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Home My WebLink AboutReg 2010-09-20 Item 6E - Resolution - Cancellation of Outstanding General Fund Claims / Payroll Checks, Court Checks & Foster Golf Gift CardsI CAS NUMBER: 10-102 COUNCIL AGENDA SYNOPSES Initials Meeting Date Prepared by I May v ptew 1 "-Council reuzew 09/13/10 SH I i_ 'WAR 09/20/10 SH 1 I i) I I I ITEM INFORMATION ITEM No. 'ORIGINAL AGI?NDA DATE. SEPTEMBER 13, 2010 lAGI- :ND I rl.nl TITLE A resolution authorizing the cancellation of abandoned or unclaimed property for 2010. C.\'I'I :GORY SPONSOR SPONSOR'S S UMivlr \RY REV!' WED BY Fund Source: Comments MTG. DATE 09/13/10 09/20/10 MTG. DATE 09/13/10 09/20/10 DISCUSS/011 Motion Atig Date 09/13/10 tlltg Date 11 11 ExPI•;N1B'1'uRli REQUIRED Resolution I Ordinance tlltg Dale 09/20/10 Altg Date AMOUNT BUDGETED Altg Date DATE. 9/08/10 RECOMMENDATIONS: SPONSOR /ADMIN Finance Department COMMJY1 J E Unanimous Approval; Forward to C.O.W. COST IMPACT FUND SOURCE RECORD OF COUNCIL ACTION Forward to next Regular meeting ATTACHMENTS Informational Memorandum dated 08/24/10 Resolution in Draft Form Attachment A DOR Unclaimed Property Reporting 2010 Unclaimed Property Summary Detail Report Minutes from Finance and Safety Committee meeting of 09/08/10 Resolution in final form Bzd 4zvard 1 1 Publzc Heartng 1 1 Other A1(, Date r\Itg Date Council n Ma Adm Svcs I I DCD Finance I Fzre Legal [1 P&R. n Police i 1 PUt' The resolution authorizes the cancellation of abandoned funds (unclaimed property). The unclaimed property will be reported and remitted to the Dept. of Revenue Unclaimed Property Section, and made available to the responsible party through the State. This is an annual process authorizing remittance of unclaimed property to the State. The Council is being asked to approve the resolution for cancellation of unclaimed nronertv. COW Mtg. CA &P Cmte F &S Cmte L Transportation Cmte Utiliries Cmte Arts Comm. I 1 Parks Comm. f 1 Planning Comm. APPROPRIATION REQUIRED 81 82 Office of the City Attorney A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AUTHORIZING THE CANCELLATION OF OUTSTANDING GENERAL FUND CLAIMS AND PAYROLL CHECKS, MUNICIPAL COURT CHECKS, AND FOSTER GOLF GIFT CARDS. WHEREAS, the State of Washington, Department of Revenue Unclaimed Property Section, for the reporting and remittance year 2010, requires a one -year dormancy period for outstanding General Fund claims and payroll checks, a two -year dormancy period for municipal court checks, and a three -year dormancy period for gift cards; and WHEREAS, the City Finance Department has made all reasonable attempts to resolve the outstanding, unredeemed General Fund claims and payroll checks, municipal court checks, and Foster Golf gift cards; and WHEREAS, the City Council of the City of Tukwila wishes to cancel all outstanding, unclaimed General Fund claims and payroll checks issued prior to July 1, 2009, municipal court checks issued prior to July 1, 2008, and Foster Golf gift cards issued prior to July 1, 2007, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The Tukwila City Council authorizes the cancellation of General Fund claims and payroll checks, municipal court checks, and Foster Golf gift cards as detailed on Attachment A and the Unclaimed Property Summary Detail Report. