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HomeMy WebLinkAbout2013-12-09 Committee of the Whole MinutesTukwila City Council Committee of the Whole Meeting City Hall Council Chambers December 9, 2013 — 7:00 P.M. MINUTES COMMITTEE OF THE WHOLE CALL TO ORDER/PLEDGE OF ALLEGIANCE Council President Hougardy called the Tukwila City Council meeting to order at 7:01 p.m. and led the audience in the Pledge of Allegiance. OFFICIALS Present were Kathy Hougardy, Council President, Councilmembers Joe Duffie, Dennis Robertson, Verna Seal, De'Sean Quinn, Kate Kruller. Councilmember Ekberg was not present. CITY OFFICIALS Jim Haggerton, Mayor; David Cline, City Administrator; Mike Villa, Police Chief; Bob Giberson, Public Works Director; Chris Flores, Acting Fire Chief; Rick Still, Parks and Recreation Director; Dave Johnson, Recreation Superintendent; Stephanie Gardner, Parks and Recreation Analyst; Derek Speck, Economic Development Administrator; Peggy McCarthy, Finance Director; Stephanie Brown, Human Resources Director; Pat Brodin, Public Works Operations Manager; Chris Portman, Community- Oriented Policing Coordinator; Mary Miotke, Information Technology Director; Laurel Humphrey, Council Analyst; Melissa Hart, Deputy City Clerk. Council President Hougardy stated the meeting this evening will be her final meeting as Council President, and she thanked the Council and City staff for their assistance and work in 2013. Mary Miotke, Information Technology Director, explained the Information Technology Department was commissioned to create a Council promotional video with information on Council meetings that will be shown on Cable Channel 21. Ms. Miotke played the video for the Council and audience. CITIZEN COMMENTS Larry Keenan, 3019 Soundview Drive West, University Place, is a realtor and said he wanted to alert the Council to the Homes for Heroes program. The program was formed after the events of September 11, 2001 and they provide rebates and discounts for heroes who are buying a home (www.HomesforHeroes.com). Mr. Keenan distributed information on the program to the Council to include his contact information. Councilmember Kruller stated there was a presentation on the services provided under this program during a recent Sound Cities Association Networking Dinner, and she thanked Mr. Keenan for the information. Councilmember Duffie asked if the program is presented directly to military personnel. Mr. Keenan said while the organization does not have access to Joint Base Lewis - McChord, they are working with organizations with base access. The Council thanked Mr. Keenan for briefing the Council on the program. Tukwila City Council Committee of the Whole Minutes December 9, 2013 Page 2 of 7 SPECIAL ISSUES a. Discussion on a lease agreement with Engineering Solutions, tenants in the 6300 Building. Councilmember Robertson indicated this item was discussed at the Finance and Safety Committee meeting on December 3, 2013. The committee members were unanimous in recommending approval. Since 2005, Engineering Solutions has been a tenant in Suite 209 of the 6300 Building (a City -owned building). Staff is recommending the City Council approve an updated lease with Engineering Solutions on a year -to -year basis, with an expiration date of December 31, 2016. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE SPECIAL MEETING THIS EVENING. b. Discussion on an ordinance updating the Tukwila Municipal Code regarding the Arts Commission. Councilmember Quinn indicated this item was discussed at the Community Affairs and Parks Committee meeting on November 25, 2013. The committee members were unanimous in recommending approval. The Council is being asked to consider an ordinance updating Tukwila Municipal Code (TMC) Chapter 2.30, "Civic Arts Commission," to modernize the Commission's governance in alignment with current City Strategic Plan goals. The Arts Commission has reviewed and is in support of the proposal. The draft ordinance updates the following: 1. Name change from "Civic Arts Commission" to "Tukwila Arts Commission." 2. Expand membership from five to seven members to broaden representation and areas of arts and culture expertise. 3. Add student representation to include student input and guidance in arts and culture. 4. Define the Municipal Arts Fund by allocating 1% of all qualifying Capital Improvement Projects for the advancement of public art within the City of Tukwila. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE SPECIAL MEETING THIS EVENING. c. Discussion on an agreement with King County relating to Institutional Network (I -Net) Services. Councilmember Robertson indicated this item was discussed at the Finance and Safety Committee meeting on December 3, 2013. The committee members were unanimous in recommending approval. The City's contract with King County for I -Net Services is set to expire December 31, 2013. This secure network connectivity service provided by King County is necessary for many of the City's public safety applications associated with other governmental agencies. Data hosting services at the King County Network Operations Center at Sabey are also included in the renewal for off -site redundancy and disaster recovery. The Council is being asked to consider the renewal and authorize the Mayor to sign an agreement for an additional three -year term. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE SPECIAL MEETING THIS EVENING. d. Discussion on a resolution setting the public hearing date relating to the 41st Avenue South street vacation. Councilmember Kruller indicated this item was discussed at the Transportation Committee meeting on November 26, 2013. The committee members were unanimous in recommending approval. The Council is being asked to consider and approve a resolution setting a public hearing date of January 27, 2014 to consider vacation of a portion of 41st Avenue South that adjoins South 144th Street. The proposed street vacation is necessary for the Tukwila Village Development to proceed. Tukwila City Council Committee of the Whole Minutes December 9, 2013 Page 3 of 7 COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE SPECIAL MEETING THIS EVENING. e. Discussion on renaming of the pea patch at Riverton Park as "Gully Gardens." Councilmember Kruller indicated this item was discussed at the Community Affairs and Parks Committee meeting on November 25, 2013. The committee members were unanimous in recommending approval. She explained a formal request was made by Ron Lamb at the October 21, 2013 Regular Meeting for the City Council to consider naming the Pea Patch at Riverton Park as "Gully Gardens" in memory of Betty and Paul Gully. Dave Johnson, Recreation Superintendent, explained the proposal by Ron and Nancy Lamb has been reviewed by the Park Commission, and the Commission determined that the community contributions made by Mr. and Mrs. Gully meet the naming criteria as outlined in Resolution No. 1400. There is a 30- day waiting period (as stipulated in Resolution No. 1400), and after the waiting period, staff will return to the Council for action. Mr. Johnson introduced members of the Gully family in attendance, which included granddaughter Kathleen Gantz, her husband Pat Gantz, and son Mark Wahlstrom. He also acknowledged Nancy Lamb, who was in attendance on behalf of her husband. Kathleen Gantz thanked the Council for the consideration being given to rename the site "Gully Gardens," and she thanked Mr. Lamb for spearheading the project. She feels the proposal to rename the site is a fitting tribute for her grandparents, and their love of the community and of their gardens. Mark Wahlstrom explained he thinks of Paul and Betty Gully as giving people who cared about everyone in the Tukwila community. He voiced his appreciation for this consideration. • Steve Mullet, 3303 South 132 "d, commended the Council for the consideration to rename the site "Gully Gardens," and feels changing the name of the site is .a wonderful tribute to the Gullys. Nancy Lamb, 4251 South 139th Street, thanked the Council and City officials who have supported the proposal to rename the Riverton Park Pea Patch as "Gully Gardens." Mr. and Mrs. Gully were extremely involved in the Tukwila community and renaming the site after them is a great way to pay tribute, and hopefully it will inspire others to become involved in the community. Mr. Mullet stated that once the renaming is approved there will need to be an updated sign for the site, and the Arts Commission would be honored to commission a new sign. The Councilmembers voiced their support for the proposed renaming of the Riverton Pea Patch to "Gully Gardens," and they thanked the Gully family for voicing their support of the proposal. Mayor Haggerton thanked Mr. and Mrs. Lamb for the suggestion to rename the site to honor Paul and Betty Gully. Additionally, he thanked Mr. Mullet for the offer of a new sign and emphasized that the Arts Commission will do a great job creating a new sign for the site. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO A FUTURE REGULAR MEETING. f. Discussion on a collective bargaining agreement with the United Steelworkers for Police Non - Commissioned employees. Councilmember Robertson commented the proposed collective bargaining agreement is the first agreement under the Council's Compensation Policy. Stephanie Brown, Human Resources Director, explained City staff, labor relations consultant, and United Steelworkers Local #9241 (04) bargaining team began labor negotiations on July 29, 2013, in an effort to reach an agreement on a successor labor contract for Police non - commissioned employees. A tentative agreement has been reached (pages 109 -144 of the agenda packet). Ms. Brown stated the contract provides for no wage increase in 2014. However, in recognition of this concession, all bargaining unit Tukwila City Council Committee of the Whole Minutes December 9, 2013 Page 4 of 7 employees will receive a one -time lump sum payment of $700 effective January 1, 2014. In 2015, there will be a wage increase of 2.0 %; and in 2016 the bargaining unit members will receive 90% of the CPI -W. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE SPECIAL MEETING THIS EVENING. g. Discussion on an Interlocal Agreement between the City and Tukwila Metropolitan Park District (MPD) for contract support services. 