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HomeMy WebLinkAbout2010-09-08 Finance and Safety MinutesFINANCE AND SAFETY COMMITTEE Meeting Minutes September 8, 2010 5:00 p.m:; Conference Room #3 PRESENT Couhcilmembers: De' Sean Qiiinn, Chair; Allan Ekberg i.nd Kathy Hougardy Staff: Shawn Hunstock, Peggy McCarthy, Don Lincoln, Lavern Peterson, Steve Lancaster and Kimberly Matej CALL TO ORDER: Chair Quinn called the meeting to order at 5:00 p.m. I. PRESENTATIONS No presentations. City of Tukwila Finance and Safety Committee II. BUSINESS AGENDA A. Ordinance: False Alarm Fines Police Department staff is seeking Council approval of an ordinance that would amend the Tukwila Municipal Code regarding False Alarm Fines. Currently, two false alarms are allowed per calendar year at no charge. A third and any subsequent false alarms are charged at $25.00 per false alarm. The draft ordinance proposes the fine amount be raised to $75.00 per false alarm response. Assistant Chief Lincoln reported that the Police Department invoiced for 376 false alarms in 2009, at a cost of $25.00 per false alarm totaling $9,400. The increase to $75.00 would have resulted in an invoiced amount of $28,200. In response to this information, Committee Chair Quinn requested that the number of false alarm invoices be provided for the past five years so that the Committee can view the false alarm call history. The Committee expressed an interest in exploring this item further and considering different fines assessments including, but not limited to: alarm permitting, residential versus non residential and graduated fines. Assistant Chief Lincoln briefly discussed the false fines in surrounding jurisdictions, and the Committee requested a presentation of false alarm fine comparisons to other jurisdictions. After discussion, Committee members requested this item return to Committee with additional alternatives to assess false alarm fees as discussed above. Staff confirmed there is no significant time frame in which this item needs to be considered. RETURN TO A FUTURE FINANCE AND SAFETY COMMITTEE MEETING. B. Resolution: Cancellation of Past Due Outstanding Warrants Staff is seeking approval of an annual resolution writing -off unredeemed and outstanding items which will be reported to the Washington State Department of Revenue by November 1, 2010. This includes the cancellation of outstanding General Fund Claims and Payroll Checks, Municipal Court Checks and Foster Golf Gift Cards. This year's cancellations total $6,845.70. All cancellations will be remitted to the Washington State Department of Revenue Unclaimed Property Section. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 13 COW. C. Recommendation for Use of City Pronertv As an information only item, staff is briefing the Committee on a draft resolution which supports use of the building located at 14475 59 Avenue South (most recently utilized as the Tukwila Library) by the Tukwila Historical Society for the storage and display of collections and other appropriate artifacts as related to Tukwila's history. This item was forwarded with unanimous approval by the Community Affairs Parks Committee to the September 13 COW for discussion. Finance Safety Committee Minutes September 8, 2010 Paae 2 The draft resolution indicates the Historical Society will be granted use of the building, will be allowed to secure funding to meet building and fire code requirements, and authorizes the Mayor to enter into a no- cost lease agreement, with the intention that the lease would be extended based on successful establishment of the proposed heritage and cultural center. Currently, the draft resolution states the initial lease of the lease to be three -years in duration. Steve Lancaster mentioned that the Community Affairs Parks Committee identified two areas for further discussion in the resolution, the cost item of providing utilities and general maintenance and the three -year term of the lease. Steve reported that when the building was operating as a library, utilities and general maintenance costs were approximately $28,000 annually (general maintenance $2,000 per month/ $24,000 annually; surface water $725 annually; alarm monitoring $540 annually; water and sewer $900 annually; and approximately $1,800 annually for power). Staff anticipates this annual expenditure to be considerably lower in the early years of the Tukwila Historical Society's use of the building due to operating less than seven days per week. At the request of the Community Affairs Parks Committee, this information will be reported out at the September 13 COW. Committee Chair Quinn requested that staff check with 4Culture to see if the grant the Tukwila Historical Society is applying for requires for a minimum time for a lease agreement. INFORMATION ONLY. D. Ouarterlv Cash Investment Renort As an information only item, staff provided the quarterly update to the Committee regarding investment reports relative to the requirements set forth by Finance Policy 03 -17. Peggy McCarthy walked the Committee through the information and report schedules presented in the agenda packet regarding the City's investments. Since the last quarterly update, one $1,000,000 certificate of deposit has matured at a rate of 1.68 and a $2,000,000 agency note was purchased. Rates are still considerably low. All funds are relatively stable, with the exception of the General Fund which declined in March, but continues to increase and show stability. Staff commented that the City's revised investment policy has been submitted to the Washington Municipal Treasurers Association for certification. There is no indication when the Association may complete their review; however, once complete, staff will return to Committee for formal review and discussion with recommended action to full Council. INFORMATION ONLY. E. Sales Tax Report Shawn Hunstock reviewed sales tax revenue through June 30, 2010. Receipts for June continued to be below budget estimates; however, receipts were up from the same time period last year +2.47 The City received a streamlined sales tax mitigation payment in the amount of $311,098.16 which is included in the sales receipts totals. Mitigation payments are received quarterly with the next payment scheduled to be received on September 30, 2010. Shawn stated that the sales tax receipts estimates for 2011 will reflect no more than the 2009 actual sales tax receipts for 2011. INFORMATION ONLY. III. MISCELLANEOUS Committee Member Ekberg inquired if there was any updated information available regarding the status of crime statistics /reporting mechanisms. Assistant Chief Lincoln will be looking into providing a demonstration of reporting software that may be of interest to the Council. The full Council will need to determine the priority of such a purchase. Meeting adjourned at 6:24 p.m. Next meeting: Tuesday, September 21, 2010 5:00 p.m. Conf. Room #3 Committee Chair Approval Minutes by KAM. Reviewed by SH and SL.