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2010 ATTEST /AUTHENTICATED Christy O'Flaherty, CMC, City Clerk APPROVED AS TO FORM BY Attachments: Attachment A, Washington State Department of Revenue 2010 Unclaimed Property Reporting (1 page) 2010 Unclaimed Property Summary Detail Report (3 pages) W. Word Processing \Outstanding Claims 2010.doc LJ:mrh 9/14/2010 City of Tukwila Washington Resolution No. Dennis Robertson, Council President Filed with the City Clerk: Passed by the City Council. Resolution Number Page 1 of 1 83 84 Attachment "APP WA State Department of Revenue 2010 Unclaimed Property Reporting ID NUMBER DATE VENDOR AMOUNT 000 General Fund Claims Various Various Aggregate- Various (Claims Checks under $50) $227 67 #341526 09/02/08 Ronald J. Peterson 85.29 Payroll Various Various 517874 1 1/20/08 517948 11/20/08 Total Claims Checks Aggregate- Various (Payroll Checks under $50) Caitlin Legate Tukwila Children's Foundation Total Payroll Checks $191 64 Municipal Various Various Aggregate- Various (Court Checks under $50) Court 12455 07/19/07 Ryan Scott Howard 13000 10/19/07 Rebecca L. Johnson 13068 02/01/08 Juana Sanchez Sanchez 13102 02/28/08 Kelly Vega 13138 04/11/08 Alliance One Inc. 13145 04/22/08 Ashleigh Martinez Total Municipal Court Checks General Fund Grand Total All Checks: $3,161.44 411 Foster Golf Course Gift Cards Various Various 106 qty. miscellaneous gift cards 411 Fund Total: GRAND TOTAL: $6,845.70 Report and remittance summary Total Claims /Payroll, all other Municipal Court Checks Golf Gift Cards to WA State DOR Municipal Court Restitution, Check Nos. 12455 13000, remittance to County Treasurer Grand Total to be Reported Remitted to WA State DOR/County Treasurer: $312.96 $69.04 60 60 62.00 $62.15 120.00 100.00 600.00 500.00 174.69 1,100.00 $2,656.84 $3,684.26 $3,684.26 $6,625.70 220.00 $6,845.701 85 Treasurer's Checks: No outstanding treasurer's checks to report for 2010 Unclaimed Property filing year. Total Treasurer's Checks: Claims Checks General 000 Fund: Check No. Date #340371 07/07/08 340975 08/04/08 341526 09/02/08 341803 09/15/08 342470 10/20/08 342483 10/20/08 342512 10 /20/08 343034 11/17/08 343069 11/17/08 343091 11/17/08 343162 11/17/08 343235 11/17/08 343919 12/22/08 344850 02/17/09 344940 02/17/09 345492 03/16/09 345710 03/23/09 346216 04/20/09 346300 04/20/09 347150 06/15/09 347316 06/15/09 347322 06/15/09 Property Owner: Abbulkadr H. Salad Dedriq Trinide Ronald J. Peterson John Mann Danthony Gatewood Quiniele L. Hempstead Destiny King Michael Davis Michael K. Howard Rachel Kirk Derek Shoaf Kefyalew Yifru Maria Mejia- Martinez Kadra Ali Rachel Kirk Angela Sanchez Justine Rosencrans Mario E. Pulido- Montes Drew Wilcock Tony Crews Diane Swingler Olja Tepsa Total General Fund Claims Checks: 2010 Unclaimed Property Summary Detail Report Total All Claims Checks: Description: Witness Fee Tae Kwon Do Refund 2007 SCL Utility Tax Rebate Witness /Juror Fee Witness Fee Witness Fee Witness Fee Witness Fee Witness Fee Witness Fee Witness Fee Swim Lesson Refund Witness Fee Witness Fee Witness Fee Zumba