7:39 p.m. Councilmember Seal stated her daughter is a part-time lifeguard at the Tukwila Pool and she recused herself from the discussion on this agenda item. She left the Council Chambers. Councilmember Robertson indicated this item was discussed at the Finance and Safety Committee meeting on December 3, 2013. The committee members were unanimous in recommending approval. The Interlocal Agreement for Support Services between the Tukwila Metropolitan Park District (MPD) and the City of Tukwila expires December 31, 2013. The current agreement has a fixed cost of $7,500 per month. The options being presented for a new agreement assumes costs will decrease to approximately $6,600 per month, due to stabilizing support services. The new agreement provides: 1) Pool operations and support services specific to pool operations; and 2) MPD Board support services specific to District operations. The Council is being asked to approve the draft Interlocal Agreement (pages 151 -164 of the agenda packet) that has been edited and approved by both the City and MPD attorneys. Councilmember Robertson commented that the proposed two -year agreement provides security and continuity for support services and avoids the added costs associated with the Board and City Attorney negotiating another agreement next year. Additionally, as an MPD Board Member he has suggested edits to the agreement that he will discuss at the December 10, 2013 MPD Special Meeting. He felt since the proposed edits are related to the MPD side of the agreement, discussion at the MPD meeting would be appropriate. Councilmember Kruller inquired and commented regarding multiple items to include: (1) The reasoning behind why the City is not extending the agreement for 2 years as -is; (2) Why the monthly cost is being reduced from $7,500 to $6,600, when the amount is currently exceeding $7,500; (3) Will the recovered resource time for City staff be re- distributed in a measurable way; (4) The benefit of including the actual full amount per month in the agreement for support services of $6,600 and operations of approximately $30,000. From Ms. Kruller's standpoint, this would provide greater transparency and provide clarity regarding all of the expenditures used in supporting the MPD. David Cline, City Administrator, explained the substantive changes in the proposed agreement are the changes to the terms of the agreement. The MPD is being billed the actual costs for operating the pool, including staff salaries. The proposed agreement is for support services provided to the Board, and it is in the best interest of the City to recover the direct costs for those services. The existing agreement placed a ceiling on the amount being reimbursed to the City for support services. When the MPD was formed (2011), the assumptions were that the need for support services would be below the ceiling costs ($7,500 per month), and as the data has shown, that is not the case. Moving forward, the City needs to ensure that if the MPD requires additional support services, the MPD will pay the actual costs for the services. Additionally, one of the recommendations from the MPD's consultant (KJ Design) was to move away from paying a flat monthly fee to a cost recovery model for support services. The MPD has chosen a different model to provide some of the support services directly to the Board, and there is an expectation that the costs for City - provided support services will decrease. The $6,600 figure provided in the proposed agreement was a budget number used for the MPD. The figure was based on the total amounts billed to the MPD for May and June 2013, which were the lowest dollar amounts charged to the MPD for support services. Since that time, the support for the MPD Board has increased. However, the MPD Board will control the amount of services requested, thereby controlling the costs for support services. The MPD has chosen to hire an Executive Director who will be providing some of the support that would have been provided by City staff. Tukwila City Council Committee of the Whole Minutes December 9, 2013 Page 5 of 7 Councilmember Kruller requested that the Interlocal Agreement include the full amount per month for both support services and operations. Council consensus did not exist to amend the Interlocal Agreement. Councilmember Robertson stated that the City - provided support services should decrease when the MPD hires an Executive Director. He suggested the Council /MPD Board review the costs incurred for support services. Councilmember Quinn commented that the agreement is strictly for support services provided by City staff, and in the future he would prefer to see itemized costs for the support services. He is comfortable with the proposed agreement. Councilmember Duffie voiced his support for the proposed agreement, and feels once an Executive Director has been hired by the MPD that person will provide some of the services. The proposed agreement allows continued support for the Board. Councilmember Robertson said the issue between the City and the MPD is not a normal business relationship. If the MPD did not use the City as the operator, the pool would have been closed while the MPD tried to find a solution. When the MPD was formed, the Board did not know what it would take to support the pool. The City has been instrumental in managing the pool and controlling the operating costs; this is a step -by -step process for the Board. Councilmember Quinn concurred with the comments from Councilmember Robertson. Having