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HomeMy WebLinkAboutCAP 2010-09-13 COMPLETE AGENDA PACKET1. PRESENTATION(S) 2. BUSINESS AGENDA a. A contract for stakeholder outreach for the Tukwila Urban Center. Jack Pace, Community Development Director b. 2010 Second Quarter Reports. 3. ANNOUNCEMENTS 4. MISCELLANEOUS City of Tukwila Community Affairs Parks Committee O Joe Duffle, Chair O Joan Hernandez O Verna Seal AGENDA Distribution B. Giberson N. Olivas J. Duffle M. Hart J Pace J. Hernandez S. Hunstock D. Speck V. Seal D. Johnson R. Still D. Robertson S. Kerslake J. Trantina Mayor Haggerton K. Kertzman B. Arthur S. Lancaster G. Labanara C. Parrish E. Boykan K. Matej D. Almberg S. Brown M. Miotke S. Kirby J. Ferrer -Santa Ines C. O'Flaherty S. Norris MONDAY, SEPTEMBER 13, 2010 CONFERENCE Room #3, 5:00 PM Item Recommended Action Page a. Forward to 9/27 C.O.W. Pg.1 and 10/4 Regular Mtg. b. Information only. Pg.31 Next Scheduled Meeting: Monday, September 27, 2010 Committee Goals: Seek out opportunities for Councilmembers to further their knowledge, experience and awareness of the different cultures represented within the Tukwila community. Support programs and services that provide a sense of stability, community and unity throughout Tukwila's residential neighborhoods. Provide legislative support and encouragement to Tukwila residents living in rental communities through programs that hold owners and /or property managers accountable for providing safe places to live through the implementation of a rental licensing program. Formulate an Adopt -a- Neighborhood program that will provide Councilmembers the opportunity to become more familiar with the changing faces of communities and neighborhoods throughout the City. Ensure a commitment to continued human services funding in relation to the cost of living through consistent review of regional, state and federal budgets affecting human services progams and services (also assigned to F &S). Research the viability of sponsoring a City-wide Citizens' Academy (also assigned to F &S). 15 The City of Tukwila strives to accommodate those with disabilities. Please contact the City Clerk's Office at 206 433 1800 (TDD 206 248 -2933) for assistance. BLANK ISSUE BACKGROUND DISCUSSION City of Tukwila INFORMATIONAL MEMORANDUM TO: Community Affairs Par Committee FROM: Jack Pace, DCD Director DATE: September 7, 2010 SUBJECT: Consultant Services for TUC Plan Stakeholder Outreach and Support Process W \Long Range Projects\ SouthcenterPlan \CollinsWoerman \CollinsW contract_CAP2.doc 09/07/2010 Jim Haggerton, Mayor Consider a contract with CollinsWoerman to lead a stakeholder outreach and support process related to the Tukwila Urban Center (TUC) Plan. The contract amount is $71,937, to be paid for using funds from the existing Transit Oriented Development federal grant. From March May 2009 the Planning Commission held a public hearing and 3 worksessions on the draft TUC Plan. In May, the Planning Commission directed DCD staff to review the comments received from the public on the draft Southcenter Plan and propose revisions to address the issues raised. Staff responded to concerns regarding the economic feasibility of the vision and the draft development regulations by contracting for additional analysis with ECONorthwest, the consultant that prepared economic and market analyses during the preparation of the first draft of the plan. ECONW presented their recommended revisions to the development standards and changes to the implementation strategies to the Planning Commission on December 10 In March 2010, staff provided a briefing on the status of the draft Plan for the Southcenter area and ECONW's findings to the Community Affairs Parks Committee. Since that time, staff has reaffirmed key aspects of the TUC vision, particularly related to street design, with Tukwila's Fire and Public Works Departments. The outcome of this process was a set of roadway cross sections for new and existing streets that provide for the access needs of emergency response vehicles, automobile truck traffic, bicycles, pedestrians, and transit. Almost all stakeholders commenting on the draft plan agreed the City's vision is the right long -term goal for development in the TUC. The conflict, however, was in how and when the vision should be implemented. To gain property and business owner support for the draft urban center vision and draft Plan, staff proposes moving forward with establishing a stakeholders' process to address key issue areas that were identified by ECONW and /or raised during the public comment period. The process will allow the consultant /staff team to work out the individual concerns of the stakeholders, with the anticipated 1 INFORMATIONAL MEMO Page 2 outcome of a set of regulatory refinements to the draft Plan that work for both the stakeholders and the City. CollinsWoerman was selected because of their strength in land use planning and real estate redevelopment experience (including residential mixed use and retail projects) skills that are needed at this stage in the planning process to successfully strategize with developers and "get them to yes A related local experience includes leading a process for the City of Bellevue that aligned the city and a wide range of often polarized stakeholders during their urban center planning process, ultimately creating a more pedestrian- oriented environment that reduces the downtown's "super block" scale. In addition, CollinsWoerman has strong regulatory experience, and understands the form -based code structure of Tukwila's urban center plan, having led the development of model form -based code standards for King County. Attached is a copy of the proposed contract for services with CollinsWoerman. The process is anticipated to take approximately 5 months, however if we have difficulty meeting with our stakeholders during the busy holiday shopping season the timeline may shift further into 2011. The process will consist of the following phases: 1. Framework initial stakeholder outreach; summarizing key issues 2. Refinements defining stakeholder City priorities, needs and options 3. Consensus testing options internally; presenting system of refinements to stakeholders; finalizing the refinement system 4. Approval seeking internal and stakeholder endorsements; presenting plan refinement system to the Planning Commission Critical to a successful process are the following tasks: 1.Broad outreach to community early on to solicit stakeholder interest 2.Including other City Departments in the process 3.Providing process updates for the Planning Commission at key points 4.Outreach to stakeholders on an individual basis 5.Public Open House on draft Refinements Project Funding is as follows: Federal Transit Oriented Development Grant: $71,937 We anticipate using about half of the budget in 2010 but if the timeline shifts further into 2011 expenditures will shift accordingly. RECOMMENDATION The CAP is being asked to recommend approval of the contract for services with CollinsWoerman, and forward it for consideration to the September 27, 2010 Committee of the Whole meeting and subsequent October 4, 2010 Regular Meeting for approval. ATTACHMENTS A. Local Agency Standard Consultant Agreement for CollinsWoerman 2 W \Long Range Projects\ SouthcenterPlan \CollinsWoerman \CollinsW contract_CAP2.doc 09/07/2010 ►�I Local Agency Standard Consultant Agreement Architectural /Engineering Agreement Personal Services Agreement Agreement Number LA 5377 Federal Aid Number TCSP -TCSP (010) Agreement Type (Choose one) Lump Sum Lump Sum Amount Cost Plus Fixed Fee Overhead Progress Payment Rate Overhead Cost Method Actual Cost Actual Cost Not To Exceed Fixed Overhead Rate Fixed Fee Specific Rates Of Pay Negotiated Hourly Rate Provisional Hourly Rate Cost Per Unit of Work Index of Exhibits (Check all that apply): Exhibit A -1 Scope of Work Exhibit A -2 Task Order Agreement Exhibit B -1 DBE Utilization Certification Exhibit C Electronic Exchange of Data Exhibit D -1 Payment Lump Sum Exhibit D -2 Payment Cost Plus Exhibit D -3 Payment Hourly Rate Exhibit D -4 Payment Provisional Exhibit E -1 Fee Lump/Fixed/Unit Exhibit E -2 Fee Specific Rates Exhibit F Overhead Cost Exhibit G Subcontracted Work Exhibit G -1 Subconsultant Fee DOT Form 140 -089 EF Revised 3/2008 ok 93- 0639592 Do you require a 1099 for IRS? El Yes 0 N THIS AGREEMENT, made and entered into this day of between the Local Agency of City of Tukwila Washington, hereinafter called the "AGENCY" and the above organization hereinafter called the "CONSULTANT Page 1 of 8 Consultant/Address /Telephone CollinsWoetinan 710 Second Ave, Suite 1400 Seattle, WA 98104 -1710 206.245.2151 Project Title And Work Description Tukwila Transit Oriented Development at Longacres /Tukwila Urban Center Plan Services related to Stakeholder Outreach and Support Process DBE Participation Yes IX] No Federal ID Number or Social Security Number Total Amount Authorized Management Reserve Fund Maximum Amount Payable Completion Date October 31, 2011 71,937.00 71,937.00 Exhibit G -2 Fee -Sub Specific Rates Exhibit G -3 Sub Overhead Cost Exhibit H Title VI Assurances Exhibit I Payment Upon Termination of Agreement Exhibit J Alleged Consultant Design Error Procedures Exhibit K Consultant Claim Procedures Exhibit L Liability Insurance Increase Exhibit M -la Consultant Certification Exhibit M -lb Agency Official Certification Exhibit M -2 Certification Primary Exhibit M -3 Lobbying Certification Exhibit M -4 Pricing Data Certification App. 31 910 Supplemental Signature Page 3 4 WITNESSETH THAT: WHEREAS, the AGENCY desires to accomplish the above referenced project, and WHEREAS, the AGENCY does not have sufficient staff to meet the required commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide the necessary services for the PROJECT, and WHEREAS, the CONSULTANT represents that he /she is in compliance with the Washington State Statutes relating to professional registration, if applicable, and has signified a willingness to furnish Consulting services to the AGENCY, NOW THEREFORE, in consideration of the terms, conditions, covenants and performance contained herein, or attached and incorporated and made a part hereof, the parties hereto agree as follows: 1 General Description of Work The work under this AGREEMENT shall consist of the above described work and services as herein defined and necessary to accomplish the completed work for this PROJECT. The CONSULTANT shall furnish all services, labor, and related equipment necessary to conduct and complete the work as designated elsewhere in this AGREEMENT. 11 Scope of Work The Scope of Work and projected level of effort required for this PROJECT is detailed in Exhibit "A" attached hereto and by this reference made a part of this AGREEMENT. 