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HomeMy WebLinkAboutUtilities 2010-09-28 COMPLETE AGENDA PACKET yV 4 s, City of Tukwila Distribution K. Hougardy B. Giberson F Iriarte S Hunstock S Kerslake 4 J Duffie R. Tischmak M. Miotke ti o Utilities Committee A. Ekberg P Brodin J Pace Q D Robertson G. Labanara J Trantina Ma Haggerton R. Larson C Parrish "'s �2 ♦i♦ Kath H ougardy, Chair S Lancaster M. Cusick B Arthur K. Mate P Lau File Copy Z90= Joe Duffle D Speck M. Mathia Single side to Ana Sin le •i♦ Allan Ekberg C O'Flaherty S Anderson 2 Extra, e-mail to B M. Hart J Howat Saxton, M. Hart, S Norris B Still C O'Flaherty, D N. Olivas R. Still Almberg Dideon, S Norris and S Kirby AGENDA TUESDAY, SEPTEMBER 28, 2010 Time: 5:00 PM Place: Conference Room #1 Item 1 Recommended.Action I Page 1. PRESENTATION(S) 2. BUSINESS AGENDA a. Surface Water Comprehensive Plan a. Forward to 10/11/10 C.O.W. Pg. 1 Consultant Recommendation and Agreement and 10/18/10 Regular b. Duwamish Gardens b. Forward to 10/11/10 C.O.W. Pg. 13 Grant Agreement King Conservation District and 10/18/10 Regular c. Second Quarter Reports c. Information Only Pg. 27 3. ANNOUNCEMENTS 4. MISCELLANEOUS Future Agendas: Next Scheduled Meeting: Tuesday, October 12, 2010 Committee Goals: Study the feasibility and implementation of televised City Council meetings Continue to foster relationships within local, regional, and state entities that encourage opportunities for joint partnership and outreach The City of Tukwila strives to accommodate individuals with disabilities. Please contact the Public Works Department at 206- 433 -0179 for assistance. J ,4sy City of Tukwila o Jim Haggerton, Mayor Igo; INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Utilities Committee FROM: Public Works Director DATE: September 21, 2010 SUBJECT: Surface Water Comprehensive Plan Project No. 91041202 Consultant Recommendation and Agreement ISSUE Approve CH2M Hill, Inc. to complete an update to the City's Surface Water Comprehensive Plan. BACKGROUND The City of Tukwila has a Surface Water Comprehensive Plan that identifies individual drainage basins, flow control maps, existing and upcoming regulations, known system deficiencies, and proposed capital improvement projects to address deficiencies. The plan was last updated in 2003. Since the development of this plan, the City has completed many of the identified capital improvement projects, has additional system information developed using a GIS inventory, annexed the Tukwila South area, and regulations have changed to meet the National Pollution Elimination System permit requirements. DISCUSSION Public Works maintenance and engineering staff reviewed the current plan for deficiencies and compiled a list of items that should be included in an updated Surface Water Comprehensive Plan. The current consultant roster was reviewed and four firms were short- listed with experience developing utility comprehensive plans. The firms were RW Beck, CH2M Hill, Parametrix, and Perteet. Each firm submitted Summaries of Qualification and were evaluated and scored. CH2M Hill was selected as the firm that best met the requirements of this type of project. CH2M Hill completed the 2003 Surface Water Comprehensive Plan and has extensive experience with utility plan development. It is recommended that CH2M Hill complete an update to the Surface Water Comprehensive Plan for a fee of $141,036.00. BUDGET SUMMARY Contract Budget Comp Plan Update 141,036.00 150,000.00 RECOMMENDATION The Council is being asked to approve the agreement with CH2M Hill, Inc. in the amount of $141,036.00 for the Surface Water Comprehensive Plan update and consider this item at the October 11, 2010 Committee of the Whole meeting and subsequent October 18, 2010 Regular Meeting Attachments: Consultant Rating Sheet Consultant Agreement W: \PW Eng \PROJECTS\A- DR Projects \91041202 Surface Water Comp Plan\INFORMATION MEMO Consultant Recommend Ch2MHILL.doc Surface Water tc O Comprehensive Plan Qa� Q� G Q Additional Comments Notes Firm Rank (1 4, Lowest Best) 2 4 4 1 Brandon Miles Firm Rank (1 4, Lowest Best) 2 3 1 4 John Howat Firm Rank (1 4, Lowest Best) 3 4 1 2 Ryan Larson Total Score 7 11 6 7 Firm Rank (1 4, Lowest Best) 2 4 1 2 Date: CONSULTANT AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT is entered into between the City of Tukwila, Washington, herein -after referred to as "the City and CH2M HILL, Inc., hereinafter referred to as "the Consultant in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform services in connection with the project titled Surface Water Comprehensive Plan. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Time for Performance. Work under this contract shall commence upon the giving of written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement within 300 calendar days from the date written notice is given to proceed, unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $141,036.00 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment is provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and state for a period of three (3) years after final payments. Copies shall be made available upon request. 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. The standard of care applicable to Consultant's services will be the degree of skill and diligence normally employed by professional engineers or consultants performing the same or similar services at the time said services are performed. Consultant will reperform any services not meeting this standard without additional compensation. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services to be rendered under this Agreement. 7. Indemnification. The Consultant shall indemnify, defend and hold harmless the City, its officers, agents and employees, from and against any and all claims, losses or liability, including attorney's fees, to the proportionate extent arising from injury or death to persons or damage to property occasioned by any negligent act, omission or failure of the Consultant, its officers, agents and employees, in performing the work required by this Agreement. With respect to the performance of this Agreement and as to claims against the City, its officers, agents and employees, the Consultant expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the obligation to indemnify, defend and hold harmless provided for in this paragraph extends to any claim brought by or on behalf of any employee of the Consultant. This waiver is mutually negotiated by the parties. This paragraph shall not apply to any damage resulting from the negligence of the City, its agents and employees. To the extent any of the damages referenced by this paragraph were caused by or resulted from the concurrent negligence of the City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid and enforceable only to the extent of the negligence of the Consultant, its officers, agents and employees. 8. Insurance. The Consultant shall secure and maintain in force throughout the duration of this contract comprehensive general liability insurance, with a minimum coverage of $500,000 per occurrence and $1,000,000 aggregate for personal injury; and $500,000 per occurrence/ aggregate for property damage, and professional liability insurance in the amount of $1,000,000. Said general liability policy shall name the City of Tukwila as an additional insured and shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the City. Certificates of coverage as required by this section shall be delivered to the City within fifteen (15) days of execution of this Agreement. 2 9. Independent Contractor. The Consultant and the City agree that the Consultant is an inde- pendent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Attorneys Fees and Costs. In the event either party shall bring suit against the other to enforce any provision of this Agreement, the prevailing party in such suit shall be entitled to 3 recover its costs, including reasonable attorney's fees, incurred in such suit from the losing party. 16. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: CH2M HILL, Inc. 1100 112 Ave NE, Suite 400 Bellevue, WA 98004 ATTN: Amy Carlson 17. Integrated Agreement. