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Home My WebLink AboutReg 2010-08-16 Item 4C - Final Acceptance - Codiga Park Project by Construct Company for $242,832.74CAS NUMBER: 10-091 MTG. DATE 08/16/10 MTG. DATE 08/16/10 Meetuq Date 08/16/10 COUNCIL AGENDA SYNOPSIS InittaJ$ Prepared by J Mayor vieav J Council review 1 RE 1 ZAMA> 1 1 0 I 1 1 ITEM INFORMATION ORIGINAL AGENDA DATE. AUGUST 16, 2010 CATEGORY Discussion Motion Resolution Ordinance BtdAward Public Hearing Other Mtg Date Mtg Date 08/16/10 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal ®P&'R Police PV SPONSOR'S The contract with Construct Company, LLC is complete for the Codiga Park Construction SUMMARY Project. This project consisted of installation of a pervious asphalt parking lot, meandering pathways, lawn areas and native plantings in shrub beds and footings and pad for a picnic shelter. Construction began September 24, 2009 and was completed on March 25, 2010. This contract was on time and under budget with two change orders, 1) no cost time extension and 2) credit to City for change in scope of electrical system. REVIEWED BY LI COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 08/09/10 RECOMMENDATIONS: SPONSOR /ADMIN. Parks and Recreation COMMIrrEE Unanimous Approval; Forward to Regular Consent Agenda COST: IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $242,832.74 $267,116.01 $0.00 Fund Source: 301.98.594.760.65.00 (PG. 50, 2010 CIP) Comments: AGENDA ITEM TITLE Accept as complete 2009 Codiga Park Construction Project and release retainage RECORD OF COUNCIL ACTION ATTACHMENTS Informational Memorandum dated 07/27/10 State of WA Dept of Revenue Notice of Completion 09 -137 Minutes from the Communicty Affairs and Parks Committee meeting of 8/09/10 ITEM NO. 3 4 TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Community Affairs and Parks Committee FROM: Rick Still, Director of Parks and Recreation DATE: July 27, 2010 SUBJECT: Codiaa Park Construction Project Project No. 98- DR06- CODIGA -09, Contract 09 -137 Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of retainage. BACKGROUND The Notice to Proceed for Contract No. 09 -137 with Construct Co. LLC, of Sumner, Washington, was issued on September 18, 2009 for construction of a new park. This project consisted of installation of a pervious asphalt parking lot, meandering pathways, lawn areas and native plantings in shrub beds and footings and pad for a picnic shelter. A picnic shelter that replicates the barn that used to be on site was installed by another contractor and an Eagle Scout made an interpretive sign board and park staff installed other park amenities like tables and benches. ANALYSIS This contract came in on time and under budget. Construction was physically complete on March 25, 2010. Two change orders were issued during construction. Change Order No.1 was at no cost to the City for a time extension on the contract. Change Order No.2 was for two items, a credit back to the City for a change in the scope of work in regards to the electrical systems and swapping an interpretive sign for additional split rail fencing. The credit amount back to the City was $1,323.94. The interpretive sign was one of two in the plans. One sign was going to be on the overlook deck, which ended up not being constructed because the alternate in the bid packet was not awarded because the price was about double the engineer's estimate. One sign was constructed as an Eagle Scout Project and will contain interpretive and historical information. The budget for this contract with a 10% contingency was $267,116.01 and the outstanding retainage amount is $12,141.64. Contract Award Amount Change Order No 2 Safes Tax Total Amount Paid (incl. retainage) RECOMMENDATION The Council is being asked for formal acceptance and retainage release authorization, subject to standard claim and lien release procedures, for the contract with Construct Co. LLC in the amount of $242,832.74 and to consider this item on the consent agenda of the August 16, 2010 Regular Meeting. Attachment: Dept of Revenue Notice of Completion W:\2010 Inf oMemos \CodigaParkProjectCloseout 7- 27 -10. loc 223,089.00 (1,323.94) 21.067.68 242 832-74 5 From: State of Washington Department of Revenue PO Box 47474 RE VENUE Olympia WA 98504 -7474 Contractor's Registration No. (UBI No. g No.) 602 170 577 Date 7/27/10 City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Construct Company, LLC Contractor's Address Comments: NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Codiga Park Construction Project Contractor's Name AAt I!` 1621 Pease Avenue, Sumner, WA 98390 Date Work Commenced Date Work Completed 9/24/09 3/25/10 Surety or Bonding Company Travelers Casualty and Surety Company of America Agent's Address 601 Union St. Suite 1000, Seattle, WA 98101 -4064 Sub -Total 221,765.06 Amount of Sales Tax Paid at 9.5 21,067.68 (If various rates apply, please send a breakdown.) TOTAL 242,832.74 Assigned To Date Assigned Notice is hereby given relative to the completion of contract or project described below Description of Contract Contract Number Contract Amount 223,089.00 Additions 0 Liquidated Damages 0.00 Reductions 1,323.94 Signature Type or Print Name Diane Jaber Phone Number 206 433 -1871 Amount Disbursed Amount Retained 09 -137 Telephone Number (253) 826-2050 Date Work Accepted 230,691.10 12,141.64 TOTAL 242,832.74 156 1,E Stit Q 1 r z t IC The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Depat ltrtent's certificate, and then only in accordance with said certificate. To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217 Teletype (TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov. REV 61 0020e (6- 27 -01) COMMUNITY AFFAIRS AND PARKS COMMITTEE Meeting Minutes I. PRESENTATIONS No presentations. J Committee Chair Approval MirVites by KAM. August 9, 2010 5:00 p.m.; Conference Room #3 PRESENT Councilmembers: Joe Duffie, Chair; Joan Hernandez and Verna Seal Staff: Rick Still, Robert Eaton, Steve Lancaster and Kimberly Matej CALL TO ORDER: Committee Chair Duffie called the meeting to order at 4:58 p.m. Meeting adjourned at 5:10 p.m. Next meeting: Monday, August 23, 2010 5:00 p.m. Conference Room #3 City of Tukwila Community Affairs and Parks Committee II. BUSINESS AGENDA A. Codiga Park: Proiect Closeout Staff is requesting Council approval for formal contract acceptance and release of retainage Construct Co, LLC for the Codiga Park Construction Project. This project called for various park amenities, including: parking, walking paths, grassy areas, native plantings, and footings and pad for a picnic shelter (the actual shelter was installed by a separate contractor). Two change orders were issued during this project and the project came in over $20,000 under budget. A local Girl Scout troop has expressed interest in assisting the Parks Recreation Department in completing the interpretive sign at the Park. UNANIMOUS APPROVAL. FORWARD TO AUGUST 16 REGULAR MEETING CONSENT AGENDA. III. MISCELLANEOUS Based on the subject matter of a citizen comment at a recent Council meeting, Committee Member Hernandez inquired when the Tukwila History Society request to use the old Tukwila Library may be discussed at a committee. Steve Lancaster responded that staff is currently conducting research on the request, and it will be forthcoming to the Finance Safety Committee.