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Home My WebLink AboutReg 2010-09-07 Item 4C - Final Acceptance - Howard Hanson Dam Flood Response Emergency Levee by Goodfellow Brothers for $2,565,465.13SPONSOR'S SUMMARY MTG. DATE 09/07/10 MTG. DATE 09/07/10 10 -098 Meettnq Date 09/07/10 COUNCIL AGENDA SYNOPSIS repared by I BG Initials ITEM INFORMATION 1 Maypr)rcepiew ounce/ review 1 a C 9 I�\¢ 1 Mtg Date Mtg Date 09/07/10 Mtg Date Mtg Date Mtg Date RECORD OF COUNCIL ACTION ATTACHMENTS Informational Memorandum dated 08/16/10 State of WA Dept of Revenue Notice of Completion 09 -164 Minutes from the Utilities Committee meeting of 08/24/10 Budget accounting summary 1 ORIGINAL AGENDA DATE: SEPTEMBER 7, 2010 DATE: 08/ 24/10 RECOMMENDATIONS: SPONSOR /ADMIN. Public Works COMMIT 11E Unanimous Approval; Forward to Regular Consent Agenda ITEM No. C. CAS NUMBER: 10-098 AGENDA ITEM TITLE Accept as complete Howard Hanson Dam Flood Response Emergency Levee Work and release retainage CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing 1 1 Other Mtg Date Mtg Date SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PW The contract with Goodfellow Brothers, Inc. of Maple Valley, WA is complete for the Howard Hanson Dam Flood Response Emergency Levee Work. This project provided Super Sack sandbags and Hesco barriers along the Green River due to the threat of flooding. Construction began October 19, 2009 and was completed on December 24, 2010. Nine change orders were issued for $237,976.25 and over -runs were $182,714.28. Council is being asked to accept and finalize the contract in the amount of $2,565,465.13. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utihties Cmte Arts Comm. I-1 Parks Comm. 1 1 Planning Comm. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $2,565,465.13 $0.00 $0.00 Fund Source: 000.13 EMERGENCY MANAGEMENT Comments: Approved under emergency City Resolution No. 1697. 38 TO: Mayor Haggerton Utilities Committee FROM: Public Works Director DATE: August 16, 2010 SUBJECT: Howard Hanson Dam Flood Response Emeraencv Levee Work Project No. 10901301, Contract No. 09 -164 Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of retainage. BACKGROUND The Notice to Proceed for Contract No. 09 -164 with Goodfellow Brothers, Inc. of Maple Valley, Washington was issued on October 19, 2009 for the Tukwila Emergency Levee Reinforcement. This project installed roughly 18,000 lineal feet of Super Sack sand bags on the west side of the Green River levee, and 16,000 feet of Hesco barriers on the east side. This emergency levee protection project was due to a potential threat of flooding from the Green River, due to water release from Howard Hanson Dam. This contract was approved through emergency City Resolution No. 1697, allowing Public Works to address a hazard without a bid. The Corps of Engineers supplied the Super Sacs and Hesco barriers, King County Flood Control District reimbursed the City $1,285,760.00, and the City collected $2,745,362.00 in utility taxes to date, for a total of $4,031,122.00. ANALYSIS City of Tukwila Construction was physically completed on December 24, 2009. Nine change orders were executed for unanticipated site adjustments and additions to levee protection measures. Unit price over -runs were mainly due to underestimated Hesco barrier quantities prior to starting the project. The retainage remaining is $117,144.53 Contract Award Amount Change Order Nos. 1 9 Unit Price Over -run Sales Tax Total Amount Paid (including retainage) RECOMMENDATION The Council is being asked to formally accept and authorize the release of retainage, subject to standard claim and Tien release procedures, for the Tukwila Emergency Levee contract with Goodfellow Brothers, Inc. in the final amount of $2,565,465.13, and to consider this item on the Consent Agenda of the September 7, 2010 Regular Meeting. Attachment: Dept of Revenue Notice of Completion INFORMATIONAL MEMORANDUM $1,922,200.00 237,976.25 182, 714.28 222,574.60 $2.565.465.13 W 1PW Eng1EMERGENCY OPS\HHD Flood Response Plan 10901301 \Tukwila Emergency Levee Reinforcement Construction PhaseWfter Constructionllnfo Memo Closeout Goodfellows 8- 17- 10.doc Jim Haggerton, Mayor 39 From: State of Washington Department of Revenue PO Box 47474 RE VENUE Olympia WA 98504 -7474 Contractor's Registration No. (UBI No. g No.) 048 000 968 City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notice is hereby given relative to the completion of contract or project described below Description of Contract Contract Number Tukwila Emergency Levee Reinforcement, Project No. 10901301 Contractor's Name Goodfellow Brothers, Inc. Contractor's Address Date NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Nan ie &'Address: of Pll lic 4 P.O. Box 1419, 22035 S.E. Wax