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HomeMy WebLinkAbout10-020 - King County - Waste Reduction & Recycling (WRR) Grant ProgramHLE COPY INTERLOCAL AGREEMENT FOR 2010 -2011 Between KING COUNTY and the CITY OF TUKWILA PREAMBLE I. PURPOSE i41 ,9 tir (8 CONTRACT D39916D 10 -020 Council Approval 2/01/10 This two -year Interlocal Agreement (hereinafter referred to as the Agreement) is executed between King County, a political subdivision of the State of Washington, and the City of Tukwila, a municipal corporation of the State of Washington, hereinafter referred to as "County" and "City" respectively. This Agreement has been authorized by the legislative body of each party as designated below: King County Ordinance No. 16717 City of Tukwila, Regular Meeting 2/1/10 King County and the City of Tukwila adopted the 2001 King County Comprehensive Solid Waste Management Plan, which includes waste reduction and recycling goals. In order to help meet these goals, the King County Solid Waste Division has established a waste reduction and recycling grant program for the cities that operate under the King County Comprehensive Solid Waste Management Plan. This program provides funding to further the development and /or enhancement of local waste reduction and recycling projects and for broader resource conservation projects that integrate with waste reduction and recycling programs and direction. This grant program does not fund household hazardous waste collection activities. Program eligibility and grant administration terms are discussed in the Grant Guidelines, attached to this agreement as Exhibit B. Grant funding for this program is subject to the yearly budget approval process of the King County Council. Grant funding approved by the King County Council is available to all King County cities that operate under the King County Comprehensive Solid Waste Management Plan. The City will spend its grant funds to fulfill the terms and conditions set forth in the scope of work which is attached hereto as Exhibit A and incorporated herein by reference. The County expects that any information and /or experience gained through the grant program by the City will be shared with the County and other King County cities. The purpose of this Agreement is to define the terms and conditions for funding to be provided to the City of Tukwila by the County for waste reduction and recycling programs and /or services as outlined in the scope of work and budget attached as Exhibit A. II. RESPONWILITIES OF THE PARTIES The responsibilities of the parties to thi A giair be as follows: A. The City 1. Funds provided to the City by the County pursuant to this Agreement shall be used to provide waste reduction and recycling programs and/or services as outlined in Exhibit A. The total amount of funds available from this grant in 2010 shall not exceed $40,534. The City understands that even though this agreement is two years in duration, funding for this program is subject to the yearly budget approval process of the King County Council. 2. This agreement provides for distribution of 2010 and 2011 grant funds to the City. However, 2011 funds are not available until January 1, 2011, and 2011 funding is contingent upon King County Council approval of the 2011 King County budget. 3. During the two year grant program, the City will submit a minimum of two, but no more than eight, progress reports to the County in a form approved by the County. Reports must be signed by a city official. These reports will include: a) a description of each activity accomplished pertaining to the scope of work; and b) reimbursement requests with either copies of invoices for each expenditure for which reimbursement is requested or a financial statement, prepared by the city's finance department, that includes vendor name, description of service, date of service, date paid and check number. If the City chooses to submit up to the maximum of eight (8) progress reports and requests for reimbursement during the two year grant program, they shall be due to the County on the last day of the month following the end of each quarter April 30, July 30, October 31, January 31 except for the final progress report and request for reimbursement which shall be due by March 31, 2012. If the City chooses to submit the minimum of two progress reports and requests for reimbursement during the two year grant program, they shall be due to the County on January 31, 2011 and March 31, 2012. Regardless of the number of progress reports the City chooses to submit, in order to secure reimbursement, the City must provide in writing to the County by the 5 working day of January 2011 and January 2012, the dollar amount of outstanding expenditures for which the City has not yet submitted a reimbursement request. 3 The City shall submit a final report to the County which summarizes the work completed under the grant program and evaluates the effectiveness of the projects for which grant funds were utilized, according to the evaluation methods specified in the scope of work. The final report is due within six months of comp letion of the project(s) outlined in the scope of work, but no later than June 30, 2012. 