Loading...
HomeMy WebLinkAboutCOW 2010-09-13 Item 4C - Resolution - Preservation, Protection and Use of Former Tukwila School / City Hall Building at 14475 59th Avenue SouthCAS NUMBER: 10-092 AGI.NDA ITEM TITLE Recommendation for use of City Property RI WI] WED BY Fund Source: Connments Cow Mtg. ILI Utilities Cmte EXPENDITURE REQUIRED $0.00 COUNCIL AGENDA SYNOPSIS Inztzals Meetzng Date Prepared by I Nierforeview I ,.Council review I 08/23/10 SL 1 I 09/13/10 SL 1 09/20/10 SL C. \'I'liGORY Discussion Motion Resolution Ordinance BidAavard I I Public Hearing Other Mtg Date 8- 23 -9/1 Mtg Date Mtg Date 09/20/10 Mtg Date ITEM INFORMATION !ORIGINAL AGENDA DATE: AUGUST 23, 2010 1S1) Council Mayor Adm Svcs DCD n Finance Fire Legal P&'R n Police PW SPONSOR'S SUMMARY The Old City Hall /former library building at 14475 59 Ave S is located on a large parcel that includes Fire Station 52 and Hazelnut Park. Since the building is listed on the National Historic Register and the overall lot is zoned Low Density Residential (LDR), building use is conditional and limited. Staff recommends that this building be made available for lease to the Tukwila Historical Society for use as a center for Heritage and Culture. CA &P Cmte Arts Comm. AMOUNT BUDGETED $0.00 F &S Cmte Parks Comm. COST IMPACT FUND SOURCE MTG. DATE 1 RECORD OF COUNCIL ACTION 08/23/10 Forward to Committee of the Whole meeting of 9/13/10 ITEM NO. C Mtg Date Mtg Date Mtg Date II DATE: FS 08/17/10 9/8/10 and CAP 8/23/10 RECOMMENDATIONS: SPONSOR /ADMIN. Consider community use COMMITTEE Forward to Committee of the Whole for Discussion Transportation Cmte U Planning Comm. APPROPRIATION REQUIRED $0.00 MTG. DATE ATTACHMENTS 08/23/10 Informational Memorandum dated 08/19/10, with attachments Informational Memorandum dated 08/11/10, with attachments Minutes from the April 19 and April 26, 2010 Council meetings Minutes from the Finance Safety Committee meeting of 08/17/10 9/13/10 Informational Memorandum dated 8/17/10, with attachments Resolution in draft form Minutes from the FS meetings of 8/17/10 9/8/10 and CAP meeting of 8/23/10 151 152 TO: City of Tukwila INFORMATIONAL MEMORANDUM Mayor Haggerton COMMUNITY AFFAIRS AND PARKS COMMITTEE FROM: Steve Lancaster, City Administrator DATE: August 17, 2010 SUBJECT: Proposed Tukwila Center for Heritage Culture at 14475 59 Ave. S. (REVISED following 8 -23 -10 CAP Meeting) ISSUE This proposal relates to the preservation, protection, and use of the former Tukwila Grade School /Tukwila City Hall building by converting the facility into a center to display historical collections to safeguard Tukwila's heritage and strengthen City tourism. BACKGROUND Jim Haggerton, Mayor A presentation for the proposed use of the former Tukwila Grade School/Tukwila City Hall to display community history was brought before the City Council on April 19, 2010 by the Tukwila Historical Society. The building served as a library until March 1, 2010. Council discussions regarding potential surplus properties on April 26, 2010 resulted in this property being removed from consideration for future sale. At the Finance and Safety Committee meeting on August 17, 2010, the Committee agreed with staff's assessment that the building should be made available for community use. The former Tukwila City Hall is a registered national historic structure. The Tukwila Historical Society is asking the City to consider use of this facility as a center for heritage and culture in South King County at no cost to the City, other than utilities and general maintenance including custodial service and small repairs. At the August 23, 2010 Community Affairs and Parks Committee (CAP) meeting, the Committee requested that staff provide an estimate of these costs. We have reviewed our records covering 2009 costs. Estimated City costs for 2009 (when the building was operated as a public library) were as follows: Custodial Serves and Minor Repairs $2,000 per month Utilities $300 per month We would expect these costs to be considerably less in the early periods of the proposed lease with the Tukwila Historical Society due to reduced operating hours compared to the former library. CAP members also expressed interest in offering a five -year rather than a three -year lease (this topic was also discussed by the Finance and Safety Committee at an "information only" briefing at its September 8, 2010 meeting). Staff has contacted representatives of 4- Culture, the funding agency that Tukwila Historical Society is working with. Eric Taylor of 4- Culture indicated that a five year lease with the possibility of renewal would be preferable to a three -year lease. 