HomeMy WebLinkAboutCOW 2010-11-08 Item 3A - Grant Acceptance - Secure Our Schools Project from US Department of Justice for $76,437 COUNCIL AGENDA SYNOPSIS
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ITEM INFORMATION
1 CAS NUMBER: 10-122 'ORIGINAL AGENDA DATE. NOVEMBER 8, 2010
AGI?NDA ITEM TITLE Acceptance of the Secure our Schools grant from the U.S. Department of Justice
CATEGORY GORY Discussion Motion Resolution I 1 Ordinance I Bid Award n Public Heanng 1 I Other
Mtg Date 11/08/10 Mtg Date 11/15/10 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
1SPONSOR 1 1 Counal 1 1 Ma n Adm Svcs DCD Finance Fire n Legal P&R Police I I PW
SP( )NSOR'S The Tukwila Police Department is seeking acceptance of a U.S. Department of Justice
Su MUM Community Oriented Policing Services Secure Our Schools grant in the amount of $76,437.
The School District will provide a 50% match of grant funds, and the Police Department
wil handle fiscal management and reporting to the U.S. Department of Justice. There is no
additional financial obligation on the part of the City or the Police Department.
RI vI1,;WL;D BY COW Mtg CA &P Cmte F &S Cmte n Transportation Cmte
Utilities Cmte Arts Comm. U Parks Comm. Planning Comm.
DATE: 11/02/10
RECOMMENDATIONS:
SPONSOR /ADMIN. Police Department
COMMITTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments ACCEPTANCE OF THIS GRANT IS TIME LIMITED.
MTG. DATE 1 RECORD OF COUNCIL ACTION
11/08/10 1
MTG. DATE I ATTACHMENTS
11/08/10 1 Informational Memorandum dated 10/27/10
Memorandum of Understanding
U.S. Department of Justice Final Funding Memo
Award Letter
Minutes from the Finance and Safety Committee meeting of 11/2/10
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v 41CA
qs City of Tukwila
s
y Jim Haggerton, Mayor
's-'r i ':x90 INFORMATIONAL MEMORANDUM
TO. Mayor Haggerton
Finance and Safety Committee
FROM: Dennis McOmber, Investigation Division Commander
DATE: October 27, 2010
SUBJECT: Secure Our Schools Grant
ISSUE
The Tukwila Police Department would like to accept a U.S Department of Justice Community
Oriented Policing Services Secure Our Schools grant in the amount of $76,437 for use in
funding an upgrade to security monitoring equipment at Showalter Middle School.
BACKGROUND
The Tukwila School District expressed a desire to increase safety at Showalter Middle School
through an upgrade in video equipment and the installation of a secured access control system
for school facilities. The Police Department, in cooperation with the Tukwila School District, has
successfully applied for federal grant money to facilitate this project. The next step in the
process is for the city to formally accept the award.
DISCUSSION
The goals of this project are to increase school safety, deter criminal incidents, improve the
effectiveness of identifying individuals involved in unsafe and /or criminal activity, and to control
access to the school buildings.
The School District, in consultation with police department personnel, will be responsible for
identifying and purchasing the security equipment. The types of authorized equipment and the
associated costs are described in the grant paper work. For its part, the Police Department will
handle fiscal management and reporting to the U.S. Department of Justice. The school district
will provide a 50% match of grant funds and will invoice the Police Department for
reimbursement up to the amount specified in the award. There is no additional financial
obligation on the part of the city or the police department.
RECOMMENDATION
The Council is being asked to provide acceptance of the U.S. Department of Justice Secure Our
Schools grant in the amount of $76,437 (no City match required) at the November 8, 2010
Committee of the Whole meeting and subsequent November 15, 2010 Regular Meeting.
