HomeMy WebLinkAboutFS 2010-10-05 Item 2A - Resolution - Cancellation of Past Due Accounts Receivable and Check Write-Offs V ILA
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4 t City of Tukwila
Qom Jim Haggerton, Mayor
2908 INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Finance and Safety Committee
FROM: Shawn Hunstock, Finance Director
DATE: September 30, 2010
SUBJECT: Cancellation of Accounts Receivable
ISSUE
The cancellation of uncollectible accounts receivable totaling $56,683.18. These items include:
False Alarms $1,075.00, Miscellaneous Billings $51,936.75 and NSF Checks $3,671.43. The
items listed have been through the City's collection program or are party to bankruptcy and have
not been successfully resolved.
BACKGROUND
The process for tracking accounts receivable is quite thorough. The steps below are followed
prior to the attached write -off resolution:
Invoice is sent to recipient by Finance Department payable in 30 days.
Second notice is then sent specifying due date before receivable is forwarded to collection
agency.
Collection agency sends a series of three letters for the original amount due, with the final
letter advising that legal action will be taken if payment is not made. If there is no response
from debtor after the letter series, the debt is then reported to the National Credit Bureaus.
Collection agency then pursues legal action after the debtor is given a final opportunity to
dispute the claim. This includes attaching checking accounts, garnishments, lawsuits and
other legal methods.
DISCUSSION
The items on the proposed resolution reflect those that have been through the process above
and receivables are still due with the likelihood of collection being very low. We do collect
amounts after write -offs but very seldom.
RECOMMENDATION
The Council is being asked to consider this item at the October 11, 2010 Committee of the
Whole meeting and subsequent October 18, 2010 Regular meeting.
ATTACHMENTS
Draft Resolution, with attachment A
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DRAFT
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, ORDERING THE CANCELLATION OF PAST -DUE
ACCOUNTS RECEIVABLE AND RETURNED CHECK WRITE -OFFS.
WHEREAS, certain receivables and checks have been deemed uncollectible after
efforts by both the City and a collection agency have been unsuccessful, and
WHEREAS, the City will continue to pursue these receivables when practical;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Miscellaneous Accounts Receivable and Returned Checks. The total of $56,683.18
is deemed uncollectible. See Attachment A.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of 2010.
ATTEST/ AUTHENTICATED•
Dennis Robertson, Council President
Christy O'Flaherty, CMC, City Clerk
APPROVED AS TO FORM BY-
Filed with the City Clerk:
Passed by the City Council.
Office of the City Attorney Resolution Number
Attachment: "Attachment A" Past -Due Accounts Receivable and Returned Check Write -offs
as of September 30, 2010
W\ Word Processing\ Resolutions \1696 Write Offs.doc
LA:mrh 09/29/2010 Page 1 of 1
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Attachment A Past Due Accounts Receivable and Returned Check Write -offs as of September 30, 2010