111 General Requirements All aspects of coordination of the work of this AGREEMENT with outside agencies, groups, or individuals shall receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups, and/or individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, progress and presentation meetings with the AGENCY and/or such Federal, State, Community, City or County officials, groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT sufficient notice prior to meetings requiring CONSULTANT participation. The minimum required hours or days notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit "A." The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, which will outline in written and graphical form the various phases and the order of performance of the work in sufficient detail so that the progress of the work can easily be evaluated. The CONSULTANT, and each SUBCONSULTANT, shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The CONSULTANT, and each SUBCONSULTANT, shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of USDOT- assisted contracts. Failure by the CONSULTANT to carry out these requirements is a material breach of this AGREEMENT that may result in the termination of this AGREEMENT. Participation for Disadvantaged Business Enterprises (DBE), if required, per 49 CFR Part 26, or participation of Minority Business Enterprises (MBE), and Women Business Enterprises (WBE), shall be shown on the heading of this AGREEMENT. If D/M/WBE firms are utilized, the amounts authorized to each firm and their certification number will be shown on Exhibit `B" attached hereto and by this reference made a part of this AGREEMENT. If the Prime CONSULTANT is a DBE firm they must comply with the Commercial Useful Function (CUF) regulation outlined in the AGENCY'S "DBE Program Participation Plan The mandatory DBE participation goals of the AGREEMENT are those established by the WSDOT'S Highway and Local Programs Project Development Engineer in consultation with the AGENCY. All Reports, PS &E materials, and other data furnished to the CONSULTANT by the AGENCY shall be returned. All electronic files, prepared by the CONSULTANT, must meet the requirements as outlined in Exhibit "C." All designs, drawings, specifications, documents, and other work products, including all electronic files, prepared by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for this PROJECT, and are the property of the AGENCY. Reuse by the AGENCY or by others, acting through or on behalf of the AGENCY of any such instruments of service, not occurring as a part of this PROJECT, shall be without liability or legal exposure to the CONSULTANT. Page 2 of 8 IV Time for Beginning and Completion The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing by the AGENCY. All work under this AGREEMENT shall be completed by the date shown in the heading of this AGREEMENT under completion date. The established completion time shall not be extended because of any delays attributable to the CONSULTANT, but may be extended by the AGENCY in the event of a delay attributable to the AGENCY, or because of unavoidable delays caused by an act of GOD or governmental actions or other conditions beyond the control of the CONSULTANT. A prior supplemental agreement issued by the AGENCY is required to extend the established completion time. V Payment Provisions The CONSULTANT shall be paid by the AGENCY for completed work and services rendered under this AGREEMENT as provided in Exhibit "D" attached hereto, and by reference made part of this AGREEMENT Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete the work. The CONSULTANT shall conform to all applicable portions of 48 CFR Part 31. A post audit may be performed on this AGREEMENT. The need for a post audit will be determined by the State Auditor, WSDOT External Audit Office and/or at the request of the AGENCY'S PROJECT Manager VI Sub Contracting The AGENCY permits sub- contracts for those items of work as shown in Exhibit "G" attached hereto and by this reference made part of this AGREEMENT. Compensation for this sub consultant work shall be based on the cost factors shown on Exhibit "G." The work of the sub consultant shall not exceed its maximum amount payable unless a prior written approval has been issued by the AGENCY. All reimbursable direct labor, overhead, direct non salary costs and fixed fee costs for the sub consultant shall be substantiated in the same manner as outlined in Section V. All sub contracts shall contain all applicable provisions of this AGREEMENT. With respect to sub consultant payment, the CONSULTANT shall comply with all applicable sections of the Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.011. The CONSULTANT shall not sub contract for the performance of any work under this AGREEMENT without prior written permission of the AGENCY. No peimmission for sub contracting shall create, between the AGENCY and sub- contractor, any contract or any other relationship. A DBE certified sub consultant is required to perform a minimum amount of their sub contracted agreement that is established by the WSDOT Highways and Local Programs Project Development Engineer in consultation with the AGENCY. VII Employment The CONSULTANT warrants that they have not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the AGENCY shall have the right to annul this AGREEMENT without liability or, in its discretion, to deduct from the AGREEMENT price or consideration or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work or services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the CONSULTANT only and not of the AGENCY, and any and all claims that may arise under any Workmen's Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made by a Page 3 of 8 5 6 third party as a consequence of any act or omission on the part of the CONSULTANT'S employees or other persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the CONSULTANT. The CONSULTANT shall not engage, on a full- or part -time basis, or other basis, during the period of the contract, any professional or technical personnel who are, or have been, at any time during the period of the contract, in the employ of the United States Depai t of Transportation, or the STATE, or the AGENCY, except regularly retired employees, without written consent of the public employer of such person. VIII Nondiscrimination During the performance of this contract, the CONSULTANT, for itself, its assignees, and successors in interest agrees to comply with the following laws and regulations: Title VI of the Civil Rights Act of 1964 (42 USC Chapter 21 Subchapter V Section 2000d through 2000d -4a) Federal -aid Highway Act of 1973 (23 USC Chapter 3 Section 324) Rehabilitation Act of 1973 (29 USC Chapter 16 Subchapter V Section 794) Age Discrimination Act of 1975 (42 USC Chapter 76 Section 6101 et seq.) Civil Rights Restoration Act of 1987 (Public Law 100 -259) American with Disabilities Act of 1990 (42 USC Chapter 126 Section 12101 et. seq.) 49 CFR Part 21 23 CFR Part 200 RCW 49.60.180 In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit "H" attached hereto and by this reference made part of this AGREEMENT, and shall include the attached Exhibit "H" in every sub contract, including procurement of materials and leases of equipment, unless exempt by the Regulations or directives issued pursuant thereto. IX Termination of Agreement The right is reserved by the AGENCY to terminate this AGREEMENT at any time upon ten (10) days written notice to the CONSULTANT. In the event this AGREEMENT is terminated by the AGENCY other than for default on the part of the CONSULTANT, a final payment shall be made to the CONSULTANT as shown in Exhibit "I" for the type of AGREEMENT used. No payment shall be made for any work completed after ten (10) days following receipt by the CONSULTANT of the Notice to Terminate. If the accumulated payment made to the CONSULTANT prior to Notice of Termination exceeds the total amount that would be due when computed as set forth herein above, then no final payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for any excess paid. If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT, the above formula for payment shall not apply. Page 4 of 8 In such an event, the amount to be paid shall be determined by the AGENCY with consideration given to the actual costs incurred by the CONSULTANT m performing the work to the date of termination, the amount of work originally required which was satisfactorily completed to date of termination, whether that work is in a form or a type which is usable to the AGENCY at the time of termination, the cost to the AGENCY of employing another firm to complete the work required and the time which may be required to do so, and other factors which affect the value to the AGENCY of the work performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the amount, which would have been made using the formula set forth above. If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANT'S failure to perform is without the CONSULTANT'S or it's employee's default or negligence, the termination shall be deemed to be a termination for the convenience of the AGENCY. In such an event, the CONSULTANT would be reimbursed for actual costs in accordance with the termination for other than default clauses listed previously. In the event of the death of any member, partner or officer of the CONSULTANT or any of its supervisory personnel assigned to the PROJECT, or dissolution of the partnership, termination of the corporation, or disaffiliation of the principally involved employee, the surviving members of the CONSULTANT hereby agree to complete the work under the terms of this AGREEMENT, if requested to do so by the AGENCY. This subsection shall not be a bar to renegotiation of the AGREEMENT between the surviving members of the CONSULTANT and the AGENCY, if the AGENCY so chooses. In the event of the death of any of the parties listed in the previous paragraph, should the surviving members of the CONSULTANT, with the AGENCY'S concurrence, desire to terminate this AGREEMENT, payment shall be made as set forth in the second paragraph of this section. Payment for any part of the work by the AGENCY shall not constitute a waiver by the AGENCY of any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the CONSULTANT, or for failure of the CONSULTANT to perform work required of it by the AGENCY. Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights with respect to any future act or omission by the CONSULTANT. X Changes of Work The CONSULTANT shall make such changes and revisions in the complete work of this AGREEMENT as necessary to correct errors appearing therein, when required to do so by the AGENCY, without additional compensation thereof. Should the AGENCY fmd it desirable for its own purposes to have previously satisfactorily completed work or parts thereof changed or revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall be considered as Extra Work and will be paid for as herein provided under Section XIV. XI Disputes Any dispute concerning questions of fact in connection with the work not disposed of by AGREEMENT between the CONSULTANT and the AGENCY shall be referred for determination to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be final and binding on the parties of this AGREEMENT, provided, however, that if an action is brought challenging the Director of Public Works or AGENCY Engineer's decision, that decision shall be subject to de novo judicial review. If the parties to this AGREEMENT mutually agree, disputes concerning alleged design errors will be conducted under the procedures found in Exhibit "J and disputes concerning claims will be conducted under the procedures found in Exhibit "K" XII Venue, Applicable Law, and Personal Jurisdiction In the event that either party deems it necessary to institute legal action or proceedings to enforce any right or obligation under this AGREEMENT, the parties hereto agree that any such action shall be initiated in the Superior court of the State of Washington, situated in the county in which the AGENCY is located. The parties hereto agree that all questions shall be resolved by application of Washington law and that the parties to such action shall have the right of appeal from such decisions of the Superior court in accordance with the laws of the State of Washington. The CONSULTANT hereby consents to the personal jurisdiction of the Superior court of the State of Washington, situated in the county in which the AGENCY is located. Page 5 of 8 7 8 XIII Legal Relations The CONSULTANT shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this AGREEMENT. This contract shall be interpreted and construed in accordance with the laws of the State of Washington. The CONSULTANT shall indemnify and hold the AGENCY and the STATE and its officers and employees harmless from and shall process and defend at its own expense all claims, demands, or suits at law or equity arising in whole or in part from the CONSULTANT'S negligence or breach of any of its obligations under this AGREEMENT; provided that nothing herein shall require a CONSULTANT to indemnify the AGENCY or the STATE against and hold harmless the AGENCY or the STATE from claims, demands or suits based solely upon the conduct of the AGENCY or the STATE, their agents, officers and employees, and provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) the CONSULTANT'S agents or employees, and (b) the AGENCY or the STATE, their agents, officers and employees, this indemnity provision with respect to (1) claims or suits based upon such negligence (2) the costs to the AGENCY or the STATE of defending such claims and suits shall be valid and enforceable only to the extent of the CONSULTANT'S negligence or the negligence of the CONSULTANT'S agents or employees. The CONSULTANT'S relation to the AGENCY shall be at all times as an independent contractor. The CONSULTANT shall comply with all applicable sections of the applicable Ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT'S own employees against the AGENCY and, solely for the purpose of this indemnification and defense, the CONSULTANT specifically waives any immunity under the state industrial insurance law, Title 51 RCW. Unless otherwise specified in the AGREEMENT, the AGENCY shall be responsible for administration of construction contracts, if any, on the PROJECT. Subject to the processing of a new sole source, or an acceptable supplemental agreement, the CONSULTANT shall provide On -Call assistance to the AGENCY during contract administration. By providing such assistance, the CONSULTANT shall assume no responsibility for: proper construction techniques, job site safety, or any construction contractor's failure to perform its work in accordance with the contract documents. The CONSULTANT shall obtain and keep in force during the terms of the AGREEMENT, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the STATE. B. Commercial general liability and property damage insurance in an aggregate amount not less than two million dollars ($2,000,000) for bodily injury, including death and property damage. The per occurrence amount shall not exceed one million dollars ($1,000,000) C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar ($1,000,000) combined single limit. Excepting the Worker's Compensation Insurance and any Professional Liability Insurance secured by the CONSULTANT, the AGENCY will be named on all policies as an additional insured. The CONSULTANT shall furnish the AGENCY with verification of insurance and endorsements required by the AGREEMENT. The AGENCY reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The CONSULTANT shall submit a verification of insurance as outlined above within fourteen (14) days of the execution of this AGREEMENT to the AGENCY. No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the AGENCY. The CONSULTANT'S professional liability to the AGENCY shall be limited to the amount payable under this AGREEMENT or one million ($1,000,000) dollars, whichever is the greater, unless modified by Exhibit "L In no case shall the CONSULTANT'S professional liability to third parties be limited in any way. Page 6 of 8 The AGENCY will pay no progress payments under Section V until the CONSULTANT has fully complied with this section. This remedy is not exclusive; and the AGENCY and the STATE may take such other action as is available to it under other provisions of this AGREEMENT, or otherwise in law. XIV Extra Work A. The AGENCY may at any time, by written order, make changes within the general scope of the AGREEMENT in the services to be performed. B. If any such change causes an increase or decrease in the estimated cost of, or the time required for, performance of any part of the work under this AGREEMENT, whether or not changed by the order, or otherwise affects any other terns and conditions of the AGREEMENT, the AGENCY shall make an equitable adjustment in the (1) maximum amount payable; (2) delivery or completion schedule, or both; and (3) other affected terms and shall modify the AGREEMENT accordingly. C. The CONSULTANT must submit any "request for equitable adjustment hereafter referred to as "CLAIM under this clause within thirty (30) days from the date of receipt of the written order. However, if the AGENCY decides that the facts justify it, the AGENCY may receive and act upon a CLAIM submitted before fmal payment of the AGREEMENT. D. Failure to agree to any adjustment shall be a dispute under the Disputes clause. However, nothing m this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed. E. Notwithstanding the terms and conditions of paragraphs (A) and (B) above, the maximum amount payable for this AGREEMENT, shall not be increased or considered to be increased except by specific written supplement to this AGREEMENT. XV Endorsement of Plans If applicable, the CONSULTANT shall place their endorsement on all plans, estimates, or any other engineering data furnished by them. XVI Federal and State Review The Federal Highway Administration and the Washington State Depai fluent of Transportation shall have the right to participate in the review or examination of the work in progress. XVII Certification of the Consultant and the Agency Attached hereto as Exhibit "M -1(a and b)" are the Certifications of the CONSULTANT and the AGENCY, Exhibit "M -2" Certification Regarding Debarment, Suspension and Other Responsibility Matters Primary Covered Transactions, Exhibit "M -3" Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying and Exhibit "M -4" Certificate of Current Cost or Pricing Data. Exhibit "M -3" is required only in AGREEMENTS over $100,000 and Exhibit "M -4" is required only in AGREEMENTS over $500,000. XVIII Complete Agreement This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the parties. No agent, or representative of either party has authority to make, and the parties shall not be bound by or be liable for, any statement, representation, promise or agreement not set forth herein. No changes, amendments, or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as an amendment to this AGREEMENT. XIX Execution and Acceptance This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements, representations, warranties, covenants, and agreements contained in the proposal, and the supporting material submitted by the CONSULTANT, and does hereby accept the AGREEMENT and agrees to all of the terms and conditions thereof. Page 7 of 8 9 In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year shown in the "Execution Date" box on page one (1) of this AGREEMENT By By Consultant CollinsWoerman Agency City of Tukwila DOT Form 140 -089 EF 1 0 Revised 3/2008 Page 8 of 8 EXHIBIT A Tukwila Urban Center Plan Refinement Program CollinsWoerman Scope of Work Phase Action Description 1 FRAMEWORK a. Prepare Baseline Conflicts Report: Include All Public Staff Insights City staff, with assistance from CollinsWoerman, will prepare a baseline conflicts report to guide the Refinement Program. Report will include description of issues, advocates and an assessment of potential for refinement of the controversial regulatory language b. Provide Process Update for Planning Commission City staff and CollinsWoerman staff will meet with the Planning Commission to provide a Refine Program process update c. Internal Workshop: Key Stakeholders Key Issues CollinsWoerman and City staff will meet to go over the Baseline Conflicts Report, the concerns of key stakeholders, and common concerns. Key issues will be identified and discussed in terms of best approach to address them, potential conflicts with City priorities /requirements, and process to prepare for outreach to key stakeholders. d. Electronic Outreach to All Stakeholders City staff and CollinsWoerman will collaborate in preparing a message to all stakeholders who have identified themselves as having concerns about the TUC Plan regulatory elements. The message will advise the stakeholders of the refinement process and invite additional input. The message will be sent by City staff. Responses will be directed to City staff as well. e. Outreach to Key Stakeholders CollinsWoerman will meet with up to ten key stakeholders to discuss key issues, degree of concern, ideas for regulatory refinements that could meet both City and stakeholder needs. City staff will make first contact with key stakeholders to advise them of the intent to meet with