2 4. If the City accepts funding through this grant program for the provision of Waste Reduction and Recycling programs and projects for other incorporated areas of King County, the City shall explain the relationship with the affected adjacent city or cities that allows for acceptance of this funding and the specifics of the proposed programs and projects within the scope of work document related thereto. 5. The City shall be responsible for following all applicable Federal, State and local laws, ordinances, rules and regulations in the performance of work described herein. The City assures that its procedures are consistent with laws relating to public contract bidding procedures, and the County neither incurs nor assumes any responsibility for the City's bid, award or contracting process. 6. During the performance of this Agreement, neither the City nor any party subcontracting under the authority of this Agreement shall discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation, age, or presence of any sensory, mental, or physical handicap in the employment or application for employment or in the administration or delivery of or access to services or any other benefits under this Agreement as defined by King County Code, Chapter 12.16. 7. During the performance of this Agreement, neither the City nor any party subcontracting under the authority of this Agreement shall engage in unfair employment practices as defined by King County Code, Chapter 12.18. The City shall comply fully with all applicable federal, state and local laws, ordinances, executive orders and regulations that prohibit such discrimination. These laws include, but are not limited to, RCW Chapter 49.60 and Titles VI and VII of the Civil Rights Act of 1964. 8. The City shall use recycled paper for the production of all printed and photocopied documents related to the fulfillment of this Agreement. The City shall use both sides of paper sheets for copying and printing and shall use recycled /recyclable products wherever practical. 9. The City shall maintain accounts and records, including personnel, financial, and programmatic records, and other such records as may be deemed necessary by the County, to ensure proper accounting for all project funds and compliance with this Agreement. All such records shall sufficiently and properly reflect all direct and indirect costs of any nature expended and service provided in the performance of this Agreement. These records shall be maintained for a period of six (6) years after termination hereof unless permission to destroy them is granted by the Office of the State Archivist in accordance with RCW Chapter 40.14. These accounts shall be subject to inspection, review or audit by the County and/or by federal or state officials as so authorized by law. 10. The City shall maintain a record of the use of any equipment that costs more than $1,000 and is purchased with grant funds from King County for a total period of three (3) years. The records shall be compiled into a yearly evaluation report, a copy of which shall be submitted to King County by March 31 of each year through the year 2012. 3 11. The City agrees to credit King County on all printed materials provided by the County, which the City is duplicating, for distribution. Either King County's name and logo must appear on King County materials (including fact sheets, case studies, etc.), or, at a minimum, the City will credit King County for artwork or text provided by the County as follows: "artwork provided courtesy of King County Solid Waste Division" and/or "text provided courtesy of King County Solid Waste Division." 12. The City agrees to submit to the County copies of all written materials which it produces and /or duplicates for local waste reduction and recycling projects which have been funded through the waste reduction and recycling grant program. Upon request, the City agrees to provide the County with a reproducible copy of any such written materials and authorizes the County to duplicate and distribute any written materials so produced, provided that the County credits the City for the piece. 13. The City will provide the King County Project Manager with the date and location of each Recycling Collection Event provided by the City, as well as copies of any printed materials used to publicize each event, as soon as they are available but no later than thirty (30) days prior to the event. If there is any change in the date or the location of an event, the City will notify the County a minimum of thirty (30) days prior to the event. If the event brochure is required for admission to the City's event, the City is exempt from having to provide the brochure to King County. .14. If the City accepts funding through this grant program for the provision of recycling collection events for adjacent areas of unincorporated King County, the City shall send announcements of the events to all residences listed in the carrier routes provided by King County. The announcements and all other printed materials related to these events shall acknowledge King County as the funding source. 