HomeMy WebLinkAbout04-077 - King County Emergency Management - Equipment GrantKing County
Office of Emergency Management
Department of Executive Services
7300 Perimeter Road South, Room 128
Seattle, WA 98108 -3848
206 =296 -3830
July 28, 2003
The Honorable Steve Mullet
Mayor
City of Tukwila
6200 Southcenter Boulevard
Tukwila, Washington 98188
Dear Mayor Mullet:
1202M
A-U77
1
The state of Washington was awarded $5,998,000 in Federal Fiscal Year (FFY) 2002, by the
U.S. Department of Justice (DOJ), Office of Justice Programs, Office for Domestic
Preparedness State Domestic Preparedness Program for equipment purchases. Attached are
the documents that impact your organization as a receiving jurisdiction under the FFY02
Equipment Grant. The Washington State Military Department was designated the State
Administrative Agency for this grant program and worked closely with all counties emergency
management agencies to effectively make use of this resource through the assessment
process. The purpose of the grant funding is to purchase equipment, in accordance with
existing strategic plans, to ensure that the nation's state and local emergency responders have
the equipment required to properly respond to terrorist incidents involving weapons of mass
destruction (WMD). Realistically, successful response to a terrorist attack will require mutual
aid resources from all WMD equipment recipient agencies in King County. This equipment is
considered part of the mutual aid resources available under mutual aid agreements already in
place among law enforcement, fire, EMS, hospitals, public works and public health service
providers.
Attachment A provides the projected list of equipment that will be distributed to your
jurisdiction through FFY 2002 funds. This list is an estimate of the equipment that your
jurisdiction will receive and is subject to change due to price fluctuation, tax variance,
shipping costs, etc. Please review the attached list, and provide an authorizing signature to
verify that your jurisdiction will receive the listed equipment. If your jurisdiction wishes to waive
the order of some, or all, of the equipment listed, please notify the King County Office of
Emergency Management in writing at 7300 Perimeter Road South, Seattle, WA 98108 -3848.
KC OEM's point of contact is Mr. Shad Burcham; he can be reached at 206 205 -8106.
The decisions on WMD equipment types and distribution were made by a multi disciplinary
team comprised of representatives of Seattle, Port of Seattle, Bellevue Fire departments,
Seattle and Kent police, King County Sheriff's Office (KCSO), Seattle Public Utilities, Soos
Creek Cedar River Water /Sewer Districts, Tukwila Public Works, King County Department of
Natural Resources Parks, Tukwila Emergency Management, Seattle -King Public Health,
Medic One and the Washington State Hospital Association. Population, geography, potential
targets, and hazardous materials response capabilities were included in the decision making
process for equipment allocation.
ENT'DSEP2320Q4
Attachment B lists the certifications and assurances the U.S. DOJ requires as part of the grant
package. As a recipient of federal funding, the Military Department and King County made
certain assurances to the U.S. DOJ in the grant application. The final receiving jurisdiction
(City of Tukwila), must also abide by the assurances. Specifically, non discrimination and
lobbying requirements require certifications by sub recipients of the funding under this grant.
The federal funding also places property management responsibility on the Military
Department, King County and final receiving jurisdictions. Attachment C provides the
Department of Justice Property and Equipment Post Award Requirements, which will become
the responsibility of the final recipient (receiving jurisdiction) of the equipment.
Attachment D is the Distribution Agreement, between King County and the final receiving
jurisdiction for property management. King County is acting as a pass through agency for the
purchase and distribution of the equipment purchased with the grant funds. Once the
equipment is delivered it becomes the property of, and responsibility of the final receiving
jurisdictions to provide training, maintenance, and storage. The final receiving jurisdictions
will be responsible for the inventory accountability to King County OEM and the Military
Department for DOJ audits on the items accepted by that jurisdiction. Although
Congress has appropriated significant funding for this equipment, this grant does not mandate
that your jurisdiction purchase replacement equipment.
