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HomeMy WebLinkAbout10-088 - interface Systems - Fire Benefit Charge Analysis (Database)Contract No. 10-088 CONTRACT FOR SERVICES Council Aproval N/A This Agreement is entered into by and between the City of Tukwila, Washington, a noncharter optional municipal code city hereinafter referred to as "the City and interface Systems, hereinafter referred to as "the Contractor whose principal office is located at 12607 129 St E, Puyallup, WA 98374. WHEREAS, the City has determined the need to have certain services performed for its citizens but does not have the manpower or expertise to perform such services; and WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms and conditions; now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scone and Schedule of Services to be Performed by Contractor. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit A attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $8,400. 3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City whenever the Contractor desires to amend its budget in any way. 4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing September 1, 2010 and ending September 30, 2010 unless sooner terminated under the provisions hereinafter specified. 5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. 6. Indemnification. The Contractor shall indemnify, defend and hold harmless the City, its officers, agents and employees, from and against any and all claims, losses or liability, including attorney's fees, arising from injury or death to persons or damage to property occasioned by any act, omission or failure of the Contractor, its officers, agents and employees, in performing the work required by this Agreement. With respect to the performance of this Agreement and as to claims against the City, its officers, agents and employees, the Contractor expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the obligation to indemnify, defend and hold harmless provided for in this paragraph extends to any claim brought by or on behalf of any employee of the Contractor. This waiver is mutually negotiated by the parties. This paragraph shall not apply to any damage resulting from the sole negligence of the City, its agents and employees. To the extent any of the damages referenced by this paragraph were caused by or resulted from the concurrent negligence of the City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid and enforceable only to the extent of the negligence of the Contractor, its officers, agents, and employees. 7. Record Keeping and Reporting. ECE E: \waccache\LocalCacheStore\NT AUTHORITY NETWORK SERVICE\ 3309bd44- al4a- 4f70- a3d9- a2c3b5e23f28 \outpuLdoc 9/1/2010 Page 1 of 3 SEP 0 2 2010 t"' I r vt UKVVIL FINANCE DEPT A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. 8. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. 9. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty (30) days written notice of the City's intention to terminate the same. Failure to provide products on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. 10. Discrimination Prohibited. The Contractor shall not discriminate against any employee, applicant for employment, or any person seeking the services of the Contractor to be provided under this Agreement on the basis of race, color, religion, creed, sex, age, national origin, marital status or presence of any sensory, mental or physical handicap. 11. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 12. Entire Agreement. This Agreement contains the entire Agreement between the parties hereto and no other Agreements, oral or otherwise, regarding the subject matter of this Agreement, shall be deemed to exist or bind any of the parties hereto. Either party may request changes in the agreement. Proposed changes which are mutually agreed upon shall be incorporated by written amendments to this Agreement. 13. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 14. Applicable Law; Venue: Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. DATED this 31st day of August 2010 CITY QF TUKWILA y: Title Hagge ayor A EST AUTHENTICATED: Christy O'Flkl"ierty, CMC, City Clerk APPROVED AS TO FORM: Office of the City Attorney ,(11A6645T .2o..0 CONTRACTOR: infe By: Title: acce S vsf as P2E5 r 0 Printed Name: Neil Blindheim Address: 12607 129th Street East Puyallup WA 98374 Date approved by City Council: E: \waccache\LocalCacheStore\NT AUTHORITY NETWORK SERVICE\3309bd44-al4a-4f70-a3d9-a2c3b5e23f28\output.doc 9/1/2010 Page 2 of 3 By: Scone of Work Compensation and Method of Payment (Applicable if contract amount is over $40,000) Exhibit A interface Systems will create a database in order to analyze the Fire Benefit Charge as well as perform ad hoc what -if scenarios. Screens and data will resemble the Fire Benefit database of Valley Regional Fire Authority unless the City chooses a different district as the model. The database will be created and maintained using Microsoft Access. The following entities will be treated distinctly in the database and each have their own inquiry screen: City of Tukwila, Renton, SeaTac, KCFD #2 (Burien/Normandy Park), KCFD #24, Kent Fire District Regional Fire Authority. The City will have the ability to analyze any combination of these entities. Contractor shall include check boxes next to each of the entities on the Factor Screen where the City will specify if they are "In" or "Out The Fire Benefit Charge computation would then only include entities that are "In." Contractor will set it up where the City can conduct all of its analysis without further involvement or programming from Contractor. Total fees for this project will be $8,400. Target completion date is September 22, 2010. Payment will be made within thirty (30) days of completion of work upon receipt of invoice by the City. E: \waccache\LocalCacheStore\NT AUTHORITY NETWORK SERVICE\ 3309bd44- al4a-4f70- a3d9- a2c3b5e23f28 \output.doc 9/1/2010 Page 3 of 3