HomeMy WebLinkAboutCOW 2010-10-11 Item 3B - Agreement - Surface Water Comprehensive Plan with CH2M Hill for $141,036 COUNCIL A V JJNDA Sv o SIS
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ITEM INFORMATION
CAS NUMBER: 10-112 I ORIGINAL AGENDA DATE. OCTOBER 11, 2010
AGENDA ITEM TITLE Surface Water Comprehensive Plan Consultant Agreement with CH2M Hill, Inc.
CATEGORY Discussion Motion I 1 Resolution 1 Ordinance n Bad Award n Public Heanng n Other
Mtg Date 10/11/10 Mtg Date 10/18/10 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Counal n Mayor 1 I Adm Svcs I 1 DCD 1 1 Finance n Fare Legal n P&R Police ®PW
SPONSOR'S This contract will update the City's Surface Water Comprehensive Plan that was last
SUMMARY updated in 2003. Four consultant firms were short- listed from the Consultant Works
Roster and CH2M Hill was chosen as the most qualified. CH2M Hill successfully completed
the 2003 Surface Water Comprehensive Plan. Council is being asked to approve the
contract with CH2M Hill, Inc. in the amount of $141,036.00.
REVIEWED BY n COW Mtg I 1 CA &P Cmte I 1 F &S Cmte Transportation Cmte
Utilities Cmte I I Arts Comm. 1 1 Parks Comm. r Planning Comm.
DATE: 09/28/10
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works
COMMITTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$141,036.00 $150,000.00 $0.00
Fund Source: 412 SURFACE WATER FUND (PAGE 151, PROPOSED 2011 CIP)
Coin tn ents:
MTG. DATE' RECORD OF COUNCIL ACTION
1 10/11/10 I
10/18/10
MTG. 'DATE ATTACHMENTS
10/11/10 Informational Memorandum dated 09/21/10
Consultant Rating Sheet
Consultant Agreement with Scope of Work and Fee
Minutes from the Utilities Committee meeting of 09/28/10
10/18/10
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J 11.' 3 1
40" Cit of Tukwila
sz City
o Jim Haggerton, Mayor
f
90 INFORMATIONAL MEMORANDUM
TO Mayor Haggerton
Utilities Committee
FROM: Public Works Director
DATE September 21, 2010
SUBJECT: Surface Water Comprehensive Plan
Project No. 91041202
Consultant Recommendation and Agreement
ISSUE
Approve CH2M Hill, Inc to complete an update to the City's Surface Water Comprehensive Plan
BACKGROUND
The City of Tukwila has a Surface Water Comprehensive Plan that identifies individual drainage basins,
flow control maps, existing and upcoming regulations, known system deficiencies, and proposed capital
improvement projects to address deficiencies. The plan was last updated in 2003
Since the development of this plan, the City has completed many of the identified capital improvement
projects, has additional system information developed using a GIS inventory, annexed the Tukwila South
area, and regulations have changed to meet the National Pollution Elimination System permit
requirements.
DISCUSSION
Public Works maintenance and engineering staff reviewed the current plan for deficiencies and compiled
a list of items that should be included in an updated Surface Water Comprehensive Plan
The current consultant roster was reviewed and four firms were short listed with experience developing
utility comprehensive plans The firms were RW Beck, CH2M Hill, Parametrix, and Perteet. Each firm
submitted Summaries of Qualification and were evaluated and scored. CH2M Hill was selected as the
firm that best met the requirements of this type of project. CH2M Hill completed the 2003 Surface Water
Comprehensive Plan and has extensive experience with utility plan development.
It is recommended that CH2M Hill complete an update to the Surface Water Comprehensive Plan for a
fee of $141,036.00
BUDGET SUMMARY
Contract Budget
Comp Plan Update 141,036 00 150,000.00
RECOMMENDATION
The Council is being asked to approve the agreement with CH2M Hill, Inc in the amount of $141,036 00
for the Surface Water Comprehensive Plan update and consider this item at the October 11, 2010
Committee of the Whole meeting and subsequent October 18, 2010 Regular Meeting.
