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Home My WebLink AboutCOW 2010-09-27 Item 3F - Grant Acceptance - 6 Grants for Tukwila Urban Center Access (Klickitat) Co UNCIL A GJ;.NDA SYNOPSIS ---1.,$1 f 4 J Inztzals ITEM NO. 1 Meetznq Date I P,,repared by Ma r zew I ,_.�Counczl review s= ^t t 7 1 09/27/10 -I' 9 BG n'\).) I L i-. 1 2 tt 10/04/10 Icy BG I I 1 290: I I I I 3.F. i ITEM INFORMATION i CAS NUMBER: 10-110 I ORIGINAL AGENDA DATE. SEPTEMBER 27, 2010 AGENDA ITEM TITLE Accept six grants for the Tukwila Urban Center Access Project (Klickitat) CATEGORY Z Dzscusszon Motzon Resolution Ordinance P Bid Award 1 1 Public Hearing Other Mtg Date 09/27/10 Mtg Date 10/04/10 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date I SPONSOR Counal Ma Adm Svcs n DCD LI Finance n Fire I 1 Legal 1 I P&R 1 Police PW/ SPONSOR'S Six grants have been awarded to the Tukwila Urban Center Access Project Klickitat). SUMMARY Although the City has accepted each of the six grants through inclusion in the City's Capital Improvement Program, this housekeeping process of acceptance will be formalized by Council action. Three grants have been used for design and the remaining three will be used for construction. Matching funds will be represented by Local Improvement District No. 33 and city funds, REVIEWED BY COW Mtg. 1-7 CA &P Cmte n F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. 1 1 Planning Comm. DA 1'E: 09/20/10 RECOMMENDATIONS: SPONSOR /ADMIN Public Works COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: 104 ARTERIAL STREETS (PG. 15, PROPOSED 2011 CIP) Comments: MTG. DATE R ECORD OF COUNCIL ACTION 09/27/10 10/04/10 MTG. DATE ATTACHMENTS 09/27/10 Informational Memorandum dated 09/15/10 TUC Access Project's CIP page 15, Proposed 2011 CIP Minutes from the Transportation Committee meeting of 09/20/10 10/04/10 63 64 W t. '`J 4s City of Tukwila .9 Jim Haggerton, Mayor 905 INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Transportation Committee FROM. Public Works Director DATE: September 15, 2010 SUBJECT Tukwila Urban Center Access Proiect (Klickitatl Project No. 98410419 Acceptance of Grants ISSUE Formal City acceptance of six grants which have been awarded to the TUC Access Project. BACKGROUND Since 2003, staff has been working on the Tukwila Urban Center Access Project to improve traffic conditions at and around the Klickitat Drive /Southcenter Parkway intersection Funding for the design and construction of this major project comes from many sources including six grants, impact/mitigation fees, City funds, and Local Improvement District #33. According to CIP Policy #12, staff must get approval from the full Council before accepting grants. This policy has been met in the past with the annual adoption of the CIP and budget showing both the proposed and accepted grants DISCUSSION Six grants have been awarded to this project. The first three grants have been fully expended in the design phase and the remaining three grants will be utilized for construction Year of Minimum Grant Award Phase Match Amount Federal Sec. 117, FFY 2005 Approp Act 2005 Design I 0% $983,928 Federal High Priority Projects (HPP 474) 2006 Design I 0% 719,921 Federal High Priority Projects (HPP 475) 2006 Design 0% 1,574,824 Federal STP Regional 2006 Construction 13.5% 3,000,000 Federal Intersection and Corridor Safety 2006 Construction 0% 250,000 State Transportation Improvement Board 2006 Construction 20% 5,000,000 Total I $1,405,000 $11,528,673 The minimum match listed above would be represented by the LID #33 and City funds Attached is the proposed 2011 CIP page for the TUC Access Project. Recent approvals from WSDOT have been given on the updated Hydraulics Report as well as the Channelization Plans Staff is working with WSDOT and the Transportation Improvement Board to formally "obligate" the remaining construction funds Pending those obligations and final approval by both agencies, staff expects to advertise this project before the end of September RECOMMENDATION Council is being asked to formally accept the six grants for the Tukwila Urban Center Access Project and consider this item at the September 27, 2010 Committee of the Whole and the subsequent October 4, 2010 Regular Meeting Attachment: CIP Page W' \PW Eng \Old P drive \Cyndy Klickitat \INFORMATION MEMO Grants Acceptance 9 -15 -10 doc CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2011 to 2016 PROJECT: Tukwila Urban Center Access (Klickitat -S1C Pkwy) Project No. 98410419 DESCRIPTION: Improve traffic flow on Southcenter