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. This Agreement may be amended only by written instrument signed by both the City and the Consultant. DATED this day of 20 CITY OF TUKWILA CONSULTANT By: Mayor Printed Name: Title: Attest /Authenticated: Approved as to Form: City Clerk Office of the City Attorney 4 Exhibit A: Scope of Work Surface Water Comprehensive Plan Objectives The City of Tukwila (City) has asked CH2M HILL to assist in updating their Surface Water Comprehensive Plan. The 2010 Surface Water Comprehensive Plan will serve as a framework for surface water management for the next planning cycle. The plan will describe elements of the City of Tukwila's surface water program necessary for regulatory compliance and outline specific capital projects for inclusion into Tukwila's Capital Improvement Program. Assumptions CH2MHILL will reasonably rely on the accuracy of data and information provided by the City of Tukwila in performance of the services defined in this scope of work. This scope of work and related Exhibit B: Level of Effort has been developed assuming nine (9) month project duration. CH2MHILL assumes a two (2) week comment period for each deliverable submitted to the City of Tukwila and anticipates one (1) set of consolidated written comments received from City of Tukwila on each deliverable. All workshops and meetings included in this scope of work will be held at the City of Tukwila. City of Tukwila staff will be responsible for reserving meeting space and inviting attendees. Scope of Work Task 1. Project Management The following work tasks will be performed by CH2MHILL: Project kick -off meeting at the City of Tukwila with two (2) CH2MHILL attendees, assuming four (4) hours in length, with one meeting serving as both the project kickoff meeting and half day workshop (described under Task 2). Weekly check -ins between CH2MHILL project manager and City of Tukwila project manager either by telephone or e-mail Monthly invoicing including monthly work summaries Project set -up, quality management plan, health and safety plan, change management, and project closure, and health and safety plan for field work activities Task 1 Deliverables Agenda and meeting summary for kickoff meeting half -day workshop Monthly invoices and monthly work summaries 1 CH2MHILL Task 2. Drainage Network and Watershed Characterization The following work tasks will be performed by CH2MHILL: Outline information needed for completion of the Surface Water Plan and sources of that information (such as studies produced by others) Facilitate half -day workshop at the City of Tukwila to review information and information gaps; assuming four (4) hours in length with two (2) CH2MHILL attendees, with one meeting serving as both the project kickoff meeting (Task 1) and half -day workshop Inventory the drainage network utilizing existing information including the City of Tukwila's GIS database; inventory where needed known privately -owned stormwater facilities, publically- owned stormwater facilities and drainage network connections with other municipalities to determine basin boundaries; assuming one (1) CH2MHILL staff up to two (2) days of windshield surveys (assuming 8 hour days) plus four (4) hours of discussions and information- gathering with City of Tukwila staff Characterize water quality in receiving water bodies using existing information including Ecology's 303d listings, existing studies and conversations with City of Tukwila staff; assuming no new data will be generated through monitoring or other means as part of this task; assuming one (1) CH2MHILL staff up to two (2) days of information gathering and one (1) day of discussions with City of Tukwila staff Characterize aquatic habitat conditions using existing information, conducting a windshield survey and discussing with City of Tukwila staff; develop an inventory of fish blocking culverts; assuming two (2) CH2MHILL staff of up to two (2) days of windshield surveys plus four (4) hours of discussions with City of Tukwila staff Verify Task 2 findings of drainage network, water quality, and aquatic habitat conditions with City staff, assuming two (2) Consultant staff attendance at one (1) meeting two (2) hours in length; CH2MHILL will prepare a preliminary outline of the Surface Water Comprehensive Plan Section that will contain this information and use this outline as a framework for this discussion. Develop basemap showing pipes, culverts, pump stations, outfalls, publically owned stormwater facilities, basin boundaries, flow control areas, flood zones, City of Tukwila boundaries, surface water features (creeks, rivers, lakes), City of Tukwila maintenance zones, and roads and highways using information currently in the City of Tukwila's GIS database Develop Map Book, a series of 8.5 "x11" maps showing the details of the basemap with an index map appearing on each page, assuming up to thirty (30) individual 8.5"x11" maps Task 2 Deliverables List of sources of information for surface water plan completion in preparation for half -day workshop Preliminary outline of the Surface Water Comprehensive Plan Section for drainage, water quality, and habitat conditions verification discussion 2 Basemap and Map Book, draft and final versions, hard -copy (8.5 "x11" sheets) and electronic files (PDF plus GIS files); The final version of the hard -copy Map Book will be included in a section of the Surface Water Comprehensive Plan Task 3. Regulatory Requirements and Policy Discussions The following work tasks will be performed by CH2MHILL: Summarize Federal and State requirements regarding surface water; Inventory City of Tukwila's activities and actions that meet, or aid in meeting, regulatory requirements; Produce a regulatory 'gap analysis' in tabular form, recommend additional activities for regulatory compliance Prepare Issue Paper outlining up to ten (10) policy issues related to surface water management in the City of Tukwila with the purpose of informing City of Tukwila decision makers regarding the decision options for each issue and the potential impacts of those decisions Task 3 Deliverables Issue Paper, draft and final, approximately ten (10) pages in length Task 4. Surface Water Issues The following work tasks will be performed by CH2MHILL: Identify drainage, water quality, and habitat issues and improvement opportunities; Characterize each issue's severity and frequency; Discuss results in a meeting up to four (4) hours in length with City of Tukwila staff, assuming two (2) CH2MHILL staff in attendance Describe up to two (2) potential solutions to address each of the drainage, water quality, and habitat issues identified; Solutions will either be capital projects or programmatic (non- structural) solutions; CH2MHILL will describe solutions at a high level such as 'capital project' or 'education'. Capital projects will be further developed in Task 5. Task 4 Deliverables No deliverables for Task 4; Deliverables under Task 8 Plan Development include material developed during Task 4 Task 5. Capital Projects The following work tasks will be performed by CH2MHILL: Develop preliminary design concepts for those surface water issues to be addressed by capital projects, assuming up to twenty (20) capital projects; Preliminary design concepts will include a hand -drawn sketch, photograph(s) of existing conditions, and a one paragraph written project description Facilitate meeting with Tukwila staff to discuss preliminary design concepts, assuming four (4) hours in length with two (2) CH2MHILL staff in attendance Develop Capital Project Summary Sheets (up to twenty (20)) including project description, status, maintenance impact characterization, and project sketch for each capital project Develop planning -level order -of- magnitude cost estimate for each capital project for inclusion into the Capital Project Summary Sheets (up to twenty (20)); Planning -level cost estimates are intended for general planning purposes and should not be construed as actual costs. Final costs 3 can be more accurately determined once final design and engineering are completed on each capital project. (In providing opinions of cost, CH2MHILL has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality of performance by operating personnel or third parties; and other economic and operational factors that may materially affect the ultimate project cost or schedule. Therefore, CH2MHILL makes no warranty that the City of Tukwila's actual project costs will not vary from CH2MHILL's estimates.) Task 5 Deliverables Up to twenty (20) capital project preliminary design concepts (draft only) in preparation for the internal workgroup session Up to twenty (20) Capital Project Summary Sheets (draft for review; final versions are included in the Deliverables for Task 8 Plan Development) Task 6. Operations and Maintenance The following work tasks will be performed by CH2MHILL: Conduct windshield survey to observe locations within the storm system that are of concern to the City of Tukwila operations and maintenance staff; This scope of work assumes eight (8) hours of windshield surveys with City of Tukwila O &M staff, assuming one (1) CH2MHILL staff in attendance; CH2MHILL will facilitate meeting with City of Tukwila O &M staff to obtain additional information, assuming two (2) hours in length with one (1) CH2MHILL staff in attendance Summarize operations and maintenance (O &M) activities currently conducted by City of Tukwila related to surface water Develop Individual Maintenance Task Summary Sheets (for up to fifteen (15) maintenance tasks) including task description, frequency, status, and task sketch for each major maintenance task performed on stormwater facilities such as, storm ponds, detention