153 INFORMATIONAL MEMO Page 2 DISCUSSION The mission of the Tukwila Historical Society is to enhance the historic place our community holds in the Pacific Northwest by collecting, preserving and sharing the historical, archaeological and ethnological records that pertain to Tukwila, the Duwamish River Valley, and the Puget Sound Region. The Tukwila Historical Society, a 501(c)(3) non profit organization, has the capability to apply for grants ensuring needed improvements can be done at no cost to the City. A building inspection and conditional assessment report was completed. The Society requests the opportunity to assess the feasibility to display collections of historical significance but time is of the essence. A grant submittal to 4- Culture is due by October 13 2010 but requires an authorized lease from the City. The attached draft Resolution would authorize the Mayor to enter into a no -cost lease of the building to the Tukwila Historical Society for a period of three years, with the intent to renew and extend the lease upon successful establishment of the proposed heritage and cultural center. RECOMMENDATION The Committee is being asked to forward the attached resolution to the September 13, 2010 Committee of the Whole meeting for consideration and the subsequent September 20, 2010 Regular Meeting for adoption. Staff recommends that the Committee of the Whole and Council consider revising the Resolution to allow for a five year lease with opportunity for extension. ATTACHMENTS Resolution in draft form 15 4 W InfoMemos101d City Hall 9- 13- 10SECOND.doc A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, RELATING TO THE PRESERVATION, PROTECTION AND USE OF THE FORMER TUKWILA GRADE SCHOOL/TUKWILA CITY HALL BUILDING FOR HERITAGE AND CULTURE TO PROVIDE COMMUNITY SERVICE, STRENGTHEN CITY TOURISM, AND FOSTER CIVIC PRIDE. WHEREAS, the City of Tukwila recognizes the intrinsic significance of its local history to the rich legacy of the Duwamish River Valley, and its historic and geographic prominence in King County and the Puget Sound Region; and WHEREAS, the City of Tukwila owns the building and property at 14475 59th Avenue South, which housed the Tukwila Grade School from 1920 to 1946, served as Tukwila City Hall from 1947 to 1978, was utilized as a City Hall Annex from 1978 to 1982 and as a local King County library between 1982 and 2010; and WHEREAS, the former Tukwila Grade School /Tukwila City Hall building was entered into the National Register of Historic Places in December 1979; and WHEREAS, the City of Tukwila seeks to perpetuate its local history, as outlined in the award winning history book, "Tukwila Community at the Crossroads," which contains many references to this historic building; and WHEREAS, the Tukwila Historical Society, a Iocal 501(c)(3) organization, proposes to utilize the former Tukwila Grade School /Tukwila City Hall building to enhance the historical place our community holds in the Pacific Northwest by collecting, preserving and displaying collections, artifacts and digital information pertaining to Tukwila's past, and to be an educational resource for future generations; and WHEREAS, the proposal outlines a funding mechanism and strategic plan to rename this historic building the "Tukwila Heritage and Cultural Center," serving the community with educational displays, events and exhibits relating to heritage, culture and the arts; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: SECTION 1. In order to safeguard the heritage of the City, the Tukwila Historical Society will use the historic building at 14475 59th Avenue South as their center of operations to store and display archives and collections The Tukwila Historical Society will be allowed to secure funding, grants and private contributions to move forward with improvements to meet building and fire code requirements. The proposed improvements may include, but are not limited to, lighting, security, sanitary and other interior upgrades appropriate for community use. The City will continue to provide utilities and general maintenance including custodial service and small repairs. Capital improvements must follow the guidelines of both state and national covenants related to historic landmarks. SECTION 2. The Mayor is hereby authorized to enter into a no -cost lease with the Tukwila Historical Society for the building located at 14475 59th Avenue South, Tukwila, Washington, for the purposes and subject to the terms described by Section 1, above, and in consideration of the benefits to the City and community as expressed by this resolution, as well as the improvements described herein. The initial term of the lease shall be for three (3) years. It is the intent of the City Council that the lease will be extended for an additional period or periods of time upon successful completion of necessary improvements and establishment of the proposed heritage and cultural center W\ Word Processing Resolutions \Old City Hall Resolulion.docx SL:mrh DRAFT Page 1 of 2 155 156 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2010. ATTEST/ AUTHENTICATED: Christy O'Flaherty, CMC, City Clerk APPROVED AS TO FORM BY Office