15. The City understands that funding for recycling collection events for adjacent areas of unincorporated King County will be allocated on a yearly basis subject to the King County Council's yearly budget approval process and that provision of funds for these events is not guaranteed for the second year of the grant program. 16. This project shall be administered by the City's Recycling Coordinator at: 6300 Southcenter Boulevard; Tukwila, WA 98188; 206 431 -3683 (phone); 206 431 -3665 (fax); rfox(a,ci.tukwila.wa.us. or designee. B. The County: 1. The County shall administer funding for the waste reduction and recycling grant program. Funding is designated by city and is subject to the King County Council's yearly budget approval process. Provided that the funds are allocated through the King County Council's yearly budget approval process, grant funding to the City will include a base allocation of $5,000 per year with the balance of funds to be allocated according to the city's percentage of King County's residential and employment population. However, if this population based allocation formula calculation would result in a city receiving less than $10,000 per year, that city shall receive an additional allocation that would raise their total grant funding to $10,000 per year. 4 The City of Tukwila's budgeted grant funds for 2010 are $40,534. Unspent 2010 funds may be carried over to 2011, but 2011 funds will not carry over to 2012. The City of Tukwila`s estimated grant funds for 2011 are $40,534. 2011 funds are not available until January 1, 2011, and 2011 funding is contingent upon King County Council approval of the 2011 King County budget. Following approval of the 2011 King County budget, the County's grant program administrator will notify the city of the final 2011 grant funding. 2. Within forty -five (45) days of receiving a request for reimbursement from the City, the County shall either notify the City of any exceptions to the request which have been identified or shall process the request for payment. If any exceptions to the request are made, this shall be done by written notification to the City providing the reason for such exception. The County will not authorize payment for activities and /or expenditures which are not included in the scope of work and budget attached as Exhibit A, unless the scope has been amended according to Section V of this Agreement. King County retains the right to withhold all or partial payment if the City's report(s) and reimbursement request(s) are incomplete (i.e., do not include proper documentation of expenditures and /or adequate description of each activity described in the scope of work for which reimbursement is being requested), and /or are not consistent with the scope of work and budget attached as Exhibit A. 3. The County agrees to credit the City on all printed materials provided by the City to the County, which the County duplicates, for distribution. Either the City's name and logo will appear on such materials (including fact sheets, case studies, etc.), or, at a minimum, the County will credit the City for artwork or text provided by the City as follows: "artwork provided courtesy of the City of Tukwila" and /or "text provided courtesy of the City of Tukwila 4. The County retains the right to share the written material(s) produced by the City which have been funded through this program with other King County cities for them to duplicate and distribute. In so doing, the County will encourage other cities to credit the City on any pieces that were produced by the City. 5. The waste reduction and recycling grant program shall be administered by Morgan John, a Project Manager, or designee, to be specified by the King County Solid Waste Division. III. DURATION OF AGREEMENT This Agreement shall become effective on either January 1, 2010 or the date of execution of the Agreement by both the County and the City, if executed after January 1, 2010 and shall terminate on June 30, 2012. The City shall not incur any new charges after December 31, 2011. However, if execution by either party does not occur until after January 1, 2010, this Agreement allows for disbursement of grant funds to the City for County- approved programs initiated between January 1, 2010 and the later execution of the Agreement provided that the City complies with the reporting requirements of Section II. A of the Agreement. 5 IV. TERMINATION A. This Agreement may be terminated by King County, in whole or in part, for convenience without cause prior to the termination date specified in Section III, upon thirty (30) days advance written notice B. This Agreement may be terminated by either party, in whole or in part, for cause prior to the termination date specified in Section III, upon thirty (30) days advance written notice. Reasons for termination for cause may include but not be limited to: nonperformance; misuse of funds; and/or failure to provide grant related reports /invoices /statements as specified in Section II.A.3. and Section II.A.4. C. If the Agreement is terminated as provided in this section: (1) the County will be liable only for payment in accordance with the terms of this Agreement for