them. CollinsWoerman will follow up to make appointments and meet directly with the stakeholders at a location convenient to the stakeholders. In this first round, meetings will not include City staff. City staff will interview other City departments to discuss and clarify all concerns and potential objections to the current set of TUC regulatory recommendations. CollinsWoerman will meet separately with the Fire Department for the same purpose. DELIVERABLE: Stakeholder Issues Memo 11 12 f. Prepare Refinement Framework City staff will collaborate with CollinsWoerman to prepare a framework of baseline values, standards and priorities to evaluate all feedback from stakeholders. This framework will identify areas of flexibility, non negotiable regulations, and maxims for outreach and negotiation. In future tasks, all potential refinements identified in the outreach process will be cross checked against this framework to ensure consistency in decision making and recommendations. DELIVERABLE: Refinement Framework Report 2 REFINEMENTS a. Define Strategic Refinement Needs Based on input from Phase 1, CollinsWoerman will prepare a report for the City identifying strategic refinement needs. The report will update, clarify and evaluate key issues. Refinement options, in the context of the Framework, will be identified. Regulatory language that may have potential for flexibility in its composition, without impacting non negotiable intent, also will be identified. DELIVERABLE: Strategic Options Report b. Evaluate Form -based Code for User friendliness; Best Practices CollinsWoerman will provide a general assessment of the utility, clarity, and user friendliness of the City's TUC form -based code regulations. Conformity with best practices also will be considered. Recommendations for refinements to the Form -based Code will be provided. DELIVERABLE: Form -based Code Evaluation Recommendations Memo c. Refinement Options Workshop with City CollinsWoerman will meet with City staff to present and discuss the refinement options identified in the Strategic Options Report. During the workshop, City staff, together with CollinsWoerman, will develop a set of draft refinement.recommendations. These draft recommendations will then be further analyzed for efficacy and appropriateness. d. Refinement Options Performance Analysis Draft recommendations will be tested against the Refinement Framework. Efficacy, appropriateness and ability to address stakeholder concerns without compromising City priorities will be assessed. Relative merits of recommendations and optional language /tools will be identified. DELIVERABLE: Options Performance Analysis Report e. Staff Workshop CollinsWoerman will meet with City staff to consider the Refinement Options Performance Analysis. A preliminary set of Refinement Recommendations will be identified for further consideration. Participants will identify best methods, communications tools and approach for presenting refinements to stakeholders. The form of the preliminary Refinement Recommendations summary also will be considered. 3 CONSENSUS a. Test Refinements on Other City Departments City staff will meet with all other appropriate City Departments except the Fire Department to introduce, discuss and seek feedback on preliminary Refinement Recommendations. CollinsWoerman will meet with the Fire Department for the same purpose. Feedback will be summarized as appropriate in memo format. DELIVERABLE: Feedback Summary Memo b. Personal Outreach to Stakeholders With City staff, CollinsWoerman will conduct a second round of outreach to key stakeholders in face -to -face meetings. Preliminary Refinement Recommendations will be introduced and discussed to ensure clarity. Feedback will be requested. It is anticipated that most feedback will occur through follow -up correspondence due to the complexity and importance of the collective set of regulations. c. Summarize Stakeholder Feedback As soon as feedback from key stakeholders is received, CollinsWoerman will summarize the feedback for further consideration by City staff. Common themes, concerns, opportunities and areas of agreement will be highlighted. DELIVERABLE: Stakeholder Feedback Memo d. Build Draft Amendment "System Compare to Original Plan After a workshop with City staff to review and evaluate feedback findings, CollinsWoerman will prepare a draft set of Refinement Recommendations that reflect City staff guidance. City staff will edit the draft set for errors, omissions and clarity. DELIVERABLE: Draft set of Refinement Recommendations Memo e. Provide Process Update for Planning Commission City staff and CollinsWoerman will provide a process update to the Planning Commission. f. Present System to Stakeholders Together with City staff, CollinsWoerman will meet directly with key stakeholders to present and discuss the draft set of Refinement Recommendations. Stakeholders will be invited to comment on the draft set, in the form of a letter to City staff. Where stakeholders are in alignment with Recommendations, they will be invited to offer explicit endorsements. Feedback will be systematically recorded and summarized. It is likely that key stakeholder feedback may come in the form of follow -up letters of response. 13 14 g. Open House for All Stakeholders City staff will host an open house for all stakeholders to introduce, discuss and seek feedback on the draft set of Refinement Recommendations. Feedback will be systematically recorded and summarized by City staff. h. Internal Amendment Workshop City staff and CollinsWoerman will meet to prepare a final draft set of recommendations for Refinements, in the form of "Amendments" to Book 2 of the TUC Plan. City staff will be responsible for reviewing detailed language. CollinsWoerman will guide the systemic approach and priorities to establish consensus support for amendments. It is understood that CollinsWoerman is not expected to rewrite Book 2. DELIVERABLE: Final Draft set of Recommendations for Refinements i. Prepare Final Draft Amendment System CollinsWoerman will assist City staff in preparing a final draft Amendment system. Materials will be prepared in a format organized to support an efficient Amendment process for Book 2 of the TUC Plan. 4 APPROVAL a. Seek City Departments Endorsements City staff will meet with all appropriate City Departments except the Fire Department to seek endorsements of the Final Draft Amendment System. CollinsWoerman will meet with the Fire Department for the same purpose. b. Seek Stakeholder Endorsements CollinsWoerman will seek key stakeholder endorsement of the Final Draft Amendment System. City staff will reach out by email to all stakeholders to seek endorsement of the Final Draft Amendment System. City will include a summary introduction to the Amendments, how they were prepared and the Amendment System. c. Prepare Refinement System Presentation for Planning Commission City staff will prepare a comparison of the original regulatory system to the refinements in the Final Draft Amendment System. City staff and CollinsWoerman will prepare materials for presentation to the Planning Commission. DELIVERABLE: Presentation: Power Point Package d. Seek Stakeholders to Testify in Favor of Refinement System CollinsWoerman will reach out to key stakeholders to request testimony and written endorsements in favor of the refinement system. Responses of all kinds will be submitted to City Staff. e. Present Amendment System to Planning Commission City staff and CollinsWoerman will make a presentation to the Planning Commission of: Refinement /Amendment framework and process Outreach process and summary of results Key issues Approach to Amendment System Amendment System recommendations 15 16 DOT Form 140 -089 EF Exhibit C Revised 6/05 Exhibit C Electronic Exchange of Engineering and Other Data In this Exhibit the agency, as applicable, is to provide a description of the format and standards the consultant is to use in preparing electronic files for transmission to the agency. The format and standards to be provided may include, but are not limited to, the following: I. Surveying, Roadway Design Plans Preparation Section A. Survey Data B. Roadway Design Files C. Computer Aided Drafting Files D. Specify the Agency's Right to Review Product with the Consultant E. Specify the Electronic Deliverables to Be Provided to the Agency F. Specify What Agency Furnished Services and Information Is to Be Provided II. Any Other Electronic Files to Be Provided III. Methods to Electronically Exchange Data A. Agency Software Suite B. Electronic Messaging System C. File Transfers Format 1 7 18 Exhibit D -3 Payment (Negotiated Hourly Rate) The CONSULTANT shall be paid by the AGENCY for completed work and services rendered under this AGREEMENT as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete the work. The CONSULTANT shall conform to all applicable portions of 48 CFR Part 31. 1. Hourly Rates: The CONSULTANT shall be paid by the AGENCY for work done, based upon the negotiated hourly rates shown in Exhibit "E" and "F" attached hereto and by this reference made part of this AGREEMENT The rates listed shall be applicable for the first twelve (12) month period and shall be subject to negotiation for the following twelve (12) month period upon request of the CONSULTANT or the AGENCY. If negotiations are not conducted for the second or subsequent twelve (12) month periods within ninety (90) days after completion of the previous period, the rates listed in this AGREEMENT, or subsequent written authorization(s) from the AGENCY shall be utilized. The rates are inclusive of direct salaries, payroll additives, overhead, and fee. The CONSULTANT shall maintain support data to verify the hours billed on the AGREEMENT. 2. Direct Non -Salary Costs: Direct Non Salary Costs will be reimbursed at the Actual Cost to the CONSULTANT. These charges may include, but are not limited to, the following items: travel, printing, long distance telephone, supplies, computer charges and sub consultant costs. a. Air or train travel will be reimbursed only to economy class levels unless otherwise approved by the AGENCY. The CONSULTANT shall comply with the rules and regulations regarding travel costs (excluding air, train, and rental car costs) in accordance with the AGENCY'S Travel Rules and Procedures. However, air, train, and rental car costs shall be reimbursed in accordance with 48 CFR Part 31.205 -46 "Travel Costs." b. The billing for Direct Non Salary Costs shall include an itemized listing of the charges directly identifiable with the PROJECT. c. The CONSULTANT shall maintain the original supporting documents in their office. Copies of the original supporting documents shall be supplied to the AGENCY upon request. d. All above charges must be necessary for the services provided under this AGREEMENT. 