of the City Attorney W Word Processing \Resolutions \Old City Hall Resolution.docx SL:mrh Dennis Robertson, Council President Filed with the City Clerk: Passed by the City Council: Resolution Number: Page 2 of 2 Finance Safety Committee Minutes August 17, 2010 Page 2 B. Voluntary Separation Program Staff is seeking Council approval of a draft resolution that approves and adopts a Voluntary Separation Program for the City including the draft program description, agreement for voluntary separation, and notice of revocation. The Voluntary Separation program is not a savings strategy, but is intended as an option for employee consideration in lieu of potential layoffs due to the City's current budget crisis. Staff explained briefly that employees will have a 30 -day window to review and apply for the program, and an additional 45 -day period for the employee to review and revoke their decision, as determined by the employee. Decisions regarding positions eligible for participation in the voluntary separation program will be determined by the City, and will be based on the likeliness that the position will not be filled in the foreseeable future. Staff noted that the separation incentives increase as employee longevity increases. Potential savings would be based on participants. The City Attorney has reviewed the proposed program. Due to time constraints involved with the employee review timeline as outlined above, staff is requesting this item go forward to the August 23 COW and the Special Meeting immediately following. UNANIMOUS APPROVAL. FORWARD TO AUGUST 23 COW FOR DISCUSSION. C. Potential Surplus Citv Properties Based on the request of the Council made at the April 26 Committee of the Whole meeting, staff has been researching potential opportunities for revenue generation based on the sale of surplus property currently owned by the City. Staff has completed evaluation of the property that currently houses the former Tukwila Library/City Hall building. Since this building is located on a single parcel that also houses Fire Station No. 52 and Hazelnut Park, consideration to surplus the land would require a short-plat, re- zoning, and Council review and approval. Additionally, the building is listed with National Historic Register which limits its use potential. High -level appraisal and evaluation, has led staff to recommend the City retain ownership of above mentioned property, and seek out the best possible use for this section of property and building for the community. The Committee was informed that the Tukwila Historical Society has an interest in utilizing the former Tukwila Library/City Hall building and would like to come forward to the City Council requesting permission for use. Based on tonight's Committee discussion and recommendation, and in consideration of the continuity and pattern of decision making, Committee Chair Quinn stated that it would be most appropriate for the Tukwila Historical Society request to be heard by the Finance Safety Committee. UNANIMOUS APPROVAL. FORWARD TO AUGUST 23 COW FOR DISCUSSION. D. Microsoft Enterprise Licensing and VoIP Telephone System Staff is seeking Council approval to utilize funds associated with the recent issuance of limited tax general obligation bonds for the purchase of emergency response capital equipment (see Council minutes dated July 19, 2010), specifically for the procurement of a Voice over Internet Protocol (VoIP) Telephone System and a City -wide Microsoft Enterprise license. Mary Miotke began her presentation by providing new and clarifying information to the Committee which was made available after submission of the original memo: 6 Clarification was made of the funding source as noted above; staff is not requesting additional funding for these purchases. a Specific and accurate pricing is now available for the hardware requirements to implement these systems, and it reflects any savings, as appropriate. An item was added to the hardware category reflected as legal compliance for e -mail archiving. 157 FINANCE AND SAFETY COMMITTEE Meeting Minutes September 8, 2010 5:00 p.m.; Conference Room #3 PRESENT Councilmembers: De'Sean Quinn, Chair; Allan Ekberg and Kathy Hougardy Staff: Shawn Hunstock, Peggy McCarthy, Don Lincoln, Lavern Peterson, Steve Lancaster and Kimberly Matej CALL TO ORDER: Chair Quinn called the meeting to order at 5:00 p.m. I. PRESENTATIONS No presentations. City of Tukwila Finance and Safety Committee II. BUSINESS AGENDA A. Ordinance: False Alarm Fines Police Department staff is seeking Council approval of an ordinance that would amend the Tukwila Municipal Code regarding False Alarm Fines. Currently, two false alarms are allowed per calendar year at no charge. A third and any subsequent false alarms are charged at $25.00 per false alarm. The draft ordinance proposes the fine amount be raised to $75.00 per false alarm response. Assistant Chief Lincoln