vaults, filter vaults, and pump stations Develop planning -level order -of- magnitude cost estimate for each maintenance task for inclusion into the Maintenance Task Summary Sheets (up to fifteen (15)); Costs will be developed based on level -of- effort information provided by the City of Tukwila (such as number of crew hours to maintain a catch basin) and quotes from vendors to maintain proprietary stormwater treatment devices. Planning -level cost estimates are intended for general planning purposes and should not be construed as actual costs. Recommend new or improvements to existing City of Tukwila O &M tools and processes (such as a system to track new stormwater facilities in new developments or a computer tracking system for maintenance) Task 6 Deliverables Up to fifteen (15) maintenance task summary concepts (draft only) for review by the City of Tukwila Up to fifteen (15) Maintenance Task Summary Sheets (draft for review; final versions are included in the Deliverables for Task 8 Plan Development) 4 Task 7. Presentations The following work tasks will be performed by CH2MHILL: City Council Briefings: Consultant will provide one (1) presentation to City Council City Council Utilities Committee: Consultant will provide one (1) presentation to Utilities Committee Task 7 Deliverables Preparation for and attendance at one (1) City Council meeting and one (1) Utilities Committee meeting; Presentation materials assumed to be brief (1 page) handouts with talking points; each meeting assumed to be two (2) hours in length Task 8. Plan Development The following work tasks will be performed by CH2MHILL: Summarize results of work tasks of Tasks 2 -6 for inclusion in the Comprehensive Surface Water Plan Recommend capital projects and programmatic improvements to the City of Tukwila's surface water program based on results of Tasks 2 -6 Produce Preliminary Draft, Draft, and Final Comprehensive Surface Water Plan Attend one (1) meeting to receive comments on Preliminary Draft sections and one (1) meeting to receive comments on Draft (each meeting up to two (2) hours in length with one (1) CH2MHILL staff in attendance) Task 8 Deliverables Preliminary Draft Comprehensive Surface Water Plan sections (three (3) binder clipped hard copies plus Microsoft Word files) Draft Comprehensive Surface Water Plan as a single document assuming approximately thirty (50) pages in length including supporting Appendices. Three (3) binder clipped hard copies plus Microsoft Word and PDF files submitted electronically Final Comprehensive Surface Water Plan approximately fifty (50) pages in length excluding supporting Appendices; Ten (10) hard copies in 3 -ring binder with tabs plus Microsoft Word and PDF files submitted electronically Task 8 Deliverables Preparation for and attendance at two (2) City Council meetings and one (1) Utilities Committee meeting; Presentation materials assumed to be brief (1 page) handouts; each meeting assumed to be two (2) hours in length Schedule This Scope of Work assumes nine (9) month project duration starting upon issuance of a Notice to Proceed which is expected by October 15th, 2010. 5 Exhibit B: Level of Effort Surface Water Comprehensive Plan Water Drainage Quality Habitat Staff Staff Fish Cost Tech Admin PM Lead Lead Lead Mapping Engineer Scientist Biologist Estimator QAQC Editor Support total hours total for task rate) 150 145 175 175 110 120 90 145 140 195 100 75 Task 1 Project Management 1 80 0 0 0 0 0 0 0 0 0 0 40 120 15,000 ITask 2 Drainage Network and Watershed Characteriza 56 16 16 24 82 0 40 24 0 6 0 0 264 34,990 (Task 3 Regulatory and Policy I 80 0 0 0 0 0 0 0 0 4 0 0 84 12,780 Task 4 Identify and Address Surface Water Issues 1 40 16 16 16 0 0 0 8 0 6 0 0 102 16,250 Task 5 Capital Projects 1 36 36 20 20 0 40 0 4 40 8 0 0 204 30,160 'Task 6 Operations and Maintenance 1 50 0 0 0 0 0 0 0 4 4 4 0 62 9,240 Task 7 Presentations 1 16 0 0 0 0 0 0 0 0 0 0 0 16 2,400 (Task 8 Plan Development 1 44 10 10 10 24 0 24 0 0 4 24 0 150 19,530 total hours 402 78 62 70 106 40 64 36 44 32 28 40 1002 140,350 subtotal labor 140,350 expenses assumed 20 trips at 20 miles round trip from CH2MHILL's Bellevue office at current (2010) IRS rate of $0.50 /mile mileage 200 reproduction 300 health and safety plan 186 subtotal expenses 686 TOTAL 141,036 g4 ILq '1%-r Cit of Tukwila 4. Jim Haggerton, Maya INFORMATIONAL ONAL MEMORANDUM TO: Mayor Haggerton Utilities Committee FROM: Public Works Director DATE: September 16, 2010 SUBJECT: Duwamish Gardens Project No. 06 -DRO2 Grant Agreement King Conservation District ISSUE Authorize the Mayor to sign a grant agreement with the King Conservation District (KCD). BACKGROUND The City acquired the Duwamish Gardens site in 2008 for future restoration as a salmon habitat site. Staff is in the process of clearing the site of all existing structures and securing design funds. Staff applied for design funding through the Salmon Recovery Funding Board (SRFB) and the KCD. The KCD awarded this project $52,929.34. The SRFB application is currently under evaluation with a funding request of $197,299.00. ANALYSIS The design costs are estimated at $275,000.00 for this project. Design funding is anticipated to be budgeted from KCD with $52,929.34, SRFB with $197,299.00, and City revenue of $24,771.66. RECOMMENDATION The Council is being asked to approve a grant agreement with the KCD and consider this item at the October 11, 2010 Committee of the Whole meeting and subsequent October 18, 2010 Regular Meeting. Attachments: CIP Sheet Duwamish Gardens (2011 Proposed) King Conservation District Grant Agreement W 1PW Eng \PROJECTS\A- DR Projects \06 -DRO2 (Duwamish Gardens)\Grants \KCD Grant \Design Grant \Info Memo KCD Grant Acceptance.doc CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2011 to 2016 PROJECT: Duwamish Gardens Project No. 90630102 DESCRIPTION: Purchase and restore site as a salmon estuary and passive park. JUSTIFICATION: This project is included in the WRIA 9 Salmon Recovery Plans efforts to acquire and restore 20 -acres within the Duwamish estuary. STATUS: Property acquired in 2008 Design phase anticipated to begin in 2011 MAINT. IMPACT: Once site is restored, approximately 100 staff hours per year Design funding is currently being sought through State Salmon Recovery Board (SRFB), King Conservation COMMENT: District (KCD), and Puget Sound Acquistiona and Restoration. Acquisition grants included SRFB, WRIA 9 KCD, KC Conservation Futures, WA State Aquatic Lands and WA State Earmark. FINANCIAL Through Estimated (in $000's) 2009 2010 2011 2012 2013 2014 2015 2016 BEYOND TOTAL EXPENSES Design 129 7 275 411 Land (R/W) 1,979 14 1,993 Const. Mgmt. 10 200 180 390 Construction 5 70 1,000 900 1,975 TOTAL EXPENSES 2,113 101 275 0 1,200 1,080 0 0 0 4,769 FUND SOURCES Awarded Grant 1,617 394 130 2,141 Proposed Grant 197 1,200 1,080 2,477 Mitigation Actual 0 Mitigation Expected 0 City Oper. Revenue 496 (293) (52) 0 0 0 0 0 0 151 TOTAL SOURCES 2,113 101 275 0 1,200 1,080 0 0 0 4,769 1 Project Location 9 i N on. 1_ w E N s V 4' 11\ 0 a f; s z st cn a I 9 i,A NS t 1 P -I I inn, e�`\ rAta m Egg I IS 30 Sty Ot h/ 2n11 MIR Canital Improvement Proaram 69 (12 AGREEMENT FOR AWARD OF KING CONSERVATION DISTRICT MEMBER JURISDICTION AND WRIA FORUM GRANT Green Duwamish -CPS Watershed Forum (WRIA 9) City of Tukwila This Agreement is made between the King Conservation District Number 9, a municipal corporation in King County, Washington, located at 1107 SW Grady Way, Suite 130, Renton, WA 98057 (referred to herein as "District and City of Tukwila, a municipal corporation in King County, Washington, located at 6300 Southcenter Blvd., Tukwila, WA 98188 (referred to herein as "Recipient for the purposes set forth herein. SECTION 1. RECITALS 1.1 Whereas, the District is a special purpose district organized and existing under authority of Chapter 89.08 RCW which engages in certain activities and programs to conserve natural resources, including soil and water, which activities are declared to be of special benefit to lands; and 1.2 Whereas, pursuant to RCW 89.08.400, King County has authorized and imposed a system of assessments to finance the activities and programs of the District; and 1.3 Whereas, pursuant to RCW 89.08.220, RCW 89.08.341 and /or Chapter 39.34 RCW, the District is authorized to enter into agreements with municipal entities and agencies (governmental or otherwise), or their designees, in order to carry out and facilitate the activities and programs of the District to conserve natural resources; and 1.4 Whereas, certain Watershed Forums were established in King County and through the voluntary association of agencies and entities situated within the particular watershed basins or areas (i.e., Snoqualmie Watershed Forum; Cedar /Lake Washington/Sammamish Watershed Forum; Green/Duwamish/Central Puget Sound Watershed Forum) for the purpose of addressing and responding to environmental needs within their respective watershed basins and