3. Management Reserve Fund: The AGENCY may desire to establish a Management Reserve Fund to provide the Agreement Administrator with the flexibility to authorize additional funds to the AGREEMENT for allowable unforeseen costs, or reimbursing the CONSULTANT for additional work beyond that already defined in this AGREEMENT. Such authorization(s) shall be in writing and shall not exceed the lesser of $100,000 or 10% o f the Total Amount Authorized as shown in the heading of this AGREEMENT. The amount included for the Management Reserve Fund is shown in the heading of this AGREEMENT. This fund may not be replenished. Any changes requiring additional costs in excess of the Management Reserve Fund shall be made in accordance with Section XIV, "Extra Work." DOT Form 140 -089 EF Exhibit D -3 Revised 6/08 19 20 4. Maximum Total Amount Payable: The Maximum Total Amount Payable by the AGENCY to the CONSULTANT under this AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT. The Maximum Total Amount Payable is comprised of the Total Amount Authorized, and the Management Reserve Fund. The Maximum Total Amount Payable does not include payment for Extra Work as stipulated in Section XIV, "Extra Work." No minimum amount payable is guaranteed under this AGREEMENT.5. Monthly Progress Payments: Progress payments may be claimed on a monthly basis for all costs authorized in 1 and 2 above. The monthly billing shall be supported by detailed statements for hours expended at the rates established in Exhibit "E including names and classifications of all employees, and billings for all direct non salary expenses. To provide a means of verifying the billed salary costs for the CONSULTANT'S employees, the AGENCY may conduct employee interviews. These interviews may consist of recording the names, titles, salary rates, and present duties of those employees performing work on the PROJECT at the time of the interview. 6. Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be made promptly upon its verification by the AGENCY after the completion of the work under this AGREEMENT, contingent upon receipt of all PS &E, plans, maps, notes, reports, electronic data and other related documents which are required to be furnished under this AGREEMENT. Acceptance of such Final Payment by the CONSULTANT shall constitute a release of all claims for payment, which the CONSULTANT may have against the AGENCY unless such claims are specifically reserved in writing and transmitted to the AGENCY by the CONSULTANT prior to its acceptance. Said Final Payment shall not, however, be a bar to any claims that the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect to such claims. The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time of final audit, all required adjustments will be made and reflected in a final payment. In the event that such final audit reveals an overpayment to the CONSULTANT, the CONSULTANT will refund such overpayment to the AGENCY within thirty (30) days of notice of the overpayment. Such refund shall not constitute a waiver by the CONSULTANT for any claims relating to the validity of a finding by the AGENCY of overpayment. The CONSULTANT has twenty (20) days after receipt of the final POST AUDIT to begin the appeal process to the AGENCY for audit findings. 7. Inspection of Cost Records: The CONSULTANT and their sub consultants shall keep available for inspection by representatives of the AGENCY, STATE and the United States, for a period of three (3) years after receipt of final payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon these records with the following exception: if any litigation, claim or audit arising out of, in connection with, or related to this contract is initiated before the expiration of the three (3) year period, the cost records and accounts shall be retained until such litigation, claim, or audit involving the records is completed. 1 1 'Arlan Collins Tom Hudson Harold Moniz 'Associate Planner Exhibit E -2 Consultant Fee Determination Summary Sheet (Specific Rates of Pay Fee Schedule) Overhead Hourly Rate Profit 1 180 %1 10% 127 40 1 229.07 1 35.65 84 13 1 151.27 1 23.54 67 31 1 121 02 1 18 83 46.30 1 83.25 1 12 95 Rate Per Hour 1 392.11 258.94 1 207.17 1 142 50 1 ChargedRate Per Hour 250.00 225.00 150 00 115.00 21 22 Exhibit F Breakdown of Overhead Cost Direct Labor Overhead Expenses Fica Unemployment FUTA SUI Health Ins Workers Comp VAC/ HoI/ Sick 401K Total Direct Fringe General Overhead B &O Insurance Admin. Salaries Printing /Stationary Professional Services Travel Not Assigned Telephone Fees, Dues, Meetings Maintenance Professional Development Rent Equip. Support Postage Total General Overhead Total Overhead General Fringe) Overhead Rate Total OH /Direct Labd Costs Vo of Direct Labor 2,377,061 1 178,962 I 7.53% 46,294 1.95% 273,778 11.52% 4,625 0.19% 309,215 13.01% 66,818 2.81% 879,692 37.01% 241,717 135,728 1,815,375 71,221 213,773 49,707 38,592 19,574 7,574 13,890 418,406 358,440 5,033 3,389,030 4,268,722 179.58% 10.17% 5.71% 76.37% 3.00% 8.99% 2.09% 1.62% 0.82% 0.32% 0.58% 17.60% 15.08% 0.21% 142.57% 179.58% Exhibit H Title VI Assurances During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, and successors in interest agrees as follows: 1. Compliance with Regulations: The CONSULTANT shall comply with the Regulations relative to non- discrimination in federally assisted programs of the AGENCY, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time (hereinafter referred to as the "REGULATIONS which are herein incorporated by reference and made a part of this AGREEMENT. 2. Non- discrimination: The CONSULTANT, with regard to the work performed during the AGREEMENT, shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention of sub consultants, including procurement of materials and leases of equipment. The CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the REGULATIONS, including employment practices when the AGREEMENT covers a program set forth in Appendix B of the REGULATIONS. 3. Solicitations for Sub consultants, Including Procurement of Materials and Equipment: In all solicitations either by competitive bidding or negotiations made by the CONSULTANT for work to be performed under a sub contract, including procurement of materials or leases of equipment, each potential sub consultant or supplier shall be notified by the CONSULTANT of the CONSULTANT'S obligations under this AGREEMENT and the REGULATIONS relative to non discrimination on the grounds of race, color, sex, or national origin. 4. Information and Reports: The CONSULTANT shall provide all information and reports required by the REGULATIONS or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by AGENCY, STATE or the Federal Highway Administration (FHWA) to be pertinent to ascertain compliance with such REGULATIONS, orders and instructions. Where any information required of a CONSULTANT is in the exclusive possession of another who fails or refuses to furnish this infoimation, the CONSULTANT shall so certify to the AGENCY, STATE or the FHWA as appropriate, and shall set forth what efforts it has made to obtain the information. 5. Sanctions for Non compliance: In the event of the CONSULTANT'S non compliance with the non- discrimination provisions of this AGREEMENT, the AGENCY shall impose such AGREEMENT sanctions as it, the STATE or the FHWA may determine to be appropriate, including, but not limited to: Withholding of payments to the CONSULTANT under the AGREEMENT until the CONSULTANT complies, and /or; Cancellation, termination, or suspension of the AGREEMENT, in whole or in part DOT Form 140 -089 EF Exhibit H Revised 6/05 23 24 6. Incorporation of Provisions: The CONSULTANT shall include the provisions of paragraphs (1) through (5) in every sub contract, including procurement of materials and leases of equipment, unless exempt by the REGULATIONS, or directives issued pursuant thereto. The CONSULTANT shall take such action with respect to any sub consultant or procurement as the AGENCY, STATE or FHWA may direct as a means of enforcing such provisions including sanctions for non compliance. Provided, however, that in the event a CONSULTANT becomes involved in, or is threatened with, litigation with a sub consultant or supplier as a result of such direction, the CONSULTANT may request the AGENCY and the STATE enter into such litigation to protect the interests of the AGENCY and the STATE and, in addition, the CONSULTANT may request the United States enter into such litigation to protect the interests of the United States. Lump Sum Contracts A final payment shall be made to the CONSULTANT which when added to any payments previously made shall total the same percentage of the Lump Sum Amount as the work completed at the time of teiiiiination is to the total work required for the PROJECT. In addition, the CONSULTANT shall be paid for any authorized extra work completed. Cost Plus Fixed Fee Contracts A final payment shall be made to the CONSULTANT which when added to any payments previously made, shall total the actual costs plus the same percentage of the fixed fee as the work completed at the time of termination is to the total work required for the Project. In addition, the CONSULTANT shall be paid for any authorized extra work completed. Specific Rates of Pay Contracts A final payment shall be made to the CONSULTANT for actual hours charged at the time of termination of this AGREEMENT plus any direct nonsalary costs incurred at the time of termination of this AGREEMENT. Cost Per Unit of Work Contracts A final payment shall be made to the CONSULTANT for actual units of work completed at the time of termination of this AGREEMENT. DOT Form 140 -089 EF Exhibit 1 Revised 6/05 Exhibit 1 Payment Upon Termination of Agreement By the Agency Other Than for Fault of the Consultant (Refer to Agreement, Section IX) 25 26 Exhibit K Consultant Claim Procedures The purpose of this exhibit is to describe a procedure regarding claim(s) on a consultant agreement. The following procedures should only be utilized on consultant claims greater than $1,000. If the consultant's claim(s) are a total of $1,000 or less, it would not be cost effective to proceed through the outlined steps. It is suggested that the Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant's claim(s) that total $1,000 or less. This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential claim by the consultant. Step 1— Consultant Files a Claim with the Agency Project Manager If the consultant determines that they were requested to perfou ut additional services that were outside of the agreement's scope of work, they may be entitled to a claim. The first step that must be completed