Attachment E requests the point of contact information in your agency. The equipment
purchased with these grant funds must be distributed in accordance with the DOJ process.
Please provide the point of contact information for delivery of all equipment. Equipment will be
delivered to multiple locations in each jurisdiction and it will be the responsibility of the sub
recipient to deliver to locations within that jurisdiction.
Attachment F is a sample hand receipt that will accompany each delivery.
Please complete the Index of Attachments, along with Attachments A, B, D, and E. if you
have questions please call Mr. Shad Burcham at 206 205 -8106. When signed, please mail to
Mr. Burcham at: King County Office of Emergency Management (OEM)
7300 Perimeter Road South
Seattle WA 98108 -3848.
Thank you for your immediate attention to these requests, and your support on this critical
issue.
Paul Tanaka,
County Administrative Officer
Attachments
cc: Eric Holdeman, Director, Office of Emergency Management, Department of Executive
Administration (DES)
Shad Burcham, Project Manager,OEM, DES
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INDEX OF ATTACHMENTS
King County FFY02 DOJ Equipment Grant
This list is a summary of the attachments discussed in the letter and also indicates the
action needed by the final receiving agency.
Attachment A: WMD 02 Equipment Projected to be Distributed from Washington
State Military Department through King County (Attachment must be signed and
sizes must be provided.)
Signed: Sizes Provided:
Yes No Yes No
Attachment B: Certifications and Assurances (Attachment must be signed.)
Signed:
Yes No
Attachment C: Department of Justice Property and Equipment Post Award
Requirements
Please initial:
Concur
Attachment D: Distribution Agreement (Attachment must be signed.)
Signed:
Yes No
Attachment E: Agency Point of Contact for Delivery
Completed (Please initial):
Yes No
Attachment F: Sample Hand Receipt
Please initial:
Concur
3
Name of Jurisdiction or Agency: City of Tukwila
Contact Person: Chief Keith Haines
Equipment Category I Item I Unit Cost I Qty I Size I Total Cost I Discipline
Personal Protective MSA, APR Advantage 1000, $127.62 18 ,1 $2,297.16 (18) LEA
Facepiece law enforcement. Item
available in small, medium, and
large, please specify quantity of
each size.
Detection
WMD 02 EQUIPMENT PROJECTED TO BE DISTRIBUTED
FROM
KING COUNTY OEM
TO
CITY OF TUKWILA
Sizes required for all equipment showing a shaded box in the size column.
I, on behalf of the City of Tukwila, agree to accept the equipment listed above. If any
significant changes are made, I will be notified by the King County Office of
ergency Managerylent, prior to the order being placed.
Autho.riz -d Signature
Title
City of Tukwila
Attachment A
King County FFY02 DOJ Equipment Grant
Page 1 of 1
MSA, Advantage CBA -RCA canister, $23.63 36 N/A $850.68 (36) LEA
used for chem /bio and riot control.
Siemens EPD Mk2 Dosimeter $450.00 4 N/A $1800.00 (4) HAZMAT
IrDA Dosimeter Reader
IIrDA Dosimeter Reader I $120.00 1 I N/A I $120.00I(1) HAZMAT
I I I I I I
I I I I I 1
Total Jurisdictional Request: $5,067.84
Sales Tax: $445.96
Grand Total: 5,513.80
Attachment B
King County FFY02 DOJ Equipment Grant
CERTIFICATIONS AND ASSURANCES
Page 1 of 2
As a sub recipient (final receiving jurisdiction) of equipment purchased with federal
funds under the STATE DOMESTIC PREPAREDNESS PROGRAM grant, Award
Number 2002 -TE -CX -0131 (CFDA 16.007), the City of Tukwila makes the following
certifications and assurances:
1. OMNIBUS CRIME CONTROL AND SAFE STREETS ACT OF 1968: It will
comply with the applicable provisions of Title 1 of the Omnibus Crime Control
and Safe Streets Act of 1968, as amended, the Juvenile Justice and
Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the
provisions of the current edition of the Office of Justice Programs Financial and
Administrative Guide for Grants, M7100.1; and all other applicable Federal
laws, orders, circulars, or regulations.