in the region by cooperative efforts; and 1.5 Whereas, the Watershed Forums include representatives of jurisdictions that are located within or have a major interest in the management of Water Resources Inventory Areas (WRIA) 7, 8 and 9; and 1.6 Whereas, the District has reviewed the grant application submitted by Recipient and has determined that the application meets the requirements of Chapter 89.08 RCW, the District's policies and procedures for awarding grants and the funding principles established by King County's Regional Water Quality Committee; and 1.7 Whereas, the District and Recipient desire to enter into this Agreement for the purpose of establishing the terms and conditions relating to the District's award of a grant to Recipient. Page 1 of 4 SECTION 2. AGREEMENT 2.1 The District agrees to award Recipient a grant in the total amount of Fifty -Two Thousand Nine Hundred Twenty -Nine and 34/100 Dollars ($52,929.34) from 2004 Tukwila Assessments and 2010 WRIA 9 Assessments. Grant funds shall be used by Recipient solely for the perfoilnance of the work described in Exhibit A which is attached hereto and incorporated herein by this reference. The District shall pay the grant funds to Recipient in accordance with the District's policies and procedures, including but not limited to, the policies and procedures contained in the Member Jurisdiction WRIA Forum Grant Application Instructions and Policies, provided that such funds have been collected and received by the District. 2.2 Recipient represents and warrants that it will only use the grant funds for the work described in Exhibit A, which may be amended by the parties pursuant to Paragraph 3.3 of the Agreement. Recipient shall be required to refund to the District that portion of any grant funds which are used for unauthorized work. Further, Recipient agrees to return to the District any grant funds that are not expended or remain after completion of the work covered by this Agreement. 2.3 Recipient acknowledges and agrees that the grant funds may only be expended on work which shall be entirely within the District's jurisdictional boundaries. The following municipal entities are not within the District's jurisdictional boundaries: Enumclaw, Federal Way, Milton, Pacific, and Skykomish. Recipient shall be required to refund to the District that portion of any grant funds which are used for work performed outside the District's jurisdictional boundaries. 2.4 In the event the scope of work authorized by this Agreement includes the use of grant funds to purchase houses located on real property within a flood hazard area, Recipient acknowledges and agrees that grant funds may only be used for such purposes if the houses to be purchased were constructed before floodplain mapping or sensitive areas regulations were in place for that area. Recipient shall be required to refund to the District that portion of any grant funds which are used for unauthorized purposes. 2.5 Recipient shall be required to provide the District with biannual financial and project progress reports, along with an annual summary report. Financial and project reports shall be due June 30 and November 30 each year. The Recipient shall also be required to submit to the District a final report which documents the Recipient's completion of the work in conformance with this Agreement within thirty (30) days after the completion of the work. The final report shall, among other things, summarize the project's successes and shall address the regional benefits accomplished by the work. The final report shall also identify any obstacles or challenges which were encountered during the work, along with general recommendations regarding ways to avoid such obstacles or challenges in the future. If requested, Recipient agrees to provide the District with additional financial or progress reports from time to time, at reasonable intervals. Page 2 of 4 2.6 Recipient's expenditures of grant funds shall be separately identified in the Recipient's accounting records. If requested, Recipient shall comply with other reasonable requests made by the District with respect to the manner in which project expenditures are tracked and accounted for in Recipient's accounting books and records. Recipient shall maintain such records of expenditures as may be necessary to conform to generally accepted accounting principals and to meet the requirements of all applicable state and federal laws 2.7 Recipient shall be required to track project expenses using the Budget Accounting and Reporting System for the State of Washington "BARS 2.8 The District or its representative shall have the right from time to time, at reasonable intervals, to audit the Recipient's books and records in order to verify compliance with the tennis of this Agreement. Recipient shall cooperate with the District in any such audit. 2.9 Recipient shall retain all accounting records and project files relating to this Agreement in accordance with criteria established in the Revised Code of Washington and the Washington State Archivist. 2.10 Recipient shall ensure that all work performed by Recipient or its employees, agents, contractors or subcontractors is performed in a manner which protects and safeguards the environment and natural resources and which is in compliance with local, state and federal laws and regulations. Recipient shall implement an appropriate monitoring system or program to ensure compliance with this provision. 2.11 Recipient agrees to indemnify, defend and hold harmless the District, its elected or appointed officials, employees and agents, from all claims, alleged liability, damages, losses to or death of person or damage to property allegedly resulting from the negligent or intentional acts of the Recipient or any of its employees, agents, contractors or subcontractors in connection with this Agreement. 2.12 Recipient agrees to acknowledge the District as a source of funding for this project on all literature, signage or press releases related to said project. SECTION 3. GENERAL PROVISIONS 3.1 This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. 3.2 This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof. No prior or contemporaneous representation, inducement, promise or agreement between or among the parties which relate to the subject matter hereof which are not embodied in this Agreement shall be of any force or effect. Page 3 of 4 3.3 No amendment to this Agreement shall be binding on any of the parties to this Agreement unless such amendment is in writing and is executed by the parties. The parties contemplate that this Agreement may from time to time be modified by written amendment which shall be executed by duly authorized representatives of the parties and attached to this Agreement. 3.4 Each party warrants and represents that such party has full and complete authority to enter into this Agreement and each person executing this Agreement on behalf of a party warrants and represents that he /she has been fully authorized to execute this Agreement on behalf of such party and that such party is bound by the signature of such representative. DISTRICT: RECIPIENT: By By Name Name Title Title Date Date Approved as to Form: Approved as to Form: DISTRICT LEGAL COUNSEL: RECIPIENT'S ATTORNEY: By (JUL— j &A.NAera By Name L i e awA Q CI I` Name Date 7 I)--G O Date Page 4 of 4 Exhibit A E j Member Jurisdiction t 4 U %Y 4 l3IA Forum Grant Program King Conservation District Grant Application Project Title: Duwamish Gardens Estuarine Restoration 2010 Applicant: City of Tukwila I Contact: Ryan Larson Principal Partners (if any): None I Title: Senior Stormwater Engineer Address: City of Tukwila Public Works 6300 Southcenter Blvd. Tukwila, WA 98188 Total Project Cost: $240,282.34 I WRIA Funding X Jurisdiction Funding X KCD Funding Requested: $52,929.34 Phone: 206 -431 -2456 WRIA 9 Forum funding: $50,000 Jurisdictional funding: $2,929.34 1 Project Start Date: 12/15/2010 I Fax: 206- 431 -3665 Project End Date: 3/29/13 I E -mail: rlarson @ci.tukwila.wa.us 1. Project Description provide a brief description of the project that summarizes what you will do, how you will do it, and why you will do it. Consider the following in the answer to this question: what pressing need will be addressed by the project or what promising opportunity will be capitalized on? Who or what will benefit or be positively and negatively affected? This grant will help pay for the design and permitting of an estuary restoration project on the Duwamish River in Tukwila. In the future, construction phase, the City of Tukwila will create substitute shallow water habitat on a 2.16 acre site (and on adjacent Washington State aquatic lands) on the right bank of the Duwamish River immediately downstream of river mile 7.0. The project site is in the high priority "transition zone" between fresh and salt water, which provides the appropriate range of salinities for juvenile Chinook and chum to transition