Tukwila ISSUE The Council has requested a timeline that identifies essential dates in the process of submitting a ballot measure relative to generating revenue to support the Tukwila City Pool. BACKGROUND At the June 22, 2010, Budget Work Session, the Council acknowledged the need and expressed support for Mayor Haggerton's recommendation to close the Tukwila City Pool no later than September 2011. However, support of the closure was based on Council interest in seeking a public vote on one of two potential revenue opportunities to independently support Pool operations. The dates applicable to each election will remain the same regardless of the revenue mechanism the Council chooses to put on the ballot. In order to assist the Council in determining whether or not placing a ballot measure on an upcoming election is viable, staff was asked to gather information relative to the process, including the identification of deadlines and estimated expenses involved. DISCUSSION Depending on election type (primary, general or special), ballot measures must be filed with the King County Office of Elections between 45 or 84 days before the scheduled election. Among the many steps involved in preparing information for a vote on levying a general tax on property, prior to filing a ballot measure, the jurisdiction must pass a resolution and present it to the King County Elections Director. The additional steps involved in this process, as well as a timeline associated with each election date, are outlined below. Regardless of which election date is chosen the formation of a special interest/grass roots committee is essential to a successful campaign. The Public Disclosure Commission applies the same interpretation to the support/opposition of ballot measures as it does to support/opposition of candidates running for public office. Therefore, there are strict regulations regarding the use of public funds, facilities, agency resources, production and distribution of materials, etc. The City and /or its employees cannot be an active participant in the support /opposition of any ballot measure. The City may only provide factual information that may assist voters in making a decision. Finally, in order for a Pool ballot measure to be considered by Council, the City must be notified of the School District's intent to renew the current land lease, as well as the lease rate and duration. Consideration of this notification has been implemented into the timelines. 115 116 Ballot Measure Timeline page 2 FEBRUARY 8, 2011 SPECIAL ELECTION In order to hold a special election on the above date, the following deadlines must be met. The absence of meeting a date in the specified order may negatively affect the ability for the City to place a measure on an upcoming election ballot. Estimated Election Costs Election $15,000 $18,000 Voter Pamphlet $450 Timeline September 24, 2010 Finalize discussions with Tukwila School District regarding renewal of land lease, rate and duration. October 4, 2010 Retain an outside consultant to prepare cost analysis to determine the Tong -term capital and operational costs of the pool. This analysis will assist the City in determining the levy rate per $1,000 of assessed valuation. November 8, 2010 Consultant reports to Community Affairs Parks Committee regarding costs and recommended levy rate. November 22, 2010 Community Affairs Parks. Committee reviews, and recommends to full Council a draft resolution that requests the King County Elections Director to call a Special Election on. February 8, 2011, and include a ballot measure. A recommendation as to whether or, not to request a voter pamphlet publication will also be included. Publication can be included in the same resolution. item that may be included in the resolution is the governance of the Metropolitan Park District. O December 13, 2010 Committee of the Whole discusses draft resolution as recommended by Community Affairs Parks Committee December 20, 2010 Council determines (approves), at Regular meeting, resolution requesting'special election, ballot measure and other items as necessary. O December 23, Ballot Measure /Resolution due to King County, Elections requesting special election and a voter pamphlet. Explanatory statement for voter pamphlet also due. This is also the resolution /ballot measure withdrawal date. O December 27, 2010 Pro /Con statements for voter pamphlet due to King County Elections. December 28, 2010 Rebuttal statements for voter pamphlet due to King County Elections. February 8, 2011 Election Day. O February 23, 2011 Election is certified by King County. Ballot Measure Timeline page 3 APRIL 26, 2011 SPECIAL ELECTION In order to hold a special election on the above date, the following deadlines must be met. The absence of meeting a date in the specified order may negatively affect the ability for the City to place a measure on an upcoming election ballot. Estimated Election Costs Election $24,000 $29,000 Voter Pamphlet $500 Timeline O November 19, 2010 Finalize discussions with Tukwila School District regarding renewal of land lease, rate and duration. m November 29, 2010 Retain an outside consultant to prepare cost analysis to determine the Tong -term capital and operational costs of the pool. This analysis will assist the City in determining the levy rate per $1,000 of assessed valuation. el January 10, 2011 Consultant reports to Community Affairs Parks Committee regarding costs and recommended levy rate. January 24, 2011 Community Affairs Parks Committee reviews and recommends to full Council a draft resolution that requests the King County Elections Director to call a Special Election on April 26, 2011, and include a ballot measure. A recommendation as to whether or not to request a voter pamphlet publication will also be included. Publication can be included in the same resolution. Another item that may be included in the resolution is the governance of the Metropolitan Park District. o February 14, 2011 Committee of the Whole discusses draft resolution as recommended by Community Affairs Parks Committee m February 22, 2011 Council determines (approves), at Regular meeting, resolution requesting special election, ballot measure and other items as necessary. March 10, 2011 Ballot Measure /Resolution due to King County Elections requesting special election and a voter pamphlet. Explanatory statement for voter pamphlet also due. This is also the resolution /ballot measure withdrawal date. m March 14, 2011 Pro /Con statements for voter pamphlet due to King County Elections. March 15, 2011 Rebuttal statements for voter pamphlet due to King County Elections. m April 26, 2011 Election Day. m May 11, 2011 Election is certified by King County. 117 118 Ballot Measure Timeline page 4 RECOMMENDATION As mentioned earlier, this information has been provided in order to assist the Council in determining whether or not placing a ballot measure on an upcoming election is viable. If the Council decides to move forward with a ballot measure staff recommends placing the issue on the February 8, 2011, Special Election, as the average cost will be approximately $10,000 Tess than the April 26, 2011, Special Election. Additionally, staff recommends the most appropriate revenue choice for this issue is to levy a general tax on property, rather than implementing a levy lid lift. Staff will await a formal Council decision prior to proceeding with this process.