Class Refund Witness Fee Witness Fee Witness Fee Witness Fee Swim Lesson Refund Witness Fee $0.00 1 All Code: CK04 0.00 0.00 $10.00 10.00 85.29 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 5 00 10.00 10.00 10.00 6.67 10.00 10 00 10.00 10.00 36.00 10.00 1 l $312.96 $312.96 General Fund All Code: CK06 !ej 9/14/2010 11:07 AM Payroll Claims: Check No. #516810 516851 517874 517948 Municipal Court Checks: Check No. Date #12455 07/19/07 13000 10/19/07 13068 02/01/08 13102 02/28/08 13145 04/22/08 N/A 09/12/07 N/A 09/12/07 N/A 09/12/07 N/A 09/12/07 13138 04/11/08 13250 09/24/08 Property Owner: Date 07/18/08 Pierce Frandle 07/18/08 Maxwell Villella 11/20/08 Caitlin Legate 11/20/08 Tukwila Children's Foundation Total Payroll Claims: Property Owner: Ryan Scott Howard Rebecca L. Johnson Juana Sanchez Sanchez Kelly Vega Ashleigh Martinez Unknown Owner Unknown Owner Unknown Owner Unknown Owner Alliance One Inc. Signal Credit, Inc. Total Municipal Court Checks: Total Golf Course Gift Cards 411 Fund: Description: 07/15/2008 Payroll 07/15/2008 Payroll 11/15/2008 Payroll 11/15/2008 Payroll Description: Restitution Restitution Ball Refund Bail Refund Bail Refund Misc. Trust Misc. Trust Misc. Trust Misc. Trust Ref. #4391 (Case #IN0035354 TKP IT) Overpayment Court Fee (Ref. #4503) Golf Course Gift Cards 411 Fund: Gift Card No. Date Various Various 106 qty. miscellaneous gift cards (incl. 7 cards with "zero" balances) (All variously named unknown property owners) 2010 Report Year Summary: Total Claims /Payroll, all other Municipal Court Checks and Golf Gift Cards to WA State DOR: Municipal Court Restitution, Check Nos. 12455 13000, remittance to be sent to County Treasurer Grand Total to be Reported and Remitted to WA State DOR /County Treasurer: 2010 Unclaimed Property Summary Report Page 2 $46.61 22.43 60.60 62.00 $191.64 $120.00 (To be sent to County Treasurer) 100.00 (To be sent to County Treasurer) 600.00 All General Fund 500.00 All Code: MS16 1,100.00 2.00 45.00 0.50 5.00 174.69 9.65 $2,656.84 $3,684.26 $3, 684.26 $6,625.70 220.00 $6,845.70 9 All Code: CK06 General Fund 411 Fund All Code: MS12 lej 9/14/2010 11:07 AM General Fund: Claims Payroll Municipal Court ID Number 13068 13102 13145 13138 Date Various #341526 09/02/08 #516810 07/18/08 516851 07/18/08 517874 11/20/08 517948 11/20/08 Various #12455 07/19/07 13000 10/19/07 02/01/08 02/28/08 04/22/08 04/11/08 Vendor Aggregates- Various (under $50) Ronald J. Peterson 2007 SCL Utility Tax Rebate Pierce Frandle Maxwell Villella Caitlin Legate Tukwila Children's Foundation Juana Sanchez Sanchez Kelly Vega Ashleigh Martinez Alliance One Inc. 07/15/2008 Payroll 07/15/2008 Payroll 11/15/2008 Payroll 11/15/2008 Payroll Total General Fund All Total Claims Total Payroll Aggregates- Various (under $50) Ryan Scott Howard Restitution (To be sent to County Treas.) Rebecca L. Johnson Restitution (To be sent to County Treas.) Bail Refund Bail Refund Bail Refund Ref. #4391 (Case #1N0035354 TKP IT) Total Municipal Court 2010 Unclaimed Property Summary Report Page 3 Amount $227.67 85.29 $312.96 $46.61 22.43 60.60 62.00 $191.64 $62.15 120.00 100.00 600.00 500.00 1,100.00 174.69 $2,656.84 $3,161.44 lej 9/14/2010 11:07 AM