2. CIVIL RIGHTS: It will comply with the nondiscrimination requirements of the
Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC
3789(d), or Victims of Crime Act (as appropriate); Title VI of the Civil Rights Act
of 1964, as amended; Section 504 of the Rehabilitation Act of 1973, as
amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990);
Title IX of the Education Amendments of 1972; the Age Discrimination Act of
1975; Department of Justice Non Discrimination Regulations, 28 CFR Part 42,
Subparts C,D, E, and G; and Department of Justice regulations on disability
discrimination, 28 CFR Part 35 and Part 39.
3. LOBBYING: As required by Section 1352 of the U.S. Code, and implemented
at 28 CFR Part 69, for persons entering into a grant or cooperative agreement
over $100,000, as defined at 28 CFR Part 69, the applicant certifies that:
a) No Federal appropriated funds have been paid or will be paid, by or on behalf of
the undersigned, to any person for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection
with the making of any Federal grant, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal grant or cooperative agreement;
b) If any funds other than Federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this
Federal grant or cooperative agreement, the undersigned shall complete and
submit Standard Form LLL, "Disclosure of Lobbying Activities," in accordance
with its instructions.
c) The undersigned shall require that the language of this certification be included
in the award documents for all sub awards at all tiers (including sub grants,
contracts under grants and cooperative agreements, and subcontracts) and that
all sub -reci ie is shall certify and disclose accordingly.
Authorized ign ure
64 (5 C R f
Title
City o Tukwi
q z0 If
Date
Attachment B
King County FFY02 DOJ Equipment Grant
Page 2 of 2
Attachment C
King County FFY02 DOJ Equipment Grant
PART III POST AWARD
REQUIREMENTS
Chapter 11: Reportina Requirements
Chapter 12: Retention and Access Requirements for Records
Chapter 13: Sanctions
Chapter 14: Termination for Convenience
Chapter 15: Costs Requirina Prior Approval
Chapter 16: Unallowable Costs
Chapter 17: Indirect Costs
Chapter 18: Closeout
Chapter 19: Audit Requirements
Page 1 of 3
Chapter 1: Payments
Chapter 2: Period of
Availability of Funds
Chapter 3: Matching or Cost
Sharing
Chapter 4: Program Income
Chapter 5: Adjustments to
Awards
Chapter 6: Property and
Equipment
Chapter 7: Allowable Costs
Chapter 8: Confidential Funds
Chapter 9: Sub awards
Chapter 10: Procurements
Under Awards of Federal
Assistance
Attachment C
King County FFY02 DOJ Equipment Grant
Chapter 6: Property and Equipment
Acquisition of Property and Equipment. Recipients /Final Receiving Jurisdictions are
required to be prudent in the acquisition and management of property with Federal
funds. Expenditure of funds for the acquisition of new property, when suitable property
required for the successful execution of projects is already available within the
recipient or Final Receiving Jurisdiction organization, will be considered an
unnecessary expenditure.
Note: Equipment purchased using funds made available under Federal grants shall be
year 2000 compliant and shall be able to process all time /date data after December
31, 1999.
Screening. Careful screening should take place before acquiring property in order to
ensure that it is needed with particular consideration given to whether equipment
already in the possession of the recipient/final receiving jurisdiction organization can
meet identified needs. While there is no prescribed standard for such review,
recipient/final receiving jurisdiction procedures may establish levels of review
dependent on factors such as the cost of the proposed equipment and the size of the
recipient or final receiving jurisdiction organization. The establishment of a screening
committee may facilitate the process; however, a recipient or final receiving jurisdiction
may utilize other management techniques which it finds effective as a basis for
determining that the property is needed and that it is not already available within the
recipient's organization.