v,,.Ar11SCEtGANEOUS'
Invoice Date I i Customer 1 1 Fund I I Invoice No. 1 1 Amount I I For 11 Notes
03/26/08 1 f Abovenet Inc I General 1 I RF -00201 1 60.00 Ireinspection fee I ITo EPR 9/3/10
i Second notice sent -just coming out of
09/03/08 I 'Alert Cellular General I RF00257 60.00 reinspection fee bankruptcy
II I
12/16/07 :Barmore Personnel L 1 General RF -00156 60.00 reinspection fee Second notice sent customer refuses to pay
05/16/07 Best Buy I General 1 RF -00056 1 60.00 reinspection fee To EPR 10/7/08
05/30/07 1'Best Buy 1 General RF -00067 85.00 reinspection fee 1 ITo EPR 10/7/08
01/28/09 ;Blockbuster Video 1 General RF -00293 60.00 Ireinspection fee 1 IBankrupt
05/23/08 1 'Blue Nile Coffee Shop I General RF -00220 60.00 Ireinspection fee 1 ITo EPR 9/3/10
12/31/07 1 !Kenneth Bohannon General MB -00170 3,848.35 liersey barrier damage 1 ITo EPR 10 /7 /08- failed to appear in court
12/10/07 I General RF -00160 60.00 I reinspection fee 1 ITo EPR 9/3/10
01/31/08 (Buckle General RF -00188 60.00 Ireinspection fee To EPR 9/3/10
09/12/08 Buckle General RF00262 85.00 Ireinspection fee To EPR 9/3/10
09/12/08 Character Corner General RF -00261 60.00 reinspection fee I out of business per City Clerk's office
12/10 /07 Computer Sonics General RF -00159 60.00 reinspection fee ISecond notice sent
08/05/08 Cost Plus General RF -00250 60.00 Ireinspection fee 1 ITo EPR 9/3/10
05/21/08 I I Denny's Restaurant General RF -00218 60.00 I reinspection fee 1 ITo EPR 9/3/10
11/09/07 'Phi Due Dinh General M -00127 5,000.00 I signal pole damage 1 ;remainder after WCIA payment
05/09/07 I East African Bazaar General RF -00047 60.00 reinspection fee ITo EPR 8/10/07
04/15/08 1 !Emerald Green General RF -00204 60.00 reinspection fee ITo EPR 9/3/10
08/14/07 !'Express Men General RF -00107 60.00 Ireinspection fee 1 ITo EPR 9/3/10
07/11/07 I I Extended Stay America General RF00091 60.00 I reinspection fee 1 I Bankrupt
04/04/07 j (Family Trust Investments General RF -00032 60.00 Ireinspection fee 1 ITo EPR 8/10/07
05/09/07 I !Fresh Produce General RF00048 60.00 Ireinspection fee 1'Second notice sent
0 1'Fresh Produce General RF00085 85.00 Ireinspection fee 1 !Second notice sent
Gametowne Family Fun
12/06/07 Center General RF -00157 60.00 reinspection fee Second notice sent
03/06/08 Clips General RF -00196 1 1 60.00 1 Ireinspection fee 1'Second notice sent
05/13/08 'Good Clips General RF -00215 I 85.00 1 I reinspection fee ISecond notice sent
01/24/08 IHome Furniture USA I General RF -00176 I 60.00 I Ireinspection fee ISecond notice sent
05/30/07 1JR Furniture 1 General RF -00068 1 85.00 1 Ireinspection fee 1 ITo EPR 9/10/10
10/15/07 !Just Futons General RF -00136 85.00 1 Ireinspection fee 1'Second notice sent -new owners
12/31/07 I IRobert Knight Water MB -00121 1,412.44 1 !damage to fire hydrant 1 ISecond notice sent -To EPR 9/10/10
12/10/07 ;Lane Bryant I General RF -00162 1 60.00 Ireinspection fee I ISecond notice sent
05/13/08 !Lids 1 General RF -00210 1 60.00 1 Ireinspection fee 1 ITo EPR 9/10/10
09/12/08 !The Maytag Store 1 General RF -00264 1 60.00 1 Ireinspection fee Iout of business
