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Home My WebLink AboutReg 2010-10-18 Item 5C - Final Acceptance - Stormwater Lift Station #18 Improvements by Ro-Con Equipment Specialists for $302,387.03 Go UN CIL A GENDA SYNOPSIS 1LA wq s Initials ITEMNO. �y 1 Meetzng Date 1 �'repare by 1 Mayors review I �ouncil review N• I 10/18/10 BG I I(..kl I I I I 908 I I 5 C ITEM INFORMATION 1 CAS NUMBER: 10-117 I ORIGINAL AGENDA DATE: OCTOBER 18, 2010 AGENDA ITEM TITLE Accept as complete Storm Lift Station #18 Improvements and release retainage CATEGORY Discussion Motion Resolution Ordinance Bzd Award 1 1 Public Hearing Other Mtg Date Mtg Date 10/18/10 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR 1 1 Council Mayor Adm Svcs n DCD Finance Fire n Legal P&R Police PW SPONSOR'S The contract with Ro -Con Equipment Specialist, Inc. of Black Diamond, WA is complete for SUMMARY the Storm Lift Station #18 Improvements. This project upgraded the pump station by replacing the pump with two new pumps and constructing an electrical control building. Construction began September 24, 2009 and was completed on June 9, 2010. Nine change orders were issued for $27,852.69 and under -runs credited $20,075.66. Council is being asked to accept and finalize the contract in the amount of $302,387.03. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 10/12/10 RECOMMENDATIONS: SPONSOR /ADMIN. Public Works COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $302,387.03 $353,532.00 $0.00 Fund Source: 412.02 SURFACE WATER FUND (PG. 146, 2010 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION j 10/18/10 MTG. DATE ATTACHMENTS 10/18/10 Informational Memorandum dated 10/04/10 State of WA Dept of Revenue Notice of Completion 09 -148 Minutes from the Utilities Committee meeting of 10/12/10 20 4 :011.4 v �y City of Tukwila a 1 Jim Haggerton, Mayor u 90$ INFORMATIONAL MEMORANDUM 1 TO: Mayor Haggerton f,1 Utilities Committee FROM: :rPublic Works Director. DATE: J October 4, 2010 SUBJECT: Storm Lift Station No. 18 Improvements Construction Project No. 07 -DR03, Contract 09 -148 Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of retainage BACKGROUND The Notice to Proceed for Contract No. 09 -148 with Ro -Con Equipment Specialist, Inc of Black Diamond, Washington, was issued on September 24, 2009 for construction of the Storm Lift Station No. 18 Improvements. This project upgraded the pump station by replacing the pump with two new pumps, replacing the wet well, adding a control structure, and constructing an electrical control building. ANALYSIS Construction was physically completed on June 9, 2010. Nine change orders were issued during construction Change Order No.1 was for a time extension only. Change Order Nos. 2 through 9 were required to offset existing conditions encountered in the field that needed to be mitigated for a total of $27,852.69 Under -runs in the amount of ($20,075 66) were due to the non -use of the total amount allotted in the original contract for crushed surface base course, property restoration, traffic control labor, and potholing. The budget for this contract with a 20% contingency was $353,532 00 and the outstanding retainage amount is $15,119.35. Contract Award Amount 294,610.00 Change Order Nos. 1 through 9 27,852.69 Cost Under -runs (20,075 66) Sales Tax (Rule 171) 0.00 Total Amount (incl. retainage) 302.387.03 RECOMMENDATION The Council is being asked for formal acceptance and retainage release authorization, subject to standard claim and lien release procedures, for the contract with Ro -Con Equipment Specialists, Inc. in the amount of $302,387.03 and consider this item on the consent agenda of the October 18, 2010 Regular Meeting Attachment: Dept of Revenue Notice of Completion W: \PW Eng \PROJECTS\A- DR Projects \07 -DRO3 (Storm Lift Station No. 18 Improvements \Construction\After Construction INFO MEMO Closeout 10 -04 -10 doc 21 State of Washington PO Depar tme 4 of 74 Revenue REV Olympia WA 98504 -7474 Contractor's Registration No. UBI No. g 602 387 395 Date 9/27/10 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT From: #tea eri °Us+e,:Ou l a ss .4.