ATTACHMENTS
Memorandum of Understanding between the Police Department and School District
U.S. Dept. of Justice Final Funding Memo
Award letter
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1 Cif o f Tukwila Jirr2 Haggertorr, Mayor
Q: ;mo kud3")\44 Police Department David W. Haynes, Chief of Police
V An Accredited Agency
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June 21, 2010
Office of Community Oriented Policing
1100 Vermont Avenue NW
US Department of Justice
Washington D.C. 20530
Dear Department of Justice Grants Administrators:
The leadership of the Tukwila School District and the Tukwila Police Department are pleased to
submit this Memorandum of Understanding which outlines the roles and responsibilities we will
share to ensure the successful implementation of the tools and resources that will be incorporated
into the Tukwila School System as a result of the grant from the U S. Department of Justice
Community Oriented Policing Services Secure Our Schools grant, submitted June 21, 2010.
As outlined in the grant application, this grant provides for the purchase of updated security
monitoring equipment and a secured access system for Showalter Middle School in Tukwila,
WA.
The goals of installing these systems are to:
1) Increase school safety and enhance the effectiveness of the Tukwila Police Department's
School Resource Officer to promote a safe school enviromnent.
2) Deter unsafe and criminal incidents, and
3) Improve the effectiveness of identifying individuals involved in unsafe or criminal activity
on school grounds and buildings, and
4) Control access to the school and its buildings.
The objectives of the project are to:
1) Identify, purchase, and install an upgraded 5.0 Mega Pixel Security Camera System.
2) Identify, purchase, and install a key card system with lockdown and access control
capabilities.
3) Train the school staff and School Resource Officer to use and access the equipment's
capabilities effectively.
Program management responsibilities for this project will be led by the following representatives
from the Tukwila School District: Linda Sebring, Executive Director of Finance and Operations
and Brett Christopher, Principal at Showalter Middle School Principal Christopher will work
closely with Lisa Harrison, the Tukwila PD's School Resource Officer who will be the key
liaison between the School District and the Police Department. Ms. Harrison and the School
6200 Southcenter Blvd. Tukwila, JJ',4 98188 e Phone: (206) 433 -1808 a Admin. Fax. -(206) 244 -6181, Invest. Fax.- (206) 431 -3688
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District representatives will consult with Mike Villa, Assistant Police Chief at the Tukwila Police
Department and his staff when necessary during the purchase, installation of the equipment and
staff trainings.
As the primary fiscal agent, the Tukwila Police Department will be responsible for the financial
management responsibilities of the grant and quarterly fiscal reports. The School District will be
responsible for identifying and purchasing the equipment, in consultation with Police
Department personnel, and will invoice the Police Department for grant reimbursement up to the
amount of the grant award. The School District will be responsible for the 50% match as per the
grant conditions.
Annual progress reports will be developed by the School District program management team and
School Resource Officer. Reports will be reviewed by Mike Villa, Assistant Police Chief and
submitted to the Department of Justice by the Tukwila Police Department.
Community Oriented Policing is a key element of the Tukwila Police Department's philosophy
and the relationship with the Tukwila School District. To enhance partnering and problem
solving, we have implemented several community -based programs, formed and chair citizen
action committees, and engage community based groups throughout the City. Our Community
Oriented Citizens Advisory Board includes citizens, business, school representative, and student
representation that collaborate directly with the Police Chief on community issues and problems.
Representatives from the Police Department regularly meet with citizens and businesses from the
Tukwila International Boulevard Action Committee, Citizens Without Borders, the School
District, the Tukwila Apartment Managers and Owners, B]ockWatch partners, and the East
African Community Council to address community problems.
The partnership with the School District offers a unique opportunity to bring the students,
parents, staff, and community together to solve problems by aligning the people and the systems
that protect students and staff. We believe the equipment provided through this grant in tandem
with the continued work of the SRO, enviromnental changes, policy changes, and staff training
can catalyze an organizational transformation that will result in a safer school and safer
surrounding community.
Effective performance in response to the goals and objectives of this grant will be achieved if we
meet the following mileposts:
1) Equipment is identified, purchased, and installed by July 2011.
2) Training and implementation plans are completed by August 31, 2011. Before the 2011-
2012 school year begins.
3) In the fall of 2011, the cameras and access control equipment will be tested in alignment with
the recommendations of the equipment manufacturers and the recommendations of the
Tukwila Police Department. School staff will be drilled in the use of this equipment.
4) By August 2011, all equipment will be integrated into the school safety plan and the
community- oriented police work of the School Safety Officer.