a self - sustaining and successful pool is very important. He feels the proposed agreement is a good start. Councilmember Kruller voiced her concern with changing the fee structure and commented that the Board had voiced interest in a one -year agreement at the November 18, 2013 MPD Meeting. Mr. Cline clarified there was a discussion with the MPD Board on the terms of the agreement, wherein the Board asked that the City and MPD attorney work together on the draft agreement. A six -month and two - year agreement options were provided to the Finance and Safety Committee, and the Committee recommended a two -year agreement. Councilmember Quinn commented that the MPD Board had requested that City Administration consider a one or two year agreement and staff is presenting a two -year support services agreement. Council President Hougardy commented that a future review of the financial details relating to the support services and pool operations would aid the Council /Board. Changing from a flat monthly rate to actual costs is beneficial to both the City and the MPD. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE SPECIAL MEETING THIS EVENING. 8:17 p.m. Councilmember Seal returned to the Council Chambers. h. Discussion on Supplement No. 10 with KPFF for design services relating to the Tukwila Urban Center Pedestrian /Bicycle Bridge Project. Councilmember Kruller indicated this item was discussed at the Transportation Committee meeting on November 26, 2013. The committee members were unanimous in recommending approval. Bob Giberson, Public Works Director, explained design Supplement No. 10 with KPFF is for the Tukwila Urban Center Pedestrian /Bicycle Bridge. Additional work is required for U.S. Coast Guard permitting requirements, hydraulic analysis of the Green River, right -of -way acquisition, and associated surveying. The Regional Mobility Grant funding obtained earlier this year, originally identified to complete the right- Tukwila City Council Committee of the Whole Minutes December 9, 2013 Page 6 of 7 of -way acquisition and construction, can be applied towards these services. The Council is being asked to approve Supplement No. 10 of Contract #07 -123 with KPFF in the amount of $221,419.39. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE SPECIAL MEETING THIS EVENING. REPORTS a. Mayor Mayor Haggerton asked Bob Giberson, Public Works Director, to report on two Public Works items. Bob Giberson, Public Works Director, explained that due to the weather forecast, City staff has been de- icing the City streets, and the snowplows and sanding trucks are on stand -by. He announced that former Public Works Director, Ross Earnst, recently passed away, and he will provide the Council with service information when it becomes available. Mayor Haggerton announced the City received notification from the Transportation Improvement Board that referenced a "No" decision on the 53rd Avenue project and a "Yes" decision on the South 144th Street project. On December 4, 2013 he attended a meeting at the Boeing Renton Plant, which included a tour of the 737 assembly facility. He attended the AWC (Association of Washington Cities) Board Meeting on December 6, 2013, where a topic of discussion centered on the $15 minimum wage vote in the City of SeaTac and the Public Works Trust Fund loan program. b. City Council Councilmember Seal commented that two pipes burst at Cascade View Elementary this past weekend due to the recent cold weather. She explained the teachers and students both have lost a lot of items due to the water damage, and there could be fundraising efforts in the near future to aid those affected. Councilmember Duffie commented that Tukwila Elementary School also had a pipe burst, and due to staff efforts at the school there was minimal damage. Councilmember Kruller attended a lacrosse event at Starfire Sports Complex on December 6, 2013. Council President Hougardy attended the Genesis Project event ( "An Evening of Hope ") on December 6, 2013. c. Staff David Cline, City Administrator, thanked City staff who provided assistance during the marching activity (regarding the minimum wage) on December 5, 2013 that began in the City of SeaTac, passed through Tukwila and concluded in the City of Seattle. d. City Attorney The City Attorney's presence is not required at Committee of the Whole meetings. e. Intergovernmental There was no report. Tukwila City Council Committee of the Whole Minutes December 9, 2013 Page 7 of 7 MISCELLANEOUS Council President Hougardy thanked the Council for the success in 2013, and she asked the Council if there was consensus to continue working with the Council Analyst on the Council policies and procedures and other items she has been working on. There was Council support for Council President Hougardy to continue working on these items in 2014. Ms. Hougardy thanked Laurel Humphrey, Council Analyst, for her work in 2013. Councilmember Kruller stated she will be hosting the Council Coffee Chat on December 14, 2013. ADJOURNMENT 8:38 p.m. COUNCIL PRESIDENT HOUGARDY DECLARED THE COMMITTEE OF THE WHOLE MEETING ADJOURNED TO CONVENE A SPECIAL MEETING. Kathy Hougaj nc resident Melissa Hart, Deputy City Clerk APPROVED AND SIGNED BY THE COUNCIL PRESIDENT ON 01/13/2014 AVAILABLE ON THE CITY'S WEBSITE 01/14/2014