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HomeMy WebLinkAbout03-098 - King County / Tukwila et al - Trans-Valley Area Study Phase II Trans Valley Implementation Plan Interlocal Agreement (Phase 2) INTERLOCAL AGREEMENT (PHASE 2) for the TRANS- VALLEY PHASE 2 TRANSPORTATION IMPROVEMENTS IMPLEMENTATION PLAN THIS AGREEMENT is entered into by KING COUNTY, a political subdivision of the State of Washington "King County" or "the County the CITY OF SEATAC "SeaTac the CITY OF TUKWILA "Tukwila the CITY OF KENT "Kent and the CITY OF RENTON "Renton SeaTac, Tukwila, Kent and Renton are referred to collectively as "the Cities" The County and the Cities are referred to collectively as "the Parties RECITALS 1 /10 .A6 C3 -elf 3/12/03 A. The Trans Valley Transportation Improvements Implementation Plan Area "the Transportation Improvements Implementation Area is located in the Renton valley Its boundanes are Grady Way South on the north, South 212 Street on the south, SR 99 (International Boulevard) on the west, and the urban -rural growth line as designated in the King County Comprehensive Plan on the east. The Transportation Improvements Implementation Area features high levels of commercial, mdustnal and residential development and is a connecting point for many multi- modal, regional iSt ORI6 NALS Implementation Plan Interlocal Agreement (Phase 3/12/03 Trans Valley p $r' facilities including north/south freeways and artenals, rail connections, transit facilities and service, freight and trucking hubs and the region's international airport. B Traffic congestion is a major problem in the Transportation Improvements Implementation Area, which has many regionally significant north/south highways and artenals, but few contiguous east /west roadways C The Parties recognize that a cooperative effort is necessary to identify and address the cross- junsdictional traffic congestion within the Transportation Improvements Implementation Area. D Pursuant to RCW Chapter 39 34, the Interlocal Cooperation Act, the Parties are each authorized to enter into this Agreement for cooperative action. NOW, THEREFORE, the Parties agree as follows AGREEMENT 1 OBJECTIVE OF THE AGREEMENT The objective of this agreement is a multi- junsdictional Implementation Plan that builds upon the Phase I Trans Valley Study This effort will develop an implementation plan that recommends a pnontized listing of multimodal projects that alleviate congestion and improve mobility within the defined Transportation Improvements Implementation Area. 2/10 Trans-Valley Implementation lementation Plan Interlocal Agreement (Phase 2) 3/12/03 1 1 The product of the Implementation plan will identify high pnonty projects and a pnonty plan to implement the projects. This effort is the next step in determining the project needs along east /west and north/south artenals in the Implementation Area and is necessary to move those needed projects quickly through the preliminary engmeenng to construction phases 1.2 The Implementation Plan will identify the benefits of the projects and how the projects will affect the overall Trans Valley Transportation Improvements Implementation Area transportation system. 1 3 Dunng and following completion of the Implementation Plan, the Parties intend to work together to implement the recommended improvements, including working as a coalition in seeking grants and other funding to insure implementation of the recommended projects However, this Agreement relates to the Implementation Plan only, and does not obligate any Party to implement any of the recommended improvements 2 STUDY MANAGEMENT 2 1 King County has designated a Project Manager to provide direction and coordination among the Parties, other agencies not party to this Agreement, stakeholders, the public and consultants The Project Manager will be responsible for overall project management, including, but not limited to, 3/10 3 ACTION PLAN Trans Valley Implementation Plan Interlocal Agreement (Phase 2) supervising the consultant and /or consultant team, directing the preparation of the Implementation Plan, and managing of all consultant contracts The consultant and/or the consultant team shall report directly to the Project Manager 2 2 The Cities shall each designate a lead person to assist the Project Manager Each lead person shall be responsible for coordinating with the other Parties, providing the consultant with information as needed, reviewing consultant work products, and reporting to their respective elected officials and management on the Implementation Plan's progress In the event of any disagreement among the Parties that cannot be resolved through discussion, the Project Manager shall have the final decision authonty 3 1 Phase II will begin once a supplement to the Phase I effort is approved. Phase II tasks will include, but are not limited to, Project Management and Team Coordination, Partnership Chartenng, Project Identification and Design Considerations within Pnonty Comdors, Mapped Projects within Pnonty Comdors, System -Wide Level Traffic Modeling, Public Outreach and Final Report. 