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HomeMy WebLinkAbout2010-09-21 Finance and Safety MinutesFINANCE AND SAFETY COMMITTEE Meeting Minutes September 21, 2010 5:00 p.m.; Conference Room #3 City of Tukwila Finance and Safety Committee PRESENT Councilmembers: De' Sean Quinn, Chair; Allan Ekberg and Kathy Hougardy Staff: Shawn Hunstock, Dave Haynes, Bruce Linton, Mary Miotke, Marty Grisham, Bob Giberson and Kimberly Matej CALL TO ORDER: Chair Quinn called the meeting to order at 5:00 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Police Department: Incident Command Vehicle At the August 17, 2010, Finance Safety Committee meeting, the Committee gave unanimous recommended approval for the purchase of an Incident Command Vehicle for approximately $500,000, plus applicable sales tax (see Committee minutes dated 08/17/10). The item was forwarded for discussion to a future COW as the Committee was waiting for staff to return with a request for sole source (vendor) authorization. Pending that request, all information, based on Committee recommendation, would be forwarded to the same COW for discussion. Staff has since determined that a sole source authorization is not required since the purchase will be made under a GSA Cooperative Purchasing Contract (No. GS- 30E- 0008N). Given this information, staff is requesting the purchase of the Incident Command Vehicle move forward to a date certain. Staff highlighted some changes made to the informational memo which includes an outline of City -wide cooperation identifying needs across departments. The vehicle's life expectancy is 10 -15 years. In the interest of time at the September 27 COW, the PowerPoint presentation given at the August 17 Finance Safety Committee meeting will be provided to Councilmembers under separate cover via hard copy and e-mail. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 27 COW FOR DISCUSSION. B. Eden Systems Business Licensing Module Staff is seeking Committee approval of an unbudgeted purchase of the EDEN Licensing Module, including data conversion and training, in the amount of $29,400. Per Finance Policy 03 -12 a purchase of $5,000 or more must be approved by the appropriate Council Committee prior to purchase. This software will allow for business applications and renewals online and calculation and payment of the Revenue Generating Regulatory License (RGRL) fee recently approved by City Council. Additionally, the software has the capability to assist with rental housing licensing, gambling tax return and submission, and utility tax return and submission. Annual software maintenance is estimated at $2,520, and will be addressed during the biennial budget process. Finance will fund this purchase through currently budgeted line items, and if not completely funded through such, it will be included in the 2010 year -end budgeted amendment. COMMITTEE APPROVAL FOR PURCHASE. C. 2010 2nd Ouarter Reports The Committee reviewed the status of program goals as outlined in the 2010 2 "d Quarter Report, and asked questions as appropriate. INFORMATION ONLY. Finance Safety Committee Minutes September 21. 2010 Pape 2 III. MISCELLANEOUS Committee Chair Quinn requested Finance provide /prepare a short informational chart (one page or less) outlining such items as sales tax and property tax, showing the cost of doing business in Tukwila and the effects of imposed legislation and other costs beyond the span of City control. Meeting adjourned at 5:46 p.m. Next meeting: Tuesday, September 21, 2010 5:00 p.m. Conf. Room #3 Committee Chair Approval Minutes by KAM. Reviewed by SH.