HomeMy WebLinkAboutCOW 2010-08-09 Item 3C.2 - Budget - Administration Update on Implementation of Program and Service ReductionsCOUNCIL AGENDA S1WOPSIS
Initials
Meeting Date Prepared by Mayor'' {review I Council review
08/09/10 SJL 1 Z I jf
I
ITEM INFORMATION
CAS NUMBER. 10-090
I ORIGINALAGENDA DATE. AUGUST 9, 2010
AGENDA ITEM TITLE Implementation of Program and Service Reductions
CATEGORY
Discussion
Mtg Date 8/9/10
Motion
Mtg Date
Mtg Date
ITEM I�IO.
Resolution Ordinance n BidAzvmd n Public Hearing Other
Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor Adm Svcs DCD Finance Fire n Legal n 1)& 11 Police PIV
SPONSOR'S Administration will update the City Council on the status of implementing program and
SUMMARY service reductions.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte
n Utilities Cmte Arts Comm. n Parks Comm.
DATE.
RECOMMENDATIONS:
SPONSOR /ADMIN. Information only.
COMMITTEE N/A
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED
Fund Source.
Comments
11
1 MTG. DATE 1 RECORD OF COUNCIL ACTION
8 I
MTG. DATE 1 ATTACHMENTS
8/9/10 1 Informational Memorandum dated 8/6/10 with Attachment
Transportation Cmte
n Planning Comm.
APPROPRIATION REQUIRED
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ISSUE
BACKGROUND
DISCUSSION
City of Tukwila
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
FROM: Steve Lancaster, City Administrator
DATE: August 6, 2010
SUBJECT: Implementation of Program and Service Reductions
Attachment A provides a summary of program and service reductions identified by staff and
previously reviewed by the City Council. General consensus has been achieved for these
reductions, with the exception of recreation program reductions.
RECOMMENDATION
Information only.
ATTACHMENTS
Attachment A: Program or Service Reduction Status
Jim Haggerton, Mayor
Administration will update the City Council on the status of implementing program and service
reductions.
City administration has identified approximately $2.3 million in annual savings related to specific
program and service reductions. Our stated plan for implementing these reductions has been to
initially seek general consensus by the City Council, and then include these reductions in the
Mayors proposed 2011 -2012 Biennial Budget to be presented this fall. Staff has also indicated
that we may be able to capture a portion of these savings in 2010.
The City Council has recently requested that staff identify an additional $2.4 million in program
and service reductions, distributed among City departments and functions in proportion to
employee compensation costs. We are currently working to develop proposals to implement
this policy direction, and will report specific proposals to the City Council in September.
These program reductions will be reflected in the Mayor's proposed 2011 -2012 Biennial Budget.
In addition to showing the anticipated on -going annual budget savings, the final column in
Attachment A shows approximately $770,000 in related expenditure savings we will achieve
during the current (2010) budget year. These savings have been achieved through
administrative implementation (sometimes partial implementation) of the identified program
changes. (Additional savings of over $1 million will be achieved in 2010 under the 3%
Departmental budget reductions, and as a result of the current hiring freeze.)
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ATTACHMENT A
PROGRAM OR SERVICE REDUCTION STATUS
PROGRAM TARGET PROPOSAL ANNUAL ANTICIPATED
BUDGET 2010 BUDGET
SAVINGS SAVINGS
Boards and $27,500 Reduce Arts Commission Budget $21,500 $0
Commissions Reduce Equity and Diversity Commission Budget 3,100 0
Reduce Sister City Committee Budget 2,850 0
$27,450 $0
City Council $5,000 Reduce "Other Services and Charges" and "Supplies" $5,000 $0
Mayor's Office $125,000 Eliminate "Analyst" position $100,000 $100,000
Modify method of contracting for legal services $50.000 $25.000
$150,000 $125,000
Community
Development
Dept.
$300,000
Eliminate second electrical inspector position
Reduce level of graphics and mapping services
Cross -train Permit Technicians
Transition to lower -cost GIS
Fund existing staff through housing program revenue
Reduce capacity for unanticipated needs
Municipal Court $6,000 Reduce Court, Probation and Parole expenditures
Human Services n/a Maintain current level of support for CSC
ProgServReductionsStatus2010 .docx sjl
$94,500 $94,500
45,800 0
46,500 0
17,080 0
80,000 0
16,120 0
$300,000 $94,500
$6,000
$0
$0
$0
Page 1
Information $112,500 Reduce Cell Phone expenses $10,000 $4,800
Technology Dept. Miscellaneous budget reductions 14,500 $3,700
Reduce MS Office licensing costs 27,000 $0
Reduce PC specifications /extend rotation period 63,000 $20.000
$114,500 $28,500
Public Works $375,000 Eliminate Development Engineer position $101,050 $101,050
Department Eliminate the CERT Training Program 44,500 44,500
Reduce Street Maintenance level of service 71,500 66,500
Reduced service levels in Bridge and overlay programs 137,500 137,500
Eliminate Dump Pass and Neighborhood Clean -up 32,500 32.500
$387,050 $382,050
Parks and $448,000 Reduce administrative staffing $103,000 $103,000
Recreation Dept. Transfer 0.5 FTE from Parks Maintenance to Golf budget 28,000 $28,000
Reduce overall level of Parks Maintenance Services 77,000 0
To be determined. 240.000 0
$448,000 $131,000
Foster Golf
Course $62,000 Reduce General Fund Subsidy $62,000 $0
Police
Department
TOTAL PROGRAM
AND SERVICE
REDUCTIONS
$93,000 Eliminate the Crime Prevention Officer position
Tukwila Pool Investigate forming a Metropolitan Park District or a partner to fund
continuing operations; or alternatively close pool by September 2011.
$102,000 $0
Fire Department $204,000 Reduce Admin Support Tech position to time $21,300 $10,000
Reduce Fire Prevention by one Captain position 104,447 0
Reduce minimum staffing to reduce overtime costs 100.000 0
$225,747 $10,000
$450,000 $0
$2,277,747 $771,050
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