The awarding agency's program monitors must ensure that the screening referenced
above takes place and that the recipient/final receiving jurisdiction has an effective
system for property management. Recipients /final receiving jurisdictions are hereby
informed that if the awarding agency is made aware that the recipient/final receiving
jurisdiction does not employ an adequate property management system, project costs
associated with the acquisition of the property may be disallowed.
Loss, Damage, or Theft of Equipment. Recipients /final receiving jurisdictions are
responsible for replacing or repairing the property which is willfully or negligently lost,
stolen, damaged, or destroyed. Any Toss, damage, or theft of the property must be
investigated and fully documented and made part of the official project records.
Real Property Acquired with Formula Funds.
1. Land Acquisition. Block/formula funds CANNOT be used for land acquisition.
2. Title. Subject to the obligations and conditions set forth in the award, title to real
property acquired under an award or sub award vests, upon acquisition, in the
recipient or final receiving jurisdiction.
3. Use of Real Property. The recipient and its final receiving jurisdictions may use
real property acquired, in whole or in part, with Federal funds for the authorized
Page 2 of 3
Attachment C
King County FFY02 DOJ Equipment Grant
purposes of the original grant or sub award as long as needed for that purpose. The
final receiving jurisdiction shall maintain an inventory report which identifies real
property acquired, in whole or in part, with block or formula funds. The recipient or final
receiving jurisdiction shall not dispose of or encumber its title or other interests.
4. Disposition. The final receiving jurisdiction shall obtain approval for the use of the
real property in other projects when the final receiving jurisdiction determines that the
real property is no longer needed for the original grant purposes. Use in other projects
shall be limited to those under other Federally- sponsored projects or programs that
have purposes consistent with those authorized for support by the State. When the
real property is no longer needed as provided above, the final receiving jurisdiction
shall request disposition instructions from the State. The State shall exercise one of
the following:
a. Direct the real property to be transferred to another final receiving jurisdiction or a
criminal justice activity needing the property, provided that use of such real property is
consistent with those objectives authorized for support by the State.
b. Return all real property furnished or purchased wholly with Federal funds to the
control of the awarding agency. In the case of real property purchased in part with
Federal funds, the final receiving jurisdiction may be permitted to retain title upon
compensating the awarding agency for its fair share of the property. The Federal
share of the property shall be computed by applying the percentage of the Federal
participation in the total cost of the project for which the property
was acquired to the current fair market value of the property. In those instances where
the final receiving jurisdiction does not wish to purchase real property originally
purchased in part with Federal funds, disposition instructions shall be obtained from
the awarding agency.
Page 3 of 3
Attachment D
King County FFY02 DOJ Equipment Grant
DISTRIBUTION AGREEMENT
This Contract is entered into by King County represented by the Department of
Executive Services, Office of Emergency Management and The City of Tukwila (Final
Receiving Jurisdiction), whose address is 6200 Southcenter Boulevard Tukwila,
Washington 98188
The Department is undertaking certain activities related to the STATE DOMESTIC
PREPAREDNESS PROGRAM Project as funded by the U.S. Department of Justice
under Grant Award Number 2002 -TE -CX -0131. Under the terms and conditions of
Grant Award Number 2002 -TE -CX -0131, the Department will be distributing
specialized emergency response equipment to the City of Tukwila. The distribution of
the equipment is subject to the following terms and conditions.
1. The equipment delivered to the City of Tukwila is described in Attachment A.
2. The equipment delivered to the City of Tukwila is accepted "as is" by the City of
Tukwila with the understanding that King County disclaims all warranties for the
delivered equipment. Should the equipment not perform as specified by the
vendor, King County will provide all warranty repair information to the City of
Tukwila.
3. The City of Tukwila is responsible for the exchange of equipment with like items
for proper size, etc. King County will provide all exchange information to the
City of Tukwila.
4. The City of Tukwila is responsible for property accountability and all training
related to the proper use, care and maintenance of the delivered equipment.