is the request for consideration of the claim to the Agency's project manager. The consultant's claim must outline the following: Summation of hours by classification for each firm that is included in the claim; Any correspondence that directed the consultant to perform the additional work; Timeframe of the additional work that was outside of the project scope; Summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with the additional work; and Explanation as to why the consultant believes the additional work was outside of the agreement scope of work. Step 2 Review by Agency Personnel Regarding the Consultant's Claim for Additional Compensation After the consultant has completed step 1, the next step in the process is to forward the request to the Agency's project manager. The project manager will review the consultant's claim and will met with the Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the FHWA is participating in the project's funding, forward a copy of the consultant's claim and the Agency's recommendation for federal participation in the claim to the WSDOT Highways and Local Programs through the Region Local Programs Engineer. If the claim is not eligible for federal participation, payment will need to be from agency funds. If the Agency project manager, Director of Public Works or Agency Engineer, WSDOT Highways and Local Programs (if applicable), and FHWA (if applicable) agree with the consultant's claim, send a request memo, including backup documentation to the consultant to either supplement the agreement, or create a new agreement for the claim. After the request has been approved, the Agency shall write the supplement and /or new agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for the agreement is subject to audit. No further action in needed regarding the claim procedures. DOT Form 140 -089 EF Exhibit K Revised 6/05 27 28 If the Agency does not agree with the consultant's claim, proceed to step 3 of the procedures. Step 3 Preparation of Support Documentation Regarding Consultant's Claim(s) If the Agency does not agree with the consultant's claim, the project manager shall prepare a summary for the Director of Public Works or Agency Engineer that included the following: Copy of information supplied by the consultant regarding the claim; Agency's summation of hours by classification for each firm that should be included in the claim; Any correspondence that directed the consultant to perform the additional work; Agency's summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with the additional work; Explanation regarding those areas in which the Agency does /does not agree with the consultant's claim(s); Explanation to describe what has been instituted to preclude future consultant claim(s); and Recommendations to resolve the claim. Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation The Director of Pubic Works or Agency Engineer shall review and administratively approve or disapprove the claim, or portions thereof, which may include getting Agency Council or Commission approval (as appropriate to agency dispute resolution procedures). If the project involves federal participation, obtain concurrence from WSDOT Highways and Local Programs and FHWA regarding final settlement of the claim. If the claim is not eligible for federal participation, payment will need to be from agency funds. Step 5 Informing Consultant of Decision Regarding the Claim The Director of Public Works or Agency Engineer shall notify (in writing) the consultant of their final decision regarding the consultant's claim(s). Include the final dollar amount of the accepted claim(s) and rationale utilized for the decision. Step 6 Preparation of Supplement or New Agreement for the Consultant's Claim(s) The agency shall write the supplement and /or new agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for the agreement is subject to audit. I hereby certify that I am representative of the firm of CollinsWoerman 710 Second Ave, Suite 1400, Seattle, WA 98104 -1710 firm I here represent has: Exhibit M -1(a) Certification Of Consultant Project No. Local Agency City of Tukwila and duly authorized whose address is and that neither I nor the above (a) Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration, any firm or person (other than a bona fide employee working solely for me or the above CONSULTANT) to solicit or secure the AGREEMENT; (b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any firm or person in connection with carrying out this AGREEMENT; or (c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me or the above CONSULTANT) any fee, contribution, donation, or consideration of any kind for, or in connection with, procuring or carrying out this AGREEMENT; except as hereby expressly stated (if any); I acknowledge that this certificate is to be available to the Washington State Department of Transportation and the Federal Highway Administration, U.S. Dept lucent of Transportation in connection with this AGREEMENT involving participation of Federal -aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. DOT Form 140 -089 EF Exhibit M -1(a) Revised 6/05 Date Signature 29 30 Exhibit M -1(b) Certification Of Agency Official I hereby certify that I am the AGENCY Official of the Local Agency of City of Tukwila Washington, and that the consulting firm or its representative has not been required, directly or indirectly as an express or implied condition in connection with obtaining or carrying out this AGREEMENT to: (a) Employ or retain, or agree to employ to retain, any firm or person; or (b) Pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or consideration of any kind; except as hereby expressly stated (if any): I acknowledge that this certificate is to be available to the Washington State Department of Transportation and the Federal Highway Administration, U.S. Department of Transportation, in connection with this AGREEMENT involving participation of Federal -aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. DOT Form 140 -089 EF Exhibit M -1 Revised 6/05 Date Signature CITY COUNCIL City of Tukwila BUDGET PROGRAM GOALS: SECOND QUARTER REPORT TO COUNCIL April 1 June 30, 2010 Prepared for Community Parks Committee Jim Haggerton, Mayor 1. Seek out opportunities for Councilmembers to further their knowledge, experience and awareness of the different cultures represented within the Tukwila community' Assigned to Community Affairs Parks Committee for implementation and /or follow -up. 2. Support programs and services that provide a sense of stability, community and unity throuahout Tukwila's residential neiahborhoods: Assigned to Community Affairs Parks Committee for implementation and /or follow -up. Councilmembers continue to sponsor a monthly Coffee Chat in the Tukwila community. 3 Work toaether in cooperation with nearby cities to address common problems in the Hiahwav 99 corridor and Military Road: Assigned to Finance Safety Committee for implementation and /or follow -up. A small standing committee of three members from each Council met on April 22, 2010, to discuss items of common interest. The Military Road /Tukwila International Boulevard corridor was one of those items. Another meeting has been scheduled for July. 4. Provide leaislative support and encouraaement to Tukwila residents Iivina in rental communities through programs that hold owners and /or property manaaers accountable for providina safe places to live throuah the implementation of a rental licensing oroaram Completed. On April 19, 2010, Council approved a resolution adopting a residential rental business license and inspection program fee schedule. In June, Substitute Senate Bill 6459 regarding rental property inspections, which was actively opposed by Tukwila, became law. 5. Approve and implement standard operating procedures for the Council. Review and update procedures on a reaular basis: Not currently assigned to a specific committee; monitored by the Council President and Legislative Analyst. The Council did not implement any policies for incorporation into the standard operating procedure manual during the second quarter. 6. Support the implementation of City endorsed programs (i.e.. Walk Roll Plan. Fire Master Plan, Parks Recreation Open Space Plan) throuah policy related decisions not associated with direct program funding: Assigned to Community Affairs Parks Committee for implementation and /or follow -up. 7. Ensure a commitment to continued human services fundino in relation to the cost of Iivina throuah consistent review of reaional, state and federal budgets affecting human services Droarams and services: Assigned to Community Affairs Parks and Finance Safety Committees for implementation and /or follow -up. This item will be scheduled for Committee review as budget reviews deem appropriate. 8. Study the feasibility and implementation of televised City Council meetinas: Assigned to Utilities Committee for implementation and /or follow -up. 9. Continue to foster relationships within local. reaional and state entities that encourage opportunities for joint partnership and outreach: Assigned to Utilities Committee for implementation and /or follow up. Councilmembers serve as representatives and alternates on local, regional and state boards, committees and commissions including but not limited to: SCATBd, SKCEDI, WRIA 9, AHAB, 31 32 2010 Second Quarter Report Prepared for Community Parks Committee Page 2 Suburban Cities Association, Association of Washington Cities, Highline Forum and Cascade Water Alliance. 