4/10 3/12/03 Trans Valley Implementation Plan Interlocal Agreement (Phase 3/12/03 4 FUNDING 4 1 The Parties each have agreed to provide funding for the Implementation Plan. 4 2 The Parties understand that a commitment to funding above and beyond that contained in this Agreement will require an amendment to this Agreement. 4 3 The Parties agree to pay the following amounts Party Amount King County $100 000 Renton $25 000 Tukwila $25 000 Kent $25,000 SeaTac $25 000 TOTAL $200,000 4 4 The Project Manager will maintain accurate records to allow proportional distribution and final adjustments among the Parties following completion of the Implementation Plan. 4 5 Each Party (at its expense) shall commit the personnel necessary to fulfill that Party's Phase II tasks and review consultant work products This expense is considered separate from the Party's contribution described above 5/10 Implementation Plan Interlocal Agreement (Phase 3/12/03 Trans-Valley p 4 6 The total Implementation Plan cost shall include all those costs incurred by King County in completing the items listed in the Transportation Improvements Implementation Plan Scope of Work including costs for staff, overhead, supplies, consultants, and equipment. 5 PAYMENT BY THE CITIES The Cities each shall make payment to King County no later than 90 days after the effective date of this Agreement in accordance with the amounts agreed to herein. 6 DURATION This Agreement is effective upon signature by all the Parties and remains in effect until the Phase 2 implementation plan has been completed and each Party has satisfied its obligation for payment of Study costs. 6/10 Trans Valley Implementation Plan Interlocal Agreement (Phase 2) 3/12/03 7 OTHER PROVISIONS 7 1 The Cities hereby grant to the County nght of entry into their corporate limits for the purpose of perfoiiuing any and all tasks related to the County's obligations under this Agreement. 7 2 Washington State law shall govern the respective liability among the parties to this Agreement for any loss due to property damage or personal injury ansing out of the activities conducted pursuant to this Agreement. 7 3 Nothing contained herein is intended to, nor shall be construed to, create any nghts in any party not a signatory to this Agreement, or to form the basis for any liability on the part of the Cities, the County, or their officials, employees, agents or representatives, to any party not a signatory to this Agreement. 7 4 Waiver of any breach of any provision of this Agreement shall not be deemed to be a waiver of any pnor or subsequent breach and shall not be construe to be a modification of the terms of this Agreement. 7 5 If any provision of this Agreement shall be held invalid, the remainder of the Agreement shall not be affected thereby if such remainder would then continue to serve the purposes and objectives of the Parties. 7 6 Time is of the essence of this Agreement. 7/10 Trans -Valle Implementation Trans-Valley p on Plan Interlocal Agreement (Phase 2) 3/12/03 7 7 All Parties were represented by counsel throughout the drafting and execution of this Agreement. The provisions of this Agreement shall not be construed for or against any Party 7 8 The headings of the vanous sections and subsections of this Agreement are inserted for convenience only and shall not be deemed to expand, limit, or otherwise affect its terms and conditions 7 9 This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or wntten, not incorporated herein are excluded. 7 10 This Agreement is not assignable by any Party, either in whole or in part. 7 11 This Agreement may be amended only by an instrument in wnting, duly executed by all Parties 8/10 TImplementation Trans-Valley p on Plan Interlocal Agreement (Phase 2) 3/12/03 IN WITNESS WHEREOF, the parties have executed this Agreement effective as of the date last wntten below KING COUNTY CITY OF RENTON King County Executive Mayor Date Date CITY OF KENT CITY OF TUKWILA Mayor Date CITY OF SEATAC City Manager Date Mayor Date 9/10 6/c)1 Trans Valley Implementation Plan Interlocal Agreement (Phase 2) 3/12/03 APPROVED AS TO FORM King County Deputy Prosecuting Attorney APPROVED AS TO FORM APPROVED AS TO FORM SeaTac City Attorney APPROVED AS TO FORM Renton City Attorney APPROVED AS TO FORM 10 /10 Kent City Attorney Tukwila City Attorney DESRIPTION EXHIBIT A SUPPLEMENT 5 DRAFT SCOPE OF WORK TRANS- VALLEY CORRIDOR PHASE 2 PRE- DESIGN Project No C61030 The Trans Valley Area study completed in March 2002 provides the background documentation, research, pnonty corridor identification, and potential solution sets by comdor and by mode of travel This phase 1 work will provide the