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Home My WebLink AboutCOW 2010-09-27 Item 3C - Purchase - Police Incident Command Vehicle for $523,000 COUNCIL AGENDA SNoPsIs CIILA k t Inztzals ITEMNO. �y 1 Meeting Date 1 Prepared by Mayoriv 1 /Cgunczl,�evtezv E 1 09/27/10 BL 1 4 I (1, A' 1 1= w -2 10/04/10 BL 10-107 ITEM INFORMATION CAS NUMBER. I ORIGINAL AGENDA DATE: SEPTEMBER 27, 2009 Ac 1.1\11)A ITEM TITLE Purchase of Police Command Vehicle C 1'1?GORY Disc- usszon 0 Motion Resolution Ordinance n Bid Award Public Hearing Other Mtg Date 09/27/10 Mtg Date 10/4/10 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date 1SP )NSOR Counczl Ma Adm Svcs DCD Finance Fire Legal P&R Police PW SPONSOR'S The Police Department will brief the City Council on the purchase of an Incident Command SUMMARY Vehicle and request authorization for expenditure of grant funds, bond funds, and narcotic seizure funds for purchase of the vehicle. RI•1\'I1?WED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. n Planning Comm. DATE: 9/21/10 RECOMMENDATIONS: SPONSOR /ADMIN. Police Department COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $523,000 Fund Source $269,000- SEIZURE FUND, $104, 000 -3AG STIMULUS GRANT $150,000 -BOND MEASURE Comments: JAG STIMULUS GRANT IS TIME LIMITED, 1 MTG. DATE I RECORD OF COUNCIL ACTION 09/27/10 1 MTG. DATE I ATTACHMENTS 09/27/10 Informational Memorandum dated 9/14/10 10/04/10 45 46 (r34IL.4 ti,, A 1ti City of Tukwila i Jim Haggerton, Mayor 4. kl' ‘,.,,A 90 INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Finance and Safety Committee FROM: Don Lincoln, Assistant Chief of Police DATE: September 14, 2010 SUBJECT: Police Department Incident Command Vehicle ISSUE The City of Tukwila is in need of an Incident Command Vehicle to support all hazard emergencies within the City of Tukwila. BACKGROUND For some years the Police Department has recognized the need for an incident command vehicle used primarily for Valley SRT Full Team call outs and other city incidents and emergencies such as natural disasters, floods, or man -made events. The Police Department has received approximately $104,000.00 by way of Justice Assistance Stimulus Grant funds to be used towards the purchase of an Incident Command vehicle. Additionally, the City of Tukwila passed a bond measure (Ordinance No. 2296) that provides $150,000.00 towards the purchase. This combined with the availability of funds in the Police Department's narcotic seizure account has presented us with the opportunity to fulfill this critical need and will substantially increase the City of Tukwila's ability to manage critical incidents. DISCUSSION The Vehicle: This mobile platform will allow for the rapid deployment of the necessary equipment and technology as well as incident management for incidences occurring within the City of Tukwila. This is a 38 foot Freightliner platform equipped with diesel engine and generators. The vehicle incorporates up -to -date technology and provides for redundant communications to include digital, analogue and satellite telephone and internet. City Wide Cooperation: Directors and subject matter experts from the Fire Department, Public Works and IT departments have been consulted and have incorporated numerous cost saving and operational ideas to ensure the vehicle meets all city needs. There is a consensus on the design and equipping of the command vehicle. Uses: This platform will be available to facilitate the effective management of large scale emergencies such as Police, Fire and Public Works incidences and other city functions. Some recent examples of such incidents where this platform would be used include The Rock N' Roll Marathon, Tukwila Days, 4 at The Fort and large scale Police and Fire responses along with continuity of operations in the event our current structure becomes uninhabitable as a result of a natural or man -made disaster. 47 INFORMATIONAL MEMO Page 2 Cost and Purchase: Cost for this platform and supporting communications and surveillance equipment is $523,000.00. The Command Vehicle will be purchased under a GSA Cooperative Purchasing Agreement Contract Number GS- 30E- 0008N. Seizure Account Expenditure Justification The day -to -day use of this command vehicle is for SRT call outs in support of narcotics enforcement. During a 3 year review of Valley SRT full team call outs we find that for 2007, 70% were drug enforcement related. Additionally in 2008 70% were drug enforcement related and in 2009, 87% were drug enforcement related. These percentages represent the number of "full team call outs" as opposed to partial team deployments. RECOMMENDATION The Council is being asked to consider the purchase of an Incident Command Vehicle in the amount of $523,000.00, with the use of funding in the amount of $104,000.00 from the Federal Stimulus Program Justice Assistance Grant; funding from Tukwila Bond Ordinance #2296 in the amount of $150,000.00; and funding from the narcotic seizure account in the amount of $269,000.00. The Council is being asked to consider this issue at the September 27, 2010 Committee of the Whole and subsequent October 4, 2010 Regular meeting. ATTACHMENTS None 48 !��aW \s City Of Tukwila `LL: Finance and Safety Committee N FINANCE AND SAFETY COMMITTEE Meeting Minutes September 21, 2010 5 :00 p.m.; Conference Room #3 PRESENT Councilmembers: De' Sean Quinn, Chair; Allan Ekberg and Kathy Hougardy Staff: Shawn Hunstock, Dave Haynes, Bruce Linton, Mary Miotke, Marty Grisham, Bob Giberson and Kimberly Matej CALL TO ORDER: Chair Quinn called the meeting to order at 5:00 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Police Department: Incident Command Vehicle At the August 17, 2010, Finance Safety Committee meeting, the Committee gave unanimous recommended approval for the purchase of an Incident Command Vehicle for approximately $500,000, plus applicable sales tax (see Committee minutes dated 08/17/10). The item was forwarded for discussion to a future COW as the Committee was waiting for staff to return with a request for sole source (vendor) authorization. Pending that request, all information, based on Committee recommendation, would be forwarded to the same COW for discussion. Staff has since determined that a sole source authorization is not required since the purchase will be made under a GSA Cooperative Purchasing Contract (No. GS- 30E- 0008N). Given this information, staff is requesting the purchase of the Incident Command Vehicle move forward to a date certain. Staff highlighted some changes made to the informational memo which includes an outline of City -wide cooperation identifying needs across departments. The vehicle's life expectancy is 10 -15 years. In the interest of time at the September 27 COW, the PowerPoint presentation given at the August 17 Finance Safety Committee meeting will be provided to Councilmembers under separate cover via hard copy and e-mail. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 27 COW FOR DISCUSSION. B. Eden Systems Business Licensing Module Staff is seeking Committee approval of an unbudgeted purchase of the EDEN Licensing Module, including data conversion and training, in the amount of $29,400. Per Finance Policy 03 -12 a purchase of $5,000 or more must be approved by the appropriate Council Committee prior to purchase. This software will allow for business applications and renewals online and calculation and payment of the Revenue Generating Regulatory License (RGRL) fee recently approved by City Council. Additionally, the software has the capability to assist with rental housing licensing, gambling tax return and submission, and utility tax return and submission. Annual software maintenance is estimated at $2,520, and will be addressed during the biennial budget process. Finance will fund this purchase through currently budgeted line items, and if not completely funded through such, it will be included in the 2010 year -end budgeted amendment. COMMITTEE APPROVAL FOR PURCHASE. C. 2010 2n Ouarter Reports The Committee reviewed the status of program goals as outlined in the 2010 2n Quarter Report, and asked questions as appropriate. INFORMATION ONLY. 49 50