10. Formulate an Adopt -a- Neiahborhood program that will provide Councilmembers the opportunity to become more familiar with the chancing faces of communities and neighborhoods throughout the City: Assigned to Community Affairs Parks Committee for implementation and /or follow -up. 11. Research the viability of sponsoring a City -wide Citizens' Academy: Assigned to Community Affairs Parks and Finance Safety Committees implementation and /or follow -up. 12 Establish a process to provide updates to Council on issues that are brouaht forward at Council meetings durina citizen comment opportunities: Completed. During the second quarter, City Administration formulated an efficient process to update Council of such items. The system is currently managed by the Mayor's Executive Assistant. DEPARTMENT OF COMMUNITY DEVELOPMENT 2nd QUARTER SIGNIFICANT ISSUES: Land Use Activity There were 30 land use decisions issued, the applications ranged from nine SEPA decisions; two Shoreline Substantial Development Permits; one Board of Architectural Review approval; four Administrative Design Review decisions; two modifications to Board of Architectural Review approvals; one Short Plat; six Special Permissions for deviations from code for sensitive areas /parking /sign /single family design standards; two Tree Permits; and three Administrative Zoning letters and Noise Variances. Revenue Enhancement In response to the City budget situation DCD developed and implemented a hybrid approach to land use fees. Most routine permits will pay a fixed application fee based on estimated number of processing hours while more complex, less predictable permits would pay a retainer that covers a certain number of hours with hourly fees once they are exhausted. We will also start passing through our hearing examiner and mailing costs Walk Roll Implementation Perteet submitted the final Bicycle Routes and Sidewalk Segments Design Report which provides preliminary design and cost estimates for projects recommended in the Walk and Roll Plan and staff will brief the Transportation Committee on it in July. In May 2010, Tukwila and Perteet, Inc. partnered to submit an award application for the design report project. Two grant applications were submitted for policy development and implementation of a Safe Routes to School Program at the Tukwila School District. The first grant is the Communities Putting Prevention to Work grant (CPPW) with a maximum funding of $300,000. The Tukwila School District submitted this application to Seattle King County Public Health, with the City of Tukwila, Feet First, Starfire, and TreeSwing identified as partners. The second grant application was to the Washington State Department of Transportation, for funding through the Pedestrian and Bicycle Safety Program. This $413,200 grant is by invitation only; Tukwila was invited to participate due to the relatively large number of pedestrian vehicle and bicycle vehicle collisions that occur on and in the vicinity of Tukwila International Blvd. Sensitive Area Ordinance Revisions The Planning Commission approved the proposed revisions on June 24, 2010 and passed the draft ordinance on to the City Council for its review The revisions to the SAO are primarily housekeeping and include adoption of the Ecology wetland rating system, clarified information to be included in sensitive 2010 Second Quarter Report Prepared for Community Parks Committee Page 3 area special studies, revised mitigation ratios to be consistent with best available science, adding enforcement and penalty provisions and correct the SAO map to remove seven sites that do not meet sensitive area criteria. Revisions to the staff draft ordinance were approved by the Planning Commission to address comments received from the Muckleshoot Tribe, Dept. of Ecology and several citizens. A public hearing before the City Council is scheduled for July 26, 2010. Crisis Diversion Staff continued to spend significant amounts of time formulating a response to the County's proposal to locate a Crisis Diversion Facility within the City. On May 17, 2010, the City Council, following public testimony, adopted an ordinance allowing the CDF /CDIS to locate along West Valley Hwy through an unclassified use permit process. Council modified the recommended area that the PC had suggested following testimony from entities that noted that the Southcenter area may impact the consumers of the CDF and /or CDIS. At the same meeting, the City Council also adopted an ordinance repealing the City's moratorium. Stream Team Staff has received its first allotment of funds for the grant and has started to work on a course outline with stakeholders and other Departments. In the fall, those that participate in the educational classes will work to improve Cottage Creek on the City Hall grounds. Rainbow Trailer Haven The property owner has painted the fire lanes and all the debris along the fence line has been cleaned up Owner is working on removing 2 utility poles leaning against Units 20 and 22. We are working one on one to finalize Units 11, 21 and 25 with the building official and Units 3, 7 and 41 has to be finalized by Labor Industries due to their electrical issues. World Wide Video Permits were issued, required inspections were approved, and finalized. All code enforcement issues have been resolved with this property and the file has been closed. Noise Ordinance Ordinance is on track for adoption at the July 6, 2010 Regular Council meeting Sound Transit Sound Transit briefed Tukwila City Council and held a community meeting on noise issues associated with Light Rail. There are a number of items that were deferred in order for Sound Transit to start operating Light Rail in July 2009 Also, there are a number of items that require ongoing monitoring such as noise, wetland mitigation and parking monitoring. Staff has also been working with Sound Transit to resolve issues with the Commuter Rail Station design. Some of the issues related to access have been more complicated as they are related to Strander Boulevard extension. Staff reviewed 60% design plans and provided comments. Sound Transit plans on submitting the Unclassified Use Permit in July. Mini- Casinos The City Council passed a moratorium on the establishment of any new card room mini casinos that will run through September 2010. A public hearing was held on the issue in May. BUDGET PROGRAM GOALS: Planning 1. Adopt Shoreline Master Proaram Update: The City Council adopted SMP was sent to the Department of Ecology for their review and public hearing in January 2010. Ecology requested additional materials that were provided in April 2010, and DCD staff met with Ecology staff to go over preliminary comments /concerns the Department has with the adopted SMP. Ecology has still not 33 34 2010 Second Quarter Report Prepared for Community Parks Committee Page 4 determined whether the submittal is complete. Once the submittal is complete, Ecology will set the date for their public hearing and establish the 30 -day public comment period. 2. Adopt Tukwila Urban Center Plan and Planned Action: The Planning Commission (PC) sent the public review draft plan back to staff to revise in response to the public comments in May 2009. Staff met with Public Works and Fire throughout the spring to resolve issues related to street width. Staff has begun revisiting plan priorities based upon ECONorthwest's market feasibility study. Staff intends to focus on meetings with a stakeholder group in the third quarter of 2010, and using the results of these meetings to revise the draft plan. 3. Adopt new Sian Code: The PC forwarded a Planning Commission recommended Draft of the new Sign Code to the Council in April. The Council held a public hearing on the draft in June. 4. Begin Comprehensive Plan Review (12/2011 Adoption Target): In light of the state's budget issues, the legislature acted to change the target adoption date from 2011 to 2014. Staff work has been adjusted accordingly. MIC /Planned Action update: Staff prepared a draft scope of work for the study, and has begun data collection. Climate Change Response: We have received grants for energy retrofits for City Hall. DCD Staff has continued to staff the City's internal green team for the Mayor's Office. PAA clean -up: Staff and City Attorney are waiting for King County to produce the first draft of an Interlocal Agreement which will identify which services will be provided by the City and by the County upon annexation by the City of the Orillia Road Area. The City and County will use the Interlocal Method of Annexation. Housina /Jobs target review: Building permits data for 2008 was submitted to King County as part of the target updates for the Countywide Planning Policies 5. Comprehensive Plan Annual Amendments: City staff submitted an application to establish underlying zoning that is consistent with the existing Comprehensive Plan designations for the Tukwila South Annexation Area. This "housekeeping" amendment corrects an oversight that occurred when the Tukwila South annexation ordinance was adopted. The CAP was briefed on all three requests for Comprehensive Plan /Zoning map change, and the City Council held a public meeting and took public comments on June 28. 6. Recvclina Proaram: The City of Tukwila was designated as a "Best Workplace for Recycling and Waste Reduction" by King County. The Recycling Program initiated a program to provide portable recycling containers for the public at sports events at the TCC. 7. Review Small Lot Residential Development Policies and Standards: Action on this item has been delayed due to other priorities. 8. Complete Tukwila South Master Plan and Annexation: DCD staff took over review of the SAMP and Shoreline permits and reviewed the La Pianta grading permits after the departure of Lisa Verner. 9. Complete TIB Revitalization Plan Update with Transit Oriented Development: Action on this item has been delayed due to other priorities. Code Enforcement 1. Increase community outreach programs. Assisted with flood preparedness by photographing every home in the Foster Point neighborhood and personally delivering meeting notices and other information to the affected residents. Assistance will be Ongoing through third quarter 2010. Participate in the Crime Hot Spots Task Force. Participation continuing through third quarter Provided cleanup sites for the Court's alternative service program for people performing service in lieu of jail time. Completed. Provided information to landlords during a Crime -Free Housing training 2. Rental Housina Inspection Program: Rental Housing Licensing and Inspection program adopted unanimously by Tukwila City Council on April 19, 2010. Drafted administrative rules, application form, inspection checklist, business license form, provisional license form, tri -fold flyer 2010 Second Quarter Report Prepared for Community Parks Committee Page 5 Presented general information to Tukwila Apartment Managers and Owner's group at May meeting. Met with selected apartment managers and owners to review draft forms and documents in June. Reserved meeting rooms for public meetings in July, October, and November. Contacted all water districts for information on rental property. Each will be providing us with a periodic (quarterly) report we can use to identify single family rentals. Developing database of known rental properties. Working with Permit Coordinator on permitting system requirements and set up. Established geographic boundaries for determining inspection deadlines 3. Develop database of vacant /abandoned houses: Identifying vacant/abandoned houses and determining ownership /responsible party. Monitoring vacant/abandoned houses for code violations. 4. Identify training opportunities and schedule said trainina for code enforcement officers: One Code Enforcement Officer has completed First Aid Training offered by TFD The other is scheduled for training in July. Permit Coordination and Building 1. Adopt the 2008 National Electrical Code and related WAC rules. Council approval complete. 