services rendered prior to the effective date of termination; and (2) the City shall be released from any obligation to provide further services pursuant to this Agreement. D. Nothing herein shall limit, waive, or extinguish any right or remedy provided by this Agreement or law that either party may have in the event that the obligations, terms and conditions set forth in this Agreement are breached by the other party. V. AMENDMENTS This Agreement may be amended only by written agreement of both parties. Amendments to scopes of work will only be approved if the proposed amendment is consistent with the most recently adopted King County Comprehensive Solid Waste Management Plan. Funds may be moved between tasks in the scope of work, attached as Exhibit A, only upon written request by the City and written approval by King County. Such requests will only be approved if the proposed change(s) is (are) consistent with and/or achieves the goals stated in the scope and falls within the activities described in the scope VI. HOLD HARMLESS AND INDEMNIFICATION The City shall protect, indemnify, and hold harmless the County, its officers, agents, and employees from and against any and all claims, costs, and/or issues whatsoever occurring from actions by the City and /or its subcontractors pursuant to this Agreement. The City shall defend at its own expense any and all claims, demands, suits, penalties, losses, damages, or costs of any kind whatsoever (hereinafter "claims brought against the County arising out of or incident to the City's execution of, performance of or failure to perform this Agreement. Claims shall include but not be limited to assertions that the use or transfer of any software, book, document, report, film, tape, or sound reproduction or material of any kind, delivered hereunder, constitutes an infringement of any copyright, patent, trademark, trade name, and/or otherwise results in unfair trade practice. 6 Any notice required or permitted under this Agreement shall be deemed sufficiently given or served if sent to the King County Solid Waste Division and the City at the addresses provided below: If to the City: (Title) 2 �P$..vO Date Approved as to form: Morgan John, Project Manager, or a provided designee, King County Solid Waste Division Department of Natural Resources and Parks 201 South Jackson Street, Suite 701 Seattle, WA 98104 -3855 Rebecca Fox, Senior Planner City of Tukwila 6300 Southcenter Boulevard Tukwila, WA 98188 XL NOTICE IN WITNESS WHEREOF this Agreement has been executed by each party on the date set forth below: City King County Accepted for King County Executive Date Date Pursuant to Council Approval 2/1/10 8 BY Theresa Jennings, Director Department of Natural Resources and Parks For Dow Constantine, King County Executive Pursuant to Ordinance No. 16717 Approved as to form: King County Prosecuting Attorney Date VII. INSURANCE A. The City, at its own cost, shall procure by the date of execution of this Agreement and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with performance of work pursuant to this Agreement by the City, its agents, representatives, employees, and/or subcontractors. The minimum limits of this insurance shall be $1,000,000 general liability insurance combined single limit per occurrence for bodily injury, personal injury, and property damage. If the policy has an aggregate limit, a $2,000,000 aggregate shall apply. Any deductible or self insured retentions shall be the sole responsibility of the City. Such insurance shall cover the County, its officers, officials, employees, and agents as additional insureds against liability arising out of activities performed by or on behalf of the City pursuant to this Agreement. A valid Certificate of Insurance and additional insured endorsement is attached to this Agreement as Exhibit C, unless Section VII.B. applies. B. If the Agency is a Municipal Corporation or an agency of the State of Washington and is self insured for any of the above insurance requirements, a written acknowledgement of self insurance is attached to this Agreement as Exhibit C. VIII. ENTIRE CONTRACT/WAIVER OF DEFAULT This Agreement is the complete expression of the agreement of the County and City hereto, and any oral or written representations or understandings not incorporated herein are excluded. Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver of breach of any provision of this Agreement shall not be deemed to be waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of this Agreement unless stated to be such through written approval by the County, which shall be attached to the original Agreement. IX. TIME IS OF THE ESSENCE The County and City recognize that time is of the essence in the performance of this Agreement. X. SEVERABILITY If any section, subsection, sentence, clause or phrase of this Agreement is, for any reason, found to be unconstitutional or otherwise invalid by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions. 7 A. Basic Information 1. City of Tukwila 2. Waste Reduction and Recycling Program 3. Rebecca Fox, Senior Planner City of Tukwila 6300 Southcenter Boulevard Tukwila, WA 98188 206 431 -3683 (phone) 206 -431 -3665 (fax) rfox @ci.tukwila.wa.us 4. The City of Tukwila will work with Wilder Environmental Consulting to implement the business recycling program for 2010 and 2011. We plan to use Olympic Environmental Resources to operate our Special Recycling Events. The WRR grant will also fund some labor costs for Tukwila staff that work on and manage WRR- funded programs. 