---: #p �lic <�j .en s.N =A d t� g Y� ..,':P r Y `r Assigned To City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Date Assigned Notice is hereby given relative to the completion of contract or project described below Description of Contract Contract Number Storm Lift Station No. 18 Improvements 07 -DRO3 09 -148 Contractor's Name Telephone Number Ro -Con Equipment Specialist, Inc. 253- 631 -7833 Contractor's Address PO Box 1008, Black Diamond, WA 98010 Date Work Commenced Date Work Completed Date Work Accepted 9/21/09 2/16/10 Surety or Bonding Company American Safety Casualty Insurance Company Agent's Address 5230 Las Virgenes Rd, Ste 265, Calabasas, CA 91302 Contract Amount 294,610.00 Additions 27,852.69 Liquidated Damages 0.00 Reductions 20,075 66 Sub -Total 302,387.03 Amount Disbursed 287,267.68 Amount of Sales Tax Paid at 0.0 0.00 Amount Retained 15,119.35 (If various rates apply, please send a breakdown.) TOTAL 302,387.03 TOTAL 302,387.03 ='��i�. h S M1 3;l.rs M; .'c,: °x•. ;r ,'Fr a ;i `�a� n.: �.'.�n�� i .�....;,x, na�;�� 't d t ;n:. <b�e gd'..i4�2';�+�,`^, al Imo ..'d' 3 s i r:; ,.ags. hDislijars ><ng, =.:.2:; ;-t� Comments: Signature Tax Rule 171 Type or Print Name Diane Jaber Finance Approval Phone Number 206 433 -1871 4 l• The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in accordance with said certificate. To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype (TTY) users please call (800) 451 -7985 You may also access tax information on our Internet home page at http: /dor.wa.gov RE232 0020e (6-27-01) fa City of Tukwila iZ t 1� ?at Utilities Committee UTILITIES COMMITTEE Meeting Minutes October 12, 2010 5:00 p in. Conference Room #1 PRESENT Councilmembers: Kathy Hougardy, Chair; Joe Duffle and Allan Ekberg Staff: Bob Giberson, Frank Iriarte, Gail Labanara, Robin Tischmak, Ryan Larson, Peter Lau, Mike Mathia, Shelley Kerslake, Kim Walden, Trish Kinlow, Shawn Hunstock, Christy O'Flaherty, Stephanie Brown, Derek Speck, Steve Lancaster and Kimberly Matej Guests: Chuck Parrish CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Storm Lift Station #18 Improvements: Proiect Completion and Closeout Staff is requesting Council approval for formal contract acceptance and release of retainage to Ro -Con Equipment Specialists, Inc., in the amount of $302,387.03 for upgrades to the station including two new pumps, a replacement wet well, addition of a control structure and an electrical control building. Nine change orders were issued during this project, including one time extension. Over runs and under runs resulted in the project coining in slightly less than $8,000 over the contract award; however, the project was still completed under budget. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 18 REGULAR MEETING CONSENT AGENDA. B. NPDES Program: Washington State DOE Grant Acceptance Staff is seeking Council approval to enter into a grant agreement with the Washington State Department of Ecology (DOE) to accept non competitive grant funds in the amount of $118,112 for the Municipal Stormwater Capacity Grant. Grant funding for municipalities was calculated and allocated at $70,000 plus per capita, and no matching funds are required. Funds must be utilized for implementing the NPDES Program. Staff will utilize /apply these to conduct a GIS inventory relative to NPDES. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 25 COW FOR DISCUSSION. C. City Council Preliminary 2011 -12 Budget Review The Committee reviewed the 2011 -12 Biennial Budget pages as listed below in preparation of full Council discussion and review of the budget. Due to a last minute conflict, the IT budget section will be discussed at the Utilities Committee scheduled for October 26, 2010. Shawn Hunstock distributed a replacement page for the City Council (GF- 5 /GF -6); and for Human Resources (GF- 35/GF -36). The replacement sheet is yellow, and will be given to the remaining four Councilmembers not in the Committee meeting. SECTION Budget Pages CIP Pages Council GF -3 to GF -6 Mayor's Office /Civil Service GF -7 to GF -12 City Clerk GF -29 to GF -32 Court GF -85 to GF -89 Human Resources GF -33 to GF -36 Legal GF -43 to GF -46 23 24