to salt water. Off channel and shallow water habitats in this stretch of the Duwamish will provide opportunities for juvenile fish to move out of the main channel to habitats where they can feed and rear Longer residence times in the estuary allow for larger, healthier smolts prior to ocean migration, thereby increasing survival rates. The property is among the largest remaining pieces of lightly developed sites for habitat restoration remaining in the Duwamish corridor. The new habitat will be created by excavating 55,000 cubic yards of material to establish approximately 2.0 acres of shallow water mudflat and marsh habitat and approximately 0,8 acre of uplands planted with native vegetation When restored, Duwamish Gardens will be the largest off channel habitat between the Codiga Farms restoration at river mile 8.5 and North Wind's Weir restoration at river mile 6 4. This project is nearly identical in purpose and design to the North Winds Weir estuary restoration, another project supported by the Conservation District. The project will provide another viewpoint on the river ac, ;ss from the popular Green River Ti =ail The viewpoint will include interpretive signs on the pre contact use, historical, and ecological features Member Jurisdiction WRIA Forum Grant Program, Application July 21, 2008 Page 1 of 7 of the site. The project is immediately below the Sound Transit LINK light rail bridge and viewed by thousands of riders each day The Conservation District has supported previous phases of this project including: "Duwamish Gardens Negotiations 2007 $15,000 for property negotiations "Duwamish Gardens Acquisition 2007 $225,000 for property acquisition 2. Natural Resource Improvement Actions describe how the project will address a minimum of one of the natural resource improvement actions described on page 1 of the application instructions. Consider the following in your answer to this question: What natural resources will be improved? What are the known needs, gaps or deficits that will be addressed? What are the known benefits to soil, water, air, plants, fish and wildlife, landowners? Direct Improvement of Natural Resource Conditions: The goal of the Duwamish Gardens estuary restoration project the ultimate outcome of the planning /permitting step is to directly restore transition zone estuarine habitat in the Duwamish Estuary, with the intent of improving salmonid habitat within the Green Duwamish River system as a whole This project will: protect and improve riparian vegetation, expand and enhance vegetated shallow subtidal and intertidal habitats and brackish marshes, and enlarge the Duwamish River estuarine transition zone habitat. The resulting off channel, intertidal marsh will provide critically important transitional habitat where juvenile salmonids will feed, rest, and osmoregulate (adjust to salt water) prior to heading downstream to the marine nearshore. Duwamish Gardens restoration is being undertaken to implement Policy MS -1 in the WRIA 9 Salmon Habitat Plan: Making Our Watershed Fit for a Kinq. The focus of management action implementation efforts in this Habitat Plan will be on the following distinct habitats that are limiting viable salmonid populations in WRIA 9' Duwamish Estuary transition zone habitat [emphasis added], Middle Green River, Lower Green River, Duwamish Estuary, Marine Nearshore rearing habitat; and Middle Green and upper Lower Green River spawning habitat. Because of the importance of the transition zone and the negative effect on habitat recovery efforts upstream if a severe transition zone habitat limitation does exist, 40% of funding for management action recovery efforts will be focused on the transition zone [emphasis added]. (page 5 -16) The habitat feature most needed in the Lower Duwamish for salmon recovery is muditat within the entire intertidal range between -4 and +12 ft Mean Lower Low Water (MLLW), with an emphasis on mudflats in the low intertidal between -4 to +4 ft MLLW. These mudflats should have a relatively shallow grade, a silt/clay to fine sand substrate, and be unvegetated. Also needed and complementing mudflats are Low marsh from +5.5 to +10.0 ft. MLLW, vegetated with aquatic vascular plants, and High marsh from +10.0 to +12.0 ft MLLW, vegetated with aquatic va :,cuiar plants and terrestrial plants Member Jurisdiction WRIA Forum Grant Program, Application July 18, 2008 Page 2 of 7 Consequently, the objectives of this habitat substitution project are to construct an off channel habitat that consists of. Up to 1.5 acres of shallow -water mudflat at elevation 0 feet +5.6 ft. (NAVD 88). The majority of this will be excavated on the 2.16 acres of upland owned by the City of Tukwila with the balance to be created by re- grading river bottom owned by Washington State Department of Natural Resources. a Approximately 0.5 acres of fringing, emergent marsh at elevation +5 6 ft +9 ft. Approximately 0.8 acres of upland side slope at elevation +9 ft, Area figures are based on conceptual design calculations and subject to change during design The bias will be to focus on mudflat habitat, however, as that is the habitat structure thought to be most needed in the transition zone. The Duwamish Gardens project helps implement priority WRIA 9 Salmon Habitat Plan: Makino Our Watershed Fit for a Kina project DUW -7 (page 7 -90). Thanks to in -kind services provided by the Washington Department of Fish Wildlife (WDFW), the conceptual design for this project was completed at no cost to the project proponent or local funders. The conceptual design process explored two alternative layouts, different slopes, and calculated volumes of materials to excavate. This analysis, completed in early 2010, allowed the project team to identify a preferred layout. The WDFW analysis and conceptual plans are attached to this application. Not doing this project will forego the opportunity to create a meaningful (4 -5 increase in high quality mudflat habitat in the Duwamish. Moreover, because of its location in the heart of the transition zone, where the highest concentrations of juvenile outmigrants have been observed, the per square foot benefit of the project to juvenile salmonids should be relatively high. Not doing the project would mean the watershed would not advance toward its estuary habitat creation objectives that are necessary to meeting the Viable Salmonid Population goals for WRIA 9. 3. Project Activities and Measurable Results using the table below, list specific project activities to be completed, the timetable for the activities, and the deliverables associated with those activities. Consider the following in your answer to this question: What actions, interventions, programs, services will be deployed? Activity Description I Deliverables 1 Timeline I Cost 1. Develop RFP for Request for proposal February $3,000 00 design /permitting, develop Executed consultant contract July 2011 scope of work, sign contract with consultant 2. Consultant develops 30% Site survey August $125,160.00 design (assumes existing 30% Design drawings October 2011 WDFW conceptual design Preliminary construction cost report can provide bulk of estimate content) 3, Consultant develops 70% Detailed design drawings November $56,478 34 design Detailed construction cost December estimate 2011 4. City /consultant prepare and Completed permit applications January $55,644 00 submit applications for expected to include: March 2012 federal, state, and local Endangered Species Act p emits C.)! -.uli�tion (Wei r:!) I I Section 106 compliance on i I historical msources Member Jurisdiction WRIA Forum Grant Program, Application July 18, 2008 Page 3 of 7 (federal) Dredge /fill permit (Section 10 or 404) federal) Joint Aquatic Resources Permit Application for Hydraulic Project Approval (state) State Environmental Policy Act compliance (state) Aquatic Lands Use authorization (state) Shoreline permit (city) Gradin• and fill cit The desicgn and perrpitting pila'se abov9 Will be irjje i past by this KCD grant, Activities lined beiovw, will` be funded through other rants; Timing is de iendent on availability of fundin 5. Complete 100% design Final design drawings November Not yet Final construction cost 2012 available estimate I 6. 