5. Budget: 2010 —$40, 534 2011- -$40, 534 WRR GRANT 2010 -2011 Scope of Work City of Tukwila Exhibit A Total Amount Requested: $81, 069 for 2010 through 2011 including: Special Recycling Collection —$9, 375 (approximately $4, 687.50 to be spent both in 2010 and 2011) Non residential Recycling -$56, 694 (approximately $28, 347 to be spent in both 2010 and 2011) Residential Recycling -$15, 000 (approximately $7, 500 to be spent in both 2010 and 2011) B. Scope of Work 1. Task One: Tukwila Special Recycling Collection Events C. Scope of Work 2. Task One: Tukwila Recycling Collection Events a. Schedule Spring, 2010/11 RF Page 1 of 8 12/15/2009 P: \SWPublic\KSC Public \RES \WRR Grant Info\2010- 2011 \Scopes \tukwscope.doc b. Program/Project Specifics 1) Project Activities Total number of events Two Materials to be collected: Appliances Refrigerators and Freezers+ Ferrous Metals Non ferrous Metals Tires+ Lead Acid Batteries Household Batteries Porcelain Toilets and Sinks+ Propane Tanks+ Cardboard Reusable Household Goods Textiles Used Motor Oil Used Motor Oil Filters Used Antifreeze Used Petroleum Based Products Electronic Equipment Computer Monitors* TV Sets* +User fees apply City may not collect and refer residents to E -Cycle sites The following educational materials will be distributed: Information on City Recycling Programs. Local Hazardous Waste Management Plan Educational Materials produced by King County Department of Natural Resources. Other educational materials. Event promotional methods By distributing a promotional flyer through direct mailings. By notices in the City newsletter. By posting a notice at City Hall and on the City website and cable channel (if available). By publicizing the event through the King County Solid Waste Division Promotional Activities. Event staffing: Key personnel will include City staff, consultant staff, and volunteers. Experienced qualified individuals will fill the event greeter, education personnel, and traffic control personnel positions. 2) Evaluation will include: Number of vehicles attending RF Page 2 of 8 P: \SWPublic \KSC Public\RES \WRR Grant Info \2010 -2011 \Scopes \tukwscope.doc 12/15/2009 Volume of each material collected Event cost by budget category Graphic or tabular comparison of 2010/11 volumes and vehicles with prior year's events 3) Budget: $9,375.00 1Est in ate d Costs 201 0/1 1 1 2010 1 2010 2010 2011 1 2011 1 WRR LHWMP 1 CPG WRR WRR 1 CPG ICity Staff Costs 50.00 50.00 1 50.00 $0.00 5 0.0 0 1 50.00 Management /Staffing/Admh /Graphics 53,015.00 $4,881.01 1 $932.50 $1,507.50 $1,507.50 1 $932.50 Event Staff Costs $1,760.00 $440.00 1 $880.00 $880.00 $880.00 1 $880,00 Collection/ Hauling Costs 1 I 1 VW od Waste 50.00 50.00 I 50.00 50.00 0.0 0 Scrap Metal, Appliances, etc $1,000.00 $0.00 1 $0.00 $500.00 $500.00 Tres 51,000.00 50.00 1 $0.00 $500.00 $500.00 1 Used Oil /Antifreeze $0.00 $850.00 1 $0.00 $0.00 $0.00 Batteries $0.00 5300.00 1 $0.00 50.00 50.00 Printinq/Mailing $0.00 $1,800.00 1 $1,000.00 $0.00 $0.00 51,000 Eve ntSuppies $800.00 $400.00 1 $0.00 $400.00 $400.00 Other Expenses rentals, etc $1,800.00 $400.00 1 $0.00 $900.00 $900.00 (TOTALS 59,375.00 59,071.01 j 52,812.50 54,687.50 54,687.50 52, 182 *Hourly rates for consultant staff are as follows: Project Manager $70.00 and Event Staff $55.00. Portions of the events will be funded by the WRR grant; the remainder will come from Local Hazardous Waste Management Program funds, Coordinated Prevention Grant (CPG) funds, and the City of Tukwila. The following is the total estimated Two year (2010 and 2011) WRR cost. Costs would be evenly distributed in each of the two events over two years: Management /Staffing /Admin $3, 015.00 Event Staff Costs: $1, 760 Collection/Hauling Costs Wood Waste $0.00 Scrap Metal, Appliances, etc. $1, 000.00 Tires $1, 000.00 Used oil /antifreeze $0.00 Batteries $0.00 Printing/Mailing $0.00 Event Supplies 800 Other expenses- rentals, etc. $1, 800 $9, 375 *Hourly rates for consultant staff are as follows: Project Manager $70.00 and Event Staff $55.00, Administrative staff- $40.00. E) Task Performance Objectives: The City plans to send out approximately 7,600 promotional flyers to Tukwila households per event and publicize the event through King County promotional activities, including County websites and telephone assistance. The City anticipates collecting 25 -35 tons of material from the local waste stream per year. The benefits expected by the collection of these materials will be to divert them from the waste stream and process them for recycling. The event will also provide an opportunity to recycle moderate risk waste. The King County Health Department, the City of Tukwila, and Washington State Department of Ecology will pay for event expenses as well. RF Page 3 of 8 12/15/2009 P: \S WPublic\KSC_Public\RES \WRR Grant Info \2010-2011 \Scopes \tukwscope.doc F) Task Impact Objectives: By hosting Recycling Collection Events, Tukwila can reduce the amount of recyclable material finding their way to the local landfill. The City of Tukwila has a population of approximately 18, 200 residents. The City expects, based on past events, that 400 -450 households will actively participate each year by bringing recyclable materials to the event for proper disposal and recycling. This will result in 25 -35 tons of material diverted from the local waste stream for recycling per year. In addition to diverting materials from the City waste stream, attracting residents to events provides an opportunity to distribute educational material on City and King County recycling programs. The educational materials can enhance the knowledge of residents and improve behavior in purchase, handling, and disposal of recyclable materials. 3. Task Two: Non Residential Recycling a. Project Manager: Rebecca Fox, Senior Planner b. Consultant The City of Tukwila will work with Wilder Environmental Consulting. c. Schedule First quarter, 2010 December 31, 2011 d. Goals Increase the program's visibility in the business community Increase awareness among businesses of the technical assistance which the City offers Expand the number of businesses who receive customized assistance e. Program /Project Specifics 1) Performance Objectives: Business Outreach/Technical Assistance The City of Tukwila will provide technical assistance to help businesses with starting or improving recycling programs, waste prevention and purchase of recycled products either by e- mail, telephone, mail or on -site visits. A Business Recycling and Waste Prevention Specialist (consultant to the City of Tukwila) will respond when firms request assistance. We expect to generate requests for recycling assistance by including information about City- sponsored recycling programs in business license mailings in 2010 and 2011. This will reach all 2000 firms who operate in Tukwila. We will also maintain Business Recycling information on the City of Tukwila website. We also plan to target the property managers to initiate and maintain assistance in recycling, waste prevention, and procurement of recycled content products. We may also focus on assistance for specific industries or types of businesses, especially any that are identified by King County's Business Recycling program. We will work again Westfield Shoppingtown Center Southcenter in 2010 -2011 assist after their recent expansion. We will continue to our focus on in -house programs to improve recycling, waste reduction and environmentally preferable purchasing practices in City of Tukwila facilities. We plan to work with the Parks and RF Page 4 of 8 12/15/2009 P: \SWPublic \KSC Public \RES \WRR Grant lnfo\2010 -2011 \Scopes \tukwscope.doc Recreation Department to initiate recycling during events, and as a pilot program at a selected park. In addition to telephone, e-mail, mail or on -site assistance, we will continue our recognition program to highlight outstanding business recycling programs throughout Tukwila "Tukwila Green Works" and "Tukwila Business Recycler of the Year We will also provide businesses with informational materials promoting non residential recycling, including stickers for containers. If other opportunities arise, we will adjust the work plan for greatest effectiveness. Timely, scheduled telephone follow -up will be provided for all businesses reached for technical assistance either by the staff project manager or the consultant. We will assist businesses with recycling, waste prevention and purchasing of recycled content goods, and, when possible, also furnish information about conserving other resources used in typical business activities. By contacting companies directly with individualized information and by following up with them, we hope to prepare and motivate businesses to improve their solid waste behaviors. We will coordinate our technical assistance activities with the Allied Waste and other area recyclers, as well as with King County's Business Recycling Program by working with any Tukwila business that has been referred by the County. As appropriate, we will make most efficient use of resources by participating in the County's industry- or topic- specific campaigns. Promotion/Education We plan to promote non residential recycling and waste prevention by through a variety of activities, including: Updating recycling information on Tukwila's website Property manager outreach events Informational materials promoting non residential recycling, including an e- newsletter, case studies, informational stickers, handout for use with janitorial companies "Tukwila Green Works" program to recognize outstanding business performance. "Tukwila Business Recycler of the Year" award to stimulate interest in recycling Purchase, distribute additional recycled content promotional materials (i.e. pens, pencils) Update and distribute "Tukwila Business Recycling Guide" in 2010 and 2011 Purchase and distribute desk side containers to encourage businesses to begin or upgrade recycling efforts Promotional and educational activities may also include general information on resource conservation. We anticipate that promoting resource conservation along with recycling /waste prevention and "buy recycled" messages will enable more businesses to benefit from our technical assistance services. We will coordinate our promotion/education activities with the County as appropriate, including: use the County's program materials, and participate County promotional activities /advertising, including "Take it Back" network. 