basis and data for the Phase 2 Pre Design effort. The Phase 2 work will provide pre design level of effort that produces project lists within the high pnonty comdors The project lists will be to a level of detail that preliminary cost estimate ranges can be produced and an implementation plan can be developed based on timing of design development, funding, public and political support. The Phase 2 effort will coordinate with other transportation groups such as SCATBd, WSDOT SR 405 and SR 167 teams and the partner's transportation committees to produce projects that compliment each other's programs and projects An important outcome of this effort will be that Trans Valley Phase 2 projects are camed forward into an agency's 6 -year Transportation Improvement Plan (TIP), attract funding and the partnenng agencies projects are implemented through the partner's coordinated efforts WORK ELEMENT 1 PROJECT MANAGEMENT The purpose of this work element is to provide the framework, basis, and guidance for the timely execution and delivery of the Phase 2 Pre Design within the negotiated contractual terms. TASK. WE 1 PROJECT MANAGEMENT TEAM COORDINATION Objectives Keep the Consultant Team on task, within budget, and on schedule Manage change and meet the expectations of the County and the Project Partners. Approach Consultant will be responsible for on -going management of this study On -going management will include ensunng that the work is completed on time and within budget. Consultant is responsible for Project management, schedule and budget reporting Maintenance of the electronic schedule Communication with the County and Project Partners Exhibit A Page 1 of 7 5/1/03 Assignment of work elements to managers, sub consultants, and contributing agencies Development of work products in a manner that facilitates on -going feedback from participating agencies and interest groups Integration of technical work into draft and final products and presentations Implementation of effective quality assurance /quality control procedures Consultant will be responsible for coordinating the activities of any sub consultants as necessary to complete the work elements This coordination will include obtaining monthly progress reports and invoices, receiving timely input for meetings, incorporating work into project deliverables and obtaining answers to any issues raised by the County or the Project Partners The Consultant Project Manager shall be the contact for questions and requests posed by the County Project Representative Discussions, correspondence, or work requests that impact the scope of work, budget, or products shall be directed to the County Project Manager Deliverables Monthly invoices and progress reports, up to 2 meetings per month with County, 1 meeting per month with County and Partners, up to 3 meetings with SCATBd, presentations to the County and Partner's Transportation Committees and/or Councils, Project coordination and management. Level of Effort in Duration 6 mos TASK. WE 2 PARTNERSHIP RE- CHARTER PROJECT WORK PLAN Objectives To plan for and foimalize the partnership and delivery processes that will lead the Phase 2 Pre Design effort to successful implementation. Approach Project Work Plan The CONSULTANT shall prepare a draft Project Work Plan that will clearly communicate the conduct and expectations of the project to all direct participants (the Project Team Partner's) The Project Work Plan will include A statement of the project mission, vision and goals for the project, as well as roles and responsibilities for development of the pre design, A project team definition that defines roles and responsibilities of the key team members, A detailed work breakdown structure (WBS) identifying tasks necessary to complete the pre design, and determine assignments, schedule and budget for each task, A Change Management Plan outlining the process for assessing project nsk and managing changes that may occur dunng the execution of the project; A Communication Plan outlining the process to be used to coordinate and communicate project issues to the Project Team and Partner's defining reporting, documentation and communication protocols, Exhibit A Page 2 of 7 5/1/03 A QA/QC Plan outlining the methods and schedule for identifying COUNTY and CONSULTANT expectations, quality perfoiinance measures, deliverable format, design and drafting standards, and senior review of deliverables, A baseline project schedule, and A Team Charter for endorsement of the Project Work Plan for signature by all members of the Project Team and Project Partner's indicating their concurrence with and endorsement of the Work Plan. The CONSULTANT shall prepare a preliminary draft of the Project Work Plan for review by the County's Project Manager and incorporate any comments into a final draft Project Work Plan. The CONSULTANT shall prepare 10 copies of the Project