1 Archeological investigation I Data recovery March 2013 1 7. Construction Excavation July Grading September Construction of crib wall 2013 Installation of large wood clusters 8. Planting riparian areas Planting of upland riparian October plants November 2013 I g, Planting emergent marsh Planting emergent plants April 2014 plants Construction of goose exclusion fencing 1 Maintenance and monitoring Maintain plants /fencing 2014 2016 C Monitor site conditions 4. Effectiveness (see page 2 of application instructions for definition) describe how the project will effectively implement the natural resource improvement measures identified in question No. 2 above. Consider the following in your answer to this question: Why is the primary applicant the best entity to deliver the proposed program /service /intervention? What is the capacity of the primary applicant to deliver the proposed program /service /intervention? What tools, services and partners will be brought to bear? The City of Tukwila has experience as a sponsor and partner in projects of this type or scale, including: Codiga Off Channel Salmon Habitat Restoration in partnership with the U.S Army Corps of Engineers Tukwila 205 Levee Repair with the U S. Army Corps of Engineers Managing design and construction of significant Capital Improvement Projects including the South 180th St grade separation, Tukwila International Blvd roadway improvements, Cascade View Neighborhood roadway and drainage improvements, and Souhcenter Parkway extension The project manager will be Ryan Larson, Senior Stormwater Engineer, with 11 years of experience at the City Member Jurisdiction WRIA Forum Grant Program, Application July 18, 2008 Page 4 of 7 The City currently owns the property so there is no uncertainty about use or access The property does have deed restrictions limiting its use for restoration. These restrictions were placed at the time of acquisition as a condition of receipt of grant funding 5. Efficiency (see page 2 of application instructions for definition) describe how the project will efficiently implement the natural resource improvement measures identified in question No. 2 above. Consider the following in your answer to this question: How will the proposed program /service/ intervention engage in conjunction with related efforts? How does your strategy best leverage resources? The Duwamish Gardens estuary restoration project will build on the successful habitat restoration projects completed to date in the "transition zone" of the Duwamish estuary, including City Light South shoreline restoration in the Turning Basin (City of Seattle: completed 2007) Kenco Marine intertidal restoration in the Turning Basin (Muckleshoot Indian Tribe: completed 2006) Port of Seattle intertidal restoration in the Turning Basin (Port of Seattle* completed 1998) Cecil Moses Park intertidal, off channel restoration at river mile 6.3 (King County: completed 2003) North Wind's Weir intertidal, off channel restoration at river mile 6.3 (King County and Army Corps of Engineers* completed 2010) Codiga Farms off channel restoration at river mile 8 4 (Tukwila and Army Corps of Engineers: completed 2004) Construction of Duwamish Gardens is a necessary step to improve the functioning of the estuary for outmigrating juvenile salmonids, especially Chinook and chum. Improving the estuary will maximize the return on natural resource /habitat investments upstream by increasing survival rates of fish produced in Soos and Newaukum Creeks and the Green River mainstem as they undergo the smoltification process that allows them to transition to their marine life history. The project will benefit from the knowledge gained at these previous projects, most importantly the very similar North Wind's Weir estuary restoration (also supported by the Conservation District). Specific information that will be reused or updated, thereby saving time and money, include: Soils stability report from North Wind's Weir (soil conditions are thought to be very similar) Hydraulics and Hydrologic "H &H analysis from North Wind's Weir Construction cost estimates from North Wind's Weir Emergent marsh plant design and elevation information from North Wind's Weir and Codiga restoration. Like the North Wind's Weir project, funding of the acquisition, planning, permitting, and construction phases relies on a partnership approach. For the current planning /permitting phase, the requested amount of $52,929.34 from the Conservation District will leverage $127,353 from the state Salmon Recovery Funding Board. A further $60,000 is required to complete the planning /permitting phase This additional funding may come from the City of Tukwila's KCD accumulated allocations, City revenue, other grant sources, or a combination of these sources For context and evidence of leveraging to date, the Conservation District investment of $240,000 in the acquisition phase of Duwamish Gardens leveraged $1,868,500 from federal, state, and other local sources. 6. Equity (see page 2 of application instructions for definition) describe how the project will equitably implement the natural resource improvement measures identified in question No. 2 above. Consider the following in your answer to this question: In what part of the District will the proposed program /service /intervention occur? Who is the target audience and what demographic section of the community will be affected? Member Jurisdiction WRIA Forum Grant Program, Application July 18, 2008 Page 5 of 7 The Duwamish Gardens project is located in the Duwamish Estuary Subwatershed of the Green /Duwamish and Central Puget Sound Watershed (WRIA 9). The property is located in an industrial /commercial area of the city of Tukwila. It will act as an open space feature in a string of habitats along the river The City of Tukwila is concentrating on open space in the northern half of the city along the river because of the combined benefits for ecological values, salmon recovery, and recreation. During the final, construction phase, a short path leading to an overlook of the restored habitat portion of the site will be constructed. As indicated by development of social trails at other sites along the river, there is greater demand for passive recreation opportunities than available properties. The property is across the river from and easily viewed from the Interurban Regional Trail. The restored site will be easily accessible from the Interurban Trail via the pedestrian friendly East Marginal Way South bridge. Trail users probably represent a wide range of incomes and include people from across the southern King County region. The nearest residential community is immediately southeast of the site and across the river and is lower- to middle- income. When restored, this site will include educational and interpretive signs explaining the importance of the river to Indian people in pre- settlement times and the farmers of the 19th and 20th centuries. Signs also will explain the ecological features of the site and the reasons for restoration. The Sound Transit LINK light rail line crosses the Duwamish at the east end of the property. The restored site will have exceptional visibility as thousands of LINK passengers each day will gaze on the site as they glide over the Duwamish River. In 2007 and 2008, discussions with the adjacent property owner revealed that the Duwamish Gardens project could potentially have a significant negative impact on the neighbor, who leases his property to a trucking company. This impact would have occurred because the movement landward of the shoreline through restoration also would shift the 200 foot jurisdiction of the Shoreline Management Act landward. This shift in jurisdiction would have brought more of the neighbor's property under provisions that would have increased permitting costs and reduced possible land uses, and thus his property value. In response to this potentiality (and a similar situation downstream at North Wind's Weir estuary restoration), Tukwila teamed up with WRIA 9 staff, The Boeing Company, People For Puget Sound, and the Washington State Department of Ecology to push for passage of an amendment to the Shoreline Management Act during the 2009 legislative session This effort paid off with unanimous passage of House Bill 2199. The bill allows local governments such as Tukwila to grant regulatory relief to neighboring properties when a restoration project in an Urban Growth Area moves the Ordinary High Water Mark landward. As a result of this legislation and proposed changes in the city's Shoreline Master Program, the Duwamish Gardens project should have no negative regulatory impacts to the neighboring property (It also should have no negative ecological or drainage impacts.) Based on the popularity of the very similar North Wind's Weir estuary restoration with the employees at neighboring businesses some of whom raised $1,100 to install boulder benches on the site the project may be seen as an amenity benefiting neighboring land uses. 7. Evaluation of Intended Results describe the evaluation mechanisms you will use to track, document, and report that the project has achieved the intended results described in questions 1- 3. Because the purpose of this grant is to develop plans and permits that will allow the final, construction phase, evaluation of grant- funded activities is straightforward Various designs, cost estimates, and permit applications will be prepared as set forth in the response to Question 3 Progress reports and final reports will summarize the deliverables and electronic copies of each deliverable will be attached to the reports Measures to monitor and track changes to the ecosystem as a result of the constructed project will be determined during the design phase Member Jurisdiction WRIA Forum Grant Program, Application July 18, 2008 Page 6 of 7 S. Project Budget Expenses Budget item KCD Funds: Salmon City of Total $50,000 WRIA Recovery Tukwila KCD 9 portion Funding Funding, or $2,929.34 City Board Funds other grant portion 1994 (1) funds 2004 1 Salaries and Benefits 1 1 $3,000.00 $3,000.00 Travel /Meals /Mileage I 1 Office /Field Supplies 1 Contracted/ $52,92934 $107,353.00 $57,000.00 $217,282.34 Professional Services Design and Permitting Land Acquisition 1 1 1 Permits 1 1 $12,500 00 $12,500.00 Fill material $7,500.00 $7,500.00 assessment Other (specify) 1 TOTAL $52,929.34 $127,353.00 $60,000.00 I $240,282.34 (1) Salmon Funding Recovery Board funding has been applied for in this year's (2010) grant round. The project is expected to be approved at the December 9, 2010 board meeting. This project has been selected by the WRIA 9 Watershed Ecosystem Forum for the 2010 grant round and funding is relatively certain. 