reported that the Police Department invoiced for 376 false alarms in 2009, at a cost of $25.00 per false alarm totaling $9,400. The increase to $75.00 would have resulted in an invoiced amount of $28,200. In response to this information, Committee Chair Quinn requested that the number of false alarm invoices be provided for the past five years so that the Committee can view the false alarm call history. The Committee expressed an interest in exploring this item further and considering different fines assessments including, but not limited to: alarm permitting, residential versus non residential and graduated fines. Assistant Chief Lincoln briefly discussed the false fines in surrounding jurisdictions, and the Committee requested a presentation of false alarm fine comparisons to other jurisdictions. After discussion, Committee members requested this item return to Committee with additional alternatives to assess false alarm fees as discussed above. Staff confirmed there is no significant time frame in which this item needs to be considered. RETURN TO A FUTURE FINANCE AND SAFETY COMMITTEE MEETING. B. Resolution: Cancellation of Past Due Outstanding Warrants Staff is seeking approval of an annual resolution writing -off unredeemed and outstanding items which will be reported to the Washington State Department of Revenue by November 1, 2010. This includes the cancellation of outstanding General Fund Claims and Payroll Checks, Municipal Court Checks and Foster Golf Gift Cards. This year's cancellations total $6,845.70. All cancellations will be remitted to the Washington State Department of Revenue Unclaimed Property Section. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 13 COW. C. Recommendation for Use of City Prop erty s an information only item, staff is briefing the Committee on a draft resolution which supports use of the building located at 14475 59 Avenue South (most recently utilized as the Tukwila Library) by the Tukwila Historical Society for the storage and display of collections and other appropriate artifacts as related to Tukwila's history. This item was forwarded with unanimous approval by the Community 1 5 8 Affairs Parks Committee to the September 13 COW for discussion. Finance Safety Committee Minutes September 8. 2010 Pale 2 The draft resolution indicates the Historical Society will be granted use of the building, will be allowed to secure funding to meet building and fire code requirements, and authorizes the Mayor to enter into a no- cost lease agreement, with the intention that the lease would be extended based on successful establishment of the proposed heritage and cultural center. Currently, the draft resolution states the initial lease of the lease to be three -years in duration. Steve Lancaster mentioned that the Community Affairs Parks Committee identified two areas for further discussion in the resolution, the cost item of providing utilities and general maintenance and the three -year term of the lease. Steve reported that when the building was operating as a library, utilities and general maintenance costs were approximately $28,000 annually (general maintenance $2,000 per month/ $24,000 annually; surface water $725 annually; alarm monitoring $540 annually; water and sewer $900 annually; and approximately $1,800 annually for power). Staff anticipates this annual expenditure to be considerably lower in the early years of the Tukwila Historical Society's use of the building due to operating less than seven days per week. At the request of the Community Affairs Parks Committee, this information will be reported out at the September 13 COW. Committee Chair Quinn requested that staff check with 4Culture to see if the grant the Tukwila Historical Society is applying for requires for a minimum time for a lease agreement. INFORMATION ONLY. D. Ouarterlv Cash Investment Report As an information only item, staff provided the quarterly update to the Committee regarding investment reports relative to the requirements set forth by Finance Policy 03 -17. Peggy McCarthy walked the Committee through the information and report schedules presented in the agenda packet regarding the City's investments. Since the last quarterly update, one $1,000,000 certificate of deposit has matured at a rate of 1.68 and a $2,000,000 agency note was purchased. Rates are still considerably low. All funds are relatively stable, with the exception of the General Fund which declined in March, but continues to increase and show stability. Staff commented that the City's revised investment policy has been submitted to the Washington Municipal Treasurers Association for certification. There is no indication when the Association may complete their review; however, once complete, staff will return to Committee for formal review and discussion with recommended action to full Council. INFORMATION ONLY. E. Sales Tax Report Shawn Hunstock reviewed