5. King County assumes no responsibility for the use, care or maintenance of the
delivered equipment by the City of Tukwila. The City of Tukwila shall protect,
defend, indemnify and save harmless King County, its officers, employees and
agents from any and all costs, claims, judgments and /or awards of damages,
arising out of or in any way resulting from the negligent acts or omissions of the
City of Tukwila, its officers, employees, and /or agents. The City of Tukwila
agrees that its obligations under this subparagraph extend to any claim,
demand, and /or cause of action brought by or on behalf of any of its employees,
or agents. For this purpose, the City of Tukwila, by mutual negotiation, hereby
waives, as respects King County only, any immunity that would otherwise be
available against such claims under the Industrial Insurance provisions of Title
51 RCW. In the event King County incurs attorney fees and /or costs in the
defense of claims, for damages within the scope of this section, such fees and
costs shall be recoverable from the City of Tukwila. In addition, King County
shall be entitled to recover from the City of Tukwila, fees, and costs incurred to
enforce the provisions of this section.
Claims shall include, but not be limited to, assertions that the use or transfer of
any software, book, document, report, film, tape, or sound reproduction or
Page 1 of 2
Mayor
Attachment D
King County FFY02 DOJ Equipment Grant
material of any kind, delivered hereunder, constitutes an infringement of any
copyright, patent, trademark, trade name, and /or otherwise results in unfair
trade practice.
6. The City of Tukwila shall comply with the Department of Justice Post Award
Requirements, Chapter 6: Property and Equipment, of Grant Award Number
2002 -TE -CX -0131, Attachment C, copy attached and incorporated by reference
as if fully stated herein.
S1,v4,„ (v>w>usiLA-
Steve Mullet l Pali. T
City of Tukwila
5fo
Date
Page 2 of 2
County Administrative Officer
King County
Date
N O L ArrAV-t_ altL-4SLWil`-
Name: Keith
Haines
Title:
Chief
Attachment E
Washington State FFY02 DOJ Equipment Grant
AGENCY POINT OF CONTACT FOR DELIVERY
Page 1 of 1
Organization:_City of Tukwila
Police
Shipping Address (cannot be a PO Box): N/A (Centralized at Seattle Police Dpt
Quartermaster)
City, State, Zip:
Fax Number: _206 -244-
6181
Phone Number: _206 -433-
1808
E -mail
Address :_khaines @ci.tukwila.wa.us
(Date)
Name
Organization
Address
City, State, Zip
Description
Equipment
Category
Attachment F
King County FFY02 DOJ Equipment Grant
SAMPLE HAND RECEIPT
I hereby acknowledge receipt of the following equipment from the State Domestic
Preparedness Program.
Model Serial (if any) Quantity
Item I Unit Cost Qty Size Total Cost Discipline
Personal MSA, APR Advantage 1000, Face $127.62 18 1GG $2,297.16 (18) LEA
Protective piece law enforcement. Item
available in small, medium, and
large; please specify quantity of
each .size.
MSA, Advantage CBA -RCA $23 63 36 N/A $850.68 (36) LEA
canister, used for chem /bio and
riot control.
Detection Siemens EPD Mk2 Dosimeter $450.00 4 N/A $1800 00 (4)HAZMAT
IrDA Dosimeter Reader 1 $120.00 1 1 N/A f $120.00 1(1) HAZMAT
Page 1 of 1
Total Jurisdictional Request:
Sales Tax:
Grand Total:
$5,067.84
$445.96
5,513.80
Attachment F
King County FFY02 DOJ Equipment Grant
We understand this is a one -time grant and, as such, the final recipient is
responsible for the maintenance, training, and proper storage of the equipment.
Equipment lost, stolen, or unrepairable will not be replaced. We also hold the
U.S. Department of Justice, the Washington State Military Department and King
County harmless for any and all damages that may result from the acceptance of
this equipment, including data loss.
Signed by:
Title: Wil
C, P3 (I
Telephone: 7 2
Date: q
Page 2 of 1