06/04/07 1 Mizu Steakhouse 1 General RF -00070 1 60.00 1 1 reinspection fee j I Second notice sent
09/11/07 1'Mobile Solutions 1 General RF -00151 1 60 00 1 Ireinspection fee !Second notice sent
06/25/08 I New York Company 1 General RF -00228 60.00 1 Ireinspection fee ISecond notice sent -To EPR 9/10/10
streetlight pole guardrail Amount remaining after insurance final
01/02/10 11Kassim Omar General MB -00449 1,226.89 damage payment
07/24/08 1'Pacific Rim Environmental General RF -00235 I 60.00 Ireinspection fee 1 ISecond notice sent -To EPR 9/10/10
_07/01/08 1 !Petsmart, Inc. 1 General RF -00232 I 60.00 Ireinspection fee 1 ISecond notice sent -To EPR 9/10/10
07/24/08 i IPitnev Bowes 1 General RF -00240 1 60.00 Ireinspection fee 1'Second notice sent -To EPR 9/10/10
01/07/09 i ;Pure Medspa j General RF -00281 I 60.00 Ireinspection fee IBankrupt
11/29/06 11Qdoba General CD -00272 60.00 Ireinspection fee ISecond notice sent
05/21/08 1'Seasons Apartments General RF -00217 60.00 Ireinspection fee 1 Second notice sent -To EPR 9/10/10
08/05/08 ISeattle Team Shop General RF -00252 60.00 !reinspection fee 1 Second notice sent -To EPR 9/10/10
09/13/07 'Seven Eleven Food Store General RF -00120 1 60.00 1 Ireinspection fee 1 ISecond notice sent
09/24/07 1 !Shoe Pavilion General RF -00128 I 60.00 1 Ireinspection fee 1 lout of business per City Clerk's office
06/04/07 'Simply Thai 1 General RF -00071 I 60.00 I reinspection fee j ISecond notice sent
07/11/07 'Simply Thai 1 General RF -00100 1 85.00 1 I reinspection fee !'Second notice sent
12/31/07 I !Tyler Smith- Twiggs 1 General MB -00167 I 2,934 09 1'guardrail damage 1 ITo EPR 9/29/08 -never responded to court
Southcenter Village
11/05/07 (Apartments General RF -00169 60.00 reinspection fee Second notice sent
05/09/07 1 !SSK LLC 1 1 General 1 I RF -00049 I I 60.00 I Ireinspection fee I ISecond notice sent -To EPR 9/10/10
05/16/07 11SSK LLC i 1 General 1 I RF -00057 I 1 85.00 I Ireinspection fee I (Second notice sent -To EPR 9/10/10
08/31/07 I ;SSK LLC 1 1 General 1 RF -00111 I 1 110.00 I Ireinspection fee I ISecond notice sent -To EPR 9/10/10
I I streetlight pole base
12/31/2008 'Lovell Sykes General MB -00329 8,216.69 damage Second notice sent -in prison
9/6/2007 iT Design I General I I RF -00114 1 1 60.00 1 Ireinspection fee I ISecond notice sent
7/20/2007 I !Traverse Bay Confections I 1 General 1 1 RF -00101 1 60.00 1 Ireinspection fee 1 !Second notice sent -To EPR 9/10/10
1
8/5/2008 1 ,Universal Hospital Services 1 General RF -00254 60.00 reinspection fee !Second notice sent
5/23/2007 :UPS Supply Chain Solutions' 1 General RF -00065 85.00 reinspection fee 'Second notice sent -To EPR 8/24/07
ITo EPR 9/29/08- started making pymts then
12/31/2007 IShanteal Valteau General MB -00171 1 1,329.59 'guardrail damage I quit
3/8/2007 i 1Viewcrest Apartments 1 I General 1 1 RF -00027 1 I 60.00 I Ireinspection fee 1 Second notice sent
9/12/2008 1 IThe Walking Company 1 1 General 1 1 RF -00260 1 1 60.00 I Ireinspection fee Bankrupt
I I out of business 3/28/08 per City Clerk's
9/11/2007 1'Watch World General RF -00117 60.00 reinsoectionfee 'office
Attachment A as of 09.30.10.xls 1 9/29/2010