2 Adopt the 2009 State Building Codes and consolidate the administrative provisions for Title 16 of the TMC including permit fee schedules: Draft ordinance completed for adoption of the 2009 State Building Code and amendments thereto. Scheduled for committee review in June with council approval due mid July 2010. 3. Provide code update training for all Building Division staff members related to the adoption of the 2009 State Building Code: Initial code update training completed second quarter. Building Official Fire Marshal are working on local ordinances to allow five story Type VA buildings and amendments to the High -rise provisions of the 2009 IBC in addition to new provisions for Mid -rise building construction. Tentative schedule for adoption of all in July 2010 Planning Commission 1. Review Sian Code update: PC review was completed April 22, 2010. 2. Review Tukwila Urban Center Plan: Staff will return with a second draft of the plan in 2011 based on the stakeholder input. 3 Review Small Lot Residential Development Policies and Standards: Action on this item has been delayed due to other priorities. 4. Comprehensive Plan Update: Review of annual amendments is scheduled to begin in July. 5. Review Sensitive Area Ordinance Revisions: The PC held two work sessions and a public hearing and sent a recommended ordinance to the City Council on June 24, 2010. 6. Joint Meeting with SeaTac: The PC held a joint meeting with SeaTac's Planning Commission members to discuss areas of common interest. They discussed the different ways each commission functions, station area planning issues, quality of life issues caused by frequent residential turnover, and economic development. They would like to meet again during the Comprehensive Plan review process to discuss issues related to the TIB area. PARKS AND RECREATION DEPARTMENT 2nd QUARTER SIGNIFICANT ISSUES: The Parks and Recreation Department continued to work through budget challenges during the second quarter. Staff spent a significant amount of time re- evaluating expenditures while developing ways to trim current expenditures. Amidst all of the number crunching staff continued to implement quality programming, care for parks and open space and offer quality services for the Tukwila community that benefit individual and community wellness Highlights from the second quarter include the dedication of 35 36 2010 Second Quarter Report Prepared for Community Parks Committee Page 6 Codiga Park and the annual Backyard Wildlife Fair. Teen late night programs had record attendance during the first and second quarter Senior programs also had strong attendance in all programming. The pool continued to have great attendance in all programs with revenues consistently exceeding projections. The inclement weather hampered golf play but the course is in great shape and as soon as the sun shines play will drastically increase. BUDGET PROGRAM GOALS: ADMINISTRATION 1. Construct Phase 1 of Duwamish Riverbend Hill and open the park for public access. IN PROGRESS Phase 1A is complete; Phase 1B will be complete at the beginning of the 2nd quarter. Phase I dedication /celebration event is scheduled for September 18, 2010. 2. Design Phase II of Duwamish Riverbend Hill and continue arant funding efforts. IN PROGRESS 3. Apply for Grants to acquire open space for future conservation and Dark areas as determined by the department's Parks. Recreations and Open Space Plan. ONGOING 4. Extend a lona term land lease at Tukwila Swimming Pool with the Tukwila School District. IN PROGRESS 5. Design reaional trail connections that include new routes from the 154th Street Sound Transit Station to the Green River Trail. ONGOING 6. Redesign and construct Phase 11 of Codiaa Farm Park to include trail system. interpretive markers, picnic area. hand boat launch and parking area. COMPLETE 7. Design and construct a passive neighborhood park with the recent purchase of the 57th Avenue Park expansion. COMPLETE RECREATION 1. Complete uoorade of CLASS Software program. COMPLETED in 2009 2. Incorporate the TCC Spray Park into the Summer Plavaround Program. POSTPONED due to budget reductions. Program is reduced to one site this year. 3. Offer marathon training activities /classes. COMPLETE Workshop has been offered through General Recreation Programs. 4. Develop a Medical Alert Coalition to assist Tukwila Seniors in notifying EMS of medical conditions in case of emeraencv. POSTPONED This was scheduled for 2010, however, may be re- prioritized due to staffing changes. 5. Increase structured oroarammina in After School Program by implementing program specific classes (i.e.. science. cooking. athletics. etc.) and allow flexibility of registration for these Droarams. COMPLETED in Fall 2009 6. Develop a designated area for teens at the Community Center for activities. classes. homework. etc. IN PROGRESS Staff are researching and possibly using a portion of the Raikes Foundation Grant to convert Arts Room B into a dedicated space. 7. Increase Preschool program by addina evening activities for workina families. POSTPONED Funding for this goal was not approved in the budget. 8. Investigate oricina structure for rentals to better utilize available rental space during slower times of the year. ONGOING We offered reduced rates for holiday rentals, with little success We are continuing to monitor. 9. Add one additional youth sports league. i.e.. T -ball. aids' fast pitch. summer basketball. flan football. etc. POSTPONED due to budget reductions. 10. Increase oarticioation and activities with the Teen Council Program by implementing new activities once a month. IN PROGRESS Teen Council is working on important skills such as SAT preparation, college tours, scholarship opportunities, etc. Program will increase during upcoming school year. 11. Develop an 8 -team Co -Ed Senior Softball Tournament. POSTPONED due to scheduling of available sites. 12. Plan a number of events on Thursdays before and after lunch to increase the daily numbers by 15% to the Senior Lunch Proaram. includina new entertainment during the lunch hour. COMPLETE Since 2008, Thursday's numbers have increased by 18 13. Provide leadership and staff support for 2009 Tukwila Centennial events. COMPLETE 2010 Second Quarter Report Prepared for Community Parks Committee Page 7 14. Increase weekday (Monday through Thursday) rentals at TCC by 10 ONGOING Rentals decreased from 2008 to 2009 due to global economy. 2010 has seen a rebound from 2009 and we are continuing to promote and market our weekday rental space. AQUATICS 1. Increase Aquatic Program Fee revenue by 10% each year. Ongoing. 2. Obtain a Iona term lease agreement with the Tukwila School District that allows for continued aquatic services in Tukwila. Ongoing. Due to the future of the pool this issue must be resolved before any alternatives to funding can be ascertained. 3. Produce a feasibility study for a remodel /expansion of the Tukwila City Pool. Postponed due to budget situation. 4. Offer CPR classes or challenges to the community and /or City of Tukwila personnel at least once Der quarter. Ongoing. Challenges have occurred as needed. 5. Offer Lifeguard Trainina classes or challenges at least once per quarter to the community and beyond to help keep UD optimum Dart -time staff levels at the Tukwila City Pool. Ongoing. 6. Offer after school Special Olympics Swim Team program for Tukwila and other local area School District students in the spring. Completed. Fifteen athletes participated on this year's team The Tukwila Turtles brought home six gold, four silver and two bronze medals from the Aquatics State Meet. 7. Continue to work with the Tukwila Community Center in marketing and making pool time available for TCC's special events and camps. Complete. TCC's Adventure Camp and Camp Tukwilly both have nine visits scheduled and Teen Camp has seven visits scheduled over the summer. PARKS MAINTENANCE 1. Assimilate new parks into the Parks Division (Codiaa Farm Park, Macadam Winter Garden. 57th Avenue Park expansion. Duwamish Riverbend Hill) and develop maintenance plans for each. ONGOING. Macadam Winter Garden, Codiga Park included in maintenance plans. 2. Provide Dark expertise in the design phase of the Duwamish Riverbend Hill project. ONGOING. 3. Inspect trail surfaces for safety hazards and repair (tree root damage, trail edge reinforcement and asphalt overlay). ONGOING, working with street department to resurface trails versus hiring a contractor. 4. Provide assistance to Recreation. Volunteers and Events Divisions for City -wide events. ONGOING. 5. Oversee park enhancement Droiects annually. ONGOING. GOLF COURSE MAINTENANCE 1. Replace fairway sprinkler heads (500 heads). Remove old heads, re- adjust swing joints and re -level site. COMPLETE 2. Rebuild #9 Tee. Raise and re- contour surface. COMPLETE GOLF COURSE PRO SHOP 1. Work with Elite Racing as the startina line host location for the Tukwila to Seattle Rock Roll Marathon. COMPLETE 2. Conduct a new short game clinic for improving golf skills. Clinics will be instructed by in -house golf professional. COMPLETE 3. Develop a new speed of play program to increase course Dlavability. COMPLETE ARTS COMMISSION 1. Promote and increase participation in the Recycled Art Show by 25 COMPLETE 2. Partner with Sister Community and co- sponsor All Nations CUD Art Show and performing arts events. COMPLETE for 2009 3 Continue fundraising opportunities in efforts to raise $250,000 for the centennial art piece at the new Klickitat off -ramp. ONGOING 4. Implement the new art selection policy. IN PROGRESS PARKS COMMISSION 1. Sponsor grand openings of Codiaa Farm Park and Duwamish Riverbend Hill Phase I. Codiga Park Complete; Duwamish Riverbend Hill scheduled for 9/18/10. 37 38 2010 Second Quarter Report Prepared for Community Parks Committee Page 8 2. Review and assist administration on all 2009 -2010 CIP oroiects. IN PROGRESS 3. Attend Board Commission workshops sponsored by the Washinaton Recreation and Parks Association. IN PROGRESS LIBRARY ADVISORY BOARD 1. Report annually to the City Council on the status of library services and facilities available to Tukwila citizens. ONGOING 2. Maintain and improve communication between the three libraries within Tukwila city limits. the Tukwila Library Advisory Board. the Tukwila City Council, the Kina County Library System, the "Friends of the Library" organization and the Tukwila aeneral public. ONGOING 3. Provide books to support Iiteracv in Tukwila and attend Parks and Recreation, and Kina County Library System special events. ONGOING 4. Provide support to the Friends of Tukwila Libraries to promote Iiteracv in Tukwila. ONGOING