9. KCD Acknowledgement Describe how the KCD will be acknowledged as a source of funding for the proposed program /service /intervention (see Grant Program Overview Policies, General Grant Program Policies, #6). In all interpretive signage, print /electronic materials, and media announcements related to the project, the contributions of the Conservation District will be listed. The Conservation District logo will be included in interpretive signage Oil/ :5( AuthXized Signature Date Member Jurisdiction WRIA Forum Grant Program, Application July 18, 2008 Page 7 of 7 City of Tukwila a y GI Mayor r te'/ 1 90• SECOND QUARTER REPORT TO COUNCIL Ha ggerton April 1 June 30, 2010 Prepared for Utilities Committee CITY COUNCIL BUDGET PROGRAM GOALS. 1. Seek out opportunities for Councilmembers to further their knowledge, experience and awareness of the different cultures reoresented within the Tukwila community Assigned to Community Affairs Parks Committee for implementation and /or follow -up 2. Support programs and services that orovide a sense of stability community and unity throughout Tukwila's residential neiahborhoods Assigned to Community Affairs Parks Committee for implementation and /or follow -up. Councilmembers continue to sponsor a monthly Coffee Chat in the Tukwila community 3 Work toaether in cooperation with nearby cities to address common problems in the Hiahwav 99 corridor and Military Road: Assigned to Finance Safety Committee for implementation and /or follow -up. A small standing committee of three members from each Council met on April 22, 2010, to discuss items of common interest. The Military Road /Tukwila International Boulevard corridor was one of those items. Another meeting has been scheduled for July 4. Provide Ieaislative support and encouraaement to Tukwila residents livina in rental communities through Droarams that hold owners and/or property managers accountable for orovidina safe places to live through the implementation of a rental licensina program Completed. On April 19, 2010, Council approved a resolution adopting a residential rental business license and inspection program fee schedule. In June, Substitute Senate Bill 6459 regarding rental property inspections, which was actively opposed by Tukwila, became law 5. Approve and implement standard operatina procedures for the Council. Review and uodate procedures on a regular basis Not currently assigned to a specific committee; monitored by the Council President and Legislative Analyst. The Council did not implement any policies for incorporation into the standard operating procedure manual during the second quarter 6 Support the implementation of City endorsed programs (i.e., Walk Roll Plan, Fire Master Plan,. Parks Recreation Open Space Plan) throuah policy related decisions not associated with direct program funding. Assigned to Community Affairs Parks Committee for implementation and /or follow -u p 7 Ensure a commitment to continued human services funding in relation to the cost of livina throuah consistent review of reaional, state and federal budgets affectina human services proarams and services Assigned to Community Affairs Parks and Finance Safety Committees for implementation and /or follow -up This item will be scheduled for Committee review as budget reviews deem appropriate 8. Study the feasibility and implementation of televised City Council meetings Assigned to Utilities Committee for implementation and /or follow -up. 9 Continue to foster relationshios within local. reaional and state entities that encouraae opportunities for ioint partnership and outreach: Assigned to Utilities Committee for implementation and /or follow up. Councilmembers serve as representatives and alternates on local, regional and state boards, committees and commissions including but not limited to SCATBd, SKCEDI, WRIA 9, AHAB, 2010 Second Quarter Report Prepared for Utilities Committee Page 2 Suburban Cities Association, Association of Washington Cities, Highline Forum and Cascade Water Alliance 10 Formulate an Adoot -a- Neiahborhood program that will provide Councilmembers the opportunity to become more familiar with the changing faces of communities and neighborhoods throuahout the City' Assigned to Community Affairs Parks Committee for implementation and /or follow -up 11 Research the viability of sponsoring a City -wide Citizens' Academy Assigned to Community Affairs Parks and Finance Safety Committees implementation and /or follow -up. 12 Establish a process to provide updates to Council on issues that are brouoht forward at Council meetings during citizen comment opportunities Completed During the second quarter, City Administration formulated an efficient process to update Council of such items The system is currently managed by the Mayor's Executive Assistant. PUBLIC WORKS DEPARTMENT 2nd QUARTER SIGNIFICANT ISSUES The pre- construction conference and preliminary coordination meetings were held for the Southcenter Parkway Extension project. Construction will begin in early July and is to be completed by the end of 2011. Construction is approximately 85% complete for a September completion and within budget for Phase II III of Tukwila International Blvd Improvement Project. Sidewalks were completed this quarter and paving is scheduled for July and August. BUDGET PROGRAM GOALS Public Works Administration 1 Prepare and present a comprehensive City Facilities Upgrade and Replacement Plan. Public Works and DCD held a kick -off meeting and began a condition evaluation. 2 Evaluate future arant funding options available and propose a course of action to fund transportation proiects Received approval from the Transportation Committee to apply for TIGER II funding for the Klickitat project; and received approval from Utilities Committee to apply for NPDES grant funding through DOE. 3 Implement the Emeraencv Manaaement Community Disaster Education (CDE) Proaram CERT Program Trainer recruitment on hold due to budget restrictions. 4. Provide auarterlv reports on emeraencv manaaement issues Mayor and Council are being regularly updated on all issues. 5. Hold auarterlv community informational meetinas Ongoing. Business Services 1. Create a more effective. cost efficient department— oroiectina and monitoring department costs: seekina more cost effective purchasing agreements with vendors; preparing the department's operation. maintenance and capital facilities budaet usina a "needs- basis" approach Ongoing. Each vacant position and seasonal labor will be analyzed to determine if necessary at this time. 2. Review the feasibility of usina Council- approved Local Improvement Districts (LIDs' as a means of financina street improvement oroiects for residential and commercial areas Approved Resolution No. 1698 for the Intent to Form a LID and Ordinance No. 2260 was approved to Form LID #33 for the Tukwila Urban Center Access Klickitat) Project. 3. Review "rate model" for establishino appropriate rates for water, sewer and surface water enterprise funds. Investigate the feasibility of a consumption -based sewer rate The interfund utility tax was 2010 Second Quarter Report Prepared for Utilities Committee Page 3 implemented to help fund the Howard Hanson Dam Flood Response Plan. The rate model will be adjusted to reflect the utility tax without a sunset clause. Maintenance Administration 1. Identify operational reauirements (facility space. eauipment. and personnel) for all maintenance functions being performed Comments are being provided to the City's Facility Report Matrix. 2 Implement recurrent technical trainina and operational safety programs to maintain employee certification levels to meet current and updated reaulations All required training for 2010 is completed as of the June 23 training for Lock- out/Tag -out Safety. 