Attachments: Consultant Rating Sheet
Consultant Agreement
W Eng1PROJECTS\A- DR Projects \91041202 Surface Water Comp Plan \INFORMATION MEMO Consultant Recommend Ch2MHILL doc
Surface Water ti�
Comprehensive Plan Qm� Q G Q Additi Comments Notes
Firm Rank
(1 4, Lowest Best)
2 4 4 1 Brandon Miles
Firm Rank
(1 4, Lowest Best)
2 3 1 4 John Howat
Firm Rank
(1 4, Lowest Best)
3 4 1 2 Ryan Larson
Total Score
7 11 6 7
Firm Rank
(1 4, Lowest Best) 2 4 1 2
Date:
CONSULTANT AGREEMENT FOR
PROFESSIONAL SERVICES
THIS AGREEMENT is entered into between the City of Tukwila, Washington, herein -after referred
to as "the City and CH2M HILL, Inc., hereinafter referred to as "the Consultant in consideration
of the mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perfoliii services in
connection with the project titled Surface Water Comprehensive Plan.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Time for Performance. Work under this contract shall commence upon the giving of written
notice by the City to the Consultant to proceed. The Consultant shall perform all services and
provide all work product required pursuant to this Agreement within 300 calendar days from
the date written notice is given to proceed, unless an extension of such time is granted in
writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" attached hereto, provided that the total amount of payment to the Consultant shall not
exceed $141,036.00 without express written modification of the Agreement signed by the
City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be made
to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will be
made promptly upon its ascertainment and verification by the City after the completion
of the work under this Agreement and its acceptance by the City.
D. Payment is provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary to
complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and state for a period of three (3)
years after final payments. Copies shall be made available upon request.
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5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement. The standard of care applicable to Consultant's
services will be the degree of skill and diligence normally employed by professional engineers
or consultants performing the same or similar services at the time said services are performed.
Consultant will reperform any services not meeting this standard without additional
compensation.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services to be rendered under this Agreement.
7. Indemnification. The Consultant shall indemnify, defend and hold harmless the City, its
officers, agents and employees, from and against any and all claims, losses or liability,
including attorney's fees, to the proportionate extent arising from injury or death to persons or
damage to property occasioned by any negligent act, omission or failure of the Consultant, its
officers, agents and employees, in performing the work required by this Agreement. With
respect to the performance of this Agreement and as to claims against the City, its officers,
agents and employees, the Consultant expressly waives its immunity under Title 51 of the
Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees, and
agrees that the obligation to indemnify, defend and hold harmless provided for in this
paragraph extends to any claim brought by or on behalf of any employee of the Consultant.
This waiver is mutually negotiated by the parties. This paragraph shall not apply to any
damage resulting from the negligence of the City, its agents and employees. To the extent
any of the damages referenced by this paragraph were caused by or resulted from the
concurrent negligence of the City, its agents or employees, this obligation to indemnify,
defend and hold harmless is valid and enforceable only to the extent of the negligence of the
Consultant, its officers, agents and employees.
8. Insurance. The Consultant shall secure and maintain in force throughout the duration of this
contract comprehensive general liability insurance, with a minimum coverage of $500,000 per
occurrence and $1,000,000 aggregate for personal injury; and $500,000 per occurrence/
aggregate for property damage, and professional liability insurance in the amount of
$1,000,000.
Said general liability policy shall name the City of Tukwila as an additional insured and shall
include a provision prohibiting cancellation of said policy except upon thirty (30) days prior
written notice to the City. Certificates of coverage as required by this section shall be
delivered to the City within fifteen (15) days of execution of this Agreement.
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9. Independent Contractor. The Consultant and the City agree that the Consultant is an inde-
pendent contractor with respect to the services provided pursuant to this Agreement. Nothing
in this Agreement shall be considered to create the relationship of employer and employee
between the parties hereto. Neither the Consultant nor any employee of the Consultant shall
be entitled to any benefits accorded City employees by virtue of the services provided under
this Agreement. The City shall not be responsible for withholding or otherwise deducting
federal income tax or social security or for contributing to the state industrial insurance
program, otherwise assuming the duties of an employer with respect to the Consultant, or any
employee of the Consultant.
