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Home My WebLink AboutSpecial 2014-01-13 Phase 1 Work Session (Powerpoint Presentation)City of Tukwila Facilities Needs Assessment and Feasibility Study Phase 1 City Council Worksession RAC ,10 rLER :ill BERK ARCHITECTURE & PLANNIN' STRATEGY ��ANALY515nCOMMUNICATIONS DRAFT PACKET 1 -6 -2014 /41 Introduction City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 1 WORKSESSION Today's Worksession ■ Project Goals Approach Project Workplan ► Overview of Current Needs • Overview of Projected Needs Questions & Next Steps DRAFT 1 -6 -2014 City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 1 WORKSESSION DRAFT 1 -6 -2014 Project Goals Provide a long term plan to optimize organizational efficiencies. Ensure a financially achievable and sustainable plan for city facilities. Maximize public safety. A • •roach City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 1 WORKSESSION DRAFT 1 -6 -2014 Identify current use I it Estimate current space needs Low estimate of future space needs u High estimate of future space needs Facilities Planning Target 4 Aoh —imr As •roach City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 1 WORKSESSION Inventory current facilities Assess suitability for use • Location • Site considerations • Layout Assess condition 111111111111 11 I • Seismic and safety considerations • HVAC • Functional life Assessment of suitability & condition ✓ XO XXO ✓ ✓ ✓ 0 x 0 ✓ XX X X 0 DRAFT 1 -6 -2014 5 A • •roach City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 1 WORKSESSION Establish evaluation Identify criteria Alternatives 11nuu AL B Assess Alternatives ✓x00 X XOX Ox0✓ O ✓x0 Preferred Development Option DRAFT 1 -6 -2014 Phasing & Funding Plan Plan Implementation PHASE 5: Facility Design 6 Tukwila Facilities Needs Assessment and Feasibility Study Project Workplan TillJdi!I1U41 :If it1]614131 W L9 DISCUSSION DRAFT 12 -12 -2013 2013 2014 July Aug Sept Oct Nov Dec Jan Feb March April May June PHASE ON Administrative Team 7/16 Department Heads Kick -Off 7/22 Steering Steering Cmte # 1 Cmte #2 8//2.3 9/13 Councilmember Interviews a *.S• *• Compile Information on Existing Facilities • Assess Current Space Needs Project Future Space Needs Operating & Capital Funding Situation Assessment Design Engagement Plan About the project 1. Inventory of Existing Facilities 2. Operating & Capital Funding Situation Assessment 3. Current Space Needs Assessment 4. Outreach & Engagement Plan PHASE TWO Administrative Team Staff "°1 Feedback Steering Cmt #3 12/23 Assess Facilities Suitability Council Sessions Work Section 1/13 Steering; Crnte # f PHASE THREE Needs Justilication Cost Matrix Administrative Team Steering Cmte #5 Fundin kssessment Work Ses ,ion What are the needs Work Session 1. Assessment of 1. Feasibility existing facilities Study suitability and condition. PHASE FOUR I Administrative Team ib Department Head Workshop Risk Assessment Phasing & Prioritization Plan Work Session Adoption Community Workshop • kg Plan Overview 1. risk Assessment 2, Phasing & Fund- ing Plan 3. Draft Report 4. Final Report Current Needs City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 1 WORKSESSION Staffing -based Estimates it employees s.f. metric Program -based Estimates f f f grossing factor Comparable facilities use and program design DRAFT 1 -6 -2014 INPUTS • Department Head /Staff Questionnaires • Existing Building Analysis • City Council Member Interviews • Industry standards and benchmarks ANALYSIS • Space Metrics • Comparison of other facilities • Steering Committee feedback 8 Current Needs City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 1 WORKSESSION Staffing -based Estimates Counts Gross S.F. Need 2013 Metric Grossing Current Need Employees (sq. ft.) Factor (sq. ft.) External Services (DCD, PW Admin, Parks & Rec, Mayor) Internal Services (IT, Finance, Human Resources) Police Fire Admin Total 94 215 1.5 30,315 24 215 1.5 7,740 92 240 1.5 33,120 14 215 1.5 4,515 224 75,690 Program -based Estimates Counts Gross S.F. Need 2013 Current Need Employees (sq. ft.) External Services (Parks & Rec Maint., Council, EOC, Courts) PW Shops Fire Operations 29 43 54 Total 126 22,801 62,919 43,826 129,546 Totals 350 205,236 DRAFT 1 -6 -2014 9 Future Needs City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 1 WORKSESSION Establish Underlying Drivers: population + jobs HELP WANTED .1 _ DRAFT 1 -6 -2014 Assess implications for each department Department Growth Driver Council Constant Mayors Office Constant Parks & Recreation Administration Residents Courts Residents + Jobs DCD Residents + Jobs Finance Residents + Jobs Fire (operations) Residents + Jobs Police Residents + Jobs Public Works (shops) Residents + Jobs Human Resources Overall staffing Information Technology Overall staffing Fire (administrative) Fire Operations Parks & Recreation Maintenance Parks Facilities Public Works (admin.) Pub Works Ops 10 Future Needs City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 1 WORKSESSION Staffing -based Estimates DRAFT 1 -6 -2014 Counts Gross S.F. Need 2040 Metric (sq. Grossing Current Need (sq. Employees ft.) Factor ft.) External Services (DCD, PW Admin, Parks & Rec, Mayor) Internal Services (IT, Finance, Human Resources) Police Fire Admin Total 103.0 215 1.5 33,218 27.0 215 1.5 8,708 111.5 240 1.5 40,140 15.5 215 1.5 4,999 257.0 87,064 Program -based Estimates Counts Gross S.F. Need 2040 Employees Current Need (sq. ft.) External Services (Parks & Rec Maint., Council, EOC, Courts) PW Shops Fire Operations Total 31.0 49.0 65.5 145.5 23,665 71,698 53,159 148,522 Totals 402.5 235,586 11 Pro'ection In • uts City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 1 WORKSESSION DRAFT 1 -6 -2014 Elasticity Current Projected 2040 Department Growth Driver Growth Factor Factor Staffing Staffing Council Constant 0.00 1.00 8 8 Mayors Office Constant 0.00 1.00 17 17 Parks & Recreation Administration Residents 0.28 0.50 27 30.5 Courts Residents + Jobs 0.27 0.50 11 12.5 DCD Residents + Jobs 0.27 0.50 28 32 Finance Residents + Jobs 0.27 0.50 12 13.5 Fire (operations) Residents + Jobs 0.27 0.80 54 65.5 Police Residents + Jobs 0.27 0.80 92 111.5 Public Works (shops) Residents + Jobs 0.27 0.50 43 49 Human Resources Overall staffing 0.15 0.50 4 4.5 Information Technology Overall staffing 0.15 0.80 8 9 Fire (administrative) Fire Operations 0.21 0.50 14 15.5 Parks & Recreation Maintenance Parks Facilities 0.00 0.50 10.25 10.5 Public Works (admin.) Pub Works Ops 0.14 0.50 22 23.5 Total 350.25 402.5 Next Ste • s City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 1 WORKSESSION DRAFT 1 -6 -2014 Council approval to proceed to Phase 2 Phase Two Analysis Assessment of current facilities suitability and condition Begin cost assessments Identify possible funding options 13