3. Initiate a program that will improve the enerav efficiency of City maintenance operations. As part of the City's Green Team, Public Works is reducing waste and evaluating energy conservation. Engineering Administration 1. Assess standardized contracting procedures for construction and repair projects City attorney is reviewing all contract templates. 2. Annual assessment and update of transportation impact fees system A contract with Fehr Peers has been executed to provide a review of the impact fees by June 30, 2011. Development General. 1. Maintain and improve the turn around time for permit review and approval* All performance goals are being met. 2. Work with and support DCD to improve permit processes Ongoing. Performance 1 Zero backlogs of permits waitina for more than 30 days to be reviewed Goal being met. 2 Permits for single- familv residences issued within 30 days Goal being met. Facility Maintenance General: 1. Maintain a record keepina and tracking system for facility maintenance work order allocation Facilities report completed for auxiliary power sources (i.e. 6300 Building, etc.). 2 Implement the business plan for facility maintenance Planning is now part of the Green Initiative. Performance: 1 Advertise and award 90% of active Fund 303 Projects no later than June 1 On budgetary hold. 2. Reduce facility maintenance costs by 10% throuah efficiencies* Implementing lighting HVAC efficiencies. Street Maintenance /General Admin General. 1. Participate in pavement manaaement for the multi -year street overlay program The 2009/2010 Overlay and Repair Program was completed. 2 Assess the Traffic Operations Center (TOC) effectiveness and flexibility with an emphasis on expandina its use by other departments: Analyzing fiber expansion by City crews along E Marginal Way corridor. Performance* 1. Repair City -owned streetlights within 72 hours. For Seattle City Liaht/Puaet Sound Enerav streetliahts. report within 24 hours Repairs have been made on City -owned lights as needed. 2 Correct all traffic signal problems within 24 hours. Goal being met. 3. Perform auarterly preventative maintenance on all City -owned traffic sianals. Ongoing. 4 Evaluate reflectivity of all sians once a year Ongoing. 5 City street cleaning: Goal being met. Residential 100 percent of the streets. twice a year. Arterial residential and commercial /industrial roads six times a year., Arterial commercial /industrial roads eight times a year. 2010 Second Quarter Report Prepared for Utilities Committee Page 4 6 Potholes shall be repaired within 48 hours of notification. Goal being met. 7. Provide auarterlv reports on the effort to remove graffiti from public property Year -end report being prepared. Residential Streets General Engineering 1. Prioritize. budaet. and schedule list of residential street imorovement proiects, includina condition of sidewalks. for inclusion into the City's Capital Improvement Program. On hold. 2. Annual update of pavement manaaement system. Design of 2011 Overlay Repair program will begin in the 4 quarter. Due to staff workload, the pavement management system will be updated in late 2010. Bridges Streets General Engineering 1. Ongoing construction of Phase II III of Tukwila International Blvd. Improvement Proiect: Construction is 85% complete and within budget. Traffic was shifted from the west side of the road to the east side to enable contractor to construct west side improvements. Construction of center medians is underway. Construction anticipated to be complete in September. 2. Award construction contract for Tukwila Urban Access (Klickitat) Proiect: ROW acquisition continuing with certification to follow. Negotiating final design issues with WSDOT. Final design documents are being prepared for advertisement in July /August. 3. Award construction contract for Southcenter Parkway Proiect: Project was awarded to Scarsella Brothers. Pre construction preparation and schedule development are ongoing. Construction will begin in early July 2010. Water Utility /Maintenance Operations General 1 Track backflow prevention compliance for the annual Department of Health report usina the City's cross connection data proaram. Data updates completed and DOH reports have been submitted. 2. Continue the remaining phase of the automatic meter read oroaram in the residential areas. Final area of Allentown is to be completed. 3. Implement a oroaram to test the accuracy of water meters 2- inches and larger into standard preventative maintenance procedures Goal being met. 4. Monitor Water Use Efficiency efforts and provide an annual report: Report sent to Washington State Department of Health. Performance' 1 Install new water meters within 48 hours of the hook -up reauest: Goal being met. 2 Respond to water quality concerns within 24 hours: Lake Young's algal bloom issues are less than they were in May and June, especially after using new filters. 3. Test chlorine residual level bi- monthly.' Goal being met as scheduled. 4. Test coliform levels bi- monthly Goal being met. 5 Achieve 10 percent water savinas to meet Water Efficiency Goals established by the Municipal Water Law: Completed 10% for 2009 6 Reaular testina of fire hydrants. Ongoing. General Engineering Services Water 1. Complete construction of Andover Park East Water main Replacement Proiect: Design has been reviewed and updated. Final plans and specifications are being prepared for advertisement in third quarter of 2010. Sewer Maintenance Operations General: 1 Evaluate system -wide conditions for oossible replacement and /or uoarade Assessment completed with Infiltration Inflow work. 2 Review results of video loos to identify damaaed areas and locations of possible infiltration /inflow Repairs have been made as needed based on inspection logs. 2010 Second Quarter Report Prepared for Utilities Committee Page 5 3. Implement a system for remote monitoring of lift stations response and corrective action can be achieved from a laptop computer New software installed and adjustments continue. Performance: 1 TV inspect 20.000 LF of pipe annually Ongoing for 2010. 2. Clean 183.000 LF of pipe annually This goal was not met due to the Howard Hanson Dam Flood Response Plan in 2009. Ongoing for 2010. 3 Clean and maintain 730 manholes annually,. Ongoing for 2010. 4 Weekly monitoring of 10 sewer lift stations for pump hours. start counts, and aenerator operation Routine scheduled monitoring along with cleaning of wet wells. General Engineering Services Sewer 1. Complete construction of the Interurban Ave S Gravity Sewer Proiect: Design is being modified due to right -of -way issues. Overflow pipe will stay within right -of -way instead of being constructed in an easement. Potholing existing utilities to identify conflicts. Advertise in third quarter of 2010. Work will precede Interurban Ave S roadway improvements. Surface Water Maintenance General 1 Participate in development of a multi -year small drainage proiect list: Design review for 2010 completed. 2. Provide field support to Enaineerina for GIS inventory Continuing with Area 6. 3. Investiaate through usaae of TV. GIS and flushing tasks to find unmapped systems Efforts are underway to begin TV work in areas that still need additional mapping. Performance 1 TV inspect 15.000 LF of pipe: Work began and should be completed before 3` quarter. 2 Maintain /clean 3.500 LF of ditches and four large water aualitv ponds Fisheries permits were needed for problem areas. Ongoing for 2010. 3 Clean 1.400 catch basins. manholes and stormceotors Ongoing for 2010. 4. Maintain /clean 15 000 LF of storm lines Started inspection efforts for 2010. 5 Conduct weekly monitoring of five storm lift stations for pump hours. start counts. and aenerator operation: Routine scheduled monitoring ongoing. Surface Water General Engineering Services 1. Complete small drainage proiects identified on the approved list for 2009 -2010: Design for 2010 underway for 3 sites. Advertisement scheduled for bidding in July /August. 2. Continue adoption and repair of the private storm systems that have been identified. There are 3 sites included with the 2010 Small Drainage Program to be advertised bid in July /August. 3. Continue development of the GIS as- builts of city infrastructure that complies with NPDES Area 6 field data collection is complete. Mapping will be completed in the 3 ftl quarter. Equipment Rental General. 1 Use the Fleet Manaaement Database to recommend a 10 percent reduction in the City's fleet costs Carpool efforts successful, analyzing fuel costs. 2. Fully implement the Vehicle Replacement Guidelines Procedures: Goal being met. Performance: 1 Return 100 percent of vehicles for preventive maintenance and checkup within the 30 -day timeframe. Ongoing, goal being met. 2. Keep 90 percent of safety vehicles (Police and Fire) available for use Continuing with goal, with the focus on the Fire fleet. 3. Complete by April 30th. the "Condition of the City's Fleet" Report: Available upon request. 4 Complete 85 percent of the capital eauipment purchases by June 30th. On budgetary hold, only 6 patrol vehicles have been ordered to date.