G 20gS'outhcenter Blvd. Tukwila, F1 98188 Phone. (206) 433 -1808 a Admin. Fax.-(206) 244 -6181, Invest. Fax -(206) 431 -3688
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This agreement will become effective on the first day of the grant award and will remain in
effect for two calendar years (2010- 2012).
The School District and Police Department began their relationship in the mid 1980's with the
DARE program. From that beginning grew a long- lasting joint venture that has truly
encompassed community policing. In the early 1990's, the Police Department Chief of Police
began meeting with the School Superintendent, School Principals, and the community to better
communicate and evaluate issues surrounding the schools, the students, families and staff.
Together they are able to quickly address and problem -solve any escalating issues In 1999, the
community implemented the School Resource Officer Program (SRO). The SRO has been a key
component to working with school officials, students and families to resolve problems as they
arise in a timely manner. The Police Department and School District remain steadfast in
working together. This is evident by a joint commitment to continue the DARE program and the
SRO Program even during tough budget years and the commitment to implement new ideas that
improve the safety of students.
The Tukwila Police Department and the Tukwila School District thank the U.S. Department of
Justice for this opportunity, and look forward to continuing the important work made possible
through our partnership.
With Regards,
David Haynes,
Chief of Police
Tukwila Police Department
Ethelda Burke,
Superintendent
Tukwila School District
6200 Southcenter Blvd. Tukwila, T 'J!4 98188 e Phone: (206) 433-1808 0 Admin. Fax. -(206) 244-6181, Invest Fax (206) 431-3688 7
Secure Our Schools
V "''0 t Final Funding Memo
U.S. Department of Justice, Office of Community Oriented Policing Services
Legal Name: Tukwila Police Depaitment ORI: WA01723
Grant Number: 2010CKWX0697 Date: September 28, 2010
Amount
Equipment Ouantitv Cost/Item Total Item Cost Disallowed Total Allowed Reason Disallowed /Adiusted
Badge Printer 1 5 6,598.00 6,598.00 0.00 6,598.00
Burglar Alarm Upgrade 1 16,635.00 16,635.00 0 00 16,635.00
Lockdown and Access Control 1 63,044.00 63,044.00 0.00 63,044.00
Video Camera Upgrade 1 60,897 00 60,897.00 0.00 60,897.00
Total: 0.00 147,174.00
Amount
Other Ouantitv Cost/Item Total Item Cost Disallowed Total Allowed Reason Disallowed Adiusted
Additional Lock Rekey 12 405.00 4,860 00 0 00 4,860.00
Initial Locksmith Rekey 1 840.00 840 00 0.00 840.00
Total: 0.00 5 5,700.00
Grand Total: Total Federal Share: 76,437.00
Total Local Share: 76,437.00
Total Project Costs: 152,874.00
Total Disallowed Costs: 0.00
Cleared Date: 7/26/2010
Overall Comments:
Dennis Mc°tuber Secure Our Schools Award Notification
From: "Cops_[nfo"
To:
Date: 09/29/2010 8:25 AM
Subject: Secure Our Schools Award Notification
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f U.S. Department of Justice
Office of Community Oriented Policing Services
Office of the Director
1100 Vermont Ave., 1V1d%
Washington. DC 20530
September 29, 2010
Chief of Police David Haynes
Tukwila Police Department
6200 Southcenter Boulevard
Tukwila, WA 98188
Re Secure Our Schools Grant Program Grant ##20IOCKWX0697
ORI##. WA01723
Dear Chief of Police Haynes
Congratulations! On behalf of Attorney General Eric Holder, I am pleased to inform you that the COPS Office has
approved your agency's request for $76437 under the COPS Secure Our Schools (SOS) grant program This award will
provide your agency with the opportunity to enhance a variety of school safety equipment and /or programs to encourage the
continuation and enhancement of school safety efforts to prevent school violence within your community. The grant period
for your SOS award is September 1, 2010 through August 31, 2012. It is our hope that this SOS grant will help place
agencies at the forefront of innovative school safety developments.