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon
or resulting from the award or making of this contract. For breach or violation of this warrant,
the City shall have the right to annul this contract without liability, or in its discretion to
deduct from the contract price or consideration, or otherwise recover, the full amount of such
fee, commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work perfoiuued by it under
this Agreement, will not discriminate on the grounds of race, color, national ongin, religion,
creed, age, sex or the presence of any physical or sensory handicap in the selection and
retention of employees or procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10)
days written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the teinis of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement
between surviving members of the Consultant and the City, if the City so chooses.
15. Attorneys Fees and Costs. In the event either party shall bring suit against the other to
enforce any provision of this Agreement, the prevailing party in such suit shall be entitled to
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recover its costs, including reasonable attorney's fees, incurred in such suit from the losing
party.
16. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
CH2M HILL, Inc.
1100 112 Ave NE, Suite 400
Bellevue, WA 98004
ATTN: Amy Carlson
17. Integrated Agreement. This Agreement, together with attachments or addenda, represents
the entire and integrated Agreement between the City and the Consultant and supersedes all
prior negotiations, representations, or agreements written or oral. This Agreement may be
amended only by written instrument signed by both the City and the Consultant.
DATED this day of 20
CITY OF TUKWILA CONSULTANT
q
B 1 /23 Zo 10
Y
Mayor
Printed Name: JAM ES G. If1 f1/ i
Title: U f P S I9 y1"T
Attest /Authenticated: Approved as to Form:
City Clerk Office of the City Attorney
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Exhibit A: Scope of Work
Surface Water Comprehensive Plan
Objectives
The City of Tukwila (City) has asked CH2M HILL to assist in updating their Surface Water
Comprehensive Plan. The 2010 Surface Water Comprehensive Plan will serve as a framework for
surface water management for the next planning cycle. The plan will describe elements of the City of
Tukwila's surface water program necessary for regulatory compliance and outline specific capital
projects for inclusion into Tukwila's Capital Improvement Program.
Assumptions
CH2MHILL will reasonably rely on the accuracy of data and information provided by the City
of Tukwila in performance of the services defined in this scope of work.
This scope of work and related Exhibit B: Level of Effort has been developed assuming nine (9)
month project duration.
CH2MHILL assumes a two (2) week comment period for each deliverable submitted to the City
of Tukwila and anticipates one (1) set of consolidated written comments received from City of
Tukwila on each deliverable.
All workshops and meetings included in this scope of work will be held at the City of Tukwila.
City of Tukwila staff will be responsible for reserving meeting space and inviting attendees.
Scope of Work
Task 1. Project Management
The following work tasks will be performed by CH2MHILL:
Project kick -off meeting at the City of Tukwila with two (2) CH2MHILL attendees, assuming
four (4) hours in length, with one meeting serving as both the project kickoff meeting and half
day workshop (described under Task 2).
Weekly check -ins between CH2MHILL project manager and City of Tukwila project manager
either by telephone or e -mail
Monthly invoicing including monthly work summaries
Project set -up, quality management plan, health and safety plan, change management, and
project closure, and health and safety plan for field work activities
Task 1 Deliverables
Agenda and meeting summary for kickoff meeting half -day workshop
Monthly invoices and monthly work summaries
1 CH21VIHILL
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Task 2. Drainage Network and Watershed Characterization
The following work tasks will be performed by CH2MHILL:
Outline information needed for completion of the Surface Water Plan and sources of that
information (such as studies produced by others)
Facilitate half -day workshop at the City of Tukwila to review information and information gaps;
assuming four (4) hours in length with two (2) CH2MHILL attendees, with one meeting serving
as both the project kickoff meeting (Task 1) and half -day workshop
Inventory the drainage network utilizing existing information including the City of Tukwila's
GIS database; inventory where needed known privately -owned stormwater facilities, publically-
owned stormwater facilities and drainage network connections with other municipalities to
determine basin boundaries; assuming one (1) CH2MHILL staff up to two (2) days of windshield
surveys (assuming 8 hour days) plus four (4) hours of discussions and information- gathering
with City of Tukwila staff
Characterize water quality in receiving water bodies using existing information including
Ecology's 303d listings, existing studies and conversations with City of Tukwila staff; assuming
no new data will be generated through monitoring or other means as part of this task; assuming
one (1) CH2MHILL staff up to two (2) days of information gathering and one (1) day of
discussions with City of Tukwila staff
Characterize aquatic habitat conditions using existing information, conducting a windshield
survey and discussing with City of Tukwila staff; develop an inventory of fish- blocking culverts;
assuming two (2) CH2MHILL staff of up to two (2) days of windshield surveys plus four (4)
hours of discussions with City of Tukwila staff
Verify Task 2 findings of drainage network, water quality, and aquatic habitat conditions with
City staff, assuming two (2) Consultant staff attendance at one (1) meeting two (2) hours in
length; CH2MHILL will prepare a preliminary outline of the Surface Water Comprehensive Plan
Section that will contain this information and use this outline as a framework for this
discussion.