2) Impact Objectives: At least two editions "Tukwila Business Recycler" distributed to 2,000 Tukwila companies via business license renewal mailings to give information about recycling resources and generate requests for technical assistance. RF Page 5 of 8 12/15/2009 P: \SWPublic \KSC_Public\RES \WRR Grant Info\2010- 2011 \Scopes \tukwscope.doc Assistance to at least 60 businesses, including at least 20 on -site visits f. Evaluation Follow -up with selected businesses to deteiniine which assistance measures were the most helpful in changing recycling- related behaviors Evaluation data will also include: the number of businesses assisted type of assistance provided (mail, e -mail, on -site, other) a list of business names, addresses, contact persons, and telephone numbers (and other business data) for the businesses assisted; g. Budget 2010 -2011 Budget Project 1 2010 1 2011 1 Total Task 2: Non- $17, 896 $36, 650 $56, 694 Residential Program Consultant $6, 246 $25,000 $31, 246 (CPG Match) City staff $7, 150 $7, 150 14, 300 (260 hrs x $55 /hr) Supplies/ 3, 574 $3, 574 $7, 148 Materials(bins, misc.) Printing/ $2,000 $2,000 $4,000 Mailing (Business Recycler, yardsale) Note: Tukwila's Business Recycling Program will be also be supported by funding from the Department of Ecology's Coordinated Prevention Grant. A combination of CPG funds and WRR funds will be spent in 2010, with WRR funds furnishing $6, 246 in required local match funding to supplement $18, 736 in state CPG funds. WRR funds will be the program's exclusive fund source in 2011. RF Page 6 of 8 12/15/2009 P: \SWPublic \KSC Public\RES \WRR Grant Info \2010 -2011 \Scopes \tukwscope.doc 3. Task Three: Residential Program Subtask 1.: Multi- Family Recycling Bags a. Project Manager Rebecca Fox b. Consultant We will work with Allied Waste to distribute materials. We may also work with a consultant to prepare multi- family education program materials. c. Schedule Subtask 1: Bags to be distributed in 2010 and 2011 d. Goals Subtask 1: Multi- family Recycling Bags: Increase awareness of and participation in recycling among multi family residents by providing convenient collection bags and education materials. e. Program /Project Specifics 1) Background/History Subtask l: Approximately 55% of Tukwila's housing stock is multi family development. It has been challenging to maintain effective multi family recycling programs due to frequent tenant turnover, lack of incentive for recycling, inconvenience and lack of space for recycling. We plan to offer the recycling bags initially as an incentive to encourage managers to subscribe to recycling service, and tenants to recycle. After using the bags as an incentive for new signups, we plan to offer the bags to as many developments as possible that currently recycle. Educational materials will also be provided with the bags. By providing educational materials along with attractive, convenient bags free of charge we hope to encourage recycling and to educate residents about the benefits of recycling in their apartments. Task Performance Objectives: Subtask 1: Over the grant period, the City will purchase recycled plastic recycling bags and make them available to managers of multi family complexes for their residents. The City will publicize the bag distribution through Allied Waste, through our City newsletter, and on the City website and Allied website. We will coordinate a multi family recycling "message" with Allied Waste. Education is especially important, so along with the bags, the City will also prepare and distribute educational materials with a multi family recycling focus. Impact Objectives Subtask 1: Distribution of recycled plastic recycling bags and educational materials to managers representing approximately one -half of Tukwila's multi family residential complexes and residents. RF Page 7 of 8 12/15/2009 P: \S WPublic\KSC_Public\RES \WRR Grant Info\2010 -2011 \Scopes \tukwscope.doc g. Budget Project WRR 2010 2011 2010 -2011 TOTAL TOTAL Task 3: Multi Family Residential Program f. Evaluation Subtask 1: Track number of bags distributed to managers Track number, type of promotional /educational materials Record the number of complexes that signed up for or improved recycling programs as a result of bags and educational materials. Sample email survey of mangers to gauge satisfaction level, and changed participation attributed to recycling bags. TOTAL $7, 500 $7, 500 $15, 000 Consultant 1 $4, 000 1 $2, 000 1 $2, 000 1 Printing 3, 000 1, 500 1, 500 Recycled 8, 000 4, 000 4, 000 Plastic Recycling Bags 1 1 RF Page 8 of 8 12/15/2009 P: \SWPublic \KSC_Public\RES \WRR Grant Info\2010 -2011 \Scopes \tukwscope.doc