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Attachment A Past Due Accounts Receivable and Returned Check Write -offs as of September 30, 2010
I; out of business 3/28/08 per City Clerk's
10/31/2007 !Watch World General RF -00140 85.00 reinspection fee office
1 Mall OT inspections by
3/6/20 Westfield Shopoinotowne General RF -00339 24,248.70 DCD and Fire approved by City Administration
I Wilsons The Leather
1/24/2008 'Experts General RF -00183 60.00 reinspection fee Bankrupt
'Miscellaneous billing total 11 J I 51,936.75 11 I I
rta 32 -4 :N
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Invoice Date 1 i Customer I I Fund 1 Invoice No. Amount 1 Amount 1 I For I I Notes
12/30/09 !Leslie Abarrotes 1 General PF -01225 25.00 Ifalse alarm lout of business oer City Clerk's office
07/01/08 IADT 1 General FF -00049 50.00 'false alarm ITo EPR 9/3/10
12/31/07 i IEZ Rent.com 1 General PF -00496 25.00 Ifalse alarm ITo EPR 9/3/10
08/20/07 I IFurniture City I General PF -00126 25.00 'false alarm 'Second notice
10/23/07 'Furniture City I General PF -00265 25.00 'false alarm 'Second notice
10/23/07 'Furniture City General PF -00264 25.00 'false alarm 'Second notice
12/27/07 IFurniture City I General PF -00422 25.00 Ifalse alarm 'Second notice
12/31/07_ 'Furniture City 1 General PF -00498 25.00 'false alarm 'Second notice
12/31/07 'Go Wireless I General PF -00499 25.00 Ifalse alarm 'Second notice
11/14/07 I Have a Nice Day Jewelry Plus General PF -00361 25.00 Ifalse alarm 'Second notice
11/14/07 I Have a Nice Dav Jewelry Plus General PF -00362 25.00 Ifalse alarm ISecond notice
12/27/07 i'Have a Nice Dav Jewelry Plus General PF -00426 25.00 Ifalse alarm 'Second notice
10/23/07 IHomeland Security I General PF -00276 25.00 Ifalse alarm Iln dispute
10/23/07 IHomeland Security 1 General PF -00277 25.00 Ifalse alarm I In dispute
10/23/07 I IHomeland Security 1 General PF -00278 25.00 Ifalse alarm I In dispute
12/31/07 I I Ifloor.com I General PF -00509 25.00 Ifalse alarm ITo EPR 9/10/10
08/20/07 I Innovative Marketing General PF -00135 25.00 'false alarm ITo EPR 9/10/10
08/20/07 1 'Interstate Protection Services General PF -00136 25.00 'false alarm ITo EPR 9/10/10
10/23/07 i 'Interstate Protection Services General PF -00282 25.00 Ifalse alarm ITo EPR 9/10/10
08/04/09 I International Jewelers General PF -01123 25.00 Ifalse alarm 'Bankrupt
_11/14/07 I I Sold of Washington General PF -00364 25.00 'false alarm 'Second notice
12/27/07 'I Sold of Washington General PF -00428 25.00 Ifalse alarm 'Second notice
12/27/07 I !Liberty Mutual General PF -00434 25.00 Ifalse alarm ITo EPR 9/10/10
12/31/07 'Liberty Mutual General PF -00512 25.00 'false alarm ITo EPR 9/10/10
12/31/06 (Marshall's General CD -00034 25.00 Ifalse alarm ITo EPR 9/26/07
10/23/07 IMaytag Store General PF -00299 25.00 Ifalse alarm 'Second notice sent -out of business
10/23/07 I IMedina Restaurant General PF -00302 25.00 Ifalse alarm 'Second notice sent
12/27/07 'Michael's Deli Mart General PF -00440 1 25.00 Ifalse alarm 'Second notice sent
12/27/07 I IModern Art Furniture General PF -00442 1 25.00 Ifalse alarm ISecond notice sent -mail returned
12/31/07 1 INorthwest Carpet General PF -00517 I 25.00 Ifalse alarm 'Second notice sent