Road, #14, Maple Valley, WA 98038 Date Work Commenced Date Work Completed 10/19/09 12/24/09 Surety or Bonding Company Travelers Casualty and Surety Company of America Agent's Address Gellatly Agency, Inc., 22 N. Chelan, P.O. Box 37, Wenatchee, WA 98807 Comments: Finance approval enc Assigned To Date Assigned De On[y'; 09 -164 Telephone Number 425 432 2202 Date Work Accepted Contract Amount 1,922,200.00 Additions 420,690.53 Liquidated Damages 0.00 Reductions 0.00 Sub -Total 2,342,890.53 222,574.60 Amount of Sales Tax Paid at 9.5 /f various rates apply, please send a breakdown.) TOTAL 2,565,465.13 ,3 1 Signature Type or Print Name Diane Jaber Phone Number 206 433 -1871 Amount Disbursed Amount Retained 2,448,320.60 117,144.53 TOTAL 2,565,465.13 The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in accordance with said certificate. To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype (TT users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov. REV 31 0020e (6- 27 -01) UTILITIES COMMITTEE Meeting Minutes August 24, 2010 5 p in. Conference Room #1 PRESENT Councilmembers: Staff: Guests: Kathy Hougardy, Chair; Joe Duffle and Dennis Robertson (for Allan Ekberg) Bob Giberson, Frank Iriarte, Gail Labanara, Peter Lau, Robin Tischmak, Ryan Larson, Shawn Hunstock and Kimberly Matej Chuck Parrish CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:00 p.m. I. PRESENTATIONS No presentations. City of Tukwila Utilities Committee II. BUSINESS AGENDA A. Solid Waster Interlocal Agreements As an information only item, staff updated the Committee on progress of the negotiation of a new solid waste interlocal agreement between King County Solid Waste Division and the cities that participate in the King County Solid Waste Management System. The current 40 -year interlocal agreement is in effect through June 30, 2028; however, there is a desire from King County and the participating cities to renegotiate an interlocal agreement that will ensure stability of rates, infrastructure and services Currently, the cities are interested in addressing the following issues: Transfer functions of the Solid Waste Interlocal Forum from the King County Council Regional Policy Committee to the Metropolitan Solid Waste Management Advisory Committee; Inclusion of a dispute resolution process; Develop specific and detailed financial policies; and Develop specific policies for host city mitigation agreements. King County would like a 20 -30 year agreement beyond that afforded by the current agreement, in order to secure 20 -30 year bonds for infrastructure improvements. Once an interlocal agreement has been developed, it will be forthcoming to Committee for review and recommendation to City Council. Staff anticipates that to be late this year or early next year. Frank Iriarte mentioned that the Draft Comprehensive Solid Waster Management Plan will also be forthcoming to Committee for recommendation to City Council. INFORMATION ONLY. B. Howard Hanson Dam Emergency Levee Work Proiect Completion and Acceptance Staff is requesting Council approval for formal contract acceptance and release of retainage to Goodfellow Brothers, Inc for the Tukwila Emergency Levee Reinforcement Project. This project did not originally proceed through the Committee process as it was approved through an emergency resolution. The emergency resolution allowed the Public Works Department to address the potential threat of flooding from the Green River due water release from the Howard Hanson Dam through installation and placement of Super Sacs and Hesco barriers. The original contract was for $1,922,200 plus sales tax; however, change orders and unit over -runs added approximately $420,000 to the contract with the final amount, including sales tax totaling $2,565,465.13. King County Flood Control District has reimbursed the City $1,285,760 for this emergency project. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 7 REGULAR MEETING CONSENT AGENDA. 41 City of Tukwila Howard Hanson Dam Flood Mitigation and Preparedness REVENUE Budget versus Actual (thru 9/1/10) 2009 and 2010 REVENUE: Interfund Utility taxes: Water Sewer Surface Water King County Flood Control Zone Homeland Security -AHAB TOTALS EXPENDITURES: Actual expenditures (thru 9/1/10): Salaries Benefits Materials Professional Services Total Expenses EXCESS Revenue over Expenses 42 1 BUDGET 1,145,000 1,257,000 700,000 3,102,000 1,285,000 4,387,000 COMBINED 2009 2010 ACTUAL (thru 9/1/10) 1,008,836 1,203,594 765,247 2,977,677 1,285,760 46,099 4,309,536 528,321 175,397 403,844 2,943,609 4,051,170 258,365 Favorable (Unfavorable) Variance (136,164) (53,406) 65,247 (124,323) 760 46,099 (77,464) 1 Excess funds collected utilized for city -wide overhead for above activities (insurance, finance, payroll, etc).