Work Plan for presentation at a Team Chartering session. Team Chartering The CONSULTANT shall facilitate a 2 -hour team chartering session to present and discuss the Project Work Plan, solicit comments from the Project Team and facilitate endorsement of the Team Charter Any changes to the Project Work Plan resulting from the chartering session shall be made and transmitted to the County's Project Manager for distribution to the Project Team Project Partner's The CONSULTANT shall prepare and maintain a log of Project Work Plan holders such that any changes to the Project Work Plan can be readily distributed. A Project Change Record shall be submitted to the COUNTY by the CONSULTANT for endorsement of changes to the project. Proposed changes shall be coordinated with the Project Team Project Partner's, and evaluated for impact to the overall project schedule and budget. Deliverables Project Work Plan and Endorsed Team Charter Level of Effort in Duration 4 weeks TASK. WE 3 PROJECT DESCRIPTIONS AND DESIGN CONSIDERATIONS WITH IN PRIORITY CORRIDORS Objectives To define the projects to a level of design detail that will provide definition (Type, size Location) of project elements such as signal additions or improvements, number of lanes, intersection improvements, sidewalks /pedestnan facilities, transit facilities, freight and non motorized improvements Approach Using the Trans Valley phase 1 background information, deficiencies analysis, and alternative analysis identify up to three improvement projects with in each of the nine priority comdors These improvement projects will be considered the highest value implementable projects that address the goals, purpose and needs of the comdor as defined in the phase 1 effort. Exhibit A Page 3 of 7 5/1/03 Preliminary engineenng design conceptual work to a level where cost ranges can be identified shall be provided to backup each identified high pnonty project. Deliverables Project descnptions, conceptual plans and cost estimates. Level of Effort in Duration 8 weeks TASK. WE 4 MAPPED PROJECTS WITH IN PRIORITY CORRIDORS Objectives To develop a graphical and tabular list presentation of projects Approach Develop a map of projects within each pnonty comdor along with a tabular list. The tabular list will have a reference project number that corresponds to the mapped project. The projects will be grouped by 1 Transit Projects 2 High-Occupancy —Vehicle (HOV) projects 3 Freight Mobility projects 4 Roadway projects 5 Non Motonzed projects Deliverables Mapped projects and tabular project lists Level of Effort in Duration 2 weeks TASK. WE 5 SYSTEM -WIDE LEVEL TRAFFIC MODEL Objective The objective of this task is to develop a Trans Valley travel forecast model that will have the capability to produce 2030 traffic volume forecasts on the network. The model will be used to evaluate the actions recommended for each of the nine comdors within the Trans Valley study area. The recommended actions in each corridor will be evaluated against the no action using the Trans Valley Model. The focus of the modeling analysis will be to show the benefits of the recommended actions in terms of traffic volumes and travel time changes Approach A. Definition of the recommended actions in each comdor The Project Partners with the assistance of the Consultant Team will define the recommended actions in each comdor at a level sufficient to input them into the model. The recommended actions in each comdor will be defined in terms of the number of traffic lanes and their project limits Any special treatment at intersections or roadways will be clearly described. Exhibit A Page 4 of 7 5/1/03 B Trans Valley Model development The Consultant will use the existing King County model methodology and the Puget Sound Regional Council (PSRC) regional models to develop the 2030 Trans Valley Model. King County's model zone structure will be used as the basis to develop the Trans Valley Model. The Trans Valley Model will be a PM peak model having the capability to forecast 2030 traffic conditions within the Trans Valley study area. The Trans Valley Model will be validated with the most recent PM peak hour traffic counts. To develop the 2030 Trans Valley Model, the Consultant Team will carry out the following tasks The consultant will obtain the most current 2030 land use forecasts from King County that will correspond to the King County model zone system, if they are available If the 2030 land use forecasts in the King County zone system are not available, the Consultant will use the PSRC land use growth forecasts between 2020 and 2030 within the study area. Growth factors will be applied to the King County 2020 land use tables to project 2030 employment and households at the King County model zone system. The Consultant will then run a trip generation model to develop 2030 trip tables, and make model traffic assignments C