10/23/07 1'Riverton Crest Cemetery General PF -00326 1 25.00 Ifalse alarm ISecond notice sent
10/23/07 I Tawakal Grocery Store General PF -00333 I 25.00 Ifalse alarm ISecond notice sent
10/23/07 I ITawakal Grocery Store General PF -00334 1 25.00 false alarm 'Second notice sent
5/10/20071 IT Mobile Kiosk General PF -0319 1 25.00 false alarm ITo EPR 8/30/07
11/14/20071 'Tukwila Home Fashion General PF -00390 1 25.00 Ifalse alarm 'Second notice sent
12/27/20071 (Tukwila Home Fashion General PF -00478 1 25.00 'false alarm 'Second notice sent
12/27/20071 Tukwila Home Fashion General PF -00479 25.00 Ifalse alarm 'Second notice sent
8/23/20071 US Postal Service General PF -00228 25.00 Ifalse alarm ISecond notice sent -in dispute
8/23/20071 IUS Postal Service General PF -00229 25.00 Ifalse alarm 'Second notice sent -in dispute
8/23/20071 IUS Postal Service 1 General PF -00230 1 25.00 Ifalse alarm ISecond notice sent -in dispute
8/23/20071 IUS Postal Service 1 General PF -00231 1 25.00 Ifalse alarm ISecond notice sent -in dispute
9/14/20071 IUS Postal Service 1 General PF -00391 1 25.00 'false alarm l In dispute
I 'False Alarms Total 1 I I 1 1$ 1,075.001 1 I
<•x:; ?eAR�""''.�.. 1F 4<>`; r .'ERflxiYlrLl`mFg.s 11-,,,c,-.,!. "�S`�_..,,. _.'D'�..`r<'t4 Y.£�; sr.{, 71, '*;:1;:f.), ",r}`e r,
Return Date 1 I Customer 1 I Fund 1 I Check No. I Amount I For 1 I Notes
10/29/08 1 Debra Harris 1 General 1 I 1463 1 90.00 1Davcare (TCC) 1 ITo EPR 1/21/09
12/23/08 1 Seth Jordan General II 1510 1 1 126.13 'Mechanical Permit (DCD) 1 ITo EPR 2/16/09
02/13/09 1 Wanna Arkanit 1 1 General 1 1 2443 1' 40.00 'Swim Lessons (Pool) I ITo EPR 2/13/09
02/25/09 1 1 Michael Lechasseur 1' General 1 1 145 I 1 3,067.30 1 Plan review (DCD) 1 ITo EPR 5/6/10- needed legal opinion first
08/03/09 1'William Conrad Halliday I 1 Golf I 1 1161 I 1 35.00 'Greens fees 1 ITo EPR 9/1/09
Camp Tukwilly Teen
08/17/09 1 Brian Adams 1 General 2735 190.00 Camp (TCC) To EPR 10/18/09
_08/18/09 1'Shawn Mason I I General 1 1 5830 1 1 120.00 1'Adventure Camp (TCC) ITo EPR 9/20/09
09/25/09 1 Law Office of Dean D. Nguyen) General 1 1 4733 1 1 3.00 1 1 Photocopies (TPD) 1 I Too small for collections
'Returned Check Total 11 I I 1 1$ 3,671 43 1 1 1 I
II II 11 II I1
1 Write -off Grand Total 1 1 1 1 1 1$ 56,683.18 1 1 I
Attachment A as of 09.30.10.xls 2 9/29/2010
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Westfield Mall Special Inspection Fees
Dates Description Amount
06/21/2006 Deposit from Westfield Mall 25,000 00
Department of Community Development
6/1/08- 7/28/08 Inspection overtime costs 8,274 36
06/21/2008 Sound Inspections Invoice 20071087 -A 420 00
07/11/2008 Sound Inspections Invoice 20071087 -B 8,785 00
07/25/2008 Sound Inspections Invoice 20071087 -C 27,571.25
36,776.25
Total Due Community Development services 45,050 61 45,050.61
Net Due Community Development services 20,050.61
Fire Department
1/1/08- 7/26/08 Inspection overtime costs 48,497 39
Negotiated reduction in fees (24,248 70)
Total Due Fire Department services 24,248 69
TOTAL DUE AS OF FEBRUARY 28, 2010 44,299 30
PAID 04/22/10
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