Within the next few weeks, we will send your agency an award package containing your official award document, a
Financial Clearance Memorandum, and a Final Funding Memorandum To accept the grant when the award package alTives,
you must sign the award document and any applicable special conditions, and return them to the COPS Office within 90 days
of the date on the letter accompanying the award package.
The SOS grant award start date is September I, 2010 Therefore, your agency can be reimbursed for approved costs
after this date Please be advised that some of your requested items may not have been approved by the COPS Office during
the budget review process When you receive your award package, please carefully review your Financial Clearance
Memorandum and Final Funding Memorandum to determine your approved budget, as grant funds may only be used for
approved items. The Financial Clearance Memorandum will specify the final award amount and your 50% local match, and
vill also identify any disallowed costs. Also, a supplemental online award package for 2010 Secure Our Schools grantees
can be found at htto./ lwww,cons.usdoi.eov!Default.aso ?Item ==2368. We strongly encourage you to visit this site immediately
to access a variety of important and helpful documents associated with your award, including the SOS Grant Owner's
Manual, which specifies the programmatic and financial terms, conditions, and requirements of your grant. A Frequently
Asked Questions (FAQ) document can also be found at this website, which will assist you with many questions you may
have about your new SOS award.
We look forward to working with your agency under this grant program to address growing school safety and security
concerns. If you have any questions about your grant, please do not hesitate to call your Grant Program Specialist through
the COPS Office Response Center at 1 800 421 6770.
Sincerely,
Bernard K. Melekian
Director 9
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4. J �y\ City of Tukwila
0) 74 '4, Finance and Safety Committee
190?%
FINANCE AND SAFETY COMMITTEE
Meeting Minutes
November 2, 2010 5:00 p.m.; Conference Room #3
PRESENT
Councilmembers: De' Sean Quinn, Chair; Allan Ekberg and Kathy Hougardy
Staff: Dave Haynes, Don Lincoln, Dennis McOmber, Jack Pace, Melissa Hart, Peggy McCarthy,
Jennifer Ferrer- Santalnes, Mary Hulvey, Gail Labanara, Steve Lancaster and Kimberly Matej
Guests: Chuck Parrish
CALL TO ORDER: Chair Quinn called the meeting to order at 5:00 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. 2010 Justice Assistance Grant
As an information only item, staff notified the Committee of a grant recently awarded to the Police
Department from the Bureau of Justice Assistance in the amount of $26,766. This funding will be utilized
for outreach and relationship building between the Police Department and refugee populations within the
Tukwila community. Collaborative efforts will focus on the Somali population, but will not exclude
interactions with other refugee groups. INFORMATION ONLY.
B. Secure Our Schools Grant
Staff is seeking Council approval to accept grant funding in the amount of $76,437 from the U.S.
Department of Justice's Community Oriented Policing Services Secure Our School (SOS) grant program.
In a cooperative effort between the Tukwila School District and the Police Department, this funding will
be used to enhance school safety equipment, safety efforts and to assist in preventing school violence. The
grant funds will be used in the efforts described for implementation at Showalter Middle School. Funds
will also be used for lockdown access control.
The School District will provide a 50% match of grant funds to implement the SOS program in Showalter
Middle School. There is no matching fund requirement on behalf of the City. The Police Department will
meet reporting requirements and will oversee fiscal management related to the U.S. Department of
Justice. The School District will invoice the Police Department as appropriate for reimbursement of
expenses relative to and not to exceed the awarded grant funding. UNANIMOUS APPROVAL.
FORWARD TO NOVEMBER 8 COW FOR DISCUSSION.
C. Ordinance: Changes to Business License TMC Chanter 5
Staff is seeking Council approval of a draft ordinance which will repeal Sections 5.16 and 5.40 of the
Tukwila Municipal Code (TMC) regarding business licenses for Card and Pool Rooms and Massage
Establishments. Minor housekeeping items address modification for change or elimination as appropriate.
Additionally, Section 5.04.105 has been added to address the issuance of business licenses and Section
5.04.110 allows for revocation or denial of a business license based on non payment of City- related fees.
As of mid November, the business license issuance function will transition from the City Clerk's Office
to the Finance Department. Changes to the draft ordinance modify the previous designation of processes
from the City Clerk's Office to the Finance Deaprtment.
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