No Action Regional /Local Network The Project Partners with the assistance of the Consultant Team will discuss and make decisions on the 2030 regional network. As a starting point of the discussion, the Consultant Team will bring a list of the regional facility improvements in the Puget Sound Regional Council's 2030 regional transportation plan that may affect the travel patterns in the study area, including I -405, SR 167, I -5 and SR 518 Upon the completion of this effort, the regional network will be fixed for the 2030 Trans Valley model The Consultant Team will review the transportation plans of each jurisdiction and develop a table indicating whether construction funding for each improvement has been or is likely to be secured. The Partners will review this table The purpose of this exercise is to define the future baseline network within the study area. D No Action Forecast Combining the 2030 regional network and study area baseline network, and using 2030 PM peak hour trip tables, the Consultant Team will make the 2030 no action travel forecast. The consultant will "post- process" the forecast volumes from the model to produce consistent link volumes in the network. The 2030 travel times from the model will be compared with the 2002 model travel times E Recommended Actions in Each Comdor Exhibit A Page 5 of 7 5/1/03 The Consultant Team will prepare a set of 2030 networks with the recommended improvements within each pnonty comdor Each of the nine corridors will be modeled separately The link volumes from the each model run will be post processed. The Consultant Team will compare the volumes and travel times of the recommended improvements with those of the no action in each corridor The consultant will repeat this process for all nine comdors F Summary Report The Consultant Team will summanze in a technical report the 2030 no action conditions and 2030 conditions with the recommended improvements for the nine comdors. The report will be used to evaluate the effectiveness of the recommended actions in each comdor and to pnontize those actions Deliverables A technical report summanzmg the following: 2002 PM peak hour travel conditions focusing on the nine comdors Descnption of the process used to develop the Trans Valley 2030 Model 2030 No Action travel conditions link volumes and travel time from the model 2030 Action vehicle volumes and travel times in each of the nine comdors Evaluation in term of volume and travel time of the recommended actions Level of Effort in Duration 18 weeks TASK. WE 6 IMPLEMENTATION PLAN BY CORRIDOR Objectives Develop an implementation plan that focuses in on the high pnonty projects The implementation objectives are 1 Funding Feasibility 2 Funding Opportunities 3 Timing with other projects a. Short-term (six years or less) b Long -term (greater than six years) 4 Inter Junsdictional Support 5 Public and Political Acceptance 6 Environmentally Permittable Approach Develop a matnx that includes columns for 1 Anticipated current law and new funding sources. Exhibit A Page 6 of 7 5/1/03 Deliverables Level of Effort in Duration 6 mos 2 Lead Agency 3 Suggested Implementation Year The matrix will list the high priority projects grouped by comdor with project descriptions, costs and project types identified. Deliverables Tabular list of projects categorized by short-term or long -term with criteria ranking, costs, lead agency, project description and limits and implementation year Level of Effort in Duration 2 weeks TASK. WE 7 OUTREACH Objectives Provide ways of engaging stakeholders (Partners Transportation Committees /Councils) and elected officials (SCATBd) in the process of selecting the best project level solutions for the four high pnonty comdors. 1 Specific objectives Communicate to the stakeholders and elected officials the project's purpose, need for the project, proposed solutions and potential issues. 2 Document decisions reached during the pre design phase Approach The study team will utilize public outreach information collected during the Phase I of the Trans Valley Area Study and incorporate this information into identified project improvements Once the project level improvements are developed, the project partners and team will host stakeholder working session(s) with SCATBd and each Partners Transportation committee's to solicit input regarding improvement proposals. With this feedback, further refinements will be made to the project improvement packages. Participation in 6 Project Team Partner Coordination Meetings 2 Meetings with SCATBd 5 Meetings Partners Transportation committees /Councils TASK. WE 8 FINAL REPORT Objectives Compile work elements WE 3 through WE 7 into a single submittal for archiving, future reference and reproduction Deliverables One (1) notebook and one (CD) with all pre design backup data Level of Effort in Duration 2 weeks Exhibit A Page 7 of 7 5/1/03