Develop basemap showing pipes, culverts, pump stations, outfalls, publically owned
stormwater facilities, basin boundaries, flow control areas, flood zones, City of Tukwila
boundaries, surface water features (creeks, rivers, lakes), City of Tukwila maintenance zones,
and roads and highways using information currently in the City of Tukwila's GIS database
Develop Map Book, a series of 8.5 "x11" maps showing the details of the basemap with an index
map appearing on each page, assuming up to thirty (30) individual 8.5"x11" maps
Task 2 Deliverables
List of sources of information for surface water plan completion in preparation for half -day
workshop
Preliminary outline of the Surface Water Comprehensive Plan Section for drainage, water
quality, and habitat conditions verification discussion
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Basemap and Map Book, draft and final versions, hard -copy (8.5 "x11" sheets) and electronic files
(PDF plus GIS files); The final version of the hard -copy Map Book will be included in a section of
the Surface Water Comprehensive Plan
Task 3. Regulatory Requirements and Policy Discussions
The following work tasks will be performed by CH2MHILL:
Summarize Federal and State requirements regarding surface water; Inventory City of Tukwila's
activities and actions that meet, or aid in meeting, regulatory requirements; Produce a regulatory
'gap analysis' in tabular form, recommend additional activities for regulatory compliance
Prepare Issue Paper outlining up to ten (10) policy issues related to surface water management
in the City of Tukwila with the purpose of informing City of Tukwila decision makers regarding
the decision options for each issue and the potential impacts of those decisions
Task 3 Deliverables
Issue Paper, draft and final, approximately ten (10) pages in length
Task 4. Surface Water Issues
The following work tasks will be performed by CH2MHILL:
Identify drainage, water quality, and habitat issues and improvement opportunities;
Characterize each issue's severity and frequency; Discuss results in a meeting up to four (4)
hours in length with City of Tukwila staff, assuming two (2) CH2MHILL staff in attendance
Describe up to two (2) potential solutions to address each of the drainage, water quality, and
habitat issues identified; Solutions will either be capital projects or programmatic (non-
structural) solutions; CH2MHILL will describe solutions at a high level such as 'capital project'
or 'education'. Capital projects will be further developed in Task 5.
Task 4 Deliverables
No deliverables for Task 4; Deliverables under Task 8 Plan Development include material
developed during Task 4
Task 5. Capital Projects
The following work tasks will be performed by CH2MHILL:
Develop preliminary design concepts for those surface water issues to be addressed by capital
projects, assuming up to twenty (20) capital projects; Preliminary design concepts will include a
hand -drawn sketch, photograph(s) of existing conditions, and a one paragraph written project
description
Facilitate meeting with Tukwila staff to discuss preliminary design concepts, assuming four (4)
hours in length with two (2) CH2MHILL staff in attendance
Develop Capital Project Summary Sheets (up to twenty (20)) including project description,
status, maintenance impact characterization, and project sketch for each capital project
Develop planning -level order -of- magnitude cost estimate for each capital project for inclusion
into the Capital Project Summary Sheets (up to twenty (20)); Planning -level cost estimates are
intended for general planning purposes and should not be construed as actual costs Final costs
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can be more accurately determined once final design and engineering are completed on each
capital project. (In providing opinions of cost, CH2MHILL has no control over cost or price of labor and
materials; unknown or latent conditions of existing equipment or structures that may affect operation or
maintenance costs; competitive bidding procedures and market conditions; time or quality of performance
by operating personnel or third parties; and other economic and operational factors that may materially
affect the ultimate project cost or schedule. Therefore, CH2MHILL makes no warranty that the City of
Tukwila's actual project costs will not vary from CH2MHILL's estimates.)
