Loading...
HomeMy WebLinkAbout2010-08-17 Finance and Safety MinutesFINANCE AND SAFETY COMMITTEE Meeting Minutes August 17, 2010 5:00 p.m.; Conference Room #3 PRESENT Councilmembers: De' Sean Quinn, Chair; Dennis Robertson filling in for Allan Ekberg) and Kathy Hougardy Staff: Shawn Hunstock, Pat Brodin, Mike Villa, Bruce Linton, Mary Miotke, Tami Eberle Harris, Bob Giberson, Jack Waller, Stephanie Brown, Jack Waller, Steve Lancaster and Kimberly Matej Guests: Kathy Stetson CALL TO ORDER: Chair Quinn called the meeting to order at 5:03 p.m. I. PRESENTATIONS No presentations. City of Tukwila Finance and Safety Committee II. BUSINESS AGENDA A. Police Denartment: Incident Command Vehicle Police Department staff is seeking Council approval to purchase an Incident Command Vehicle for approximately $500,000, plus applicable sales tax, and utilize up to $300,000 from the drug seizure fund to assist with funding for the purchase. If approved by the City Council, funding for the vehicle will be comprised of monies from the following: $100,000 from the Justice Assistance Grant (Burn Grant Federal Stimulus; an additional $4,000 allotted for travel for vehicle inspection) $150,000 as a portion of the issuance of limited tax general obligation bonds for the purchase of emergency response capital equipment (see Council minutes dated July 19, 2010). Up to $300,000 of monies from the drug seizure fund (memo states $275,000 Assistant Chief Villa corrected the amount). The current seizure fund balance is approximately $260,000; however, $90,000 is currently in the process of being dispersed from VNET. Staff gave a PowerPoint presentation outlining and highlighting the design and concept of the vehicle, examples of use, explanation of the operational platform for a unified command, and the need for such a unit. This vehicle will be available for use by any City department in need of it, including but not limited to Fire and Public Works. Based on Committee Member inquiry, the Police Department will ensure both personnel from Fire and Public Works have the opportunity to provide input in the vehicle's specifications. Additionally, the vehicle's communication capability is fully interoperable with other jurisdictions including state and federal agencies, and the intent is for the City's VoIP Telephone System to also be operational in this vehicle (see Agenda Item D below). The Committee asked additional clarifying questions as appropriate. The anticipated vendor for the vehicle is Farber Specialty Vehicles from Ohio. Police staff will be returning to Committee for a sole source authorization to use Farber Specialty Vehicles for the purchase of this vehicle. In the interest of presenting full Council with the most concise informational packet possible, the Committee agreed to wait to forward this item to a COW until the Police Department comes forward with the sole source authorization request to Committee. Once Committee reviews the request, this item and the sole source authorization will go forward to Council as a complete package upon Committee recommendation. UNANIMOUS APPROVAL. FORWARD TO FUTURE COW FOR DISCUSSION. Finance Safety Committee Minutes Auaust 17.2010 Paae 2 B. Voluntary Separation Program Staff is seeking Council approval of a draft resolution that approves and adopts a Voluntary Separation Program for the City including the draft program description, agreement for voluntary separation, and notice of revocation. The Voluntary Separation program is not a savings strategy, but is intended as an option for employee consideration in lieu of potential layoffs due to the City's current budget crisis. Staff explained briefly that employees will have a 30 -day window to review and apply for the program, and an additional 45 -day period for the employee to review and revoke their decision, as determined by the employee. Decisions regarding positions eligible for participation in the voluntary separation program will be determined by the City, and will be based on the likeliness that the position will not be filled in the foreseeable future. Staff noted that the separation incentives increase as employee longevity increases. Potential savings would be based on participants. The City Attorney has reviewed the proposed program. Due to time constraints involved with the employee review timeline as outlined above, staff is requesting this item go forward to the August 23 COW and the Special Meeting immediately following. UNANIMOUS APPROVAL. FORWARD TO AUGUST 23 COW FOR DISCUSSION. C. Potential Surplus City Properties Based on the request of the Council made at the April 26 Committee of the Whole meeting, staff has been researching potential opportunities for revenue generation based on the sale of surplus property currently owned by the City. Staff has completed evaluation of the property that currently houses the former Tukwila Library/City Hall building. Since this building is located on a single parcel that also houses Fire Station No. 52 and Hazelnut Park, consideration to surplus the land would require a short-plat, re- zoning, and Council review and approval. Additionally, the building is listed with National Historic Register which limits its use potential. High -level appraisal and evaluation, has led staff to recommend the City retain ownership of above mentioned property, and seek out the best possible use for this section of property and building for the community. The Committee was informed that the Tukwila Historical Society has an interest in utilizing the former Tukwila Library /City Hall building and would like to come forward to the City Council requesting permission for use. Based on tonight's Committee discussion and recommendation, and in consideration of the continuity and pattern of decision making, Committee Chair Quinn stated that it would be most appropriate for the Tukwila Historical Society request to be heard by the Finance Safety Committee. UNANIMOUS APPROVAL. FORWARD TO AUGUST 23 COW FOR DISCUSSION. D. Microsoft Enterprise Licensing and VoIP Telephone System Staff is seeking Council approval to utilize funds associated with the recent issuance of limited tax general obligation bonds for the purchase of emergency response capital equipment (see Council minutes dated July 19, 2010), specifically for the procurement of a Voice over Internet Protocol (VoIP) Telephone System and a City -wide Microsoft Enterprise license. Mary Miotke began her presentation by providing new and clarifying information to the Committee which was made available after submission of the original memo: Clarification was made of the funding source as noted above; staff is not requesting additional funding for these purchases. Specific and accurate pricing is now available for the hardware requirements to implement these systems, and it reflects any savings, as appropriate. An item was added to the hardware category reflected as legal compliance for e -mail archiving. Finance Safety Committee Minutes August 17. 2010 Pape 3 After discussion, the Committee concurred with staff recommendation for the following: Move forward with the purchase of a VoIP Telephone System through the existing National Joint Powers Alliance contract utilizing Mitel as the vendor. Pricing is anticipated to be less than the funding provided by the bonds. Move forward with the procurement of the Microsoft Enterprise license (cost is $103,378 annual for a three year total of $310,134.) As information only, staff briefly discussed the hardware items in the memo that support the ViOP Telephone System and Microsoft Enterprise Licensing. UNANIMOUS APPROVAL. FORWARD TO AUGUST 23 COW FOR DISCUSSION. E. Ordinance: King County Animal Control Regulations Staff is seeking Council approval of a draft ordinance which will repeal Section 7.04 of the Tukwila Municipal Code (TMC) regarding Animal Care and Control, and in its place adopt, by reference, King County Code Title 11 relative to Animal Care and Control. As not addressed by King County Code, the draft ordinance also adopts regulations regarding dangerous dogs and dog leash requirements. The City is able to adopt additional regulations as deemed necessary, and the regulations will be enforceable by King County. The Committee expressed interest in the future consideration of increased fees for offenders with multiple violations. UNANIMOUS APPROVAL. FORWARD TO AUGUST 23 COW FOR DISCUSSION. F. Sales Tax Report Shawn Hunstock reviewed sales tax revenue through May 2010. Unfortunately, receipts continue to decline, with May numbers falling 33.44% below budget estimates and $15,000 below actual receipts for the same month last year. INFORMATION ONLY. III. MISCELLANEOUS Meeting adjourned at 6:50 p.m. Next meeting: Wed., September 8, 2010 5:00 p.m. Conf. Room #3 **Wednesday due to holiday Committee Chair Approval Minutes by KAM. Reviewed by MV. SL and MM.