sales tax revenue through June 30, 2010. Receipts for June continued to be below budget estimates; however, receipts were up from the same time period last year +2.47 The City received a streamlined sales tax mitigation payment in the amount of $311,098.16 which is included in the sales receipts totals. Mitigation payments are received quarterly with the next payment scheduled to be received on September 30, 2010. Shawn stated that the sales tax receipts estimates for 2011 will reflect no more than the 2009 actual sales tax receipts for 2011. INFORMATION ONLY. III. MISCELLANEOUS Committee Member Ekberg inquired if there was any updated information available regarding the status of crime statistics /reporting mechanisms. Assistant Chief Lincoln will be looking into providing a demonstration of reporting software that may be of interest to the Council. The full Council will need to determine the priority of such a purchase. Meeting adjourned at 6:24 p.m. Next meeting: Tuesday, September 21, 2010 5:00 p.m. Conf Room #3 Committee Chair Approval Minutes by KAM. Reviewed by SH and SL. 159 160 Community Affairs Parks Committee Minutes August 23. 2010 Pape 2 An application to redesignate and rezone one property located at 4300 South 133` Street from Commercial/Light Industrial (C /LI) to Medium Density Residential (MDR). The lot is approximately 1.75 acres, and the applicant seeks to construct housing. Planning Commission Recommendation: Approve Comprehensive Plan amendment and re -zone under the conditions that all remediation and enhancement for sensitive areas are met no later than December 31, 2010. If conditions are not met, the re -zone will revert back to the previous zoning without further legislative action. Applicant is aware of and agrees to conditions. FORWARD TO SEPTEMBER 13 COW FOR DISCUSSION PUBLIC HEARING. Application from the City to establish underlying zoning for the Tukwila South Annexation area (owner is aware of need for underlying zone, and has no objection). Establishes Mixed Use Office (MUO), Low Density Residential (LDR) and Tukwila South zoning, correcting the current inconsistency between the Comprehensive Plan Land Use Map and the Zoning Map. Planning Commission Recommendation: Approve re -zone. Establish underlying zoning to reflect consistency in Comprehensive Plan Land Use Map and the Zoning Map FORWARD TO SEPTEMBER 13 COW FOR DISCUSSION PUBLIC HEARING. Committee Member Hernandez mentioned that she is not comfortable with providing a recommendation for any item above until she hears public hearing comments. C. Recommendation for Use of City Property Staff is seeking Council approval of a draft resolution which supports use of the building located at 14475 59 Avenue South (most recently utilized as the Tukwila Library) by the Tukwila Historical Society for the storage and display of collections and other appropriate artifacts as related to Tukwila's history. Mr. Lancaster confirmed that an evaluation was conducted for the usefulness of the above building related to City departments. No specific City use has been identified, and staff has recommended making the building available for community use as appropriate (see Finance Safety Committee minutes dated August 17, 2010, and Committee of the Whole agenda packet for the August 23, 2010, meeting). As mentioned above, the draft resolution indicates the Historical Society will be granted use of the building, will be allowed to secure funding to meet building and fire code requirements, and authorizes the Mayor to enter into a no -cost lease agreement, with the intention that the lease would be extended based on successful establishment of the proposed heritage and cultural center. Currently, the draft resolution states the lease will be three -years in duration; however, based on a brief discussion at the Committee, Administration is willing to reconsider the length of the lease based on Council preference. Committee Member Seal inquired about the draft resolution reference to the City continuing to provide utilities and general maintenance to /for the building. Staff will provide information regarding the historical costs of the utilities and general maintenance when this item comes forward to COW. Committee Chair Duffle asked about the time constraints, if any, related to Council action on this resolution and the 4Culture grant application being submitted by the Tukwila Historical Society. Louis Jones -Brown responded that the grant is due to 4Culture on October 13, 2010, and the current Council process should allow ample time to submit background paper work as required by the grant application. The Committee was supportive of the resolution and development of the Tukwila Heritage and Culture Center. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 13 COW FOR DISCUSSION. D. 2010 Parks Recreation Programs: Parks Update This item was removed from the agenda.