Task 5 Deliverables
Up to twenty (20) capital project preliminary design concepts (draft only) in preparation for the
internal workgroup session
Up to twenty (20) Capital Project Summary Sheets (draft for review; final versions are included
in the Deliverables for Task 8 Plan Development)
Task 6. Operations and Maintenance
The following work tasks will be performed by CH2MHILL:
Conduct windshield survey to observe locations within the storm system that are of concern to
the City of Tukwila operations and maintenance staff; This scope of work assumes eight (8)
hours of windshield surveys with City of Tukwila O &M staff, assuming one (1) CH2MHILL
staff in attendance; CH2MHILL will facilitate meeting with City of Tukwila O &M staff to obtain
additional information, assuming two (2) hours in length with one (1) CH2MHILL staff in
attendance
Summarize operations and maintenance (O &M) activities currently conducted by City of
Tukwila related to surface water
Develop Individual Maintenance Task Summary Sheets (for up to fifteen (15) maintenance tasks)
including task description, frequency, status, and task sketch for each major maintenance task
performed on stormwater facilities such as, storm ponds, detention vaults, filter vaults, and
pump stations
Develop planning -level order -of- magnitude cost estimate for each maintenance task for
inclusion into the Maintenance Task Summary Sheets (up to fifteen (15)); Costs will be
developed based on level -of- effort information provided by the City of Tukwila (such as number
of crew hours to maintain a catch basin) and quotes from vendors to maintain proprietary
stormwater treatment devices. Planning -level cost estimates are intended for general planning
purposes and should not be construed as actual costs.
Recommend new or improvements to existing City of Tukwila O &M tools and processes (such
as a system to track new stormwater facilities in new developments or a computer tracking
system for maintenance)
Task 6 Deliverables
Up to fifteen (15) maintenance task summary concepts (draft only) for review by the City of
Tukwila
Up to fifteen (15) Maintenance Task Summary Sheets (draft for review; final versions are
included in the Deliverables for Task 8 Plan Development)
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Task 7. Presentations
The following work tasks will be performed by CH2MHILL:
City Council Briefings: Consultant will provide one (1) presentation to City Council
City Council Utilities Committee: Consultant will provide one (1) presentation to Utilities
Committee
Task 7 Deliverables
Preparation for and attendance at one (1) City Council meeting and one (1) Utilities Committee
meeting; Presentation materials assumed to be brief (1 page) handouts with talking points; each
meeting assumed to be two (2) hours in length
Task 8. Plan Development
The following work tasks will be performed by CH2MHILL:
Summarize results of work tasks of Tasks 2 -6 for inclusion in the Comprehensive Surface Water
Plan
Recommend capital projects and programmatic improvements to the City of Tukwila's surface
water program based on results of Tasks 2 -6
Produce Preliminary Draft, Draft, and Final Comprehensive Surface Water Plan
Attend one (1) meeting to receive comments on Preliminary Draft sections and one (1) meeting
to receive comments on Draft (each meeting up to two (2) hours in length with one (1)
CH2MHILL staff in attendance)
Task 8 Deliverables
Preliminary Draft Comprehensive Surface Water Plan sections (three (3) binder- clipped hard
copies plus Microsoft Word files)
Draft Comprehensive Surface Water Plan as a single document assuming approximately thirty
(50) pages in length including supporting Appendices. Three (3) binder clipped hard copies plus
Microsoft Word and PDF files submitted electronically
Final Comprehensive Surface Water Plan approximately fifty (50) pages in length excluding
supporting Appendices; Ten (10) hard copies in 3 -ring binder with tabs plus Microsoft Word
and PDF files submitted electronically
Task 8 Deliverables
Preparation for and attendance at two (2) City Council meetings and one (1) Utilities Committee
meeting; Presentation materials assumed to be brief (1 page) handouts; each meeting assumed to
be two (2) hours in length
Schedule
This Scope of Work assumes nine (9) month project duration starting upon issuance of a Notice to
Proceed which is expected by October 15th, 2010.