Parkway, Klickitat Drive and Strander Boulevard by constructing an underpass for the southbound lane on Southcenter Pkwy Coordinate with WSDOT on 1 -5 on- ramps. JUSTIFICATION: Provide needed future traffic capacity, safety improvements and reduce accidents. STATUS: Design Report completed in 2005, design in 2006 2007, and LID formation in 2009 Proposed Southcenter Pkwy /Klickitat road closure for duration of construction will save a significant amount of costs. MAINT. IMPACT: Overlay on a 10 -20 year cycle. Project is on Impact Fee List under Zone 1. Federal design funds for $3.25m. Westfield Mall mitigation $579k COMMENT: cash and $846k ROW, Boeing (Longacres) mitigation is $65k, ACME Bowling $112k. Construction grants; State TIB $5m, Federal STP $3m and $250k. Local Improvement District (LID) is a range from $6.5 to $10 5 million. FINANCIAL Through Estimated (in $000's) 2009 2010 2011 2012 2013 2014 2015 2016 BEYOND TOTAL EXPENSES Design 3,341 670 4,011 LID Expenses 197 10 500 707 Land (R/W) 2,408 7 2,415 Const. Mgmt. 2,513 2,513 Construction 16,750 16,750 TOTAL EXPENSES 5,946 687 19,763 0 0 0 0 0 0 26,396 FUND SOURCES Awarded Fed Grant 974 3,250 4,224 Earmark future) 1,840 435 2,275 Awarded State Grant 5,000 5,000 LID 11,545 11,545 ROW Donation 846 846 Mitigation Actual 759 759 Impact Fees 336 471 S07 City Oper Revenue 1,191 (219) (32) 0 0 0 0 0 0 940 TOTAL SOURCES 5,946 687 19,763 0 0 0 0 0 0 26,396 0 Project Location r7` `1 o 8 138 e'11 at I 17,P• 1 r, ae I °S c z i f 3 I rn r 61v. S' N I up,.,.e Ar 1 mlCh E d w -V E 9. ��`I� >as rm.ne Or 1 1 4 4 S t ewssaw.awulrau.w.�ul:.wwwar. 1, 66 2011 2016 Capital Improvement Program 15 II. BUSINESS AGENDA A. East Marginal Wav South/South 86 Place Traffic Sienal Pole Bid Award Staff is seeking Council approval to award a contract in the amount of $35,054 to Signal Electric, Inc. to replace the traffic signal pole at East Marginal Way South and South 86 Place. This pole requires replacement due to damage sustained during a vehicular collision. The total cost of the replacement will be billed to the driver's insurance company via WCIA. Although this item is under the $40,000 approval threshold for City Council, staff is bringing it before Council due to the unbudgeted nature of the item and any change orders that could result in a higher payment amount. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 27 COW FOR DISCUSSION. B. Annual Traffic Sienal Purchase Staff is seeking full Council approval to purchase three traffic signal control cabinets from Western Systems in the amount of $61,787.58. Funding for this purchase is budgeted in the 104 Arterial Street Fund. The three cabinets will be purchased as part of the Annual Traffic Signal Program and utilized for expansion of the City's Intelligent Transportation System (ITS) which provides real -time remote signal and closed circuit television. The purchase of the cabinets will replace 20+ year old obsolete signal cabinets and enable ITS control at the following intersections: Interurban and 58 Avenue South Interurban and 42n Avenue South Interurban and 52 Avenue South The life expectancy of the cabinets can usually be 20 -25 years. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 27 COW FOR DISCUSSION. 4 7 C. Tukwila Urban Center Access Proiect Klickitat) Staff is seeking formal Council acceptance of six grants that have been awarded to the Tukwila Urban Center Access Project (Klickitat) as listed below. Two of the six projects require a match which will be funded through a combination of City and LID funds. Transportation Committee Minutes September 20. 2010 Paoe 2 Although the City has accepted each of the six grants through inclusion in the City's Capital Improvement Program, this housekeeping process of acceptance will be formalized by Council's action. Federal Sec. 117, FFY 2005 Appropriations Act Federal High Priority Projects (HPP 474) Federal High Priority Projects (HPP 475) Federal Surface Transportation Program (STP) Regional 13.5% matching funds Federal Intersection and Corridor Safety State Transportation Improvement Board 20% matching funds UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 27 COW FOR DISCUSSION. D. 2010 2 Ouarter Reports The Committee reviewed the status of program goals as outlined in the 2010 2 "d Quarter Report, and had no questions. INFORMATION ONLY. III. MISCELLANEOUS Staff reminded Committee Members to save the date of Wednesday, October 13, for the Phase II and III TIB ribbon cutting. Invitations will be sent shortly. 67 68