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Exhibit B: Level of Effort
Surface Water Comprehensive Plan
Water
Drainage Quality Habitat Staff Staff Fish Cost Tech Admin
PM Lead Lead Lead Mapping Engineer Scientist Biologist Estimator QAQC Editor Support total hours total for task
rate 150 145 175 175 110 120 90 145 140 195 100 75
Task 1 Project Management 80 0 0 0 0 0 0 1 0 0 0 1 0 40 120 15,000
ITask 2 Drainage Network and Watershed Characterizatl 56 16 16 24 82 0 40 24 0 6 0 0 264 34,990
ITask 3 Regulatory and Policy 80 0 0 0 0 0 0 0 0 4 0 0 84 12,780
Task 4 Identify and Address Surface Water Issues 40 16 16 16 0 0 0 8 0 6 0 0 102 16,250
Task 5 Capital Projects 36 36 20 20 0 40 0 1 4 40 8 I 0 0 204 30,160
ITask 6 Operations and Maintenance 50 0 0 0 0 0 0 0 4 4 4 0 62 9,240
(Task 7 Presentations 16 0 0 0 0 0 0 0 0 0 0 0 16 2,400
ITask 8 Plan Development 44 10 10 10 24 0 24 0 0 4 24 0 150 19,530
total hours 402 78 62 70 106 40 64 36 44 32 28 40 1002 140,350
subtotal labor 140,350
expenses
assumed 20 trips at 20 miles round trip from CH2MHILL's Bellevue office at current (2010) IRS rate of $0.50 /mile mileage 200
reproduction 300
health and safety plan 186
subtotal expenses 686
TOTAL 141,036
A r s
City Of Tukwila
a 'o Ut ilities Committee
90
UTILITIES COMMITTEE
Meeting Minutes
September 28, 2010 5:00 p.m. Conference Room #1
PRESENT
Councilmembers: Kathy Hougardy, Chair; Joe Duffie and Allan Ekberg
Staff: Bob Giberson, Frank Iriarte, Gail Labanara, Robin Tischmak, Ryan Larson and Kimberly
Matej
Guests: Chuck Parrish
CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:01 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Surface Water Comprehensive Plan
Staff is seeking Council approval to enter into a consultant agreement with CH2M Hill, Inc. in the amount
of $141,036 for an update to the City's Surface Water Comprehensive Plan.
This Plan was last updated in November 2003, and is approximately 25 pages of text and the remaining
portion is maps and appendices. The Plan is instrumental in developing the maps that are utilized in the
City's Capital Improvement Program. Four firms were short- listed from the City's consultant roster, and
CH2M Hill, Inc. was chosen as the best firm for this project. This fiiiii also conducted the 2003 Surface
Water Plan update. The agreement is slightly under the $150,000 budget. Funding for the update will
come from the 412 enterprise fund, not the general fund. UNANIMOUS APPROVAL. FORWARD
TO OCTOBER 11 COW FOR DISCUSSION.
B. Duwamish Gardens: King Conservation District Grant Agreement
Staff is requesting Council approval to enter into a grant agreement with King Conservation District
to be awarded $52,929.34 in grant funding for design costs related to the Duwamish Gardens site.
Staff has also applied for grant funding for this project through the Salmon Recovery Funding Board
(SRFB) and project design will be dependent on receiving those SRFB grant funds. UNANIMOUS
APPROVAL. FORWARD TO OCTOBER 11 COW FOR DISCUSSION.
C. 2010 2nd Ouarter Reports
The Committee reviewed the status of program goals as outlined in the 2010 2 Quarter Report, and
asked questions as appropriate. INFORMATION ONLY.
III. MISCELLANEOUS
Meeting adjourned at 5:34 p.m.
Next meeting: Tuesday, October 12, 2010 5:00 p.m. Conf. Room No. 1.
t 9
j Committee Chair Approval
Minut&J by vl. Reviewed by GL
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